CC - Item 5A - Minutes of the May 13, 2014 City Council MeetingMinutes of the
City Council Budget Workshop
May 13, 2014
The workshop of the Rosemead City Council was called to order by Mayor Alarcon at 6:00 p.m. in the
Rosemead City Council Conference Room located at 8838 East Valley Boulevard, Rosemead, California.
PRESENT: Mayor Alarcon, Mayor Pro Tern Clark, Council Members Armenta, and Low
ABSENT: Council Member Hall
1. MATTERS FROM CITY MANAGER & STAFF
A. 2014.15 Budget Development Workshop
The City Council will review and comment on the Preliminary Annual Budget for Fiscal Year
2014 -15. The City Council will consider adoption of the Budget on June 10, 2014.
Recommendation: That the City Council provide direction regarding development of the
2014 -2015 Fiscal Year Budget.
Co Manager Allred stated that he would walk council through the budget document to point out a few items
that may need clarifications. A PowerPoint presentation was during the workshop.
Minutes of the
City Council, Housing Development Corporation
and the
Successor Agency to the Rosemead
Community Development Commission
Joint Meeting
May 13, 2014
The joint meeting of the Rosemead City Council, Housing Development Corporation and the Successor
Agency to the Rosemead Community Development Commission was called to order by Mayor Alarcon at
7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead,
California.
PRESENT: Mayor /President/Chair Alarcon, Mayor Pro TemNice- ChairNice- President Clark, Council
Members /Board Members Armenia, and Low
ABSENT: Council Member Hall
PLEDGE OF ALLEGIANCE: Council Member /Board Member Armenia
Rosemead City Council, Housing Development Corporation and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes or May 13, 2014
Page 1 of 10
Item No
INVOCATION: Council Member /Board Member Low
STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager /Finance Director
Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-
Scott, Public Works Director Marcarello, and City Clerk/Director of Public Information and Communications
Molleda.
2. PUBLIC COMMENTS FROM THE AUDIENCE
Richard Carson — Stated he is a Rosemead High School graduate and longtime El Monte resident who uses
Rosemead Park 6 days a week and wanted to compliment the City stout Rosemead Park and all its
improvements. The park is always clean, it is policed well and it 6:a pleasure to use. He stated he had two
concerns about the park. First, the new Rosemead Park sign that was putlpplace at the park was tagged
right away and he wanted to know why the City does notiM.0 it with the ant4raffiti film that the City used on
the pool buildings. His second concern was in regardstoithe tree that is located behind the sign. Mr. Carson
stated that maybe the tree be removed before it is rooted and replaced with a newsmaller tree.
Director of Public Works Marcarello stated the sign does haft graffiti coating; however, when cleaning off the
graffiti the ink smeared on the sign. The sl nfs:a porous matedaf and they will be using a new graffiti solvent
on the sign, which is what is used on others egps In addition, Mr. Marcarello also stated staff is planting
roses in front and behind the new sign to help preventvandalism.
Superintendent of Public WorksZoett stated that the tree is the ttee that was:used for the Christmas tree
lighting event and was movedirom RORC to the park. It wasdamaged a little during transportation; however,
feels that is will fill out and firow back ifgfven time ff Ittldes not grow back to a full tree they will replace it.
Pat Trujillo Stated hat about two weelrs aga she spokewith Wayne Co from Code Enforcement and asked
him to speak with the owner of the 711 `sfo a an Mission. SCte is a neighbor to the sto a and asked Mc Co if
he could Make the owner aware of the 4yeeds and trash boated behind his store. She stated that Mc Co said
he would take care of it and write the sloreowner a letter; however, the problem has not been resolved. The
7 -11 has a gardener that takes c are
; of the front of the store that is visible to the street but not the backside. It
is not only ugly that there is trash andweeds piling up against the fence but it draws pests and is unhealthy.
Council Member Clarkstated she wanted staff to look into this matter immediately because she had gone
out to the location and itisvery bad. the east side of the store there is trash and wood piled up and it just
looks bad. She stated that because the public cannot see it the store is letting it go and it's rude. This
complaint was turned in two weeks ago and this should have been resolved right away.
Mayor Alarcon assured Ms. Trujillo that this issue will be taken rare of
3. PRESENTATIONS
. Fire Captain Guy Favatella Retirement Proclamation
Rosemead City Council, Housing Dembpment Coryoretion and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of May 13, 2014
Page 2 of 10
City Manager Allred read Fire Captain Guy Favatella proclamation, a former Captain in Rosemead and other
areas of the county. Mr. Allred congratulated Captain Favatella for his service to the community and
presented him with the proclamation on behalf of the City of Rosemead.
Susie Hsi — Spoke on behalf of Gloria Molina's office and presented Captain Favatella with a certificate
congratulating him on his service to the community.
