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CC - Item 5A - Minutes of the March 25, 2014 City Council MeetingMinutes of the City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting March 25, 2014 The joint meeting of the Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor Low at 6:01 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor/President/Chair Low, Mayor Pro TemNice- ChairNice- President Alarcon, Council Members/Board Members Armenta, Clark, and Hall Mayor Polly Low recessed the meeting into closed session at 6:02 p.m. 1. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to Section 54956.9 (d)(2): 2 potential cases The meeting reconvened at 7:01 p.m. No reportable action was taken during closed session. PRESENT: Mayor/President/Chair Low, Mayor Pro TemNice- Chair /Vice- President Alarcon, Council Members/Board Members Armenta, Clark, and Hall PLEDGE OF ALLEGIANCE: Mayor /President/Chair Low INVOCATION: Mayor Pro TemNice PresidentlVice -Chair Alarcon STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager /Finance Director Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery- Scott, Public Works Director Marcarello, and City Clerk/Director of Public Information and Communications Molleda. 2. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. Brian Lewin - Thanked Public Works Director Mamarello and John Scott for the improvements to his street. He stated that for the first time he can walk to the comer on the sidewalk and wanted to say thank you. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of March 25, 2014 Page 1 of 8 Item No. ,EA 3. PRESENTATION • Mayor's Award presented to Amy Wong Mayor Low presented Amy Wong with the Mayor's Award. . Robed Birkett Retirement Proclamation City Manager Allred read Deputy Birkett's proclamation. Deputy Robert Birkett — Thanked the City of Rosemead for all their support throughout his tenure. Beautification Committee Introduction Council MemberArinenta introduced the new members of the Beautification Committee and welcomed any new interested members. 4. CONSENT CALENDAR A. Minutes February 11, 2014 — Regular Meeting B. Claims and Demano Resolution No.20114-07 Menclation' to approve Resolution No. 2014 — 07, entitled A RESOLUTION. Of THE CITY COUNCIL OF THE CITY OF ROSEWAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $813,901.86 NUMBERED 84178 THROUGH 84307 INCLUSIVELY oludon No. 2014 — 04 nenclatkin: to approve Resolution No. 2014 -04, entitled: A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $20.00 NUMBERED 1562 THROUGH 1565 INCLUSIVELY Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Communify Development Commission Joint Meeting Minutes of March 25, 2014 Page 2 of 8 • ResolutionNo.2014 -07 Recommendation: to approve Resolution No. 2014 — 07, entitled: A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $217,998.47 NUMBERED 10079 INCLUSIVELY C. Installation of Connector Pipe Screens in the Cityand County Catch Basins Project — Rejection of Bids The City of Rosemead, under the national. Pollutant Discharge Elimination System ( NPDES), is required to take certain steps to prevent and treat the pollution of stormwater within its jurisdiction. As part of NPDES guidelines, the City is subject to the Los Angeles River Trash Total Maximum Daily Load (TMOL), meaning the City must take certain measures to prevent trash from entering the LA River through its stormwater discharge outfalls. In order to achieve compliance with this Trash TMDL, the cityls'required to place connector pipe screens (CPS) in all stom�uf� er catch basins within is jurisdiction. CPS units catchall trash that enters stormwater cafcYe "bastns and preventlt from entering the waterways. As a part of the City's' Fiscal Year 2013.14 Capital Improvement Program, the City Council approved ifte'S rmwater Capture Device Project",, This project will allow for retrofit of 200 of the catch basins withn the City . A public bid process was completed and one bid was received from W A Rack Construction Co, Inc. ct all bids received for this project and direct this project. Flag The Vietnamese Refugee Community of Los Angeles County is requesting that the Rosemead City Council again adopt a Resolution acknowledging the Vietnamese American Heritage and Freedom Flag as a symbol of freedom and democracy in the Vietnamese- American commuridy „In addition, the Vietnamese Refugee Community of Los Angeles County reguestal at the City Council allow them to display the flag side by side with the American flagon the light posts on Valley Boulevard (from N. Charlotte Avenue to Mission Drive) from Sunday, April 27, 2014 through Sunday, May 4, 2014. The display of the Vietnamese American Heritage and Freedom Flag and the United States Flag in this manner is consistent with the protocol specified in the United Slates Flag Code. Rosemead Cdy Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of March 25, 2014 Page 3 of 8 Recommendation: That the City Council approve Resolution No. 2014 -08 acknowledging the Vietnamese American Heritage and Freedom Flag as a symbol of freedom and democracy in the Vietnamese - American community and allow the Vietnamese Refugee Community of Los Angeles County to display the flag side -by -side with the American Flag on light poles from April 27, 2014 through May 4, 2014 in accordance with the protocol specified in the United States Flag Code. