CC - Item 6A - Assignment of Garvey Avenue Corridor Specific Plan and Environmental Impact Contract to Moore IACOFANO Goltsman, Inc (MIG)ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER'$'f')
DATE: MAY 13, 2014
SUBJECT: ASSIGNMENT OF GARVEY AVENUE CORRIDOR SPECIFIC PLAN AND
ENVIRONMENTAL IMPACT REPORT (EIR) CONTRACT TO MOORE
IACOFANO GOLTSMAN, INC (MIG)
SUMMARY
In accordance with Strategic Plan Strategy 1(A), on January 23, 2014 the Community
Development Department issued a Request for Proposal (RFP) to seek qualified land use
planners, urban designers, and environmental professionals to assist Planning Division
staff with preparing a Specific Plan and an Environmental Impact Report (EIR) for the
Garvey Avenue Corridor. The project also includes the preparation and completion of
project related General Plan, Zoning Code, and Zoning Map amendments.
The Garvey Avenue Corridor Specific Plan and EIR project will provide the opportunity to
investigate how the thoroughfare can become an economic generator through land use,
design and place making. The process will bring opportunity to discover how Rosemead
can promote and encourage the highest and best use of underutilized areas and vacant
properties, such as the former Auto Auction site. Most importantly, the final Specific Plan
product will provide an implementable development strategy so that the Garvey Avenue
Corridor benefits from short-term commercial revitalization and long -term economic
sustainability. The cost of this project would be covered by financial resources in the
General Fund unallocated fund balance.
Staff Recommendation
It is recommended that the City Council take the following actions:
1) Authorize the City Manager to execute a contract agreement with MIG in the
amount of $336,315.00,
2) Establish an amount of $33,600.00 to be included in the project budget as a
contingency to cover the potential cost of unforeseen tasks to address project
conditions, and
3) Appropriate $369,915.00 from unappropriated General Fund balance.
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City Council Report
May 13, 2014
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BACKGROUND
A specific plan is an effective tool for developing a community "sense of place." It is
intended to be a more detailed development plan than a general plan, as it contains
definitive development standards and requirements relating to land use, density, lot size
and shape, siting of buildings, setbacks, circulation, drainage, landscaping, architecture,
water, sewer, public facilities, grading, maintenance, open space, parking, and other
elements deemed necessary for proper development of an area. Such projects take the
form of a map and written text. Specific plans are also subject to an environmental study
in compliance with the California Environmental Quality Act (CEQA).
The preparation of a specific plan encompassing a large portion of the Garvey Avenue
corridor will require the collection and analysis of significant amounts of detailed data, as
well as technical environmental studies. It is anticipated that the scope of this project will
require the preparation of an Environmental Impact Report (EIR). Close collaboration
between City staff, an expert land use consultant, and an appointed subcommittee will be
essential to achieve a plan that strengthens the image, identity, and sense of place of one
of the City's prominent commercial corridors.
Subsequent to the work of the expert land use consultant, staff and the appointed
subcommittee, the proposed specific plan and the environmental documents will be
reviewed for consideration by the Planning Commission and the Traffic Commission prior
to final review and action by the City Council.
ANALYSIS
On January 23, 2014, the City sent out an RFP to twenty one (21) land use consulting
firms experienced in area planning, retail and economic revitalization, multi -modal
transportation planning, and street scape design. The City received project proposals
from Civic Solutions, Inc. ($549,860), MIG ($499,910), PMC ($551,670), and The Arroyo
Group ($489,980) on February 27, 2014.
Staff reviewed each proposal for several criteria, including but not limited to the firm's
profile, the firm's familiarity with the scope of work, experience with similar projects,
technical ability, task timeline and budget. Based on qualifications, PMC and MIG were
interviewed and asked to submit their "final and best offers" for the project by April 28,
2014. To reduce the overall project cost, PMC and MIG were also asked to refine the
project scope in terms of project area and collaboration with City staff on special
assignments. PMC's revised project cost is $397,898.00 and MIG's is $336,315.00.
It is recommended that the contract be awarded to MIG. MIG's scope of work
recommends focusing the planning area on the Garvey Avenue Corridor from New Avenue
to just east of San Gabriel Boulevard. The proposal includes a project timeframe of
approximately eighteen (18) months and a budget totaling $336,315.00.
MIG is a multidisciplinary consulting firm that specializes in urban planning and design,
multimodal transportation planning, public outreach, consensus building, communications
City Council Report
May 13, 2014
and technology tools, and environmental review. The firm is familiar with Rosemead, as
Hogle- Ireland (recently merged with MIG) wrote the last two (2) General Plans for
Rosemead. Their most recent experience entailed amending the Land Use Element of
General Plan to address mixed -use residential /commercial development on Valley
Boulevard and Garvey Avenue in 2010.
The draft Professional Service Agreement has been included in this report as Attachment
"A." MIG's proposal is included as Attachment "B."
FINANCIAL REVIEW
The proposed fee for this service is expected not to exceed the cost of $369,915.00
(including contingencies). The cost of this project will be covered by financial resources in
the General Fund unallocated fund balance.
PUBLIC NOTICE PROCESS
This item was noticed through normal public agenda posting process.
Prepared by: Submitted by.
Sheri Bermejo Michelle Ramirez
City Planner Community Development Director
Attachment A. Draft Professional Services Agreement
Attachment B. Proposal by MIG
ATTACHMENT A
Reserved
CITY OF ROSEMEAD
PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE.
This Agreement is made and entered into this day of
2014 by and between the City of Rosemead, a municipal organization organized under
the laws of the State of California with its principal place of business at 8838 E. Valley
Boulevard, Rosemead, California 91770 ( "City') and Moore lacofano Goltsman, Inc.
(MIG), a corporation with its principal place of business at 800 Hearst Avenue, Berkeley,
CA 94710 ( "Consultant'). City and Consultant are sometimes individually referred to
herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of
certain professional services required by the City on the terms and conditions set forth
in this Agreement. Consultant represents that it is experienced in providing professional
land use and environmental services to public clients, is licensed in the State of
California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render professional land use and
environmental consulting services for the proposed Specific Plan and Environmental
Impact Report project known as ('Project') and referred to as the Garvey Avenue
Corridor Specific Plan as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to
furnish to the City all labor, materials, tools, equipment, services, and incidental and
customary work necessary to fully and adequately supply the professional land use and
environmental consulting services necessary for the Project ( "Services'). The Services
are more particularly described in Exhibit "A" attached hereto and incorporated herein
by reference. All Services shall be subject to, and performed in accordance with, this
Agreement, the exhibits attached hereto and incorporated herein by reference, and all
applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from
to , unless earlier terminated as provided herein. Consultant shall
complete the Services within the term of this Agreement, and shall meet any other
established schedules and deadlines.
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3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor.
The Services shall be performed by Consultant or under its supervision. Consultant will
determine the means, methods and details of performing the Services subject to the
requirements of this Agreement. City retains Consultant on an independent contractor
basis and not as an employee. Consultant retains the right to perform similar or
different services for others during the term of this Agreement. Any additional personnel
performing the Services under this Agreement on behalf of Consultant shall also not be
employees of City and shall at all times be under Consultant's exclusive direction and
control. Consultant shall pay all wages, salaries, and other amounts due such
personnel in connection with their performance of Services under this Agreement and
as required by law. Consultant shall be responsible for all reports and obligations
respecting such additional personnel, including, but not limited to: social security taxes,
income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to
perform the Services in conformance with such conditions. In order to facilitate
Consultant's conformance with the Schedule, City shall respond to Consultant's
submittals in a timely manner. Upon request of City, Consultant shall provide a more
detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City
that certain key personnel will perform and coordinate the Services under this
Agreement. Should one or more of such personnel become unavailable, Consultant
may substitute other personnel of at least equal competence upon written approval of
City. In the event that City and Consultant cannot agree as to the substitution of key
personnel, City shall be entitled to terminate this Agreement for cause. As discussed
below, any personnel who fail or refuse to perform the Services in a manner acceptable
to the City, or who are determined by the City to be uncooperative, incompetent, a
threat to the adequate or timely completion of the Project or a threat to the safety of
persons or property, shall be promptly removed from the Project by the Consultant at
the request of the City. The key personnel for performance of this Agreement are as
follows: Christopher Beynon (Principal -in- Charge), Lisa Brownfield (Project Manager),
and Dan Amsden (Deputy Project Manager).
3.2.5 City's Representative. The City hereby designates the City Planner
or her designee, to act as its representative for the performance of this Agreement
( "City's Representative'). City's Representative shall have the power to act on behalf of
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the City for all purposes under this Contract. Consultant shall not accept direction or
orders from any person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Lisa
Brownfield or her designee, to act as its representative for the performance of this
Agreement ( "Consultant's Representative "). Consultant's Representative shall have full
authority to represent and act on behalf of the Consultant for all purposes under this
Agreement. The Consultant's Representative shall supervise and direct the Services,
using his /her best skill and attention, and shall be responsible for all means, methods,
techniques, sequences and procedures and for the satisfactory coordination of all
portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with
City staff in the performance of Services and shall be available to City's staff,
consultants and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall
perform all Services under this Agreement in a skillful and competent manner,
consistent with the standards generally recognized as being employed by professionals
in the same discipline in the State of California. Consultant represents and maintains
that it is skilled in the professional calling necessary to perform the Services.
Consultant warrants that all employees and subcontractors shall have sufficient skill and
experience to perform the Services assigned to them. Finally, Consultant represents
that it, its employees and subcontractors have all licenses, permits, qualifications and
approvals of whatever nature that are legally required to perform the Services, including
a City Business License, and that such licenses and approvals shall be maintained
throughout the term of this Agreement. As provided for in the indemnification provisions
of this Agreement, Consultant shall perform, at its own cost and expense and without
reimbursement from the City, any services necessary to correct errors or omissions
which are caused by the Consultant's failure to comply with the standard of care
provided for herein. Any employee of the Consultant or its sub - consultants who is
determined by the City to be uncooperative, incompetent, a threat to the adequate or
timely completion of the Project, a threat to the safety of persons or property, or any
employee who fails or refuses to perform the Services in a manner acceptable to the
City, shall be promptly removed from the Project by the Consultant and shall not be
re- employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of
and in compliance with all local, state and federal laws, rules and regulations in any
manner affecting the performance of the Project or the Services, including all Cal /OSHA
requirements, and shall give all notices required by law. Consultant shall be liable for all
violations of such laws and regulations in connection with Services. If the Consultant
performs any work knowing it to be contrary to such laws, rules and regulations and
without giving written notice to the City, Consultant shall be solely responsible for all
costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials,
directors, officers, employees and agents free and harmless, pursuant to the
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indemnification provisions of this Agreement, from any claim or liability arising out of any
failure or alleged failure to comply with such laws, rules or regulations.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall maintain prior
to the beginning of and for the direction of this Agreement insurance coverage as
specified in Exhibit "D" attached to and part of this agreement.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates
set forth in Exhibit "C' attached hereto and incorporated herein by reference. The total
compensation shall not exceed three hundred thirty six thousand, three hundred fifteen
dollars ($336,315.00) without advance written approval of the City. Extra Work may be
authorized, as described below, and if authorized, will be compensated at the rates and
manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a
monthly itemized statement which indicates work completed and hours of Services
rendered by Consultant. The statement shall describe the amount of Services and
supplies provided since the initial commencement date, or since the start of the
subsequent billing periods, as appropriate, through the date of the statement. City shall,
within 45 days of receiving such statement, review the statement and pay all approved
charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed
for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City
may request that Consultant perform Extra Work. As used herein, "Extra Work' means
any work which is determined by City to be necessary for the proper completion of the
Project, but which the parties did not reasonably anticipate would be necessary at the
execution of this Agreement. Consultant shall not perform, nor be compensated for,
Extra Work without written authorization from City's Representative.
3.3.5 Prevailing Wages. Consultant is aware of the requirements of
California Labor Code Section 1720, et seq., and 1770, et seq., as well as California
Code of Regulations, Title S, Section 1600, at seq., ( "Prevailing Wage Laws'), which
require the payment of prevailing wage rates and the performance of other
requirements on "public works' and "maintenance' projects. If the Services are being
performed as part of an applicable "public works' or "maintenance' project, as defined
by the Prevailing Wage Laws, and if the total compensation is $1,000 or more,
Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide
Consultant with a copy of the prevailing rates of per diem wages in effect at the
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commencement of this Agreement. Consultant shall make copies of the prevailing rates
of per diem wages for each craft, classification or type of worker needed to execute the
Services available to interested parties upon request, and shall post copies at the
Consultant's principal place of business and at the project site. Consultant shall defend,
indemnify and hold the City, its elected officials, officers, employees and agents free
and harmless from any claim or liability arising out of any failure or alleged failure to
comply with the Prevailing Wage Laws.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete
and accurate records with respect to all costs and expenses incurred under this
Agreement. All such records shall be clearly identifiable. Consultant shall allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of such records and any other documents created pursuant to this
Agreement. Consultant shall allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice
to Consultant, terminate the whole or any part of this Agreement at any time and without
cause by giving written notice to Consultant of such termination, and specifying the
effective date thereof, at least seven (7) days before the effective date of such
termination. Upon termination, Consultant shall be compensated only for those services
which have been adequately rendered to City, and Consultant shall be entitled to no
further compensation. Consultant may not terminate this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated
as provided herein, City may require Consultant to provide all finished or unfinished
Documents and Data and other information of any kind prepared by Consultant in
connection with the performance of Services under this Agreement. Consultant shall be
required to provide such document and other information within fifteen (15) days of the
request.
3.5.1.3 Additional Services. In the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms
and in such manner as it may determine appropriate, services similar to those
terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such
other address as the respective parties may provide in writing for this purpose:
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CONSULTANT:
MIG, INC
169 North Marengo Avenue
Pasadena, CA 91101
Attn: Lisa Brownfield
CITY:
City of Rosemead
8838 Valley Boulevard
Rosemead, CA 91770
Attn: Sheri Bermejo, Planning Division
Such notice shall be deemed made when personally delivered or when mailed,
forty -eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and
addressed to the party at its applicable address. Actual notice shall be deemed
adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data, Licensing of Intellectual Property.
This Agreement creates a non - exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual
property embodied in plans, specifications, studies, drawings, estimates, and other
documents or works of authorship fixed in any tangible medium of expression, including
but not limited to, physical drawings or data magnetically or otherwise recorded on
computer diskettes, which are prepared or caused to be prepared by Consultant under
this Agreement ( "Documents & Data "). Consultant shall require all subcontractors to
agree in writing that City is granted a non - exclusive and perpetual license for any
Documents & Data the subcontractor prepares under this Agreement. Consultant
represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard
to Documents & Data which were prepared by design professionals other than
Consultant or provided to Consultant by the City. City shall not be limited in any way in
its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications,
plans, procedures, drawings, descriptions, computer program data, input record data,
written information, and other Documents and Data either created by or provided to
Consultant in connection with the performance of this Agreement shall be held
confidential by Consultant. Such materials shall not, without the prior written consent of
City, be used by Consultant for any purposes other than the performance of the
Services. Nor shall such materials be disclosed to any person or entity not connected
with the performance of the Services or the Project. Nothing furnished to Consultant
which is otherwise known to Consultant or is generally known, or has become known, to
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the related industry shall be deemed confidential. Consultant shall not use City's name
or insignia, photographs of the Project, or any publicity pertaining to the Services or the
Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with
one another, and shall take any additional acts or sign any additional documents as
may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. If either party commences an action against the
other party, either legal, administrative or otherwise, arising out of or in connection with
this Agreement, the prevailing party in such litigation shall be entitled to have and
recover from the losing party reasonable attorney's fees and all other costs of such
action.
