CC - Item 5G - Rosemead Park Improvements Project - North Parking Lot Lighting ReplacementROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY C UNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: MAY 13. 2014
SUBJECT: ROSEMEAD PARK IMPROVEMENTS PROJECT—
NORTH PARKING LOT LIGHTING REPLACEMENT
SUMMARY
As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City
Council approved the "Rosemead Park Improvements Project." The project identifies
several elements of Rosemead Park that are in need of improvement, including
playground equipment, the north parking lot, various lighting elements, and the
basketball courts. In this phase of the project, the lighting in the north parking lot will be
replaced and upgraded to enhance the functionality of the lighting, the safety of the
parking lot, and energy efficiency. A public bid was conducted and the lowest
responsive bidder was Electro Construction of Los Angeles, CA. This project is being
funded through Street Lighting District Funds.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the Rosemead Park Improvements
Project — North Parking Lot Lighting Replacement; and,
2. Authorize the City Manager to enter into a contract with Electro Construction
Corp. in the amount of $101,400.00 and authorize a contingency of $15,200.00
(approximately 15 %) to cover the cost of any unforeseen construction expenses.
3. Approve Resolution No. 2014 -17 authorizing the appropriation of $116,600 in
street lighting district funds to complete this project.
DISCUSSION
The existing lighting in the north parking lot at Rosemead Park is dated and in need of
upgrade. In upgrading the lighting, more lights will be added to the parking lot which will
increase the safety of park patrons. The new lighting will be upgraded to LED, which is
much more energy efficient than the existing high pressure sodium fixtures. Additionally,
the installation of new, decorative fixtures will improve the aesthetics of the parking lot
and compliment the other improvements taking place in the park. A Notice Inviting Bids
for this project was published in local newspapers and trade publications on April 17
APPROVED FOR CITY COUNCIL AGENDA'. ITEMN0. ✓y
City Council Meeting
May 13, 2014
Pane 2 of 2
and 24, 2014. Bids were accepted in the office of the City Clerk until Wednesday, April
30, 2014 until 10:30 a.m. At 11:00 a.m. on April 30, 2014, the City Clerk publicly opened
and read four (4) sealed bids with the following result:
RANK
CONTRACTOR
LOCATION
BID AMOUNT
1
Electro Construction Corp.
Los Angeles, CA
$ 101,400.00
2
National Electrical
Van Nuys, CA
$ 114,000.00
Contractors, Inc.
3
Aghapy Group, Inc.
Bakersfield, CA
$ 121,000.00
4
PTM General Engineering
Riverside, CA
$ 169,069.00
Services, Inc.
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. Electro Construction Corp.
is the lowest responsive bidder, possesses all necessary licensure, and has previously
completed similar projects for the Cities of Los Angeles, Paramount, and Rosemead.
FINANCIAL REVIEW
Funding for the Rosemead Park Improvements Project is included in the bond proceeds
from the former redevelopment agency in the amount of $280,000.00 and has been
utilized to complete the basketball court and playground improvements as well as
design elements for other projects. However, funding for the North Parking Lot Lighting
Replacement Project is eligible for the use of street lighting district funds, which are
funds for the provision of street lights, traffic signals, and other public lighting. Staff is
requesting an appropriation of $116,000.00 from the Street Lighting District to complete
this project.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared By:
7
Sean Sullivan
Management Analyst
Attachments:
1. Plans and Specifications (Available in the City Clerk's Office)
2. Bid Summary
3. Resolution 2014 -17
ation
PUBLIC WVRNS SERVICE DEPARTMENDENGINEEG. DIVISION
osI
CITY OF RO IEMEAD
SEMEAD PARK PARKING LOT L GKT NG
BID ANALYSIS
PROPOSALS RECEIVED APRIL ]0 i(U
ELECTING CONSTRUCTION CORP. Rt
Bw
simpgammm ..
.. CR
`
im6FlMW
'. W ft
1
CLEARING AND GRUBBING
1
Ls
!$ 10M.
$ 1.00000
2
DISPOSAL OF WASTE MATERIALS
1
LS
$ 1.00
$ 500.
