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CC - Item 5A - Minutes of the February 25, 2014 City Council MeetingMinutes of the City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting February 25, 2014 The joint meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor Low at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor /PresidenUChair Low, Mayor Pro TemNice- ChairNice- President Alarcon, Council Members /Board Members Armenta, Clark, and Hall PLEDGE OF ALLEGIANCE: Council /Board Member Clark INVOCATION: Council Member /Board Member Hall STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager /Finance Director Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery- Scott, Public Works Director Marcarello, and City Clerk/Director of Public Information and Communications Molleda. 1. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. Nancy Eng — Stated that she wanted to thank the City Council and staff for the great Lunar New Year festival that took place. It was a nice turn out and she stated that as she was working first aid towards the end of the event she was asking people about their experience and received great feedback and wanted to share with Council. Brian Lewin — Stated that he would like to second Ms. Eng's comments regarding the Lunar New Year event. He added that there were several visitors that stopped by the Beautification Committee's table and hoped some will become volunteers. He stated he has spoken to several people over the last few months in regards to an ordinance that requires sidewalk installation on new construction projects or significant improvements to homes. He stated that he keeps hearing that there was an ordinance at one point and if there is still one and if not why and how it went away and if it can be reinstated. Council MemberArmenta stated that in about 2009 when Mr. Gary Taylor sat on City Council he made reference to some sort of implementation of a sidewalk if a house was so many square feet. She recalled him making specific reference to Ellis Lane due to the gaps. She believes there may have been an ordinance because he brought that up. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of February 25, 2014 Page 1 of 8 Item No. Council Member Clark stated she served on the Planning Commission prior to being elected to City Council and recalled that several properties when being built had to pay for the sidewalks or put money into a City account. 2. PRESENTATIONS Volunteers for the Christmas Decorations Contests - Beautification Committee Council MemberArmenta thanked Amy Wong and the Beautification Committee for their assistance in getting businesses to participate in the Christmas Decoration Contest. Mayor Low thanked all the Beautification Committee Amy Wong - Thanked Council Member Armenta for she is proud to be part of the City of Rosemead. Council Member Clark thanked everyone for their hi Relay for Life Presentation Public Safety Coordinator Mandy Wong introduced M Valdez from the American Cancer Society to provide scheduled to take place on April 121" - &13th at Rosam Council Member Armen(astated that at the Lunar N Beautification Committee and she saw them pushing the Luminary Ger6FRony. . the time to get involved. and 6 ndina the deadline. She stated great. Bosco High School and Bridget he Relay for Life event that is stival Don Bosco was at the table next to the She stated she will be selling the bags for A. "i?.Claims and 04 Resolution No. 2014 - 04, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $617,819.36 NUMBERED 83890 THROUGH 94053 INCLUSIVELY Resolution No. 2014-04 Recommendation: to approve Resolution No. 2014 -04, entitled: Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Demlopment Commission Joint Meeting Minutes of February 25, 2014 Page 2 of 8 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,430.50 NUMBERED 10075 THROUGH 10076 INCLUSIVELY B. Declaration of Surplus Property As City Council is aware, much of City Hall was recently renovated. In addition to interior construction throughout the building, the project included replacement of old furnishings and fixtures. As a result of the project, outdated furniture (desks, chairs, file cabinets, etc.), small electronics (tape recorders, typewriters, etc.), aW.oftke equipment and supplies were removed from City Hall. These items, due to their age and condition, are no longer of any practical use or value to the city. In accordance with section 324.130, subsection 11, of the Rosemead Municipal Code, they may, therefore, be deemed surplus property. This property, if declared surplus will, besold to residents during the:City of Rosemead's Community Yard sale scheduled for Saturday, March 8, in the northwest, parking lot at Southern California Edison. Funds resulting froth the sale will be placed in the donor account for our Rockin' Rosemead $ummer Concerts. Ahykems that do not sell will be donated to People for People as with all items remaining following the Community Yard Sale. People for People typically resells these items as thrift to offset theiroperational costs. Recommendation: that the City Counall declarealireferenced City property as surplus, pursuant to sections 3.24.130 subsection 11 (e) of the municipal code, and authorize its sale during the upcoming Community Yard Sale on March 6, 2014, and to donate all items that do notsell to People for People for re-sale or other disposition as they deem appropriate. Garvey Park Gymnasium Renovations.