3.5.6 Indemnification. Consultant shall defend, indemnify and hold the
City, its officials, officers, employees, and volunteers free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in
law or equity, to property or persons, including wrongful death, in any manner to the
extent caused by the negligent acts, omissions or willful misconduct of Consultant, its
officials, officers, employees, agents, consultants and contractors caused by the
negligent performance of the Services, the Project or this Agreement, including without
limitation the payment of all consequential damages and reasonable attorneys fees and
other related costs and expenses. Consultant shall defend, at Consultant's own cost,
expense and risk, any and all such aforesaid suits, actions or other legal proceedings
that may be brought or instituted against City, its directors, officials, officers, employees,
or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may
be rendered against City or its directors, officials, officers, employees, agents or
volunteers, in any such suit, action or other legal proceeding. Consultant shall
reimburse City and its directors, officials, officers, employees, agents and /or volunteers,
for any and all reasonable legal expenses and costs incurred by each of them in
connection therewith or in enforcing the indemnity herein provided. Consultant's
obligation to indemnify shall not be restricted to insurance proceeds, if any, received by
the City, its directors, officials officers, employees, agents or volunteers.
In the event the City is found by a court or arbitrator to be partially liable for a CLAIM,
such City shall reimburse the CONSULTANT for its proportionate share of the
reasonable costs of defense actually expended, based on its share of liability.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement
of the parties with respect to the subject matter hereof, and supersedes all prior
negotiations, understandings or agreements. This Agreement may only be modified by
a writing signed by both parties.
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3.5.8 Governing Law. This Agreement shall be governed by the laws of
the State of California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every
provision of this Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to
employ other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the parties.
3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate,
or transfer, either directly or by operation of law, this Agreement or any interest herein
without the prior written consent of the City. Any attempt to do so shall be null and void,
and any assignees, hypothecates or transferees shall acquire no right or interest by
reason of such attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Captions. Since the Parties or their
agents have participated fully in the preparation of this Agreement, the language of this
Agreement shall be construed simply, according to its fair meaning, and not strictly for
or against any Party. Any term referencing time, days or period for performance shall
be deemed calendar days and not work days. All references to Consultant include all
personnel, employees, agents, and subcontractors of Consultant, except as otherwise
specified in this Agreement. All references to City include its elected officials, officers,
employees, agents, and volunteers except as otherwise specified in this Agreement.
The captions of the various articles and paragraphs are for convenience and ease of
reference only, and do not define, limit, augment, or describe the scope, content, or
intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or
amendment of this Agreement shall be binding unless executed in writing and signed by
both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any
other default or breach, whether of the same or other covenant or condition. No waiver,
benefit, privilege, or service voluntarily given or performed by a Party shall give the
other Party any contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the
remaining provisions shall continue in full force and effect.
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3.5.18 Prohibited Interests. Consultant maintains and warrants that it has
not employed nor retained any company or person, other than a bona fide employee
working solely for Consultant, to solicit or secure this Agreement. Further, Consultant
warrants that it has not paid nor has it agreed to pay any company or person, other than
a bona fide employee working solely for Consultant, any fee, commission, percentage,
brokerage fee, gift or other consideration contingent upon or resulting from the award or
making of this Agreement. Consultant further agrees to file, or shall cause its
employees or sub - consultants to file, a Statement of Economic Interest with the City's
Filing Officer as required under state law in the performance of the Services. For
breach or violation of this warranty, City shall have the right to rescind this Agreement
without liability. For the term of this Agreement, no member, officer or employee of City,
during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an
equal opportunity employer and it shall not discriminate against any subcontractor,
employee or applicant for employment because of race, religion, color, national origin,
handicap, ancestry, sex or age. Such non - discrimination shall include, but not be
limited to, all activities related to initial employment, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff or termination. Consultant shall also
comply with all relevant provisions of City's Minority Business Enterprise program,
Affirmative Action Plan or other related programs or guidelines currently in effect or
hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies
that it is aware of the provisions of Section 3700 of the California Labor Code which
require every employer to be insured against liability for Worker's Compensation or to
undertake self- insurance in accordance with the provisions of that Code, and agrees to
comply with such provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power
and authority to conduct its business and to execute, deliver, and perform the
Agreement. Each Party warrants that the individuals who have signed this Agreement
have the legal power, right, and authority to make this Agreement and bind each
respective Parry.
3.5.22 Counterparts. This Agreement may be signed in counterparts,
each of which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any
portion of the work required by this Agreement, except as expressly stated herein,
without prior written approval of City. Subcontracts, if any, shall contain a provision
making them subject to all provisions stipulated in this Agreement.
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CITY OF ROSEMEAD
By:
Jeff Allred, City Manager
City of Rosemead
Attest:
Gloria Molleda
City Clerk
Approved as to Form:
Rachel Richman, City Attorney
Burke, Williams & Sorensen, LLP
CONSULTANT COMPANY NAME
[If Corporation, TWO SIGNATURES, President
OR Vice President AND Secretary, AND
CORPORATE SEAL OF CONTRACTOR
REQUIRED]
M
Title:
MIG, INC
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EXHIBIT "A"
SCOPE OF SERVICES
PHASE ONE: Garvey Avenue Corridor: Today
Task 1: Initial Reconnaissance, Project Kick -off, and Work Program Refinement.
Task 1.1: Staff /Consultant Kickoff Meeting. The MIG Team (MIG, The Natelson Dale Group, KGA
Corporation, and Land Design Consultants) will meet with the City of Rosemead at the commencement of
the project. This initial task is intended to accomplish a number of important initial steps in the work
program, including the following.
• Establish communication links and protocol with City staff
• Ensure that individual responsibilities of City staff and the MIG Team are understood
• Establish an understanding of information sources and availability
• Review the scope of work and make refinements
• Finalize the project schedule and target milestone timeframes with staff
• Briefly discuss the known aspects of the existing General Plan, Zoning Code and Map, related
Design Guidelines, City's Strategic Plan, and any other necessary information that may inform or
influence this process
• Confirm members of the Garvey Avenue Corridor Sub - Committee
Task 1.2: Corridor Tour. City staff will lead the MIG Team on a 60 - 90 minute tour of the Garvey
Corridor to highlight individual sites, community facilities, key issue and opportunity sites, environmental
resources/ considerations, areas where land use change may be desired and other factors. MIG will
photo- document the study area for use in subsequent presentations and work products. The City will be
responsible for tour logistics (e.g., vehicle for tour (if needed), tour maps, etc.).
Task 1.3: Meeting with City Departments. MIG will conduct one 1.5 -hour meeting with City department
representatives. Up to 10 representatives will be invited to the meeting. At this initial meeting, the group
will discuss the project, describe the process, and convey expectations for the project. The group will
also:
• Review initial issues and concerns for the corridor
• Identify known technical issues (sewer capacity, water pressure issues, traffic issues, etc.)
needing to be addressed or considered during the process
• Identify data availability
• Identify contact persons, availability and involvement of staff members
• Clarify roles and responsibilities
• Coordinate GIS data transfer
• MIG will provide a digital agenda and sign in sheet for the meeting
Task 1A: Garvey Avenue Corridor Sub - Committee Meeting #1 - Introduction. The MIG Team
understands the Garvey Avenue Corridor Sub- Committee is a critical resource and driving force for this
project. We understand that the Sub - Committee is not merely a "check -off' but is a significant component
to the planning process. The Sub - Committee is to be actively engaged and will provide meaningful
information as well as direction to the consultant team.
The Garvey Avenue Corridor Sub - Committee is an Adhoc committee consists of two City Council
members, one Planning Commission member, one Traffic Commission member and one Beautification
Committee member. The Sub - Committee will have three primary roles. 1) advise and direct the Specific
Plan team; 2) identify issues and opportunities for the team to address; and 3) update their respective
Commissions and Council on the project. The Sub - Committee will also discuss code enforcement issues
and needs for the Plan.
The agenda of this initial meeting includes introducing the Sub - Committee to the MIG Team; presenting
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the project scope and time lines; outlining the process, identifying issues important to the Sub - Committee
and identifying where Sub - Committee's guidance is essential, and defining final products, workshops, and
meetings. The group members will also identify the questions or issues that he /she thinks must be
answered or addressed in order to make this project a success. The meeting will last up to 2 hours; MIG
will prepare and provide one digital agenda, digital sign -in sheet, and digital meeting materials for the
City's reproduction and distribution to the Sub - Committee. City staff will be responsible for the
preparation and distribution of any staff report and public notices. Following the meeting, City staff will
prepare a digital set of meeting notes.
Work Product:
• Attendance by Consultant at Staff Kick -off meeting
• Final Scope of Work
• Garvey Avenue Study Area Tour imagery
• City Department Staff Meeting Agenda and Sign In Sheet — one digital copy of each
• Sub - Committee Meeting Agenda, Sign -In Sheet, Meeting Materials, Meeting Notes — one digital
copy of each
Task 2: Existing Conditions, Issues, Opportunities and Challenges
Task 2.1: Background Data Review and Analysis. MIG will review existing plans and additional key
data pertaining to the Garvey Avenue Corridor Specific Plan area and will identify potential current and
future issues to focus the activities of the plan. This includes but is not limited to
. City of Rosemead General Plan
City of Rosemead Zoning Code and Zoning Map
Garvey Avenue Master Plan
• City of Rosemead Strategic Plan
• City GIS data - we intend to use the City's Digital Map Products system for GIS and gather that
information from the County. GIB information will also be collected from SCAG.
. Final EIR (FEIR) for the 2008 City of Rosemead General Plan Update and Addendum to the FEIR
certified on April 13, 2010 for the 2010 General Plan Amendment
• Public Works and Engineering Resources. Pavement Management Plan, Street Tree Inventory
and Planting Plan. Climate Study /Greenhouse Gas Inventory, and Public Improvement Plans
o Other background information such as traffic studies, and any existing utility /drainage plans
(prepared by the City and/or any special districts within the study area)
The analysis of this data will
1. Identify all State and Federal laws, that need to be addressed (e.g. Assembly Bill32 -The
California Global Warming Solutions Act, CEQA)
2. Identify any necessary General Plan Amendments (e.g. Amendments to the Land Use Element,
Circulation Element, Resource Management Element, etc.) and Zoning Code and Zoning Map
Amendments that need to be completed as part of the work program
3. Provide a thorough understanding of the regulatory framework
4. Provide an inventory of the existing land use and circulation conditions
5. Provide insight into the social and economic character of the project area
Based on the initial data collection effort, an analysis of existing conditions will be compiled. The analysis
will present a description of existing conditions and will analyze the information to identify potential issues,
opportunities, and challenges.
Task 2.2: Base Mapping. MIG will review existing GIS data including existing land use, General Plan
land use designations, zoning, existing dwelling units per parcel, existing jobs or non - residential square
footage per parcel, street centerlines, building footprints, and height attributes (as available). All GIS
information will be assumed to be accurate and up -to -date. If GIS data requires updating, MIG will use the
recently acquired County of Los Angeles Assessor Tax Roll data to fill in any blanks. This data will be
verified during the Detailed Land Use Survey and the Urban Design Survey. MIG, in coordination with the
City staff, will define and format a series of base maps for use throughout the update process. These
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base maps will include existing conditions information, such as existing land use, zoning, circulation, and
environmental information. We will ensure all maps have a uniform style, legend, and title block. At the
culmination of the project, MIG will provide the City with the GIS maps and associated files developed
during the process.
Task 2.3: Detailed Land Use Survey. MIG will conduct a land use survey (using satellite imagery,
Google Streelview, Los Angeles County Assessors Tax Roll data, and a follow -up windshield survey for
field verification as needed) to verify City GIS land use information. The Land Use Survey establishes
baseline land use conditions for planning and EIR analysis purposes. At the culmination of the project,
MIG will provide the City with the GIS maps and associated files developed during the process. All GIS
data and mapping prepared for the Specific Plan will be developed consistent with City protocols and data
formats to ensure easy integration into the City's information system upon completion of the project.
Task 2.4: Analysis of: Land Use, Zoning, Development Trends, and Land Subject to Change. MIG
will use the land use survey (Task 2.3) to document existing land use conditions, as well as analyze the
existing land use pattern and adopted and pending plans that affect development in the Study Area In
addition, we will describe, analyze, and map existing land uses and identify constraints and opportunities
for future growth and development within the corridor.
Regarding land use regulations, MIG will review the overall land use regulations to understand what
changes may be needed, and to identify how the Specific Plan can be structured to anticipate any
required revisions. As part of this work program, we will make recommendations regarding policies to be
included in the Special Plan to provide a foundation for subsequent code changes.
MIG will also analyze existing land use patterns, development patterns, vacancy, under - utilized
properties, and potential development projects to determine areas of stability and areas of change. Based
on this analysis and other information prepared during Task 2, MIG will prepare a series of stability and
change area maps that will be used as a starting point for developing scenarios during Phase 2.
Task 2.5: Urban Design Survey. MIG will conduct an urban design survey that describes the look, feel,
and character of existing development and public spaces in the City. This will include identifying
architectural patterns and themes to be preserved, character elements to emphasize, and barriers to be
addressed. It will also look at building footprints (where built to parcel lines), building heights, street
facing /sidewalk relationships, streetscape, signage, maintenance, etc. MIG will produce associated maps
and graphics that illustrate existing conditions, including gateways, historic resources, major urban
features, open space, character areas, landmarks, and gateways.
Task 2.6: Interface with the Development Community. The Natelson Dale Group (TNDG) will conduct
interviews with commercial and residential developers familiar with the Rosemead market, with a
particular focus on firms experienced in mixed -use development. The purpose of these interviews will be
to derive market factors and other data to be utilized in the pro forma financial analysis.
Task 2.7: Transportation and Mobility Base Analysis. The City is required to support commute traffic
and general cut - through traffic, as it lies between multiple communities and is traversed by major parallel
roadway corridors to the 1 -10 Freeway. The General Plan Circulation Element traffic impact study,
prepared by KOA in March 2010, identified future operations at all of the four major intersections as
approaching or exceeding capacity conditions during peak periods. KOA includes a study area of nine
intersections and the analysis of major intersections within the focused corridor plan area (between New
Avenue and San Gabriel Boulevard), as well as traffic signals at interim locations along Garvey, and other
selected intersections to the south, including those on routes to and from the 1 -10 freeway.
The Specific Plan traffic study will need to identify a balance between supporting and alleviating commute
congestion and providing appropriately -sized land uses within the Plan area.
