CC - Agenda - 05-13-14Public Comment from the Audience
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Rosemead
City Council
and the
Successor Agency of the
Rosemead Community
Development Commission
MEETING AGENDA
May 13, 2014
rll'LTA
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www.citvofrosemead.org
William Alarcon, Mayor
Margaret Clark, Mayor Pro Tem
Sandra Armenta, Council Member
Jean Hall, Council Member
Polly Low, Council Member
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Mav 13.2014
Meeting Agenda
Workshop
6:00 p.m.
• CALL TO ORDER -6:00 PM
• ROLL CALL:
o City Council —Mayor Alarcon, Mayor Pro Tern Clark, Council Members Armenta, Hall, Low
7. MATTERS FROM CITY MANAGER 8, STAFF
A. 2014.15 Budget Development Workshop
The City Council will review and comment on the Preliminary Annual Budget for Fiscal Year
2014 -15, The City Council will consider adoption of the Budget on June 10, 2014.
Recommendation: That the City Council provide direction regarding development of the
2014 -2015 Fiscal Year Budget.
Meeting Agenda
Regular Business
7:00 p.m.
• CALL TO ORDER— 7:00P.m.
• PLEDGE OF ALLEGIANCE —Council Member Jean Hall
• INVOCATION — Council Member Polly Low
• ROLL CALL:
• City Council —Mayor Alarcon, Mayor Pro Tern Clark, Council Members Armenta, Hall, Low
• Successor Agency— Chair Alarcon, Vice -Chair Clark, Members Armenta, Hall, Low
2. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
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ROSEMEAD CRY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
3. PRESENTATIONS
• Fire Captain Guy Favatella Retirement Proclamation
• Water Conservation Update
• National Public Works Week Proclamation
• National Arbor Day Proclamation
• May is Mental Health Awareness Month Proclamation
4. PUBLIC HEARING
A. CDBG and HOME Programs Annual Action Plan for Fiscal Year 2014.15
The City has been notified by HUD that Rosemead will be receiving $654,872 in CDBG
funds for FY 2014 -15, which is a 5.98% cut from its FY 2013 -14 allocation, and $214,113 in
HOME funds, which is a 3.2% increase from its FY 2013 -14 allocation. When combined with
projected carryover funds and anticipated program income, the City anticipates having a total
of $886,085 of CDBG funds available and $807,467 in HOME funds available for the 2014-
15 year.
A list of staff - endorsed projects has been developed based on funding requests and ongoing
CDBG and HOME funded activities. These recommendations are consistent with the
housing and community development priorities that the City has set and followed in the past.
All the proposed projects meet the CDBG and HOME eligibility requirements.
Recommendation: That the City Council:
1. Conduct the noticed public hearing and receive public testimony on the Annual Action
Plan covering the period July 1, 2014 —June 3, 2015;
2. Approve the CDBG and HOME funding recommendations, authorizing the submittal of
the City's FY 2014 -15 Annual Action Plan to the U.S. Department of Housing and Urban
Development;
3. Authorize the City Manager to execute all appropriate and necessary documents to
receive funding and implement approval use;
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Mav 13.2014
4. Award the following public service agencies with CDBG funds and authorize the City
Manager to execute social service agreements; and
• Code Enforcement - $258,810
• Family Counseling - $5,000
• Family Promise - $5,000
• People for People - $10,000
• Southern California Housing Rights Center- $10,000
5. Award $2,000 of HOME funds to the Rio Hondo Community Development Commission
to defray certain costs for the operation as the City's Community Housing Development
Organization (CHDO) and authorize the City Manager to execute the necessary
operating and service agreements.
5. CONSENT CALENDAR
A. Minutes
January 14, 2014 — Regular Meeting
April 22, 2014 — Regular Meeting
B. Claims and Demands
. Resolution No. 2014 -11
Recommendation: to approve Resolution No. 2014 —11, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,511,423.38 NUMBERED 84591 THROUGH
84732 INCLUSIVELY
. Resolution No. 2014 -16
Recommendation: to approve Resolution No. 2014 —16, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $821,869.76 NUMBERED 84733 THROUGH
84892 INCLUSIVELY
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Mav 13.2014
. Resolution No. 2014 -09
Recommendation: to approve Resolution No. 2014 —09, entitled:
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE
ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION
ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM
OF $264,607.02 NUMBERED 10082 THROUGH 10083
INCLUSIVELY
C. Ordinance No. 940 — Second Reading: Adoption of the California Fire Code as
Amended by Los Angeles County
On April 22, 2014, the City Council introduced Ordinance No. 940, adopting the California
Fire Code —Title 32 as amended by Los Angeles County. Ordinance No. 940 is now before
Council at the required second reading adoption.
Recommendation: That the City Council adopt Ordinance No. 940, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ADOPTING BY REFERENCE, PURSUANT TO
GOVERNMENT CODE SECTION 50022.2, THE CALIFORNIA
BUILDING STANDARDS FIRE CODE (TITLE 32 LOS
ANGELES COUNTY FIRE CODE AND ADOPTING LOCAL
AMENDMENTS THERETO
D. City Investment Policy
The City's Investment Policy (Policy) is reviewed annually to ensure that it best reflects
current investing conditions. As those conditions change, minor adjustments to the Policy
may be made to allow for the continuation of reasonable returns on investments while
maintaining the priority of safety first. This report is a routine 'housekeeping' item in
accordance with Government Code Section 53601 and no changes are being proposed.
The investment priorities of the City's Policy remain, in order of importance: 1) safety, 2)
liquidity, 3) yield.
Recommendation: That the City Council approve the Investment Policy.