• Water Conservation Update
Direcforof Public Works Marcarello introduced staff members John Scott and William Harris who spoke on
behalf of the City and its contribution in water conservation
• National Public Works Week Proclamation..
City Manager Allred presented a Proclamation to the Public Works Department
• National Arbor Day Proclamation
City Manager Allred presented a Proclamation to the Public Works Department
May is Mental Health Awareness Month Proclamation
City Manager Allred presented a Proclamation to representatives of (National Alliance on Mental
Illness)
4. PUBLIC HEARING
Plan for Fiscal Year 2014.15
The City has been notifiedby HUD that Rosemead will be receiving $654,872 in CDBG
4funds for FY 2014 -,15, which is a 5.98% cut from its FY 2013 -14 allocation, and $214,113 in
HOME funds whwhis a 3.2% increase from its FY 2013 -14 allocation. When combined with
projected carryover funds and anticipated program income, the City anticipates having a total
of $886;9855 of CDW funds available and $807,467 in HOME funds available for the 2014-
15 year.
A list of staff - endorsed projects has been developed based on funding requests and ongoing
CDBG and HOME funded activities. These recommendations are consistent with the
housing and community development priorities that the City has set and followed in the past.
All the proposed projects meet the CDBG and HOME eligibility requirements.
Recommendation: That the City Council:
1. Conduct the noticed public hearing and receive public testimony on the Annual Action
Plan covering the period July 1, 2014 — June 3, 2015;
Rosemead City Council, Housing Development Corporation and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes or May 13, 2014
Page 3 of 10
2. Approve the CDBG and HOME funding recommendations, authorizing the submittal of
the City's FY 2014 -15 Annual Action Plan to the U.S. Department of Housing and Urban
Development;
3. Authorize the City Manager to execute all appropriate and necessary documents to
receive funding and implement approval use;
4. Award the following public service agencies with CDBG funds and authorize the City
Manager to execute social service agreements', and
• Code Enforcement- $258810
• Family Counseling - $5,000
• Family Promise - $5,000':
• People for People - $10,000
• Southern California Housing Rights Center- $10,000
5. Award $2,000 of HOME funds to the Rio Hondo Community Development Commission
to defray certain costs for the operation as the City's Community Housing Development
Organization (CHDO) and authorize the City Manager to execute the necessary
Director of Community Development' Michelle Ramirez reviewed the state report
Chancela Ai- Mansour Representative from the Housing Rights Center requested that the City reconsider
staffs recommendation and their action 08r, for the 2014-15 fiscal year and its fund reduction to the Housing
Rights CeNeL She stated it is a dramatic reduction and unbalanced. When she first reviewed the report in
February it was similar to f year she was uncertain why such a large cut is being recommended
now sincettiare is evidence thattliscrimination is still taking place in Los Angeles and their services are
needed. She Flelieves that Council MemberAUnenta's concerns about the Housing Rights Center and two
residents' complaints about poor service should have been brought to her attention and wishes that further
concerns be brought toner directly,
Council Member Armentastatedalat she never specified the number of individuals that came to her to
complain so she is unsure wiie(Blthe number 2 came from and her concern is that the number of people that
are being serviced in Rosemead are far less than El Monte but the funding Rosemead provides is more than
El Monte. Her concern is that when she has referred people to the Housing Rights Center they complain
about the service received. Ms. Armenta stated that she never said 2 people made complaints and requested
that Ms. Ai- Mansour review the tapes and reconsider that statement.
Ms. Ai- Mansour stated she was not certain of the number and that if indeed there are more complaints that
she is disturbed by this information and that she communicates with City staff and she was never made
aware of any issues of her program or her staff.
Rosemead City Council, Housing Development Corporation and the successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of May 13, 2014
Page 4 of 10
Council Member Armenia asked Ms. Ai- Mansour why she was not present at the February meeting when
people were speaking about the Annual Action Plan and representing their agencies.
Ms. Ai- Mansour slated she was away at a conference and because she was under the impression that
funding was going to be similar to the previous year there was nothing to be of concern with.
