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CC - Minutes - 05-13-14Minutes of the City Council Budget Workshop May 13, 2014 The workshop of the Rosemead City Council was called to order by Mayor Alarcon at 6:00 p.m. in the Rosemead City Council Conference Room located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Alarcon, Mayor Pro Tern Clark, Council Members Armenta, and Low ABSENT: Council Member Hall 1. MATTERS FROM CITY MANAGER & STAFF A. 2014.15 Budget Development Workshop The City Council will review and comment on the Preliminary Annual Budget for Fiscal Year 2014 -15. The City Council will consider adoption of the Budget on June 10, 2014. Recommendation: That the City Council provide direction regarding development of the 2014 -2015 Fiscal Year Budget. City Manager Allred stated that he would walk council through the budget document to point out a few items that may need clarifications. A PowerPoint presentation was during the workshop. Minutes of the City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting May 13, 2014 The joint meeting of the Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor Alarcon at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor /President/Chair Alarcon, Mayor Pro TemNice- Chair /Vice - President Clark, Council Members /Board Members Armenia, and Low ABSENT: Council Member Hall PLEDGE OF ALLEGIANCE: Council Member /Board Member Armenia Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 13, 2014 Page 1 of 10 INVOCATION: Council Member /Board Member Low STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager /Finance Director Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery- Scott, Public Works Director Marcarello, and City Clerk /Director of Public Information and Communications Molleda. 2. PUBLIC COMMENTS FROM THE AUDIENCE Richard Carson — Stated he is a Rosemead High School graduate and longtime El Monte resident who uses Rosemead Park 6 days a week and wanted to compliment the City about Rosemead Park and all its improvements. The park is always clean, it is policed well, and it is a pleasure to use. He stated he had two concerns about the park. First, the new Rosemead Park sign that was put in place at the park was tagged right away and he wanted to know why the City does not coat it with the anti - graffiti film that the City used on the pool buildings. His second concern was in regards to the tree that is located behind the sign. Mr. Carson stated that maybe the tree be removed before it is rooted and replaced with a new smaller tree. Director of Public Works Marcarello stated the sign does have graffiti coating; however, when cleaning off the graffiti the ink smeared on the sign. The sign is a porous material and they will be using a new graffiti solvent on the sign, which is what is used on other street signs. In addition, Mr. Marcarello also stated staff is planting roses in front and behind the new sign to help prevent vandalism. Superintendent of Public Works Scott stated that the tree is the tree that was used for the Christmas tree lighting event and was moved from RCRC to the park. It was damaged a little during transportation; however, feels that is will fill out and grow back if given time If it does not grow back to a full tree they will replace it. Pat Truiillo — Stated that about two weeks ago she spoke with Wayne Cc from Code Enforcement and asked him to speak with the owner at the 7 -11 store on Mission. She is a neighbor to the store and asked Mr. Cc if he could make the owner aware of the weeds and trash located behind his store. She stated that Mr. Cc said he would take care of it and write the storeowner a letter; however, the problem has not been resolved. The 7 -11 has a gardener that takes care of the front of the store that is visible to the street but not the backside. It is not only ugly that there is trash and weeds piling up against the fence but it draws pests and is unhealthy. Council Member Clark stated she wanted staff to look into this matter immediately because she had gone out to the location and it is very bad. On the east side of the store there is trash and wood piled up and it just looks bad. She stated that because the public cannot see it the store is letting it go and it's rude. This complaint was turned in two weeks ago and this should have been resolved right away. Mayor Alarcon assured Ms, Trujillo that this issue will be taken care of 3. PRESENTATIONS Fire Captain Guy Favatella Retirement Proclamation Rosemead City Council Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 13, 2014 Page 2 of 10 City Manager Allred read Fire Captain Guy Favalel[a proclamation, a former Captain in Rosemead and other areas of the county. Mr. Allred congratulated Captain Favatella for his service to the community and presented him with the proclamation on behalf of the City of Rosemead. Susie Hsi — Spoke on behalf of Gloria Molina's office and presented Captain Favatella with a certificate congratulating him on his service to the community. . Water Conservation Update Director of Public Works Marcarello introduced staff members John Scott and William Harris who spoke on behalf of the City and its contribution in water conservation. . National Public Works Week Proclamation City Manager Allred presented a Proclamation to