Based on our review of the RFP, our discussions with City staff, the local roadway network, and our past
experience with the most recent Circulation Element, the following scope framework was developed:
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• Analysis of up to nine study intersections
• Analysis of a main land use plan and an alternative
• Review of existing and planned bicycle and transit facilities
• Development of improved bicycle, pedestrian, and transit linkages and development of
focused Complete Streets concepts in mind as feasible for the corridor
• Development of roadway /intersection mitigation measures, where necessary and feasible
KOA will prepare a focused background analysis summarizing existing mobility conditions and include an
inventory of transportation facilities (roadway, parking, transit, pedestrian, bicycle) and a summary of their
current operation.
Scoping and Coordination. KOA will coordinate with City staff to build consensus on the proposed project
trip generation, trip distribution, and study intersections for approval by the City prior to starting the traffic
analysis. We will prepare a scoping document that will include the traffic study approach, methodology,
and assumptions for review and approval by the City. Based on our coordination efforts, KOA will make
adjustments to the study scope as needed. This task includes I participation in a kickoff meeting with
City staff, if needed.
The study will evaluate significant impacts on the study area circulation system for an existing plus - project
analysis and a buildout analysis. The project distribution and the background growth analysis for the
buildout analysis will be consistent with the SCAG regional traffic model.
Data Collection. KOA will collect new traffic counts at up to nine intersections for weekday peak periods.
This will include seven study intersections within the Garvey Avenue corridor plus other intervening
intersections on the corridor to the south.
Manual peak -hour turning movement counts will be collected during the weekday a.m. peak (7:00 a.m. to
9:00 a. m.), weekday p.m. peak (4:00 p.m. to 6:00 p.m.) time periods at the study intersections.
KOA will conduct detailed fieldwork including intersection geometry, signal phasing, transit services and
on- street parking /restrictions within the study area Existing and planned transit and bicycle facilities in
the area will be researched and documented.
Existing Conditions. KOA will conduct an analysis of existing conditions at the study intersections to
determine current traffic operating conditions. The data collected will be used to create a local area traffic
analysis file. The traffic analysis file will be adopted from the Circulation Element analysis and will include
all key Specific Plan roadways and intersections for detailed level of service analysis. The results of the
existing conditions analysis will be documented and summarized in the traffic study report .
Task 2.8: Infrastructure Base Analysis. LDC will summarize information on existing (as- built) conditions
in the City related to streets, water, sewer, storm drains and other civil improvements such as (dry utilities
-- electrical, telephone, natural gas, cable television, etc.). Based on discussions with the Rosemead
Public Works Department, LDC will document infrastructure needs and capacities. LDC will review and
evaluate existing City capital improvement plans to assess the general availability and service capacity
for future growth. Individual tasks include:
• Initial reconnaissance. Attend meetings with City Staff to review Scope of Work and define final
scope of work associated with civil improvements.
• Background Material Research. Provide a research of improvement plans and other existing
civil works for streets, sewers, water, storm drains and other civil improvements. Obtain available
material from the local governing agencies. Perform a site visit to observe existing condition to
augment the materials obtained from the agencies.
• Work Sessions with the City. Prepare for and attend a work session with the City of Rosemead
staff and the design team to assist with the civil engineering issues.
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Task 2.9: Case Studies/Real-life Examples of Similar Projects. MIG will review other specific plans to
provide four real -life examples of similar projects. Each example will be analyzed for its effectiveness and
applicability to the Garvey Avenue Corridor Project MIG will work with staff to determine the appropriate
criteria to evaluate the examples. MIG will begin with review of projects within the San Gabriel Valley, and
then the Los Angeles metropolitan area. As needed, MIG will then research projects from other large
metropolitan areas in California, as necessary. MIG will contact each of the local governments
associated with each project to help determine the level effectiveness and applicability of the project. A
summary of each project. its relation to Rosemead, and its effectiveness will be provided along with
images. One digital copy of the case study summary will be provided to the City PM.
Task 2.10: Stakeholders Interview. Local stakeholders who live and work within the planning area often
have their ears "closer to the rail' and know the very local happenings and issues better. As such we
recommend conducting a refined stakeholder interview meeting. This informal meeting will be conducted
with up to nine interviewees and last no longer than 90 minutes. Stakeholders will be asked about what is
working and not working in the corridor, what issues exist, if they have any plans in place that we should
know about, and other topics that might influence the Specific Plan. Potential stakeholder interviewees
could include: a community organizations representative, Garvey Street business owner(s), Chamber of
Commerce representative, local service providers, and local developers. The final list of interviewees will
be developed in close coordination with City staff. MIG will prepare an invitation letter for the City to
reproduce and mail. The City will be responsible for follow up contact with the interviewees. MIG will
provide an agenda and the interview questions to City staff, City staff will conduct the interview and
provide the consultant team with a copy of the interview notes. One digital copy of the agenda, invitation
letter, and interview questions will be provided to the City PM,
Task 2.11: Staff Meeting to Review Background Analyses. MIG will conduct one two -hour meeting
with staff (City PM and others, as appropriate) to review the background analyses. The City shall combine
all staff comments into a single comment document that the MIG Team will use to revise the Background
Analyses.
Task 2.12: Sub - Committee Meeting #2 - Background Analyses Review Meeting. Upon receiving City
staff comments. the Background Analyses will be revised, once, to address the comments. The MIG
Team will then meet with the Sub - Committee to review the revised Background Analyses, identify any
incorrect or omitted information, and discuss important issues to be addressed in the project. The Sub -
Committee will also review the stakeholder interview results and the case studies.
In preparation for the meeting, MIG will provide a digital meeting agenda, one digital revised Background
Analyses, and one digital case study summary to the City PM at least one week prior to the meeting. In
addition, MIG will provide 12 hard copies of the revised Background Analyses. MIG will prepare a
PowerPoint presentation outlining key information to be presented at the meeting. The meeting is
anticipated to take up to two hours to conduct. After the meeting. City staff could prepare a meeting
summary
Task 2.13: Final Background Analyses. Upon meeting with the Sub - Committee, MIG will revise the
Background Analyses to address Subcommittee comments. If necessary, a comment log will be created
to address any comments that could not be addressed within the Background Analyses. One digital copy
and 12 hard copies of the Background Analyses and comment log, if necessary, will be provided to the
City PM.
Work Products:
• Background Analyses — Administrative Draft for City staff review - six hard copies and one digital
copy
o Base Mapping
• Detailed Land Survey
• Urban Design Survey
• Land Use, Zoning, Development Trends, and Land Subject to Change Analysis
• Transportation and Mobility Base Analysis
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o Infrastructure Base Analysis
Revised Background Analyses -12 hard copies and one digital copy
Final Background Analyses and Comment Log -12 hard copies and one digital copy
. Case Studies - 12 hard copies and one digital copy
. Stakeholder Interview Invitation, Meeting Agenda, and Interview Questions - one digital copy of
each
. Background Analyses Summary PowerPoint Presentation - one digital copy
Sub- Committee Meeting Agenda and Sign In Sheet — one digital copy of each document
PHASE 2: Garvey Avenue Corridor: What do We Want to Be?
Task 3: Visioning and Alternative Selection
Task 3.1: Creation of Concept Alternatives. Building upon the Areas of Stability and Change Maps
(Task 2), Sub - Committee direction, and Background Analyses, MIG will develop up to three Concept
Alternatives that will be used to show land use, urban design, mobility, and policy options for the future.
This will include identifying specific focus areas that are expected to be the primary locations of land use
change including the Auto Auction site. The concept alternatives will be highly graphic and include
descriptive text, diagrams, and images (and may include photo simulations and sketches). Alternatives
will also offer various solutions to the transportation and mobility, amenities, and community spaces.
Task 3.2: Assessment of Concept Alternatives Summary Report. The MIG Team will have an internal
work session to evaluate the concept alternatives in terms of implications of land use, mobility, economic
development, infrastructure, public facilities and services, and the natural environment. Based on the
evaluation, we will prepare a Concept Alternatives Summary Report that includes text, graphics, images
and maps. An underlying objective of this report is to communicate technical and policy issues in a
manner easily understood by community members and decision - makers. Specific topics that may be
addressed and analyzed include.
• Land use and development potential
• Urban design criteria to promote future development that builds on current desirable features and
facilitates improvements
• Sustainability concepts to be incorporated
• Mobility, such as multi -modal access improvements
• Public infrastructure and service demands, including water, sanitary, storm drainage, flooding, recycle
water, police, and fire
• Public safety
• Opportunities for plazas, parks, and public gathering amenities
One digital and one hard copy of the concept report will be provided.
Task 3.3: Staff Work Session. The MIG Team will meet with City staff and the City department
representatives to review the Concept Alternatives and the Concept Alternative Summary Report with the
intension of identifying concerns, issues or other concepts that should be tested. MIG will then finalize
the Concept Alternative Summary Report.
Task 3.4: Sub - Committee Meeting #3 - Alternatives. MIG will prepare for and facilitate a meeting with
the Sub - Committee to discuss the Concept Alternatives and Summary. The Sub - Committee will provide
feedback, including suggested additions and revisions. The group will also discuss the agenda and goals
for the optional Community Dialogue meeting. MIG will a provide the City PM with a digital copy of the
agenda, a digital copy of the Alternatives and Alternatives Summary Report, and 12 hard copies of the
Alternative Summary Report. City staff will prepare and distribute Sub - Committee meeting summary
notes. The meeting is intended to last 2 hours.
Optional Task 1: Prepare and Conduct Community Dialogue (Workshop). The MIG Team will
prepare for facilitate a Community Dialogue (meetingAaorkshop) to provide an introduction to the project
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and solicit input from the community regarding alternatives. The agenda for this Community Dialogue will
include a project introduction; review of technical analyses, alternatives, and alternatives' summary, and
an interactive exercise to elicit and refine alternative preferences. MIG, in coordination with City staff and
the project team, will develop the meeting content, printed materials, and facilitate the Community
Dialogue. City staff will be responsible for securing workshop locations, printing and distributing
announcements, and proving refreshments. Language specialists will provide translation and cultural
sensitivity at the Community Dialogue, as appropriate. Materials can be made be available in English,
Vietnamese, Chinese, and Spanish. The Community Dialogue is seeped to last 2 hours.
Following the Community Dialogue, MIG will prepare a summary of the information received at
Community Dialogue.
MIG will supply 75 meeting agendas and other meeting materials and sign -in sheets. One hard copy and
one digital copy of the summary will be provided to the City PM.
Task 3.5: Work Session to Refine Preferred Alternative - Based on direction received from the Sub -
Committee, community, and staff, the MIG Team will prepare an outline of the Preferred Alternative that
serves as the basis for developing the Draft Specific Plan. The Preferred Alternative will include land use
map, a preliminary policy direction, and a goal framework needed to support the Preferred Alternative.
One digital copy and 12 hard copies of the Preferred Alternative will be provided to the City PM for
distribution to City staff and the Sub - Committee.
Task 3.6: Sub- Committee Meeting #4 — Preferred Alternative— MIG will prepare for and facilitate a
meeting with the Sub - Committee to review the Preferred Alternative and policy framework. MIG will
provide agendas and meeting materials. Following the Sub- Committee, City staff could prepare meeting
notes. The meeting is intended to last up to 2 hours.
Task 3.7: Transportation Analysis 2. Based on the Preferred Alternative's use, density, and trip- making
characteristics. KOA will
• Determine project trip generation based on ITE Trip Generation rates, commercial use pass -by trip
rates, internal capture rates between uses and adjacent developments, and transit use credits.
• Determine the number and the distribution of new trips generated by the proposed land uses by
block /sector, and assign and map them to the roadway system.
As defined by the finalized seeping document, a project trip distribution pattern to regional travel routes
will be applied. Different distribution rates will be applied to various sectors of the corridor parcels.
Ideally, KOA would receive a spreadsheet file from the Client that contains parcel numbers and the
change in residential units by density and the change in non - residential Floor area in square feet by type,
by parcel for changes under the Specific Plan. KOA will process the data in GIS and generate trips for
analysis based on Traffic Analysis Zones (TAZs) or divisions of those regional model polygons.
KOA will conduct an analysis of existing plus - project conditions at the study intersections to determine
potential traffic impacts within the study area under existing conditions. This analysis would fulfill
determinations made by the Sunnyvale and Expo Line CEQA court cases. The results of the existing
plus - project conditions analysis will be documented and summarized within the traffic study report.
KOA will analyze future pre - project conditions, which will establish a baseline for the evaluation of
potential project traffic impacts in the buildout post - project scenario. Future analysis conditions will be
defined based on an annual ambient growth rate and trips generated by included area /cumulative
projects that are on or close to the Garvey Avenue corridor. The results of the analysis of this scenario
will be documented and summarized within the traffic study report.
The ambient growth rate for the buildout analysis will be generated. The growth rate through the buildout
analysis year will be defined through factors developed within the study area by base and buildout link
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volumes from the SCAG regional model. A list of relevant projects for the buildout analysis will be
generated through coordination with City planning staff and their pending project list. The application of
the model growth rate will provide for estimated traffic growth from most cities and nearby regional
projects, however.
The study will provide an analysis of the overall Plan effects on the area circulation system, develop
potential circulation system improvements and multi -model travel infrastructure deficiencies (bicycle
system missing linkages, general width of the sidewalk network by segment, and adequacy of Metro bus
stop and local circulator shuttle access and amenities). Last - mile /first -mile trip connections will be
reviewed.
Based on the proposed project land use and building floor area and the calculated net trips that would be
the potential incremental traffic increases with adoption of the proposed land use plan, a future post
project analysis will be conducted for the buildout scenario. The results of the project impact analysis will
be documented and summarized in the traffic study report. Up to two additional project scenarios will
analyzed, as either environmental document scenarios or less intense development scenarios for the
removal of identified traffic impacts. Mitigation measures will be developed and post- mitigation impacts
will be evaluated for all land use scenarios.
The land use density data for the proposed mixed -use areas will be used to create a parking supply
requirement matrix by sub -area. The input data will be from GIS mapping /database or spreadsheet files
to be provided by the Client. The analyzed sub -areas will be conglomerations of small areas
(approximately three to five blocks) that can be used to create strategies for shared parking or parking
demand reduction strategies, based on major land uses that could remain for many years into Plan
implementation as well as new types of potential new uses.
From this exercise, recommended parking requirements will be developed for general types of potential
future land uses within the Plan area
As required by Los Angeles County, a Congestion Management Program Cl analysis will also be
conducted at applicable CMP locations. The analysis will follow CMP guidelines and criteria in identifying
potential impacts caused by the project. Caltrans sensitivity standards for traffic analysis, as recently
adopted for use in the City of Los Angeles via a Memorandum of Understanding, will be applied to this
analysis within the City of Rosemead, to analyze the potential for additional analysis needs on the 1 -10
facility due to the Specific Plan.
KOA will prepare a draft traffic study report for review and comment by the project team. The report will
document the traffic study's approach, methodology, assumptions. findings and recommendations.
Based on comments received, KOA will prepare a final version suitable for use by the Client in the Plan
and environmental documentation.