Council Member /Board Member Polly Low made a motion, seconded by Council Member /Board
Member Sandra Armenia to approve staff recommendations regarding the CDBG and HOME
Programs Annual Action Plan for Fiscal Year 2014.15. Vote resulted in:
Yes: Alarcon, Armenia, Clark, Low
No: None
Absent: Hall
Abstain: None
CONSENT CALENDAR
A. Minutes
January 14, 2014 — Regularmt
April 22, 2014 — Regular Metil
B. Claims and Demands
Resolution No. 2014 -11
Recommendatlam W epprove
A RESOLUTION OF
ROSEMEAD ALLOW
IN THE SUM OF $15
84732 INCLUSIVELY
Resolution No.2014 —16
2014 —11, entitled:
' COUNCIL OF THE CITY OF
AIN CLAIMS AND DEMANDS
NUMBERED 84591 THROUGH
approve Resolution No. 2014 —16, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $821,869.76 NUMBERED 84733 THROUGH
84892 INCLUSIVELY
. ResolutionNo.2014 -09
Rosemead City Council, Housing Development Corporation and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of May 13, 2014
Page 5 of 10
Recommendation: to approve Resolution No. 2014 — 09, entitled:
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE
ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION
ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM
OF $264,607.02 NUMBERED 10082 THROUGH 10083
INCLUSIVELY
C. Ordinance No. 940 — Second Reading: Adoption of the California Fire Code as
Amended by Los Angeles County
On April 22, 2014, the City Council introduced Ordinance No. 940, adopting the California
Fire Code — Title 32 as amended by Los Angeles County. Ordinance No. 940 is now before
Council at the required second reading adoption.
Recommendation: That the City Council adopt Ordinance No 940, entitled:
AN ORDINANCE OF THE CITY COUNCIL: OF THE CITY OF
ROSEMEAD ADOPTING BY REFERENCE, PURSUANT TO
GOVERNMENT CODE SECTION 50022;2, THE CALIFORNIA
BUILDING STANDARDS FIRE CODE ,(TITLE 32 LOS
amrFi Fa rour4TY FIRE CODE AND ADOPTING LOCAL
D. City Investment Policy
The City's InvesimentPolky (Policy) is reviewed annually to ensure that it best reflects
yy cumin( investing condfons As those conditions change, minor adjustments to the Policy
may be made to allo"r the continuation of reasonable returns on investments while
maintaining fhepriontyof safety first. This report is a routine 'housekeeping" item in
accordance with i Government Code Section 53601 and no changes are being proposed.
The investment priorities of the City's Policy remain, in order of importance: l) safety, 2)
kquoty, 3) yield
Recommendation: That the City Council approve the Investment Policy.
E. Rosemead Park Improvements Project— Replacement of Perimeter Fence Between
Rosemead Park and Rosemead High School
As part of the July 2010 bond issuance by the former Redevelopment Agency, the City
included funding for a project to renovate and improve portions of Rosemead Park including
playground equipment, the north parking lot, court lighting, basketball courts, turf and other
improvements.
Rosemead City Council, Housing Development Corpmation and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of May 13, 2014
Page 6 of 10
Recently, El Monte Union High School District (EMUHSD) asked the City to share the cost of
replacing the dilapidated perimeter fence between the park and the high school. The District,
in accordance with its own purchasing policy, solicited bids for tubular steel fencing to
replace 950 linear feet of existing chain link fence that runs along the park/school property
line. A review of the project indicates that other adjacent improvements would be required
including construction of a small support wall and landscape and irrigation enhancements.
Funding for this project would be provided through bond proceeds from the former
Redevelopment Agency.
Recommendation: That the City Council authorize ;thi City Manager to expend bond
proceeds from the former Redevelopment Agency, in an amount not -to -exceed $76,500, for
the joint City/EMUHSD fence replacement support wati.,. adjacent landscape
enhancements as part of the Rosemead Park fmprovern Project.
Rosemead Park Improvements Project- Basketball Court Lighting
Replacement of Rosemead Park Basketball Court light.fixtures and standards are included in
the Fiscal Year 2013 -14 Capital Improvement Budgetas part of the Rosemead Park
Improvement Project. Thesstimated cost of replacement is $70,600. Further, a contingency
of $7,000 (approximately f0 % of estimated costs) is recommended for the project to address
unforeseen circumstances Musco Lighting has been: the sole provider of Rosemead's sports
lighting for several decades and.have provided the quote for this project. Musco is the
worldwide industry standard forsports lighting as they offer routine maintenance, repair, and
analysis of their equipment and provide a twenty -five year warranty.
Though initstly proposed to be funded through former Redevelopment Agency bond
proceeds it isn000mrlianded that Street lighting District Funds be used so as to reserve
bond proceeds foroerer propoWlRosemead Park improvements.
Recommendation: That the City Council:
1, The City Council, ; pursuant to sections 3.24.070 (E) and 3.24.090 (G) of the Rosemead
Municipal Code, authorize the City Manager to enter into a professional services
agreement with Musco Lighting, in an amount not to exceed $77,600, as a sole source
for ffieieplac�tW of sports lighting at Rosemead Park basketball courts as they offer a
higher quality product and better services as part of their base contract; and,
2. The City Council allocate $77,600 from the City's Street Lighting District Fund for the
proposed project.