the Public Works Department . National Arbor Day Proclamation City Manager Allred presented a Proclamation to the Public Works Department . May is Mental Health Awareness Month Proclamation City Manager Allred presented a Proclamation to representatives of NAMI (National Alliance on Mental Illness) 4. PUBLIC HEARING A. CDBG and HOME Programs Annual Action Plan for Fiscal Year 2014.15 The City has been notified by HUD that Rosemead will be receiving $654,872 in CDBG funds for FY 2014 -15, which is a 5.98% cut from its FY 2013 -14 allocation, and $214,113 in HOME funds, which is a 3.2% increase from its FY 2013 -14 allocation. When combined with projected carryover funds and anticipated program income, the City anticipates having a total of $886,085 of CDBG funds available and $807,467 in HOME funds available for the 2014- 15 year. A list of staff- endorsed projects has been developed based on funding requests and ongoing CDBG and HOME funded activities. These recommendations are consistent with the housing and community development priorities that the City has set and followed in the past. All the proposed projects meet the CDBG and HOME eligibility requirements. Recommendation: That the City Council: Conduct the noticed public hearing and receive public testimony on the Annual Action Plan covering the period July 1, 2014 —June 3, 2015; Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 13, 2014 Page 3 of 10 2. Approve the CDBG and HOME funding recommendations, authorizing the submittal of the City's FY 2014 -15 Annual Action Plan to the U.S. Department of Housing and Urban Development; 3. Authorize the City Manager to execute all appropriate and necessary documents to receive funding and implement approval use; 4. Award the following public service agencies with CDBG funds and authorize the City Manager to execute social service agreements; and • Code Enforcement- $258,810 • Family Counseling - $5,000 • Family Promise - $5,000 • People for People - $10,000 • Southern California Housing Rights Center- $10,000 5. Award $2,000 of HOME funds to the Rio Hondo Community Development Commission to defray certain costs for the operation as the City's Community Housing Development Organization (CHDO) and authorize the City Manager to execute the necessary operating and service agreements. Director of Community Development Michelle Ramirez reviewed the staff report Chancela Ai- Mansour— Representative from the Housing Rights Center requested that the City reconsider staff's recommendation and their action plan for the 2014 -15 fiscal year and its fund reduction to the Housing Rights Center. She stated it is a dramatic reduction and unbalanced. When she first reviewed the report in February it was similar to the previous year she was uncertain why such a large cut is being recommended now since there is evidence that discrimination is still taking place in Los Angeles and their services are needed. She believes that Council Member Armenta's concerns about the Housing Rights Center and two residents' complaints about poor service should have been brought to her attention and wishes that further concerns be brought to her directly. Council MemberArmenta stated that she never specified the number of individuals that came to her to complain so she is unsure where the number 2 came from and her concern is that the number of people that are being serviced in Rosemead are far less than El Monte but the funding Rosemead provides is more than El Monte. Her concern is that when she has referred people to the Housing Rights Center they complain about the service received. Ms. Armenta stated that she never said 2 people made complaints and requested that Ms. Ai- Mansour review the tapes and reconsider that statement. Ms. Ai- Mansour stated she was not certain of the number and that if indeed there are more complaints that she is disturbed by this information and that she communicates with City staff and she was never made aware of any issues of her program or her staff. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 13, 2014 Page 4 of 10 Council Member Armenta asked Ms. Ai -Man sour why she was not present at the February meeting when people were speaking about the Annual Action Plan and representing their agencies. Ms. Ai- Mansour stated she was away at a conference and because she was under the impression that funding was going to be similar to the previous year there was nothing to be of concern with. Council Member /Board Member Polly Low made a motion, seconded by Council Member /Board Member Sandra Armenta to approve staff recommendations regarding the CDBG and HOME Programs Annual Action Plan for Fiscal Year 2014.15. Vote resulted in: Yes: Alarcon, Armenta, Clark, Low No: None Absent: Hall Abstain: None 5. CONSENT CALENDAR A. Minutes January 14, 2014 — Regular Meeting April 22, 2014 — Regular Meeting B. Claims and Demands . Resolution No. 2014— 11 Recommendation: to approve Resolution No. 2014 —11, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,511,423.38 NUMBERED 84591 THROUGH 84732 INCLUSIVELY . ResolutionNo.2014-16 Recommendation: to approve Resolution No. 2014 —16, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $821,869.76 NUMBERED 84733 THROUGH 84892 INCLUSIVELY . Resolution No. 2014-09 Rosemead City