Task 3.8: Pro Forma Analysis. TNDG will prepare financial pro formas for up to four prototypical
development projects. The prototypes will be defined in conjunction with MIG and will be oriented towards
the identified opportunity sites within the Specific Plan Area, including but not limited to the Auto Auction
site. The prototypical projects will encompass a range of land use alternatives and be intended to
demonstrate the feasibility of different mixes and densities of development.
Work Products:
• Sub - Committee Meetings #3 and #4 Agendas and Meeting Materials - one digital copy
• Facilitation of the Garvey Avenue Corridor Sub - Committee meetings
• Alternatives— up to three land use alternatives
• Concept Alternatives Summary Report — one digital and 12 hard copies
• Alternative Concepts Staff Work Session Agendas — one digital copy
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• Preferred Alternative — one digital copy and 12 hard copies
• Transportation Analysis 2 - one digital and one hard copy
• Pro Forma Analysis — one hard copy and one digital copy
• Optional Community Dialogue Agendas and Materials — one digital and 75 hard copies
PHASE 3: The Preferred Future Garvey Avenue Corridor: How to Get There
Task 4: Specific Plan Preparation
Based on the information collected during previous tasks, the Specific Plan will be drafted to address the
issues expressed by the Garvey Avenue Corridor Sub - Committee and Rosemead community .
Task 4.1: Administrative Draft Garvey Avenue Corridor Specific Plan. In addition to meeting legal
and technical requirements, the Specific Plan will be drafted so that it clearly illustrates how the planning
area will be designed, and how it will look and operate. The Plan will be written so that it can be
understood not only by government officials or land developers, but by community residents and business
owners. The Plan will comply with the content requirements of Government Code Section 65450 et seq.,
Chapter 17.150 (Specific Plans) of the Rosemead Municipal Code, as well as any other applicable State
guidelines and regulations. The Plan will include.
• Goals and Implementation Measures
• A Description of the Planning Process
• Opportunity Sites
I Individual maps illustrating area boundaries and parcel- specific land use designations
o A brief description of the site characteristics that make an area an opportunity site
o Illustrations and text describing the future vision for the site including specific preferred
and alternative land uses
• Land Use Element
o Land Use Plan
I Development Standards
• Infrastructure Element
o Transportation and Circulation Plan
I Streetscape /Landscape Plan
o Utilities and Public Services /Facilities Plan
• Implementation, Financing and Phasing Element
• Capital Improvement Program
• Funding and Financing Program for Capital Financing and Maintenance
• Phasing Program
• Code Enforcement Program
• Relationship of the Specific Plan's CEQA Review to subsequent projects
• Specific Plan Administration and Enforcement
At the outset of this task, the MIG Team and City staff will conduct an internal work session to develop the
Specific Plan standards and guidelines based on the confirmed Preferred Alternative. MIG will then refine
the policy framework that identifies new or modified policies, guidelines, standards, and implementation
programs needed to support the Preferred Alternative. We propose developing a graphic, clearly written
document that supplements the Garvey Avenue Master Plan. The guidelines and standards may apply to
signs, building partitions, height, awnings, street furniture and other zoning code and building code
parameters. It will also frame a checklist for alterations and steps for achieving appropriate permits or
approvals. The Plan will also include a comprehensive implementation program that will focus on having
the Plan be a living document that results in positive, real change in the community. The Specific Plan will
also provide a systematic approach to address code enforcement issues.
Key graphics may include Land Use, Key Economic Development Sites, Traffic Routes,
Onstreet/Offstreet Parking, Design Guidelines and Standards, Streetscape Examples (multiple of
images), Urban Design Key Features (multiple exhibits), Circulation, and key Infrastructure (sewer, water,
utilities.. etc.).
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Six hard copies and one digital copy of the Administrative Draft Specific Plan will be provided to the City
PM,
Task 4.2: Financing Program /Implementation Plan. TNDG will provide a "tool box" of potential
implementation strategies and financing mechanisms available to achieve the short and long -term goals
of the Specific Plan. The overall implementation plan will include the following components.
• Recommendations regarding allowable development densities with the Plan area (and relevant sub-
areas);
• Recommended timing of public improvements,
• Recommendations for streamlining of development processing within the Plan Area;
• Identification of municipal incentives necessary to attract desired development/land uses,
• Analysis of potential funding sources and financing mechanisms (including grants, fees,
assessments, developer impact fees, etc.);
• Financial pro forma of sources and uses of funds for recommended public improvements.
Recommendations regarding impact fees will be derived from the technical analysis to be completed by
Land Design Consultants, Inc.
Task 4.3: Sub- Committee Draft Specific Plan. MIG will address City staff written comments that are
provided in a single comment document. This scope of work assumes two rounds of review. Upon
completion of the second round of addressing Staff comment, the Sub - Committee Draft Specific Plan is
ready for distribution to the Sub - Committee. One digital copy and 12 hard copies of the Sub - Committee
Draft will be provided to the City PM for distribution.
Task 4.4: General Plan, Zoning Code & Subdivision Ordinance Review and Recommendations
Summary. MIG will review the Sub - Committee Draft Specific Plan for consistency with the City of
Rosemead General Plan, Zoning Code, and Subdivision Regulations. If it is not consistent.
inconsistencies will be identified and any amendments needed to ensure compliance will be described.
Any necessary General Plan, Zoning Code, and Zoning Map amendments will be prepared by MIG and
will be adopted as part of the specific plan adoption process. We will also provide a summary of how the
Specific Plan supports the overall General Plan. One digital copy of the summary and 12 hard copies of
the summary will be provided.
Task 4.5: Sub - Committee Meeting #5 — Specific Plan and Code /Ordinance Review Summary. MIG
will meet with the Garvey Avenue Corridor Sub - Committee to provide an update on the Specific Plan and
the Code /Ordinance Review Summary. The Sub - Committee will then discuss the next steps of the
project: the EIR and public hearings. MIG will provide one copy of the digital agenda and meeting
materials. After the meeting. City staff will prepare a meeting summary. Specific Plan and
Code /Ordinance Review Summary copies were identified in Task 4.3.
Task 4.6: Draft Plan. Following review of the Sub - Committee Draft Plan by the Garvey Avenue Corridor
Sub - Committee, MIG will incorporate the comments and prepare a public Draft Garvey Avenue Specific
Plan for the environmental review process and public hearings. The Draft Garvey Avenue Specific Plan
will be highly graphical and easy to read. Thirty hard copies and one digital copy will be provided to the
City PM.
Work Products:
• Administrative Draft Specific Plan — one digital copy and 6 hard copies
• Financing Program /Implementation Plan —to be included in the Specific Plan
• Sub - Committee Draft Specific Plan — one digital copy and 12 hard copies
• Draft Plan — one digital copy and 30 hard copies
• General Plan, Zoning Code, Subdivision Ordinance Review and Recommendation Summary —
one digital copy and 12 copies
• Sub - Committee Meeting #5 Agenda and a Sign -In Sheet - one digital copy of each
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PHASE 4: CEQA COMPLIANCE
Task 5: Prepare CEQA Documentation
MIG will prepare an Initial Study and appropriate Environmental Impact Report (EIR) in compliance with
the California Quality Act (Public Resources Code 21000 - 21177) and CEQA Guidelines (California Code
of Regulations. Title 14. Division 6. Chapter 3. Section 15000- 15387). The environmental review must be
an integral part of the planning process and prepared concurrently with the Specific Plan project. Our
work scope assumes that City staff will be responsible for all public noticing, distribution, and filing of
environmental documents per the law. However, we can provide these tasks as additional services upon
request
Task 5.1: Initial Study. MIG will prepare an annotated Initial Study (IS) in accordance with Section 15063
of the State CEQA Guidelines. The IS will be based on the latest version of the standard environmental
checklist form contained in Appendix G of the State CEQA Guidelines and any customization to this
checklist that may have been developed by the City in their local rules and implementation procedures.
Succinct responses will be provided to the more than 80 questions that appear on the checklist. For each
Initial Study checklist impact topic, a narrative discussion will provide adequate documentation to define
those issues that need to be further addressed in the EIR and those that do not require further analysis.
Based on our preliminary understanding of the project, the environmental setting, this proposal assumes
that the results of the Initial Study will indicate a need for further analysis for the following topics:
• Aesthetics
• Air Quality
• Cultural Resources
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Land Use and Planning
• Noise
• Transportation and Traffic
• Utilities and Services Systems
A bibliography of references will be provided at the end of the IS. This task accounts for preparation of a
draft IS for reviewlcomment by the City, responses to one round of City comments, and completion of a
final IS for distribution with the Notice of Preparation.
Task 5.2: Notice of Preparation. MIG will prepare a Notice of Preparation of a Draft Environmental
Impact Report (NOP) in accordance with Section 15082 of the State CEQA Guidelines to announce the
City's determination that an FIR will be prepared and to request comments concerning the scope of
issues to be addressed in the EIR. A primary purpose of an NOP is to solicit comments from other
governmental entities that may have jurisdiction over some aspect of the project (i.e. Responsible
Agencies) to define their area of authority, issues of concern, and to suggest approaches to avoid or
reduce potentially adverse effects of the proposed project. The NOP also provides an opportunity to
involve special interest groups, local residents and businesses, and the community at large in the scoring
process. The NOP will reference the availability of IS to explain the basis for the focused scope of the
EIR. MIG will produce and distribute printed and electronic copies of the NOP in accordance with a
distribution list to be developed in consultation with City Staff. Distribution of the NOP will initiate a 30-
day public review and comment period. MIG will ensure that the issues raised through the NOP process
are properly addressed in the EIR.
Task 5.3: Sopping Meeting. Early consultation with other government agencies and interested local
interest groups and citizens is encouraged by the CEQA Guidelines, as part of the EIR scolding process.
A public scoping meeting is not required under the State CEQA Guidelines for this project, therefore, this
is at the City's discretion. MIG will assist the City in publication of a notice of such a meeting, and will
manage the meeting, including presenting the EIR process and taking comments on environmental
issues of concern. We will prepare summary meeting minutes and will ensure that the issues raised at
the meeting are addressed in the EIR.
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Task 5.4: Draft EIR, Notice of Availability, and Mitigation Monitoring Reporting Program. A
program -level EIR will be prepared, focused on impacts involving aesthetics, air quality , cultural
resources, greenhouse gases, hazards and hazardous materials, hydrology and water quality, land use
and planning. noise. transportation and traffic, and utilities and services systems. This task consists of
preparation, production, submittal, review and comment by City staff, and document revisions for a first
and second administrative draft FIR. Immediately following City staff review and comment on the
administrative draft EIR, MIG will prepare the Draft EIR (DEIR).
MIG will prepare a Notice of Completion (NOC) for submittal to the State Clearinghouse and will prepare
a Notice of Availability (NOA) to be transmitted to other government and quasi - governmental agencies,
special interest groups, and interested persons that have requested notification of environmental
documents prepared for projects under City planning review. This proposal assumes the City will publish
the NOA in a local newspaper of general circulation and post it at the usual locations where planning
actions are announced to the public. MIG will produce and distribute up to 30 electronic copies of the
DEIR /NOA for public review and comment. Should additional copies be requested, MIG is prepared to
provide these at additional cost for labor and materials. Circulation of the DEIR will initiate a mandatory
45 -day public review period. This task includes filing a No Effect Determination (NED) request with the
California Department of Fish and Wildlife (CDFW) to waive the CDFW CEQA fees.
MIG will prepare a Mitigation Monitoring Reporting Program (MMRP) in accordance with Section 21081.6
of the CEQA Statutes. The MMRP will list all mitigation measures included in the EIR to avoid, reduce, or
compensate for any potentially significant impacts of the project, note the timing for implementation of
each measure, and identify the entities responsible for ensuring that the mitigation measures are
implemented as intended. The draft MMRP will be submitted for one round of review by City staff and we
will make final revisions, if warranted, based on those comments.
Task 5.5: Final EIR, Findings, and Statement of Overriding Considerations. A Final EIR (FEIR) will
be prepared pursuant to Section 15132 of CEQA Guidelines. The main purpose of a Final EIR (FEIR) is
to present comments received on the adequacy of the DEIR and the City's written responses to those
comments. The FEIR would also include an erratum to address corrections and clarifications to the DEIR
and a Mitigation Monitoring Reporting Program (MMRP). MIG will provide up to ten printed copies of the
FEIR for distribution to the Planning Commission, City Council, and City Staff. Any additional copies can
be provided at cost of labor and materials.
Pursuant to Section 15091 of the State CEQA Guidelines, the City must make specific findings regarding
project impacts. These findings relate to the significance of environmental impacts and the feasibility of
mitigation and project changes. We will coordinate with the City Attorney to prepare this document and
submit a draft for one round of review and comment by City staff. A last set of findings will be submitted
for incorporation into the City's CEQA resolution for the project.
Pursuant to Section 15093 of the State CEQA Guidelines, MIG will prepare a Statement of Overriding
Considerations (SOC), if there are any unavoidable significant impacts and if the City determines that
there are specific economic, social, or other considerations that override any unmitigated environmental
effects. We will coordinate with the City to prepare this document and submit a draft for one round of
review and comment. A revised SOC will be submitted for incorporation into the City's CEQA resolution
for the project.
Task 5.6: Notice of Determination. Within five days of project approval, MIG will prepare and file a
Notice of Determination with the County. We will request all fees be issued by the City prior to fling.
Task 5 Work Products
• Initial Study — one digital copy and five hard copies
• NOP — to be determined with City staff
• Seeping Meeting and Meeting Materials — one digital copy and one hard copy
• Administrative Draft EIR —one digital copy and six digital copies
• NOC /DEIR— 30 digital copies
• Mitigation Monitoring Reporting Plan —one digital and 12 hard copies
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• FEIR —one digital copy and ten hard copies
• SOC — one digital copy
• NOD —one hard copy
PHASE 5: Garvey Avenue Corridor Specific Plan Adoption Process
Task 6: Specific Plan Review and Adoption.
The Rosemead City Council and Planning Commission will consider the Draft Garvey Avenue Corridor
Specific Plan and EIR.
Task 6.1: Work Session with City Council and Planning Commission on Final Draft. MIG will
prepare a PowerPoint presentation for a joint City Council /Planning Commission session. The
presentation will summarize the Draft Specific Plan concepts, the EIR findings, and feedback received to
date. MIG will provide one digital agenda, sign -in sheet, and PowerPoint presentation and 15 PowerPoint
presentation hard copies
Task 6.2: Preparation for Adoption Hearings. MIG will update the PowerPoint presentation and provide
additional materials (agendas, wall maps, as needed) for the public hearings. It is assumed that City staff
will prepare public hearing notices, including required posting, and mailing, Staff Reports, Ordinance(s),
and Resolutiori MIG will be available to assist City staff in this effort. For the budget purpose, a staff
assistance allowance has been assumed.
Task 6.3: Adoption Hearings) with Planning Commission. MIG will attend up to two Planning
Commission hearings on the Final Draft Specific Plan and Final EIR. After the Planning Commission
conducts its public hearings, a Matrix of Changes will be prepared for City Council consideration.
Additional time or hearings will be attended as additional expense on a reimbursable basis with prior
authorization from the City.