REMOVE, DISPOSE EXISTING. FURNISH AND INSTALL LIGHTING
SYSTEM AS INDICATED ON PLANS AND SPECIFICATIONSCOMPLETE
F
1
LS
$ 100,.0.00
2
1SYSTEM AS INDICATED ON PLANS AND SPECIFICATIONS COMPLETE
1
LS
$ AFF,X 0.$
99900.
TOTAL BASE BID PRICE
IS 101.100 W
NATIONAL ELECTRICAL CONTRACTORS, INC. 02
BeN Bid PMx
_... — e '—�- .
9R
1
`
-0T5_.,
CLEARING AND GRUBBING
1
LS
$ 5000 .
000 $ 5,00
DISPOSAL OF WASTE MATERIALS
1
LS
$ 100000
E 1,00000
REMOVE, DISPOSE EXISTING, FURNISH AND INSTALL LIGHTING
12,00000
$ 13,000.00
REMOVE DISPOSE EXISOING FURNISH AND INSTALL
SYSTEM AS INDICATED ON PLANS AND SPECIFICATIONSCOMPLETE
F
1
LS
$ 100,.0.00
S 10800000
TOTAL BABE BID PRICE
1
LS $
9000000
$ 111,000.00
AGNAPY GROUP, INC N$
PDA GENERAL ENGINEERING SERVICES, INC. N
1
E -._➢1YI
1
`
-0T5_.,
1000000 $
— _
1
CLEARING AND GRUBBING
1
LS 5
15.000.
5 15.000
2
DISPOSAL OF WASTE MATERIALS
(REMOVE, 015P0SE EXISTING FURNISH AND INSTALL LIGHTING
REMOVE DISPOSE
L$ $
12,00000
$ 13,000.00
REMOVE DISPOSE EXISOING FURNISH AND INSTALL
SYSTEM AS INDICATED ON PLAINS AND SPECIFICATIONS COMPLETE
1 LS
�,3
155059 00 $
3
CIFIC IONS COMP
SYSTEM AS INDICATED ON PLANS AND SPECIFICATIONS COMPLETE
STEMAS
1
LS $
9000000
$ DO 00
TOTAL BASE BID PRICE
$ 121,000.00
PDA GENERAL ENGINEERING SERVICES, INC. N
1
CLEARING AND GRUBBING
1
LS
5
1000000 $
— _
SWNUU
2
WASTE MATERIAL$
1 L$
$
400000 $
40..00
(REMOVE, 015P0SE EXISTING FURNISH AND INSTALL LIGHTING
REMOVE DISPOSE
0
SYSTEM AS INDICATED ON PLAINS AND SPECIFICATIONS COMPLETE
1 LS
�,3
155059 00 $
15E.8.
PAGE I
RESOLUTION NO. 2014 -17
A RESOLUTION OF THE ROSEMEAD, CALIFORNIA CITY COUNCIL
APPROPRIATING $116,600 FOR THE ROSEMEAD PARK
IMPROVEMENTS PROJECT — NORTH PARKING LOT LIGHTING REPLACEMENT
WHEREAS, the City's FY 2013 -14 Capital Improvement Program (CIP) budget
identified the Rosemead Park Improvements Project as a desired capital improvement
project; and
WHEREAS. At the time the initial budget for the project was approved, funding
for the project was provided through bond proceeds from the former Redevelopment
Agency in the amount of $280,000.00; and
WHEREAS, City Staff identified improvements to the parking lot lighting as a
matter of public safety; and
WHEREAS, Funding for the improvement of the north parking lot lighting was not
included in the initial project budget, and
WHEREAS, Funding for public lighting projects is available in the Rosemead
Street Lighting District; and
NOW THEREFORE, the following account numbers and appropriations are
amended to include the amounts listed in the following table:
Fund
Organization
Account Project
Description
Amount
Appropriation
301
6005
5395 41020
Construction
$116,600
Transfer Memo
245
0000
5960
Transfer Out
<$116,600>
301
0000
4860
Transfer In
$116,600
The additional appropriation is made a part of the approved FY 2013 -14 budget as
though it were a part of the initial approved budget fully set forth.
PASSED. APPROVED, AND ADOPTED this 13th day of May 2014.
William Alarcon, Mayor
ATTEST:
Gloria Molleda, City Clerk