Council Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 13, 2014 Page 5 of 10 Recommendation: to approve Resolution No. 2014 — 09, entitled: A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $264,607.02 NUMBERED 10082 THROUGH 10083 INCLUSIVELY C. Ordinance No. 940 — Second Reading: Adoption of the California Fire Code as Amended by Los Angeles County On April 22, 2014, the City Council introduced Ordinance No. 940, adopting the California Fire Code — Title 32 as amended by Los Angeles County. Ordinance No. 940 is now before Council at the required second reading adoption. Recommendation: That the City Council adopt Ordinance No 940, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ADOPTING BY REFERENCE, PURSUANT TO GOVERNMENT CODE SECTION 50022.2, THE CALIFORNIA BUILDING STANDARDS FIRE CODE (TITLE 32 LOS ANGELES COUNTY FIRE CODE AND ADOPTING LOCAL AMENDMENTS THERETO D. City Investment Policy The City's Investment Policy (Policy) is reviewed annually to ensure that it best reflects current investing conditions. As those conditions change, minor adjustments to the Policy may be made to allow for the continuation of reasonable returns on investments while maintaining the priority of safety first. This report is a routine "housekeeping" item in accordance with Government Code Section 53601 and no changes are being proposed. The investment priorities of the City's Policy remain, in order of importance: 1) safety, 2) liquidity, 3) yield. Recommendation: That the City Council approve the Investment Policy E. Rosemead Park Improvements Project— Replacement of Perimeter Fence Between Rosemead Park and Rosemead High School As part of the July 2010 bond issuance by the former Redevelopment Agency, the City included funding for a project to renovate and improve portions of Rosemead Park including playground equipment, the north parking lot, court lighting, basketball courts, turf and other improvements. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 13, 2014 Page 6 of 10 Recently, El Monte Union High School District (EMUHSD) asked the City to share the cost of replacing the dilapidated perimeter fence between the park and the high school. The District, in accordance with its own purchasing policy, solicited bids for tubular steel fencing to replace 950 linear feet of existing chain link fence that runs along the park/school property line. A review of the project indicates that other adjacent improvements would be required including construction of a small support wall and landscape and irrigation enhancements. Funding for this project would be provided through bond proceeds from the former Redevelopment Agency. Recommendation: That the City Council authorize the City Manager to expend bond proceeds from the former Redevelopment Agency, in an amount not -to- exceed $76,500, for the joint CityIEMUHSD fence replacement, support wall, and adjacent landscape enhancements as part of the Rosemead Park Improvements Project. F. Rosemead Park Improvements Project— Basketball Court Lighting Replacement of Rosemead Park Basketball Court light fixtures and standards are included in the Fiscal Year 2013 -14 Capital Improvement Budget as part of the Rosemead Park Improvement Project. The estimated cost of replacement is $70,600. Further, a contingency of $7,000 (approximately 10% of estimated costs) is recommended for the project to address unforeseen circumstances. Musco Lighting has been the sole provider of Rosemead's sports lighting for several decades, and have provided the quote for this project. Musco is the worldwide industry standard for sports lighting as they offer routine maintenance, repair, and analysis of their equipment and provide a twenty -five year warranty. Though initially proposed to be funded through former Redevelopment Agency bond proceeds, it is recommended that Street Lighting District Funds be used so as to reserve bond proceeds for other proposed Rosemead Park improvements. Recommendation: That the City Council: 1. The City Council, pursuant to sections 3.24.070 (E) and 3.24.090 (G) of the Rosemead Municipal Code, authorize the City Manager to enter into a professional services agreement with Musco Lighting, in an amount not to exceed $77,600, as a sole source for the replacement of sports lighting at Rosemead Park basketball courts as they offer a higher quality product and better services as part of their base contract; and, 2. The City Council allocate $77,600 from the City's Street Lighting District Fund for the proposed project. Rosemead City Council, Housing Development Corporation and the SuccessorAgency to the Rosemead Community Development Commission Joint Meeting Minutes of May 13, 2014 Page 7 of 10 G. Rosemead Park Improvements Project — North Parking Lot Lighting Replacement As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City Council approved the "Rosemead Park Improvement Project'. The project identifies several elements of Rosemead Park that are in need of improvement, including playground equipment, the north parking lot, various lighting elements, and the basketball courts. In this phase of the project, the lighting in the north parking lot will be replaced and upgraded to enhance the functionality of the lighting, the safety of the parking lot, and energy efficiency. A public bid was conducted and