Task 6.4: Matrix of Changes. MIG will create a matrix or table to record and track any changes to the
Final Draft recommended by the Planning Commission per the adoption hearings. It is assumed that City
staff will prepare public hearing notices, including required posting, and mailing, Staff Reports,
Ordinance(s), and Resolution(s). One digital copy and ten hard copies of the Matrix of Changes will be
provided to the City PM.
Task 6.5: Adoption Hearing(s) with City Council. The MIG Team will attend up to two City Council
hearings on the Draft General Plan and Final EIR. We will include the Planning Commission's
recommended revisions in the PowerPoint prepared for the hearings in Task 6.3. Additional time or
hearings will be attended as additional expense on a reimbursable basis with prior authorization from the
City.
Task 6.6: Staff Debrief. After the Specific Plan is adopted, MIG will meet with staff to review the
conditions of approval and how best to address (with text language, maps, etc.) the recommended
revisions in order to finalize the Final Plan and produce it
Task 6.7: Final Revisions to Specific Plan. MIG will prepare a final Garvey Avenue Corridor Specific
Plan based on the outcome of the City Council adoption hearing and post- hearing staff debrief. The
budget provides an allowance for this task. If additional time is required, we will bill for additional services
with prior authorization from the City.
Task 6.8: Plan Production. MIG will publish the final Specific Plan as a digital interactive ePlan that can
contain hot - linked cross - references, comment fields, and searchable text and graphics. Users would be
able to sort the ePlan by topic, location, and other appropriate factors. Initially, MIG would create an
administrative version of the ePlan for review by City staff. MIG would then prepare a deliverable version
of the ePlan. In addition, MIG would train City staff to maintain and update the ePlan to incorporate future
accomplishments, amendments, and updates. One digital copy of the Plan and 40 hard copies of the plan
will also be provided.
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Task 6.9: Project Closeout Meeting with Staff. After production of the Specific Plan, MIG will meet with
staff via conference call to review the final plan product, review the overall process in regard to meeting
Rosemead's needs, and determine all tasks have been accomplished and all products delivered. The
digital plan, all GIS information, all maps, and other project materials will be transferred to City staff.
Task 6 Work Products
• Joint City Council /Planning Commission Working Session Agenda, Sign -In Sheet, and PowerPoint —
one digital copy and 15 PowerPoint hard copies
• Adoption Hearing PowerPoint Presentation —one digital copy
• Matrix of Changes — one digital copy and 10 hard copies
• Final Specific Plan — one digital copy and 40 hard copies
• Attendance at up to 4 total public hearings with the Planning Commission and /or City Council
Project Management Throughout the Project
Task 7.1: Monthly Meetings. Monthly staff meetings (phone meetings, net meetings and meetings in
Rosemead when other meetings in the City are scheduled) between City staff and the MIG Project
Manager will be conducted for the duration of the Specific Area plan process to address miscellaneous
project coordination. Eighteen half hour meetings will be held during the process. The MIG PM will supply
an electronic agenda for the meetings.
Task 7.2: Monthly Status Reports. MIG will prepare monthly status reports to be submitted for the
purpose of keeping everyone up to date and on the same page throughout the process and will be
submitted with monthly invoices.
Task 7.3: Project Management. MIG will meet periodically with the subconsultants for coordination and
management purposes. This task also covers day -to -day project management tasks, including invoice
review and preparation and contract administration. Assuming an 18 month, the budget includes an
allowance for this task.
Task 7.4: Internal Team Coordination Meetings. These are internal team coordination that will occurs
throughout the project so that the team is made aware of emerging conditions and understands what is
needed and when
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EXHIBIT "B"
SCHEDULE OF SERVICES
Task
Schedule _
1
Initial Reconnaissance, Project Kick -Off and Work Program Refinement (Subtasks 1.1
through 1.4
Month 1
2
Existing Conditions, Issues, Opportunities, and Challenges Subtasks 2.1 —2.13
Month 1 - 3
3
Visioning and Alternative Selection Subtasks 3.1 — 3.8
Month 4 - 5
4
S ecific Plan Preparation Subtasks 4.1 —4.6 _
Month 6 - 10
5
Prepare CEQA Documentation Subtasks 5.1 — 5.6
Month 10 - 15
6
Specific Plan Review and Adoption Subtasks 6.1 —6.9
Month 16 - 18
7
Project Management Throughout the Project Subtasks 7.1 — 7A)
On oin
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EXHIBIT °C°
COMPENSATION (Cost Breakdown)
Task
Compensation
1
Initial Reconnaissance, Project Kick -Off and Work Program Refinement (Subtasks 1.1
through 1.4
$8,150
2
Existing Conditions, Issues, Opportunities, and Challenges Subtasks 2.1 — 2.13
$62,442
3
Visioning and Alternative Selection Subtasks 3.1 -3.8
$64,345
4
Specific Plan Preparation Subtasks 4.1 —4.6
$70,376
5
Prepare CEOA Documentation Subtasks 5.1 —5.6
$71,396
6
S ecific Plan Review and Adoption Subtasks 6.1 — 6.9
$19,650
7
Management Throughout the Project Subtasks 7.1 — 7.4
$39,946
Total
-Project
$336,315
O tional
Community Dialogue
$22,500
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Page 27 of 31
EXHIBIT "D"
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will
maintain insurance in conformance with the requirements set forth below. Consultant
will use existing coverage to comply with these requirements. If that existing coverage
does not meet the requirements set forth here, Consultant agrees to amend, supplement
or endorse the existing coverage to do so. Consultant acknowledges that the insurance
coverage and policy limits set forth in this section constitute the minimum amount of
coverage required. Any insurance proceeds available to City in excess of the limits and
coverage required in this agreement and which is applicable to a given loss, will be
available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be
paid in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits are subject to review but in no event less than
$1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less that $1,000,000 per accident. If Consultant owns no vehicles, this
requirement may be satisfied by a non -owned auto endorsement to the general liability
policy described above. If Consultant or Consultant's employees will use personal autos
in any way on this project, Consultant shall provide evidence of personal auto liability
coverage for each such person.
Workers Compensation on a state - approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Any such coverage provided under an umbrella liability policy shall include a
drop down provision providing primary coverage above a maximum $25,000 self -
insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured's liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one
insured against another. Coverage shall be applicable to City for injury to employees of
Consultant, subconsultants or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required
herein. Limits are subject to review but in no event less than $1,000,000 per
occurrence.
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Page 28 of 31
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designed to protect against acts, errors or
omissions of the consultant and "Covered Professional Services' as designated in the
policy must specifically include work performed under this agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay
on behalf of the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carders in the state of California and with an A.M. Bests rating of A- or better
and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds City, its officials,
employees and agents, using standard ISO endorsement No. CG 2010 with an
edition prior to 1992. Consultant also agrees to require all contractors, and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant's employees, or agents, from waiving the right
of subrogation prior to a loss. Consultant agrees to waive subrogation rights
against City regardless of the applicability of any insurance proceeds, and to
require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement relating to
the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not
been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so- called "third party action over" claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and
additional requirements by the City, as the need arises. Consultant shall not
make any reductions in scope of coverage (e.g. elimination of contractual liability
or reduction of discovery period) that may affect City's protection without City's
prior written consent.
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Page 29 of 31
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant's general liability policy, shall be delivered to City at
or prior to the execution of this Agreement. In the event such proof of any
insurance is not delivered as required, or in the event such insurance is canceled
at any time and no replacement coverage is provided, City has the right, but not
the duty, to obtain any insurance it deems necessary to protect its interests under
this or any other agreement and to pay the premium. Any premium so paid by
City shall be charged to and promptly paid by Consultant or deducted from sums
due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of
any cancellation of coverage. Consultant agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the
insurer to mail written notice of cancellation imposes no obligation, or that any
party will "endeavor" (as opposed to being required) to comply with the
requirements of the certificate.
9. It is acknowledged by the parties of this agreement that all insurance coverage
required to be provided by Consultant or any subcontractor, is intended to apply
first and on a primary, noncontributing basis in relation to any other insurance or
self insurance available to City.
10.Consultant agrees to ensure that subcontractors, and any other party involved
with the project who is brought onto or involved in the project by Consultant,
provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all
agreements with subcontractors and others engaged in the project will be
submitted to City for review.
11.Consultant agrees not to self- insure or to use any self- insured retentions or
deductibles on any portion of the insurance required herein and further agrees
that it will not allow any contractor, subcontractor, Architect, Engineer or other
entity or person in any way involved in the performance of work on the project
contemplated by this agreement to self- insure its obligations to City. If
Consultant's existing coverage includes a deductible or self- insured retention, the
deductible or self- insured retention must be declared to the City. At that time the
City shall review options with the Consultant, which may include reduction or
elimination of the deductible or selfinsured retention, substitution of other
coverage, or other solutions.
12.The City reserves the right at any time during the term of the contract to change
the amounts and types of insurance required by giving the Consultant ninety (90)
days advance written notice of such change. If such change results in substantial
additional cost to the Consultant, the City will negotiate additional compensation
proportional to the increased benefit to City.
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Page 30 of 31
13.For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any
steps that can be deemed to be in furtherance of or towards performance of this
Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the
part of City to inform Consultant of non - compliance with any insurance
requirement in no way imposes any additional obligations on City nor does it
waive any rights hereunder in this or any other regard.
15.Consultant will renew the required coverage annually as long as City, or its
employees or agents face an exposure from operations of any type pursuant to
this agreement. This obligation applies whether or not the agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until
City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has
been ordered shall be submitted prior to expiration. A coverage binder or letter
from Consultant's insurance agent to this effect is acceptable. A certificate of
insurance and /or additional insured endorsement as required in these
specifications applicable to the renewing or new coverage must be provided to
City within five days of the expiration of the coverages.
17.The provisions of any workers' compensation or similar act will not limit the
obligations of Consultant under this agreement. Consultant expressly agrees not
to use any statutory immunity defenses under such laws with respect to City, its
employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all -
inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this agreement and are intended by the parties here to be
interpreted as such.
20.The requirements in this Section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts with or
impairs the provisions of this Section.
21.Consultant agrees to be responsible for ensuring that no contract used by any
party involved in any way with the project reserves the right to charge City or
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Page 31 of 31
Consultant for the cost of additional insurance coverage required by this
agreement. Any such provisions are to be deleted with reference to City. It is not
the intent of City to reimburse any third party for the cost of complying with these
requirements. There shall be no recourse against City for payment of premiums
or other amounts with respect thereto.
22.Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this agreement. City
assumes no obligation or liability by such notice, but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to
involve City.
ATTACHMENT B
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PROPOSAL NO. 2014 -01 1 APRIL 29, 2014 1
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�,. CITY OF ROSEMEAD
garvey avenue corridor
7 ,
�9 Specific Plan and EIR
SUPPLEMENTAL MATERIALS
M I G
169 N Marengo Avenue I Pasadena, CA 91101
626- 744 -9872 1 www.migcom.com
In association with:
KOA I Land Design Consultants I The Natelson Dale Group, Inc.
Kumman I Veronica Tam and Associates I Boat People SOS
April 28, 2014
Sheri Bermejo, City Planner
169 N Marengo Avenue City of Rosemead
Pasadena, CA 91101 8838 E. Valley Boulevard
Phone: (626) 744 -9872 Rosemead, California 91770
Fax: (626) 744 -9873 Dear Sheri:
www.migcom.com
It is with great pleasure that MIG, Inc. submits the Garvey Avenue Corridor Specific Plan
and EIR revised scope of work, budget, and schedule.
CALIFORNIA
BERKELEY, DAVIS, MIG understands the "place" that Rosemead is today. MIG understands Rosemead's
RIVERSIDE, FULLERTON desire to move quickly toward an implementable Garvey Avenue Corridor Plan
PASADENA, SAN DIEGO that reinforces the best of Garvey Avenue while fostering new public and private
development. MIG will work closely with City staff toward the goal of a comprehensive,
AND KENWOOD lasting approach to creating a vibrant, economically successful Garvey Avenue.
COLORADO The revised scope of work:
BOULDER
• Focuses on the key Garvey Avenue core. Specifically, the Specific Plan area concentrates
NEW YORK on Garvey Avenue from New Avenue to San Gabriel Avenue. This core captures the Auto
NEW YORK Auction, New Garvey Market Plaza, and Garvey Del Mar Plaza sites.
NORTH CAROLINA • Reduces and refines the community engagement process. Rather than conducting
specifc community workshops, opportunities for the public to participate include five
RALEIGH Garvey Avenue Sub- Committee meetings, stakeholder interviews, an environmental
review seeping meeting, a joint City Council /Planning Commission study session, and an
OREGON optional Community Dialogue workshop.
EUGENE & PORTLAND
• Provides environmental coverage for projects occurring within the Specific Plan area.
TEXAS The EIR will be written to minimize the need for future environmental analysis for Specific
SAN ANTONIO Plan area projects. Pursuant to CEOA Guidelines Section 15152, future development
projects within the Specific Plan area that are consistent with the EIR assumptions will be
able to tier from the EIR analysis and avoid environmental impact analysis redundancy.
• Results in a Specific Plan that will "turn the dirt". Our Specific Plan will provide projects
with a streamlined development process while maximizing the development potential for
the Auto Auction and other Garvey Avenue sites.
• Provides for an efficient Specific Plan preparation process. MIG anticipates the Specific
Plan will be adopted in 18 months.
We welcome the opportunity to discuss proposal for the Specific Plan and look forward
to working with you.
Regards,14r-
Christopher Bey 6
non, AICP
Principal
PLANNING / DESIGN / COMMUNICATIONS / MANAGEMENT / TECHNOLOGY
Table of Contents
Scope of Work
Project Schedule
Project Budget
17
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Scope of Work
The MIG Team is pleased to provide this revised scope
of work for the Garvey Avenue Corridor Specific Plan, in
response to further direction from Rosemead staff. We
are open to additional discussions with staff on any
scope adjustments needed either due to budget,
preferences, or supplementary staff needs. We are
here to support Rosemead in all ways possible.
We propose to supply agendas, draft copies, and other
documents for the plan process. Counts for the copies
are included in the associated task section in the scope
that follows. We intend for the City to be responsible
for the cost of the local publication notices. Changes to
counts and types of documents that MIG will furnish, as
well as the overall scope tasks, will be adjusted at the
initial meeting with staff upon selecting MIGas your "right
hand" for this project.
Importantly, in providing this revised scope of work the
MIG Team understands the key elements this project
must accomplish.
We know that a streamlined Specific Plan and EIR that
"turns the dirt" and catalyzes new development is
critical. We understand that the Auto Auction site is
a centerpiece to any potential development along
the Garvey Avenue Corridor. Environmental coverage
and clearance is crucial, so that the site can be quickly
developed and usher in new change. In turn, the Specific
Plan will also help clear the way for development of
several other key sites along Garvey Avenue, together
setting forth economic development, branding and
placemaking opportunities for the entire corridor.
PHASE ONE: GARVEY AVENUE CORRIDOR: TODAY
Task 1: Initial Reconnaissance, Project Kick -off
and Work Program Refinement
Task 1.1: Staff /Consultant Kick -off Meeting. The MIG
Team (MIG, the Natelson Dale Group, KOA Corporation,
and LDC) will meet with the City of Rosemead at the
commencement of the project.