E. Rosemead Park Improvements Project— Replacement of Perimeter Fence Between
Rosemead Park and Rosemead High School
As part of the July 2010 bond issuance by the former Redevelopment Agency, the City
included funding for a project to renovate and improve portions of Rosemead Park including
playground equipment, the north parking lot, court lighting, basketball courts, turf and other
improvements.
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Mav 13.2014
Recently, El Monte Union High School District (EMUHSD) asked the City to share the cost of
replacing the dilapidated perimeter fence between the park and the high school. The District,
in accordance with its own purchasing policy, solicited bids for tubular steel fencing to
replace 950 linear feet of existing chain link fence that runs along the park/school property
line. A review of the project indicates that other adjacent improvements would be required
including construction of a small support wall and landscape and irrigation enhancements.
Funding for this project would be provided through bond proceeds from the former
Redevelopment Agency.
Recommendation: That the City Council authorize the City Manager to expend bond
proceeds from the former Redevelopment Agency, in an amount not-to-exceed $76,500, for
the joint City/EMUHSD fence replacement, support wall, and adjacent landscape
enhancements as part of the Rosemead Park Improvements Project.
F. Rosemead Park Improvements Project— Basketball Court Lighting
Replacement of Rosemead Park Basketball Court light fixtures and standards are included in
the Fiscal Year 2013 -14 Capital Improvement Budget as part of the Rosemead Park
Improvement Project. The estimated cost of replacement is $70,600. Further, a contingency
of $7,000 (approximately 10% of estimated costs) is recommended for the project to address
unforeseen circumstances. Musco Lighting has been the sole provider of Rosemead's sports
lighting for several decades, and have provided the quote for this project. Musco is the
worldwide industry standard for sports lighting as they offer routine maintenance, repair, and
analysis of their equipment and provide a twenty -five year warranty.
Though initially proposed to be funded through former Redevelopment Agency bond
proceeds, it is recommended that Street Lighting District Funds be used so as to reserve
bond proceeds for other proposed Rosemead Park improvements.
Recommendation: That the City Council:
1. The City Council, pursuant to sections 3.24.070 (E) and 3.24.090 (G) of the Rosemead
Municipal Code, authorize the City Manager to enter into a professional services
agreement with Musco Lighting, in an amount not to exceed $77,600, as a sole source
for the replacement of sports lighting at Rosemead Park basketball courts as they offer a
higher quality product and better services as part of their base contract; and,
2. The City Council allocate $77,600 from the City's Street Lighting District Fund for the
proposed project.
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
Mav 13.2014
G. Rosemead Park Improvements Project— North Parking Lot Lighting Replacement
As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City Council
approved the "Rosemead Park Improvement Project ". The project identifies several
elements of Rosemead Park that are in need of improvement, including playground
equipment, the north parking lot, various lighting elements, and the basketball courts. In this
phase of the project, the lighting in the north parking lot will be replaced and upgraded to
enhance the functionality of the lighting, the safety of the parking lot, and energy efficiency.
A public bid was conducted and the lowest responsive bidder was Electro Construction of
Los Angeles, CA. This project is being funded through Street Lighting District funds.
Recommendation: That the City Council:
1. Approve the plans and specifications for the Rosemead Park Improvements Project —
North Parking Lot Lighting Replacement; and
2. Authodze the City Manager to enter into a contract with Electro Construction Corp. in the
amount of $101,400 and authorize a contingency of $15,200 (approximately 15 %) to
cover the cost of any unforeseen construction expenses.
3. Approve Resolution No. 2014 -17, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD APPROPRIATING $116,600 FOR THE
ROSEMEAD PARK IMPROVEMENT PROJECT — NORTH
PARKING LOT LIGHTING REPLACEMENT
6. MATTERS FROM CITY MANAGER 8, STAFF
A. Assignment of Garvey Avenue Corridor Specific Plan and Environmental Impact
Report (EIR) Contract to Moore lacofano Goltsman, Inc. (MIG)
In accordance with Strategic Plan Strategy 1(A), on January 23, 2014 the Community
Development Department issued a Request for Proposal (RFP) to seek qualified land use
planners, urban designers, and environmental professionals to assist Planning Division staff
with preparing a Specific Plan and an Environmental Impact Report (EIR) for the Garvey
Avenue Corridor. The project also includes the preparation and completion of project related
General Plan, Zoning Code, and Zoning Map amendments.
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
May 13, 2014 _
The Garvey Avenue Corridor Specific Plan and EIR project will provide the opportunity to
investigate how the thoroughfare can become an economic generator through land use,
design and place making. The process will bring opportunity to discover how Rosemead can
promote and encourage the highest and best use of underutilized areas and vacant
properties, such as the former Auto Auction site. Most importantly, the final Specific Plan
product will provide an implementation development strategy so that the Garvey Avenue
Corridor benefits from short -term commercial revitalization and long -term economic
sustainability. The cost of this project would be covered by financial resources in the
General Fund unallocated fund balance.
Recommendation: City Council:
1. Authorize the City Manager to execute a contract agreement with MIG in the amount of
$336,315.
2. Establish an amount of $33,600 to be included in the project budget as a contingency to
cover the potential cost of unforeseen tasks to address project conditions, and
3. Appropriate $369,915 from unappropriated General Fund balance.
7. MATTERS FROM MAYOR & CITY COUNCIL
8. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on May 27, 2014 at 7:00
p.m. in the Rosemead City Hall Council Chamber. A special meeting for a City Council will
be conducted on May 27, 2014 at 5:00 p.m. in the Rosemead City Hall Conference Room.
Upcoming City • Sponsored Community Events
Memorial Day Ceremony Monday, May 26`1
Savannah Cemetery 10:00 a.m. - 11:00 a.m.
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