- Window Replacement Project In September 20 a, the City;Council reviewed the existing conditions of the Garvey *nasium and determined there was an imminent need for maintenance and repair work at thefiuilding. The facility was built prior to the incorporation of the City and is in significant need of repair. Dudngthe discussion, the Council identified three key maintenance needs for the gym including restroom facilities, window replacement, and exterior improvements. The renovation of restroom facilities at the Gymnasium was completed in February 2014, including plumbing repairs, ventilation upgrades, and the replacement of restroom fixtures. At this time, bids have been received for the next phase of the facility renovation which includes the replacement of windows and framing. Recommendation: That the City Council: Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of February 25, 2014 Page 3 of 8 1. Approve the plans and specifications for the Garvey Park Gymnasium Renovations — Window Replacement Project; and 2. Authorize the City Manager to enter into a contract with CEM Construction in the amount of $94,950.00 and authorize a contingency in the amount of $14,250 (approximately 15 %) to cover the cost of unforeseen construction expenses. E. Review of Traffic Conditions and Installation of All -Way Stop Signs at the Intersection of Angelus Avenue and Keim Street The Traffic Commission recently reviewed a requestto evali vicinity of Rice Elementary School. The school pdncipal,and there are pedestrian and vehicle safety concerns during sehi lack of a stop sign and crosswalk at the intersection of Angid traffic study was conducted at the location, including a warra installation of stop controls and crosswalks was appropriate was determined that the intersection didinot meet minimum for the installation of stop controls. However traffic engineer determinWhat stop control; pedestrian and traffic safety. Based on the r concurred with the recommendation to instal traffic safety. the No. 2014 -05, entitled: OF THE CITY COUNCIL OF THE CITY OF iTABLISHING's's: STOP SIGNS AT THE IF ANGELLIS AVENUE AT KEIM STREET Member Margaret Clark to approve the in: i made a motion, seconded by Council Member /Board Calendar with the exception of Item 3D. Vote resulted Yes: Alarcon, Armenta, Clark, Hall, Low No: None Absent: None Abstain: None ate traffic conditions in the several parents indicated that of drop -off times, due to the is Avenue and Keim Street. A it Study to determine if the After studying the location, it olume or accident thresholds at additional 'a safety factors the installed in order to increase location, the Traffic Commission DIs to help improve pedestrian and Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of Febmary 25, 2014 Page 4 airs D. Rosemead Community Recreation Center Improvements — Furniture, Fixtures, and Equipment As part of the July 2010 tax increment bond issuance by the former Redevelopment Agency, the City included funding for a project to renovate and expand the Rosemead Community Recreation Center (RCRC). The existing facility was built in 1975 and is approximately 17,000 square feet in size. RCRC serves as a major community recreation facility that houses senior programs, recreation classes, special functions, and community events. Renovation on the RCRC facility has progr( of 2012. Since this time, a portion of the do including the replacement of roof materials, renovations. The final phase of the facility.) square foot annex and renovation of theStE this work will begin in the spring of 2014.' With the recent completion of the interior R furniture, fixtures and equipment has been building. Funding for these materials were the former Redevelopment Agency. Recommendation: That the City Council order with G/M Business Interiors in an am procurement of furniture, fixtures and equi tral phases that initiated in the spring istmction has been completed, ing systems, and interior n: includes the construction of 3,000 xiating building. It is expected that the existing facility, a package of Dmplete the interior portions of the )art of the 2010 bond issuance by City Manager to execute a purchase coed $84,015.86 for the Rosemead Community Recreation Director of the staff report. Council Mimber Armeh asked if this company that is designing RCRC is the same company that designed G ly,Hall. Mr. Montgomery-Scoff stated that there is not much design work involved because the City worked directly with the architect. He, Slated the furniture was from the same company utilized to purchase the furniture for City Hall. Mayor Pro Tem Alarcon asked Mr. Montgomery-Scott if all the improvements will be done on time and asked if the re -opening date of RCRC was still the same. Mr. Montgomery-Scoff stated the goal was to open the facility by July I-t. In order to do that the completion of the current phase is needed but there are several items that need to be addressed that have recently come to light; such as the moisture retention in the Flooring that needed to be resolved and issues with the doors and windows. The kitchen does not meet current codes and that needs to be addressed. He added staff is seeking funds from Los Angeles Supervisor Molina's office and that the City should hear back from Supervisor Molina's office in March. Rosemead City Council, Housing Development Corporation and the successor Agency to the Rosemead Commundy Development Commission Joint Meeting Minutes of February 25, 2014 Page 5 of 8 Council Member Clark stated she has been working with Edison and was made aware that they will give free lighting upgrades. Director of Public Works Marcarello stated there are some rebates that the City can apply for; however, the City is looking to just install LED lights. Council Member Arments stated that Edison replaces existing lighting features; however, currently the City still needs to find funding