This initial task is intended to accomplish a number of
important initial steps in the work program, including
the following:
• Establish communication links and protocol with City staff
• Ensure that individual responsibilities of City staff and the
MIG Team are understood
• Establish an understanding of information sources
and availability
• Review the scope of work and make draft refinements
• Finalize the project schedule and target milestone
timeframes with staff
• Briefly discuss the known aspects of the existing General
Plan, Zoning Code and Map, related Design Guidelines,
Cit7/s Strategic Plan, and any other necessary information
that may inform or influence this process
• Confirm members of the Garvey Avenue Corridor
Sub- Committee
Task 1.2: Corridor Tour
City staff will lead the MIG Team on a 90 minute tour
of the Garvey Corridor to highlight individual sites,
community facilities, key issue and opportunity sites,
environmental resources /considerations, areas where land
use change may be desired and other factors. MIG will
photo- document the study area for use in subsequent
presentations and work products. The City will be respon-
sible for tour logistics (e.g., vehicle for tour (if needed),
tour maps, etc.).
Task 1.3: Meeting with City Departments
MIG will conduct one 1.5 -hour meeting with City
department representatives. Up to 10 representatives
will be invited to the meeting. At this initial meeting, the
group will discuss the project, describe the process, and
convey expectations for the project. The group will also:
• Review initial issues and concerns for the corridor
• Identify known technical issues (sewer capacit)4 water
pressure issues, traffic issues, etc.) needing to be
addressed or considered during the process
• Identify data availability
City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR 1
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• Identify contact persons, availability and involvement
of staff members
• Clarify roles and responsibilities
• Coordinate GIS data transfer
MIG will provide a digital agenda and sign in sheet for
the meeting. One collective set of meeting notes will be
provided to the City PM.
Task 1.4: Garvey Avenue Corridor Sub - Committee
Meeting #1- Introduction
The MIG Team understands the Garvey Avenue Corridor
Sub - Committee is a critical resource and driving force for
this project. We understand that the Sub - Committee is
not merely a "check -off" but is a meaningful component
to the planning process. The Sub - Committee is to be
actively engaged and will provide meaningful information
as well as direction to the consultant team.
The Garvey Avenue Corridor Sub- Committee is an Adhoc
committee consists of two City Council members, one
Planning Commission member, one Traffic Commission
member, and one Beautification Committee member. The
Sub - Committee will have three primary roles: 1) advise
and direct the Specific Plan team; 2) identify issues and
opportunities for the team to address; and 3) update their
respective Commissions and Council on the project. The
Sub- Committee will also discuss code enforcement issues
and needs for the Plan.
The agenda of this initial meeting includes introducing the
Sub- Committee to the MIG Team; presenting the project
scope and time lines; outlining the process; identifying
issues important to the Sub- Committee and identifying
where Sub - Committee's guidance is essential; and
defining final products, workshops, and meetings. The
group members will also identify the questions or issues
that he /she thinks must be answered or addressed in
order to make this project a success. The meeting will last
up to 2 hours; MIG will prepare and provide one digital
agenda, sign -in sheet, and meeting materials for repro-
duction and distribution to the Sub- Committee. City staff
will be responsible for the reproduction and distribution
of the agenda, meeting materials, and the preparation
and distribution of any staff report and public notices.
2 City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR
Following the meeting, City staff will prepare a digital set
of meeting notes.
Work Product:
• Attendance by Consultant at Staff Kick -off meeting
• Final Scope of Work
• Garvey Avenue Study Area Tour imagery
• City Department Staff Meeting Agenda, Sign In Sheet, and
Notes- one digital copy of each
• Sub - Committee Meeting Agenda, Sign -In Sheet, Meeting
Materials, Meeting Notes - one digital copy of each
Task 2: Existing Conditions, Issues, Opportunities
and Challenges
Task 2.1: Background Data Review and Analysis
MIG will review existing plans and additional key data
pertaining to the Garvey Avenue Corridor Specific Plan
area and will identify potential current and future issues
to focus the activities of the plan. This includes but is not
limited to:
• City of Rosemead General Plan
• City of Rosemead Zoning Code and Zoning Map
• Garvey Avenue Master Plan
• City of Rosemead Strategic Plan
• City GIS data- we intend to use the Citys Digital Map
Products system for GIS and gather that information from
the County. GIS information will also be collected from
SCAG.
• Final EIR(FEIR)for the 2008 City of Rosemead General Plan
Update and Addendum to the FOR certified on April 13,
2010 for the 2010 General Plan Amendment
• Public Works and Engineering Resources: Pavement
Management Plan, Street Tree Inventory and Planting
Plan, Climate Study /Greenhouse Gas Inventory, and Public
Improvement Plans
• Other background information such as traffic studies, and
any existing utility /drainage plans (prepared by the City
and/or any special districts within the study area)
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The analysis of this data will:
1. Identify all State and Federal laws, that need to be
addressed (e.g. Assembly Bi1132 -The California Global
Warming Solutions Act, CEQA)
2. Identify any necessary General Plan Amendments
(e.g. Amendments to the Land Use Element, Circulation
Element, Resource Management Element, etc.) and
Zoning Code and Zoning Map Amendments that need
to be completed as part of the work program
3. Provide a thorough understanding of the
regulatory framework
4. Provide an inventory of the existing land use and
circulation conditions
5. Provide insight into the social and economic character
of the project area
Based on the initial data collection effort, an analysis
of existing conditions will be compiled. The analysis
will present a description of existing conditions and
will analyze the information to identify potential issues,
opportunities, and challenges.
Task 22: Base Mapping
The MIG Team will review existing GIS data including
existing land use, General Plan land use designations,
zoning, existing dwelling units per parcel, existing jabs
San Bruno T ansit Corridor Photo Simulation
or non - residential square footage per parcel, street
centerlines, County Assessor data, building footprints,
and height attributes (as available). All GIS information will
be assumed to be accurate and up -to -date. If GIS data
requires updating, the MIG Team will use the recently
acquired County of Los Angeles Assessor Tax Roll data
to fill in any blanks. This data will be verified during the
Detailed Land Use Survey and the Urban Design Survey.
MIG, in coordination with the City staff, will define and
format a series of base maps for use throughout the
update process. These base maps will include existing
conditions information, such as existing land use, zoning,
circulation, and environmental information. We will ensure
all maps have a uniform style, legend, and title block. At
the culmination of the project, MIG will provide the City
with the GIS maps and associated files developed during
the process.
Task 2.3: Detailed Land Use Survey
MIG will conduct a land use survey (using satellite imagery,
Google Streetview, Los Angeles County Assessors Tax
Roll data, and a follow -up windshield survey for field
verification as needed) to verify City GIS land use infor-
mation. The Land Use Survey establishes baseline land
use conditions for planning and EIR analysis purposes. At
the culmination of the project, MIG will provide the City
with the GIS maps and associated files developed during
the process.
City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR 3
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Downtown Hawthorne Specific Plan Workshop
All GIS data and mapping prepared for the Specific Plan
will be developed consistent with City protocols and
data formats to ensure easy integration into the City's
information system upon completion of
the project.
Task 2.4: Analysis of: Land Use, Zoning, Development
Trends, and Land Subject to Change
MIG will use the land use survey (Task 2.3) to document
existing land use conditions, as well as analyze the
existing land use pattern and adopted and pending plans
that affect development in the Study Area. In addition,
we will describe, analyze, and map existing land uses and
identify constraints and opportunities for future growth
and development within the corridor.
Regarding land use regulations, MIG will review the overall
land use regulations to understand what changes may
be needed, and to identify how the Specific Plan can be
structured to anticipate any required revisions. As part
of this work program, we will make recommendations
regarding policies to be included in the Special Plan to
provide a foundation for subsequent code changes.
MIG will also analyze existing land use patterns, devel-
opment patterns, vacancy, under - utilized properties,
and potential development projects to determine areas
of stability and areas of change. Based on this analysis
and other information prepared during Task 2, MIG will
prepare a series of stability and change area maps that
will be used as a starting point for developing scenarios
during Phase 2.
4 City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR
Task 2.5: Urban Design Survey
MIG will conduct an urban design survey that describes
the look, feel, and character of existing development
and public spaces in the City. This will include identifying
architectural patterns and themes to be preserved,
character elements to emphasize, and barriers to be
addressed. It will also look at building footprints (where
built to parcel lines), building heights, street facing/
sidewalk relationships, streetscape, signage, maintenance,
etc. MIG will produce associated maps and graphics that
illustrate existing conditions, including gateways, historic
resources, major urban features, open space, character
areas, landmarks and gateways.
Task 2.6: Interface with the Development Community
The Natelson Dale Group (TNDG) will conduct interviews
with commercial and residential developers familiar with
the Rosemead market, with a particular focus on firms
experienced in mixed -use development. The purpose of
these interviews will be to derive market factors and other
data to be utilized in the pro forma financial analysis.
Task 2.7: Transportation and Mobility Base Analysis
The City is required to support commute traffic and
general cut - through traffic, as it lies between multiple
communities and is traversed by major parallel roadway
corridors to the 1 -10 Freeway. The General Plan Circulation
Element traffic impact study, prepared by KOA in March
2010, identified future operations at all of the four major
intersections as approaching or exceeding capacity
conditions during peak periods. KOA includes a study
area of nine intersections and the analysis of major
intersections within the focused corridor plan area
(between New Avenue and San Gabriel Boulevard), as well
as traffic signals at interim locations along Garvey, and
other selected intersections to the south, including those
on routes to and from the 1 -10 freeway.
The Specific Plan traffic study will need to identify a
balance between supporting and alleviating commute
congestion and providing appropriately -sized land uses
within the Plan area.
Based on our review of the RFP, our discussions with City
staff, the local roadway network, and our past experience
with the most recent Circulation Element, the following
scope framework was developed:
• Analysis of up to nine study intersections
• Analysis of a main land use plan and an alternative
• Review of existing and planned bicycle and transit facilities
• Development of improved bicycle, pedestrian, and transit
linkages and development of focused Complete Streets
concepts in mind, as feasible for the corridor
• Development of roadway /intersection mitigation measures,
where necessary and feasible
KOA will prepare a focused background analysis
summarizing existing mobility conditions and include an
inventory of transportation facilities (roadway, parking,
transit, pedestrian, bicycle) and a summary of their current
operation.
Scalping and Coordination. KOA will coordinate with
City staff to build consensus on the proposed project trip
generation, trip distribution, and study intersections for
approval by the City prior to starting the traffic analysis.
We will prepare a scoping document that will include the
traffic study approach, methodology, and assumptions
for review and approval by the City. Based on our coordi-
nation efforts, KOA will make adjustments to the study
scope as needed. This task includes KOA participation in
a kickoff meeting with City staff, if needed.
The study will evaluate significant impacts on the study
area circulation system for an existing plus - project analysis
and a buildout analysis. The project distribution and the
background growth analysis for the buildout analysis will
be consistent with the SCAG regional traffic model.
Data Collection. KOA will collect new traffic counts at up
to nine intersections for weekday peak periods.
Anaheim Canyon Specific Plan
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This will include seven study intersections within the
Garvey Avenue corridor plus other intervening intersec-
tions on the corridor to the south.
Manual peak -hour turning movement counts will be
collected during the weekday a.m. peak (7:00 a.m. to 9:00
a.m.), weekday p.m. peak (4:00 p.m. to 6:00 p.m.) time
periods at the study intersections.
KOA will conduct detailed fieldwork including intersection
geometry, signal phasing, transit services and on- street
parking /restrictions within the study area. Existing and
planned transit and bicycle facilities in the area will be
researched and documented.
Existing Conditions. KOA will conduct an analysis of
existing conditions at the study intersections to determine
current traffic operating conditions. The data collected
will be used to create a local area traffic analysis file. The
traffic analysis file will be adopted from the Circulation
Element analysis and will include all key Specific Plan
roadways and intersections for detailed level of service
analysis. The results of the existing conditions analysis
will be documented and summarized in the traffic
study report.
Task 2.8. Infrastructure Base Analysis
LDC will summarize information on existing (as- built)
conditions in the City related to streets, water, sewer,
storm drains and other civil improvements such
as (dry utilities - electrical, telephone, natural gas,
cable television, etc.). Based on discussions with the
Rosemead Public Works Department, LDC will document
infrastructure needs and capacities. LDC will review and
evaluate existing City capital improvement plans to assess
the general availability and service capacity for future
growth. Individual tasks include:
• Initial Reconnaissance. Attend meetings with City Staff
to review Scope of Work and define final scope of work
associated with civil improvements.
• Background Material Research. Provide a research of
improvement plans and other existing civil works for
streets, sewers, water, storm drains and other civil improve-
ments. Obtain available material from the local governing
agencies. Perform a site visit to observe existing condition
to augment the materials obtained from the agencies.
City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR 5
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• Work Sessions with the City. Prepare for and attend
work sessions with the City of Rosemead staff and the
design team to assist with the civil engineering issues. This
assumes one meeting.
Task 29: Case Studies /Real -life Examples of
Similar Projects
MIG will review other specific plans to provide four
real -life examples of similar projects. Each example will
be analyzed for its effectiveness and applicability to
the Garvey Avenue Corridor Project. MIG will work with
staff to determine the appropriate criteria to evaluate
the examples. MIG will begin with review of projects
within the San Gabriel Valley, and then the Los Angeles
metropolitan area. As needed, MIG will then research
projects from other large metropolitan areas in California,
as necessary. MIG will contact each of the local govern-
ments associated with each project to help determine
the level effectiveness and applicability of the project. A
summary of each project, Its relation to Rosemead, and
its effectiveness will be provided along with images. One
digital copy of the case study summary will be provided to
the City PM.
Task 2.10. Stakeholders Interview
Local stakeholders who live and work within the planning
area often have their ears "closer to the rail" and know
the very local happenings and issues better. As such, we
recommend conducting a refined stakeholder interview
meeting. This informal meeting will be conducted with up
to nine interviewees and last no longer than 90 minutes.
Stakeholders will be asked about what is working and
not working in the corridor, what issues exist, if they have
any plans in place that we should know about, and other
topics that might influence the Specific Plan. Potential
stakeholder interviewees could include: a community
organizations representative, Garvey Street business
owner(s), Chamber of Commerce representative, local
service providers, and local developers. The final list of
interviewees will be developed in close coordination with
City staff. MIG will prepare an invitation letter for the City
to reproduce and mail. The City will be responsible for
follow up contact with the interviewees. MIG will provide
an agenda and the interview questions to City staff; City
staff will conduct the interview and provide the consultant
team with a copy of the interview notes.
6 City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR
Dallas Downtown Community Workshop
One digital copy of the agenda, invitation letter, and
interview questions will be provided to the City PM.
Task 2.11: Staff Meeting to Review Background Analyses
MIG will conduct one two -hour with staff (City PM and
others, as appropriate) to review the background analyses.
The City shall combine all staff comments into a single
comment document that the MIG Team will use to revise
the Background Analyses.