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ACKNOWLEDGING THE VIETNAMESE AMERICAN HERITAGE AND FREEDOM FLAG AS A SYMBOL OF FREEDOM AND DEMOCRACY IN` >THE VIETNAMESE - AMERICAN COMMUNITY E. Renewal of General Services of Agreement with the County of Los Angeles for "As- Needed" Time - Limited Service The City Council will consider renewal of the General Service Agreement with the County, which will expire on June 9, 2014. The renewal agreement is for another five -year period through June 30, 2019. The General Services Agreement provides the City with the ability to obtain "time - limited" services through the County as needed. (This Agreement does not pertain to "on- going" services provided by the County such as law enforcement.) Recommendettott:_That the Ofty: Council authorizes the Mayor to execute the renewal of the General Services Agreement with the County of.Los, Angeles. Council Member /Board Member Sandra Armenta made a motion, seconded by Council Member /Board Member Jean HalitoappromCppaaptCatendar. Vote.resultedin: Yes: Alarcon, Armenta, Clark', Hall, Low 5. MATTERS FROM CITY MANAGER & STAFF A. CDBG and HOME`. Programs FY 2014.2015 Annual Action Plan On February 11, 2014, the City Council conducted a public hearing to receive input on the development of the City's Annual Action Plan for the period of July 1, 2014 - June 30, 2015. Three (3) social service organizations (Family Counseling Services, Family Promise, and People for People) made presentations at the public hearing. Under federal regulations, no more than 15% of the Community Development Block Grant (CDBG) allocation can be used for social service activities. In addition, under the HOME Investment Partnership (HOME) program, at least 15% must be set aside for a Community Housing Development Organization (CHDO). Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes or March 25, 2014 Page 4 of 8 The Federal government is currently working on allocating CDBG and HOME funding awards and has not yet announced the final amounts to each participating community; however, it is estimated that the City of Rosemead will sustain a 3% funding reduction to both allocations. Based on this estimated reduction, a summary of staff -endorsed projects has been prepared according to the funding requests and ongoing CDBG and HOME funded activities. Recommendation: That the City Council review and finalize the CDBG and HOME funding recommendations under the City's FY 2014 -15 Annual Action Plan Director of Community Development Ramirez reviewed the staff Council MemberArmenta stated she was happy with the services the City of Rosemead staff provides its residents and the positive feedback she receives from community membelg'�She also stated the new allocated funds of $10,000 rather than the previous $18,000 to the Housing Ahts Center was a positive change, as they serve other cities with larger populations at a lower cost Mayor Pro TemNice Chair William Alarcon made a motion, seconded by Council Member/Board Member Margaret Clark to approve the CDBG and HOME pfuO*s FY 2014.2015 Annual Action Plan. Vote resulted in: Yes: Alarcon, Armenta, Clark, Hall, Low No: None Absent: None Abstain: None B. Renewal of the MprWipal Law Enforcement Services Agreement with the County of tos Angeles forhbiit Safety Services provided by the Los Angeles County Sheriffs The City Council V41J consider renewal of the agreement with the County of Los Angeles for municipal law enforcement services provided by the Los Angeles County Sheriffs Department for another five -year period. This is a standardized agreement for all 42 cities in Los Angeles County that contract with the Sheriffs Department for law enforcement services. This agreement was introduced at the March 11t Council meeting and is now presented for approval. Recommendation: That the City Council authorize the Mayor to execute the County of Los Angeles municipal law enforcement services agreement on behalf of the City. City Manager Allred reviewed the staff report. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of March 25, 2014 Page 5 of 8 Council Member (Board Member Margaret Clark made a motion, seconded by Mayor /Chair Polly Low to approve the renewal of the Municipal Law Enforcement Services Agreement with the County of Los Angeles for Public Safety Services provided by the Los Angeles County Sheriff's Department. Vote resulted in: Yes: Alarcon, Armenta, Clark, Hall, Low No: None Absent: None Abstain: None 6. MATTERS FROM MAYOR & CITY COUNCIL A. City Council Support on Senate Bill 1014 Council Member Margaret Clark is asking the City Council to support SB1014. The following is the summary written by the LeagUa of California Cities: "The Department of Resources Recycling and Recovery was required, pursuant to provtsidttsrepealed on January 1, 2013, to develop, in consultation with appropriate state, local, and federal agencies, model programs for the collection and proper disposal of drug waste. This bill would enact the Home,Generafed Pharmaceutical Waste Collection Dispo Act and would define terms for purposes of the act. The bill would require a producer of covered pharmaceuticals to submit to the Department of Resources Recycling and Recovery, by July 1, 2015, except as specked, a product stewardship plan and would authorize one or more producers to submit a plan or designate a stewardship organization to act as an agent on behalf of ft .producers; to submit a plan. The bill would require the stewwdshlpptan to contain specified elements with regard to the collection and disposal of home - generated pharmaceutical waste, including provisions for the payment of all administrative and operational fees associated with the product stewardship program. This bill contains other related provisions and other existing laws. (Based on text date 211312014)" Recommendation: City Council direction is requested. Brian Lewin - Thanked Councillor placing this item on the agenda. He stated the Bill will allow the City to clean up the water and help prevent pharmaceutical waste from entering water ways. There are a lot of cities that are spending a lot of money on doing pharmaceutical take back programs and this Bill would help put the burden on the appropriate agencies rather than the City. He asked for City Councils support on this Bill. Mayor Low asked the City Manager Allred to confirm that by the City Council supporting Senate Bill 1014 there would be no financial burden on the City of Rosemead. City Manager Allred slated there would be no financial burden on the City of Rosemead Rosemead CRy Council, Housing Development Corporation and the successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of March 25, 2014 Page 6 of 8 Council Member Clark thanked the Council for supporting Senate Bill 1014. Council Member /Board Member Clark made a motion, seconded by Council Member (Board Member Armenta to approve City Council Support on Senate Bill 1014. Vote resulted in: Yes: Alarcon, Armenta, Clark, Hall, Low No: None Absent: None Abstain: None B. Outgoing Mayor Polly Low City Council presents outgoing Mayor with aplaque. Council Member Armenia presented Mayor Low with a plaque and thanked her for her service as Mayor. Council Members thanked her for her service as Mayor,:.. Mayor Low thanked her fellow Council Members for their support while 'she was Mayor. the also took a moment to thank City staff for everything theydo to help make herjob easier. Certificates and comments for outgoing Mayor. Henry Lo - Presented Mayor Low with a certificate on behalf of Assembly Member Ed Chao. Henry Lo and Bob Bruch Presented iMayor Low with a certificate on behalf of the Garvey School District Ron Esciuivel and John Quintanilla - Presented Mayor t ow with a certificate on behalf of the Rosemead School Dishtcl Albert Chaag. and Henry Lo - Presented Mavor Low with a certificate on behalf of the Chinese American Elected Officials:. Amy Wong Presented. Mayor Low with a certificate on behalf of residents of Rosemead for her service as Mayor. Helen Hue- Spoke about Mayor Low on behalf of the Rosemead Chamber of Commerce. 7. CITY COUNCIL REORGANIZATION This is the time for the Council to reorganize by appointing a Mayor and Mayor Pro Tern, respectively for one -year terms. A. Appointment of Mayor- City Clerk Presiding Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of March 25, 2014 Page 7 of 8 City Clerk Molleda asked if there were any nominations for Mayor at this time. Mayor Polly Low made a motion, seconded by Council Member Sandra Armenta to appoint William Alarcon as the next City Mayor. Vote resulted in: Yes: Alarcon, Armenta, Clark, Hall, Low No: None Absent: None Abstain: None B. Appointment of Mayor Pro Tem — Newly appointed Mayor Presiding Council Member Sandra Armenta made a motion, seconded by Cour pU Member Jean Hall to appoint Margaret Clark as the next City Mayor Pro Tem. Vota rasulted in: Yes: Alarcon, Armenta, Clark, Hall, Low No: None Absent: None Abstain: None C. Administration of thoOathof Office to the newly appointed Mayor and Mayor Pro Tem. The oath of once was administered to Mayor Pro Tern Margaret Clark by City Clerk Molleda. The oath of once was administered to Mayor William Alarcon by his son Billy Alarcon. Newly appointed Mayor William Alarcon thanked the City Council for their nomination. B. ADJOURNMENT The meeting adjoumed at 7:58 p.m, The next regular City Council meeting is scheduled to take place on March 11, 2014 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Polly Low Mayor ATTEST: Gloria Molleda City Clerk Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of March 25, 2014 Page 8 of 8