Rosemead City Council, Housing Development Corporation and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of May 13, 2014
Page 7 of 10
G. Rosemead Park Improvements Project — North Parking Lot Lighting Replacement
As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City Council
approved the "Rosemead Park Improvement Project ". The project identifies several
elements of Rosemead Park that are in need of improvement, including playground
equipment, the north packing lot, various lighting elements, and the basketball courts. In this
phase of the project, the lighting in the north parking lot will be replaced and upgraded to
enhance the functionality of the lighting, the safety of the parking lot, and energy efficiency.
A public bid was conducted and the lowest responsive bidder was Electro Construction of
Los Angeles, CA. This project is being funded through Street Lighting District funds.
Recommendation: That the City Council.
1. Approve the plans and specifications W the Rosemead Park Improvements Project —
North Packing Lot Lighting Replacement; and
2. Authorize the City Manager to enterinto a contract with Electro Construction Corp. in the
amount of $101,400 and authorize a conhngencyof $15,200 (approximately 15 %) to
cover the cost of any unforeseen construction expenses.
3. Approve Resolution No 2014-17, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
IROSEMEAD APPROPRIATING $11%%0 FOR THE
ROSEMEAD :PARK IMPROVEMENT PROJECT — NORTH
Council
seconded by Council Member /Board
Vote resulted in:
Alarcon, Armenia, Clark, Low
Hall
6. MATTERS FROM CITY'"MAGER & STAFF
A. Assignment of Garvey Avenue Corridor Specific Plan and Environmental Impact
Report (EIR) Contract to Moore lacofano Goltsman, Inc. (MIG)
In accordance with Strategic Plan Strategy 1(A), on January 23, 2014 the Community
Development Department issued a Request for Proposal (RFP) to seek qualified land use
planners, urban designers, and environmental professionals to assist Planning Division staff
with preparing a Specific Plan and an Environmental Impact Report (EIR) for the Garvey
Rosemead City Council, Housing Development Corporation and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of May 13, 2014
Page 9 or 10
Avenue Corridor. The project also includes the preparation and completion of project related
General Plan, Zoning Code, and Zoning Map amendments.
The Garvey Avenue Corridor Specific Plan and EIR project will provide the opportunity to
investigate how the thoroughfare can become an economic generator through land use,
design and place making. The process will bring opportunity to discover how Rosemead can
promote and encourage the highest and best use of underutilized areas and vacant
properties, such as the former Auto Auction site. Most importantly, the final Specific Plan
product will provide an implementation development strategy so that the Garvey Avenue
Corridor benefits from short-term commercial revitalization and long -term economic
sustainability. The cost of this project would be covered by financial resources in the
General Fund unallocated fund balance
Recommendation: City Council:
1. Authorize the City Manager to
$336,315.
2. Establish an amount,of;$33,6(
cover the potential 0606 €unt!
3. Appropriate $369,915 from up
City Planner Sheri
Council Member
the contract is not
Mrs BeftJ 10 responded `that the bid pt
frames, ttiefamiliarly of project and its
to move forward in the interview proce=.
City Manager Allred: stated that this
lowest bidder as it is mn those cases
Mrs. Bermejo stated MIG has the IT
City of Rosemead and with its plan:
cecute a contract agreement with MIG in the amount of
to be ineludedlin the project budget as a contingency to
seen tasks to'address project conditions, and
General Fund balance.
staff report.
tohced that MIG was not the lowest bidder and wanted to know why
vere across the board and that staff looked at the time
work from all bidders and the two best bidders were invited
a Public Works contract so the city is not required to go with the
relevant experience working in this general region as well as in the
Council Member Clark asked if there was a representative from MIG present, as she wanted to make sure
that City Council and City representatives were able to put valid input on future projects.
Director of Community Development Ramirez stated that one of the areas that were looked at was regarding
community input and assured Council they would seek community input.
Rosemead City Council, Housing Development Corporation and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of May 13, 2014
Page 9 of 10
Council Member Low stated she read through "Exhibit A" and the scope of services and thought the
planning part was very thorough and she appreciated the work put in.
Mayor Pro Tem Margaret Clark made a motion, seconded by Council Member Polly Low to approve
staff recommendations. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low
No: None
Absent: Hall
Abstain: None
7. MATTERS FROM MAYOR & CITY COUNCIL
8. ADJOURNMENT
The meeting adjourned at 8:22 p.m. The next regular City Council meeting is scheduled to take place on May
27, 2014 at 7:00 p.m, in the Rosemead City Hall Coundt Chamber. A special meeting for a City Council will
be conducted on May 27, 2014 at 5:00 p.m. in the Rosemead City HA Conference Room.
William Alarcon
Mayor
ATTEST:
Rosemead City Council, Flcusing Development Corporation and the successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes or May 13, 2014
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