the lowest responsive bidder was Electro Construction of Los Angeles, CA. This project is being funded through Street Lighting District funds. Recommendation: That the City Council: 1. Approve the plans and specifications for the Rosemead Park Improvements Project — North Parking Lot Lighting Replacement; and 2. Authorize the City Manager to enter into a contract with Electro Construction Corp. in the amount of $101,400 and authorize a contingency of $15,200 (approximately 15 %) to cover the cost of any unforeseen construction expenses, 3. Approve Resolution No. 2014 -17, entitled A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD APPROPRIATING $116,600 FOR THE ROSEMEAD PARK IMPROVEMENT PROJECT — NORTH PARKING LOT LIGHTING REPLACEMENT Council Member /Board Member Polly Low made a motion, seconded by Council Member /Board Member Sandra Armenta to approve the Consent Calendar. Vote resulted in: Yes: Alarcon, Armenta, Clark, Low No: None Absent: Hall Abstain: None 6. MATTERS FROM CITY MANAGER & STAFF A. Assignment of Garvey Avenue Corridor Specific Plan and Environmental Impact Report (EIR) Contract to Moore lacofano Goltsman, Inc. (MIG) In accordance with Strategic Plan Strategy 1(A), on January 23, 2014 the Community Development Department issued a Request for Proposal (I to seek qualified land use planners, urban designers, and environmental professionals to assist Planning Division staff with preparing a Specific Plan and an Environmental Impact Report (EIR) for the Garvey Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes or May 13, 2014 Page 8 o/ 10 Avenue Corridor. The project also includes the preparation and completion of project related General Plan, Zoning Code, and Zoning Map amendments. The Garvey Avenue Corridor Specific Plan and EIR project will provide the opportunity to investigate how the thoroughfare can become an economic generator through land use, design and place making. The process will bring opportunity to discover how Rosemead can promote and encourage the highest and best use of underutilized areas and vacant properties, such as the former Auto Auction site. Most importantly, the final Specific Plan product will provide an implementation development strategy so that the Garvey Avenue Corridor benefits from short-term commercial revitalization and long -term economic sustainability. The cost of this project would be covered by financial resources in the General Fund unallocated fund balance. Recommendation: City Council: 1. Authorize the City Manager to execute a contract agreement with MIG in the amount of $336,315. 2. Establish an amount of $33,600 to be included in the project budget as a contingency to cover the potential cost of unforeseen tasks to address project conditions, and 3. Appropriate $369,915 from unappropriated General Fund balance City Planner Sheri Bermejo reviewed the staff report Council Member Low— stated that she noticed that MIG was not the lowest bidder and wanted to know why the contract is not being awarded to the lowest bidder. Mrs. Bermejo responded that the bid proposals were across the board and that staff looked at the time frames, the familiarity of project and its scope of work from all bidders and the two best bidders were invited to move forward in the interview process. City Manager Allred stated that this is not a Public Works contract so the city is not required to go with the lowest bidder as it is in those cases. Mrs. Bermejo stated MIG has the most relevant experience working in this general region as well as in the City of Rosemead and with its plans. Council Member Clark asked if there was a representative from MIG present, as she wanted to make sure that City Council and City representatives were able to put valid input on future projects. Director of Community Development Ramirez stated that one of the areas that were looked at was regarding community input and assured Council they would seek community input. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 13, 2014 Page 9 of 10 Council Member Low stated she read through "Exhibit A" and the scope of services and thought the planning part was very thorough and she appreciated the work put in. Mayor Pro Tern Margaret Clark made a motion, seconded by Council Member Polly Low to approve staff recommendations. Vote resulted in: Yes: Alarcon, Armenia, Clark, Low No: None Absent: Hall Abstain: None 7. MATTERS FROM MAYOR & CITY COUNCIL 8. ADJOURNMENT The meeting adjourned at 8:22 p.m. The next regular City Council meeting is scheduled to take place on May 27, 2014 at 7:00 p.m. in the Rosemead City Hall Council Chamber. A special meeting for a City Council will be conducted on May 27, 2014 at 5:00 p.m. in the Rosemead City Hall Conference Room. William Alarcon Mayor ATTEST: -��vu�N<<a,e Gloria Molleda, City Clerk Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of May 13, 2014 Page 10 of 10 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD I, Gloria Molleda, City Clerk of the City of Rosemead, do hereby certify that the minutes from May 13, 2014 of the City Council meeting were duly and regularly approved and adopted by the Rosemead City Council on the 8' of July, 2014, by the following vote to wit: Yes: Alarcon, Armenia, Low,Ly No: None Abstain: None Absent: Clark ����� Gloria Molleda City Clerk