Task 2.12: Sub - Committee Meeting #2 - Background
Analyses Review Meeting
Upon receiving City staff comments, the Background
Analyses will be revised, once, to address the comments.
The MIG Team will then meet with the Sub - Committee
to review the revised Background Analyses, identify
any incorrect or omitted information, and discuss
important issues to be addressed in the project. The
Sub - Committee will also review the stakeholder interview
results and the case studies.
In preparation for the meeting, MIG will provide a
digital meeting agenda, one digital revised Background
Analyses, one digital case study summary, and one digital
stakeholder interviews summary to the Sub- Committee
at least 1 week prior to the meeting. In addition, MIG
will provide 12 hard copies of the revised Background
Analyses. MIG will prepare a PowerPoint presentation
outlining key information will be presented at the meeting.
The meeting is anticipated to take up to two hours to
conduct. After the meeting, City staff will prepare a
meeting summary.
Task 2.13: Final Background Analyses
Upon meeting with the Sub- Committee, MIG will revise
the Background Analyses to address Sub- committee
comments. If necessary, a comment log will be created
to address any comments that could not be addressed
within the Background Analyses. One digital copy and 12
hard copies of the Background Analyses and comment log
will be provided to the City PM.
Work Products:
• Background Analyses- Administrative Draft for City staff
review - six hard copies and one digital copy - describing
existing conditions in the study area and identifying issues
that must be addressed in the specific plan including:
-Base Mapping
- Detailed Land Survey
-Urban Design Survey
- Land Use, Zoning, Development Trends, and Land
Subject to Change Analysis
- Transportation and Mobility Base Analysis
- Infrastructure Base Analysis
• Revised Background Analyses -12 hard copies and one
digital copy
• Final Background Analyses and Comment Log -12 hard
copies and one digital copy
• Case Studies -12 hard copies and one digital copy
• Stakeholder Interview Invitation, Meeting Agenda, and
Interview Questions -one digital copy of each product
• Background Analyses Summary PowerPoint Presentation -
one digital copy
• Sub- Committee Meeting Agenda and Sign In Sheet - one
digital copy of each document
PHASE 2: GARVEY AVENUE CORRIDOR: WHAT DO WE
WANT TO BE?
Task 3: Visioning and Alternative Selection
Task 3.1: Creation of Concept Alternatives
Building upon the Areas of Stability and Change Maps
(Task 2), Sub - Committee direction, and Background
Analyses, MIG will develop up to three Concept Alterna-
tives that will be used to show land use, urban design,
mobility, and policy options for the future.
nn �
This will include identifying specific focus areas that are
expected to be the primary locations of land use change
including the Auto Auction site. The concept alternatives
will be highly graphic and include descriptive text,
diagrams, and images (and may include photo simulations
and sketches). Alternatives will also offer various solutions
to the transportation and mobility, amenities, and
community spaces.
Task 3.2: Assessment of Concept Alternatives
Summary Report
The MIG Team will have an internal work session to
evaluate the concept alternatives in terms of implica-
tions of land use, mobility, economic development,
infrastructure, public facilities and services, and the
natural environment. Based on the evaluation, we will
prepare a Concept Alternatives Summary Report that
includes text, graphics, images and maps. An underlying
objective of this report is to communicate technical and
policy issues in a manner easily understood by community
members and decision - makers. Specific topics that will be
addressed and analyzed include:
• land use and development potential
• Urban design criteria to promote future development
that builds on current desirable features and facilitates
improvements
• Sustainability concepts to be incorporated
• Mobility, such as multi -modal access improvements
• Public infrastructure and service demands, including water,
sanitary, storm drainage, flooding, recycle water, police,
and fire
• Public safety
• Opportunities for plazas, parks, and public
gathering amenities
One digital and one hard copy of the concept report will
be provided.
Task 3.3: Staff Work Session
The MIG Team will meet with City staff and the City
department representatives to review the Concept
Alternatives and the Concept Alternative Summary Report
with the intension of identifying concerns, issues or other
concepts that should be tested. MIG will then finalize the
Concept Alternative Summary Report.
City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR 7
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Task 3.4: Sub- Committee Meeting #3 - Alternatives
MIG will prepare for and facilitate a meeting with the
Sub - Committee to discuss the Concept Alternatives and
Summary. The Sub - Committee will provide feedback,
including suggested additions and revisions. The group
will also discuss the agenda and goals for the optional
Community Dialogue meeting. MIG will a provide the
City PM with a digital copy of the agenda, a digital copy
of the Alternatives and Alternatives Summary Report, and
12 hard copies of the Alternative Summary Report. City
staff will prepare and distribute Sub- Committee meeting
summary notes. The meeting is intended to last 2 hours.
optional Task t: Prepare and Conduct Community
Dialogue (Workshop). The MIG Team will prepare for
facilitate a Community Dialogue (meetingAvorkshop) to
provide an introduction to the project and solicit input
from the community regarding ahernatives. The agenda
for this Community Dialogue will include: a project
introduction; review of technical analyses, alternatives, and
ahernadves'summary; and an interactive exercise to elicit
and refine alternative preferences. MIG, in coordination
with City staff and the project team, will develop the
meeting content, printed materials, and facilitate the
Community Dialogue. City staff will be responsible for
securing workshop locations, printing and distributing
announcements, and proving refreshments. Language
specialists will provide translation and cultural sensitivity at
the Community Dialogue, as appropriate. Materials can be
made be available in English, Vietnamese, Chinese,
and Spanish. The Community Dialogue is scoped to
last 2 hours.
Following the Community Dialogue, MIG will prepare
a summary of the information received at Community
Dialogue.
MIG will supply 75 meeting agendas and other meeting
materials and sign -in sheets. One hard copy and one
digital copy of the summary will be provided to the
City PM.
Task 3.5: Work Session to Refine Preferred Altemative
Based on direction received from the Sub- Committee,
community, and staff, the MIG Team will prepare an
outline of the Preferred Alternative that serves as the
basis for developing the Draft Specific Plan. The Preferred
8 City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR
Alternative will include land use maps, a preliminary policy
direction, and a goal framework needed to support the
Preferred Alternative. One digital copy and 12 hard copies
of the Preferred Alternative will be provided to the City
PM for distribution to City staff and the Sub - Committee.
Task 3.6: Sub- Committee Meeting #4 -
PrefemedAlternative
MIG will prepare for and facilitate a meeting with the
Sub - Committee to review the Preferred Alternative and
policy framework. MIG will provide agendas and meeting
materials. Following the Sub- Committee, City staff will
prepare meeting notes. The meeting is intended to last up
to 2 hours.
Task 3.7: Transportation Analysis 2
Based on the Preferred Alternative's use, density, and
trip- making characteristics, KOA will:
• Determine project trip generation based on ITE Trip
Generation rates, commercial use pass -by trip rates,
internal capture rates between uses and adjacent develop-
ments, and transit use credits.
• Determine the number and the distribution of new trips
generated by the proposed land uses by block/sector, and
assign and map them to the roadway system.
As defined by the finalized scoping document, a project
trip distribution pattern to regional travel routes will
be applied. Different distribution rates will be applied
to various sectors of the corridor parcels. Ideally, KOA
Existing Rosemead Image
would receive a spreadsheet file from the Client that
contains parcel numbers and the change in residential
units by density and the change in non - residential floor
area in square feet by type, by parcel for changes under
the Specific Plan. KOAwill process the data in GIS and
generate trips for analysis based on Traffic Analysis Zones
(TAZs) or divisions of those regional model polygons.
KOA will conduct an analysis of existing plus - project
conditions at the study intersections to determine
potential traffic impacts within the study area under
existing conditions. This analysis would fulfill determina-
tions made by the Sunnyvale and Expo Line CECA court
cases. The results of the existing plus - project conditions
analysis will be documented and summarized within the
traffic study report.
KOA will analyze future pre - project conditions, which will
establish a baseline for the evaluation of potential project
traffic impacts in the buildout post - project scenario.
Future analysis conditions will be defined based on an
annual ambient growth rate and trips generated by
included area /cumulative projects that are on or close to
the Garvey Avenue corridor. The results of the analysis of
this scenario will be documented and summarized within
the traffic study report.
The ambient growth rate for the buildout analysis will be
generated. The growth rate through the buildout analysis
year will be defined through factors developed within the
study area by base and buildout link volumes from the
SCAG regional model. A list of relevant projects for the
buildout analysis will be generated through coordination
with City planning staff and their pending project list.
The application of the model growth rate will provide
for estimated traffic growth from most cities and nearby
regional projects, however.
The study will provide an analysis of the overall Plan
effects on the area circulation system, develop potential
circulation system improvements and multi -model
travel infrastructure deficiencies (bicycle system missing
linkages, general width of the sidewalk network by
segment, and adequacy of Metro bus stop and local
circulator shuttle access and amenities). Last-mile/first-
mile trip connections will be reviewed.
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Existing Rosemead Image
Based on the proposed project land use and building
floor area and the calculated nettrips that would be the
potential incremental traffic increases with adoption
of the proposed land use plan, a future post - project
analysis will be conducted for the buildout scenario. The
results of the project impact analysis will be documented
and summarized in the traffic study report. Up to two
additional project scenarios will analyzed, as either
environmental document scenarios or less intense
development scenarios for the removal of identified traffic
impacts. Mitigation measures will be developed and
post - mitigation impacts will be evaluated for all land
use scenarios.
The land use density data for the proposed mixed -use
areas will be used to create a parking supply requirement
matrix by sub -area. The input data will be from GIS
mapping /database or spreadsheet files to be provided by
the Client. The analyzed sub -areas will be conglomera-
tions of small areas (approximately three to five blocks)
that can be used to create strategies for shared parking
or parking demand reduction strategies, based on major
land uses that could remain for many years into Plan
implementation as well as new types of potential
new uses.
From this exercise, recommended parking requirements
will be developed for general types of potential future
land uses within the Plan area.
City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR 9
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As required by Los Angeles County, a Congestion
Management Program (CMP) analysis will also be
conducted at applicable CMP locations. The analysis will
follow CMP guidelines and criteria in identifying potential
impacts caused by the project. Caltrans sensitivity
standards for traffic analysis, as recently adopted for use
in the City of Los Angeles via a Memorandum of Under-
standing, will be applied to this analysis within the City of
Rosemead, to analyze the potential for additional analysis
needs on the 1 -10 facility due to the Specific Plan.
KOA will prepare a draft traffic study report for review and
comment by the project team. The report will document
the traffic study's approach, methodology, assumptions,
findings and recommendations. Based on comments
received, KOA will prepare a final version suitable
for use by the Client in the Plan and environmental
documentation.
Task 3.8: Pro Forma Analysis
TNDG will prepare financial pro formas for up to four
prototypical development projects. The prototypes will
be defined in conjunction with MIG and will be oriented
towards the identified opportunity sites within the Specific
Plan Area, including but not limited to the Auto Auction
site. The prototypical projects will encompass a range of
land use alternatives and be intended to demonstrate the
feasibility of different mixes and densities of development.
Work Products:
• Sub - Committee Meetings #3 and #4 Agendas and
Meeting Materials - one digital copy
• Facilitation of the Garvey Avenue Corridor
Sub- Committee meetings
• Alternatives - up to three land use alternatives
• Concept Alternatives Summary Report - one digital and
12 hard copies
• Alternative Concepts Staff Work Session Agendas -
one digital copy
• Preferred Alternative - one digital copy and 12 hard copies
• Transportation Analysis 2 -one digital and one hard copy
• Pro Forma Analysis- one hard copy and one digital copy
• Optional Community Dialogue Agendas and Materials -
one digital and 75 hard copies
10 City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR
Community Engagement Workshop
PHASE 3: THE PREFERRED FUTURE GARVEY AVENUE
CORRIDOR: HOW TO GET THERE
Task 4: Speck Plan Preparation
Based on the information collected during previous
tasks, the Specific Plan will be drafted to address
the issues expressed by the Garvey Avenue Corridor
Sub- Committee and Rosemead community.
Task 4.1: Administrative Draft Garvey Avenue
Corridor Specific Plan
In addition to meeting legal and technical requirements,
the Specific Plan will be drafted so that it clearly illustrates
how the planning area will be designed, and how it will
look and operate. The Plan will be written so that it can
be understood not only by government officials or
land developers, but by community residents and
business owners.
The Plan will comply with the content requirements of
Government Code Section 65450 at seq., Chapter 17.150
(Specific Plans) of the Rosemead Municipal Code, as well
as any other applicable State guidelines and regulations.
The Plan will include:
• Goals and Implementation Measures
• A Description of the Planning Process
• Opportunity Sites
- Individual maps illustrating area boundaries and parcel -
specifc land use designations
-A brief description of the site characteristics that make an
area an opportunity site
- Illustrations and text describing the future vision for the
site, including specific preferred and alternative land uses
• Land Use Element
- Land Use Plan
- Development Standards
• Infrastructure Element
- Transportation and Circulation Plan
- Streetscape /Landscape Plan
- Utilities and Public Services/Facilities Plan
• Implementation, Financing and Phasing Element
- Capital Improvement Program
- Funding and Financing Program for Capital Financing
and Maintenance
- Phasing Program
-Code Enforcement Program
• Relationship of the Specific Plano CEOA Review to
subsequent projects
• Specific Plan Administration and Enforcement
At the outset of this task, the MIG Team and City staff will
conduct an internal work session to develop the Specific
Plan standards and guidelines based on the confirmed
Preferred Alternative. MIG will then refine the polity
framework that identifies new or modified policies, guide-
lines, standards, and implementation programs needed to
support the Preferred Alternative. We propose developing
a graphic, clearly written document that supplements the
Garvey Avenue Master Plan. The guidelines and standards
may apply to signs, building partitions, height, awnings,
street furniture and other zoning code and building code
parameters. It will also frame a checklist for alterations and
steps for achieving appropriate permits or approvals.
The Plan will also include a comprehensive implemen-
tation program that will focus on having the Plan be
a living document that results in positive, real change
in the community. The Specific Plan will also provide a
systematic approach to address code enforcement issues.
Key graphics may include Land Use, Key Economic
Development Sites, Traffic Routes, Onstreet / Onstreet
Parking, Design Guidelines and Standards, Streetscape
F7771
Examples (multiple of images), Urban Design Key Features
(multiple exhibits), Circulation, and key Infrastructure
(sewer, water, utilities, etc.).
Six hard copies and one digital copy of the Administrative
Draft Specific Plan will be provided to the City PM.
Task 4.2: Financing Program/implementation Plan
This task by TNDG will provide a "tool box" of potential
implementation strategies and financing mechanisms
available to achieve the short and long -term goals of the
Specific Plan. The overall implementation plan will include
the following components:
• Recommendations regarding allowable development
densities with the Plan area (and relevant sub - areas);
• Recommended timing of public improvements;
• Recommendations for streamlining of development
processing within the Plan Area;
• Identification of municipal incentives necessary to attract
desired development land uses;
• Analysis of potential funding sources and financing mecha-
nisms (including grants, fees, assessments, developer
impact fees, etc.);
• Financial pro forma of sources and uses of funds for
recommended public improvements.
Recommendations regarding impact fees will be derived
from the technical analysis to be completed by Land
Design Consultants, Inc.