to replace the fixtures and then the City can apply for rebates to replace the lights at a later date. She added that when worked in the facility there were problems with the windows then and it used to cause the AC unit to break down. Mayor Polly Low asked how the new computer lab would bepro*ted;. Mr. Montgomery-Scott stated the facility currently has anslarm system as welLas a camera system that will keep the lab monitored. He also stated there will be no activity in the facility including the lab when staff is not present and additionally the computers will be locked to the desks. Mayor Polly Low stated her concern about the upkeep of lha furniture due to the high volume of people using the facility. She wanted to make sure the of the furniture will withstand the use. Mr. Montgomery -Scott stated that he expressed that concern to the architect from the beginning and the furniture that is being put into the facility is highgUality and the volume has been considered. Council Member Armentastated that some furniture is light in color and wanted to confirm that those pieces will be stained guarded Mr. Montgomery-Scoff stated that he presumes the furniture will be scotch guarded; however, he will confirm with the design team. He stated that 14111 also be the responsibility of the staff to ensure the upkeep of the furniture. Council McMbor /Board MemW Sandra Armenta made a motion, seconded by Council Member/Board Member Jean Hall to approve Consent Item 31). Vote resulted in: Yes: Alarcon,Armenta, Clark, Hall, Low No: None Absent: None Abstain: None Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of February 25, 2014 Page 6 of 8 4. MATTERS FROM CITY MANAGER & STAFF A. Agreement Extension for Landscape Maintenance Services The City of Rosemead provides landscape maintenance services through a contractual agreement with TruGreen Landcare. The service specified in the agreement include turf mowing, turf edging, blowing, turf aeration, weed eradication, pest control and general cleanup for City parks, facilities and public right -of -way areas. The initial agreement for these services began in March 2009 for a five (5) year term. The agreement is set to expire at the end of February 2014. Based on a survey of recent landscape maintenarux has been determined that the City's current rate for I that cost savings may not be realized through a con existing rates and the high level of service provided for the City to extend the agreemerif for another five consistent with other City maintenance agreements ensure that the City's high level of maintenance sen Recommendation: That the City sCouncil: 1. Approve the extension the following two tit prices in nearby public agencies, it se services is highly competitive and titive`bid process. In considering the the current contractor, it is beneficial year term, The proposed term is I includes performance provisions to s are continued. ;ape maintenance agreement; and agreement with TruGreen Landcare for a three (3) years, with a City option to renew for Council MembOrArmenta congratulated Mr. Marcarello on his negotiation with TruGreen Landcare. She asked if theraW be a discount unfit the Jay Imperial Park opened or if after its opening TruGreen will continue the upkeep _of the new park. Mr. Marcarello stated the City would not start paying for those services until they actually began and tentatively that will be until' December' Council Member Hall asked ifTniGreen Landcare was in charge of the medians and slopes on Rosemead Boulevard and the watering of these areas. Mr. Marcarello stated the State incurs the cost of the areas right off the freeways and the City just maintains them. These areas are on state water meters. Council Member Hall slated that the rain birds are going on in the mornings and watering the ice plants which are not necessary. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development C rnnvsslon Joint Meeting Minutes of February 25, 2014 Page 7 of 8 Mr. Marcarello stated he will address that with CalTrans. Council MemberAnnenta asked about proceeding with reclaimed water and how the City will go about that in the future. Mr. Marcarello stated the City is at the mercy of the wholesaler and right now the City is using what is called purple pipe on Garvey Ave. It is dependent on funding and how fast they can move through the city. Council Member /Board Member Sandra Armenta made a motion, seconded by Council Member /Board Member Jean Hall to approve the extension agreement with TruOreen for landscape maintenance services. Vote resulted in: Yes: Alarcon, Armenta, Clark, Hall, Low No: None Absent: None Abstain: None 5. MATTERS rROM MAYOR & CITY COUNCIL Council MemberArmenta again congratulated staff on the Lunar New Year event and Amy Wong on her assistance with the vendors she was able to get to parliclpate. The event was a huge success thanks to her. She thanked Mayor Low for her contributions to this event.:: Council Member Clark thanked everyone for their hanlwork dunng the lunar New Year event and making it a success. She stated she would not bepresent at the next City Council meeting because she will be in Washington, D.C. for the National League of Cities conference. Mayor Low again thanked and congratulated staff on the success of the Lunar New Year event. She also thanked Amy Wong for pulling all the vendors. 6. ADJOURNMENT The meeting adjourned at 7:58 p.m. The next regular City Council meeting is scheduled to lake place on March 11, 2014 at 7;1)0 p.m. in the Rosemead City Hall Council Chamber. Polly Low Mayor ATTEST: Gloria Molleda City Clerk Rosemead Coy Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of February 25, 2014 Page 8 of 8