Task 4.3: Sub - Committee Draft Specific Plan
MIG will address City staff written comments that are
provided in a single comment document. This scope of
work assumes two rounds of review. Upon completion
of the second round of addressing Staff comment, the
Sub- Committee Draft Specific Plan is ready for distri-
bution to the Sub- Committee. One digital copy and 12
hard copies of the Sub- Committee Draft will be provided
to the City PM for distribution.
Task 4.4. General Plan, Zoning Code & Subdivision
Ordinance Review and Recommendations Summary
MIG will review the Sub - Committee Draft Specific Plan
for consistency with the City of Rosemead General Plan,
Zoning Code and Subdivision Regulations.
City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR 11
F-7]
Existing Rosemead Image
If it is not consistent, inconsistencies will be identified
and any amendments needed to ensure compliance
will be described. Any necessary General Plan, Zoning
Code, and Zoning Map amendments will be prepared
by MIG and will be adopted as part of the specific plan
adoption process. We will also provide a summary of how
the Specific Plan supports the overall General Plan. One
digital copy of the summary and 12 hard copies of the
summary will be provided.
Task 4.5: Sub- Committee Meeting #5 - Specific Plan and
Code /Ordinance Review Summary
MIG will meet with the Garvey Avenue Corridor
Sub- Committee to provide an update on the Specific
Plan and the Code /Ordinance Review Summary. The
Sub- Committee will then discuss the next steps of the
project: the EIR and public hearings. MIG will provide one
copy of the digital agenda and meeting materials. After
the meeting, City staff will prepare a meeting summary.
Specific Plan and Code /Ordinance Review Summary
copies were identified in Task 4.3.
Task 4.6: Draft Plan
Following review of the Draft Plan by the Garvey Avenue
Corridor Sub - Committee, MIG will incorporate the
comments and prepare a public Draft Garvey Avenue
Specific Plan for the environmental review process and
public hearings. The Draft Garvey Avenue Specific Plan
will be highly graphical and easy to read.
12 Cityof Rosemead I Garvey Avenue Corridor Specific Plan and EIR
Thirty hard copies and one digital copy will be provided to
the City PM.
Work Products:
• Administrative Draft Specific Plan -one digital copy and
b hard copies
• Financing Program /Implementation Plan -to be included
in the Specific Plan
• Sub- Committee Draft Specific Plan - one digital copy
and 12 hard copies
• Draft Plan- one digital copy and 30 hard copies
• General Plan, Zoning Code, Subdivision Ordinance Review
and Recommendation Summary - one digital copy and
12 copies
• Sub - Committee Meeting #5 Agenda and a Sign -In Sheet -
one digital copy
PHASE 4: CEQA COMPLIANCE
Task 5: Prepare CEQA Documentation
MIG will prepare an Initial Study and appropriate
Environmental Impact Report (EIR) in compliance with
the California Quality Act (Public Resources Code
21000-21177) and CEQA Guidelines (California Code of
Regulations. Title 14. Division 6. Chapter 3. Section 15000-
15387). The environmental review must be an integral
part of the planning process and prepared concurrently
with the Specific Plan project. Our work scope assumes
that City staff will be responsible for all public noticing,
distribution, and filing of environmental documents per
the law. However, we can provide these tasks as additional
services upon request.
Task 5.1: Initial Study
MIG will prepare an annotated Initial Study (IS) in accor-
dance with Section 15063 of the State CEQA Guidelines.
The IS will be based on the latest version of the standard
environmental checklist form contained in Appendix G of
the State CEQA Guidelines and any customization to this
checklist that may have been developed by the City in
their local rules and implementation procedures. Succinct
responses will be provided to the more than 80 questions
that appear on the checklist. For each Initial Study
checklist impact topic, a narrative discussion will provide
adequate documentation to define those issues that
need to be further addressed in the EIR and those that
do not require further analysis. Based on our preliminary
understanding of the project, the environmental setting,
this proposal assumes that the results of the Initial
Study will indicate a need for further analysis for the
following topics:
• Aesthetics
• Air Quality
• Cultural Resources
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Land Use and Planning
• Noise
• Transportation and Traffic
• Utilities and Services Systems
A bibliography of references will be provided at the end
of the IS. This task accounts for preparation of a draft
IS for review /comment by the City, responses to one
round of City comments, and completion of a final IS for
distribution with the Notice of Preparation.
Task 5.2: Notice of Preparation
MIG will prepare a Notice of Preparation of a Draft
Environmental Impact Report (NOP) in accordance with
Section 15082 of the State CEQA Guidelines to announce
the City's determination that an EIR will be prepared and
to request comments concerning the scope of issues to
be addressed in the EIR. A primary purpose of an NOP is
to solicit comments from other governmental entities that
may have jurisdiction over some aspect of the project (i.e.
Responsible Agencies) to define their area of authority,
issues of concern, and to suggest approaches to avoid
or reduce potentially adverse effects of the proposed
project. The NOP also provides an opportunity to involve
special interest groups, local residents and businesses,
and the community at large in the seeping process. The
NOP will reference the availability of IS to explain the
basis for the focused scope of the EIR. MIG will produce
and distribute printed and electronic copies of the NOP
in accordance with a distribution list to be developed in
consultation with City Staff. Distribution of the NOP will
initiate a 30 -day public review and comment period.
E=
MIG will ensure that the issues raised through the NOP
process are properly addressed in the EIR.
Task 5.3: Scolding Meeting
Early consultation with other government agencies and
interested local interest groups and citizens is encouraged
by the CEQA Guidelines, as part of the EIR seeping
process. A public seeping meeting is not required under
the State CEQA Guidelines for this project; therefore,
this is at the City's discretion.
MIG will assist the City in publication of a notice of such
a meeting, and will manage the meeting, including
presenting the EIR process and taking comments on
environmental issues of concern. We will prepare summary
meeting minutes and will ensure that the issues raised at
the meeting are addressed in the EIR.
Task 5.4: Draft EIR, Notice of Availability, and Mitigation
Monitoring Reporting Program
A program -level EIR will be prepared, focused on impacts
involving aesthetics, air quality, cultural resources, green-
house gases, hazards and hazardous materials, hydrology
and water quality, land use and planning, noise, transpor-
tation and traffic, and utilities and services systems. This
task consists of preparation, production, submittal, review
and comment by City staff, and document revisions for
a first and second administrative draft EIR. Immediately
following City staff review and comment on the adminis-
trative draft EIR, MIG will prepare the Draft EIR (DEIR).
Community Engagement Workshop
City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR 13
M G
MIG will prepare a Notice of Completion (NOC) for
submittal to the State Clearinghouse and will prepare
a Notice of Availability (NOA) to be transmitted to
other government and quasi - governmental agencies,
special interest groups, and interested persons that
have requested notification of environmental documents
prepared for projects under City planning review. This
proposal assumes the City will publish the NOA in a
local newspaper of general circulation and post it at the
usual locations where planning actions are announced
to the public. MIG will produce and distribute up to 30
electronic copies of the DEIR /NOA for public review and
comment. Should additional copies be requested, MIG is
prepared to provide these at additional cost for labor and
materials. Circulation of the DEIR will initiate a mandatory
45 -day public review period. This task includes filing a No
Effect Determination (NED) request with the California
Department of Fish and Wildlife (CDFW) to waive the
CDFW CEQA fees.
MIG will prepare a Mitigation Monitoring Reporting
Program (MMRP) in accordance with Section 21081.6
of the CEQA Statutes. The MMRP will list all mitigation
measures included in the EIR to avoid, reduce, or
compensate for any potentially significant impacts
of the project, note the timing for implementation of
each measure, and identify the entities responsible for
ensuring that the mitigation measures are implemented
as intended. The draft MMRP will be submitted for
one round of review by City staff and we will make final
revisions, if warranted, based on those comments.
Task 5.5. Final EIR, Findings, and Statement of
Overriding Considerations
A Final EIR (FEIR) will be prepared pursuant to Section
15132 of CEQA Guidelines. The main purpose of a
Final EIR (FEIR) is to present comments received on the
adequacy of the DEIR and the City's written responses to
those comments. The FEIR would also include an erratum
to address corrections and clarifications to the DEIR and
a Mitigation Monitoring Reporting Program (MMRP).
MIG will provide up to ten printed copies of the FEIR for
distribution to the Planning Commission, City Council, and
City Staff. Any additional copies can be provided at cost
of labor and materials.
14 City of Rosemead I Garvey Avenue Corridor Specific Plan and ElR
City Walk and Tour
Pursuant to Section 15091 of the State CEQA Guidelines,
the City must make specific findings regarding project
impacts. These findings relate to the significance of
environmental impacts and the feasibility of mitigation
and project changes. We will coordinate with the City
Attorney to prepare this document and submit a draft for
one round of review and comment by City staff. A last set
of findings will be submitted for incorporation into the
City's CEQA resolution for the project.
Pursuant to Section 15093 of the State CEQA Guidelines,
MIG will prepare a Statement of Overriding Consider-
ations (SOC), if there are any unavoidable significant
impacts and if the City determines that there are specific
economic, social, or other considerations that override
any unmitigated environmental effects. We will coordinate
with the City to prepare this document and submit a draft
for one round of review and comment. A revised SOC
will be submitted for incorporation into the City's CEQA
resolution for the project.
Task 5.6: Notice of Determination
Within five days of project approval, MIG will prepare and
file a Notice of Determination with the County. We will
request all fees be issued by the City prior to fling.
Task 5 Work Products:
• Initial Study -one digital copy and five hard copies
• NOP -to be determined with City staff
• Scoping Meeting and Meeting Materials -one digital copy
and one hard copy
• Administrative Draft EIR - one digital copy and
six digital copies
• NOC/DEIR- 30 digital copies
• Mitigation Monitoring Reporting Plan -one digital and
12 hard copies
• FEW -one digital copy and ten hard copies
• SOC -one digital copy
• NOD -one hard copy
PHASE 5: GARVEY AVENUE CORRIDOR SPECIFIC PLAN
ADOPTION PROCESS
Task 6: Specific Plan Review and Adoption
The Rosemead City Council and Planning Commission
will consider the Draft Garvey Avenue Corridor Specific
Plan and EIR.
Task 6.1: Work Session with City Council and Planning
Commission on Final Draft
MIG will prepare a PowerPoint presentation for a joint City
Council /Planning Commission session. The presentation
will summarize the Draft Specific Plan concepts, the EIR
findings, and feedback received to date. MIG will provide
one digital agenda, sign -in sheet, and PowerPoint presen-
tation and 15 PowerPoint presentation hard copies
Task 6.2: Preparation for Adoption Hearings
MIG will update the PowerPoint presentation and provide
additional materials (agendas, wall maps, as needed)
for the public hearings. It is assumed that City staff
will prepare public hearing notices, including required
posting, and mailing, Staff Reports, Ordinance(s), and
Resolution(s). MIG will be available to assist City staff in
this effort. For the budget purpose, a staff assistance
allowance has been assumed.
Task 6.3: Adoption Hearing(s) with Planning Commission
MIG will attend up to two Planning Commission hearings
on the Final Draft Specific Plan and Final EIR. After the
Planning Commission conducts its public hearings, a
M 1 G
Matrix of Changes will be prepared for City Council
consideration. Additional time or hearings will be
attended as additional expense on a reimbursable basis
with prior authorization from the City.
Task 6.4: Matrix of Changes
MIG will create a matrix or table to record and track any
changes to the Final Draft recommended by the Planning
Commission per the adoption hearings. It is assumed that
City staff will prepare public hearing notices, including
required posting, and mailing, Staff Reports, Ordinance(s),
and Resolution(s). One digital copy and ten hard copies of
the Matrix of Changes will be provided to the City PM.
Task 6.5: Adoption Hearing(s) with City Council
The MIG Team will attend up to two City Council hearings
on the Draft General Plan and Final EIR. We will include
the Planning Commission's recommended revisions in
the PowerPoint prepared for the hearings in Task 6.3.
Additional time or hearings will be attended as additional
expense on a reimbursable basis with prior authorization
from the City.
Task 6.6: Staff Debrief
After the Specific Plan is adopted, MIG will meet with
staff to review the conditions of approval and how best
to address (with text language, maps, etc.) the recom-
mended revisions in order to finalize the Final Plan and
produce it.
Task 6.7: Final Revisions to Specific Plan
MIG will prepare a final Garvey Avenue Corridor Specific
Plan based on the outcome of the City Council adoption
hearing and post- hearing staff debrief. The budget
provides an allowance for this task. If additional time is
required, we will bill for additional services with prior
authorization from the City.
Task 6.8: Plan Production
MIG will publish the final Specific Plan as a digital inter-
active ePlan that can contain hot - linked cross - references,
comment fields, and searchable text and graphics. Users
would be able to sort the ePlan by topic, location, and
other appropriate factors. Initially, MIG would create an
administrative version of the ePlan for review by City staff.
City of Rosemead I Garvey Avenue Corridor Specific Plan and EIR 15
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Existing Rosemead Image
MIG would then prepare a deliverable version of the
ePlan. In addition, MIG would train City staff to maintain
and update the ePlan to incorporate future accomplish-
ments, amendments, and updates. One digital copy of the
Plan and 40 hard copies ofthe plan will also be provided.
Task 6.9: Project Closeout Meeting with Staff
After production of the Specific Plan, MIG will meet
with staff via conference call to review the final plan
product, review the overall process in regard to meeting
Rosemead's needs, and determine all tasks have been
accomplished and all products delivered. The digital plan,
all GIS information, all maps, and other project materials
will be transferred to City staff.
Task 6 Work Products:
• Joint City Cou nci l /Planning Commission Working Session
Agenda, Sign -In Sheet, and PowerPoint -one digital copy
and 15 PowerPoint hard copies
• Adoption Hearing PowerPoint Presentation -
one digital copy
• Matrix of Changes- one digital copy and 10 hard copies
• Final Specific Plan -one digital copy and 40 hard copies
• Attendance at up to 4 total public hearings with the
Planning Commission and /or City Council
16 Cityof Rosemead I Garvey Avenue Corridor Specific Plan and EIR
PROJECT MANAGEMENT THROUGHOUT THE PROJECT
Task 7.1: Monthly Meetings
Monthly staff meetings (phone meetings, net meetings
and meetings in Rosemead when other meetings in the
City are scheduled) between City staff and the MIG
Project Manager will be conducted for the duration of
the Specific Area plan process to address miscellaneous
project coordination. Eighteen half hour meetings will
be held during the process. The MIG PM will supply an
electronic agenda for the meetings.
Task 7.2: Monthly Status Reports
MIG will prepare monthly status reports to be submitted
for the purpose of keeping everyone up to date and
on the same page throughout the process and will be
submitted with monthly invoices.
Task 7.3: Project Management
MIG will meet periodically with the subconsultants for
coordination and management purposes. This task also
covers day -to -day project management tasks, including
invoice review and preparation and contract adminis-
tration. Assuming an 18 month, the budget includes an
allowance for this task.
Task 7.4: Internal Team Coordination Meetings
These are internal team coordination that will occurs
throughout the project so that the team is made aware of
emerging conditions and understands what is needed
and when.
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