CC - Agenda - July 22, 2014Public Comment from the Audience
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Rosemead
City Council
and the
Successor Agency of the
Rosemead Community
Development
Commission
JOINT MEETING AGENDA
July 22, 2014
7:00 PM
City Hall Council Chamber
8838 E. Valley Boulevard
Rosemead, CA 91770
www.cityofrosemead.org
William Alarcon, Mayor
Margaret Clark, Mayor Pro Tem
Sandra Armenta, Council Member
Polly Low, Council Member
Steven Ly, Council Member
ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
July 22, 2014
Meeting Agenda
7:00 p.m.
• CALL TO ORDER - 7:00 p.m.
• PLEDGE OF ALLEGIANCE - Council Member Low
• INVOCATION - Council Member Ly
• ROLL CALL:
• City Council -Mayor Alarcon, Mayor Pro Tern Clark, Council Members Armenta, Low, Ly
• Successor Agency- Chair Alarcon, Vice -Chair Clark, Members Armenia, Law, Ly
1. PUBLIC COMMENTS FROM THE AUDIENCE
The City Council will receive public comments on matters not listed on the agenda.
2. PRESENTATION
• The Upper San Gabriel Valley Water District will present information on the San Gabriel
Valley Wafer Smart City Challenge.
• National Night Out Proclamation for this August 5r^ Community Event.
3. CONSENT CALENDAR
A. Minutes
Regular Minutes - June 10, 2014
Regular Minutes -June 24, 2014
B. Claims and Demands
• Resolution No. 2014 - 30
Recommendation: to approve Resolution No. 2014 - 30, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $598,039.21 NUMBERED 85431 THROUGH
85434 INCLUSIVELY
• Resolution No. 2014 -31
Recommendation: to approve Resolution No. 2014 -31, entitled:
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
JuIv 22.2014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,342,320.44 NUMBERED 85435 THROUGH
85462 INCLUSIVELY
• Resolution No. 2014- 13
Recommendation: to approve Resolution No. 2014 -13, entitled.
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE
ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION
ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM
OF $470 NUMBERED 10093
C. Consideration to Cancel the August 26, 2014, City Council Meeting
Due to no scheduled business items, the City Council will consider action to cancel the
August 26, 2014, City Council Meeting. The next regular scheduled City Council meeting is
set for September 9, 2014.
Recommendation: That the City Council cancel the August 26, 2014, City Council meeting.
D. International Society of Arboriculture Conference - August 2nd - 6th - Milwaukee,
Wisconsin
The City Council will consider authorizing attendance to the International Arborist's
Association Conference in Milwaukee, Wisconsin on August 2nd through August 6th. The
conference includes education sessions, updates on emerging technologies, and interactive
workshops on urban forestry. Attendance at this event will help keep the City up- to-date with
urban forestry best practices and continue our proactive approach to tree planting and
managing the City's urban forest.
Recommendation: That the City Council authorize the attendance, at city expense, of the
Public Works Superintendent to attend the International Society of Arboriculture Conference
in Milwaukee, Wisconsin,
E. Rosemead Community Recreation Center Expansion and Fagade Improvement Project
- Award of Contract
As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City Council
approved the 'Rosemead Community Recreation Center Expansion and Farade
Improvement Project'. The project consists of the ConsWction of a stand -alone 3,367
square foot expansion building adjacent to the existing RCRC building. This new building
will include a large multi- purpose room, a prep kitchen, restrooms, and lobby area.
Additionally, fagade improvements will be completed on the existing RCRC building to create
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
July 22. 2014
a uniform and modem look. Miscellaneous site work will be completed, as well as the
construction of a new mini plaza that will serve as an outdoor gathering space and to
connect the two buildings. This project is being funded entirely through bond proceeds from
the former redevelopment agency.
This item was originally scheduled for the City Council's consideration on June 24, 2014;
however, the City received a late protest appeal letter prior to the meeting which asked that
this item be continued in order to allow for additional review by the City. After additional
review, the protest appeal has been denied by City staff.
Recommendation: That the City Council:
1. Approve the plans and specifications for the Rosemead Community Recreation Center
Expansion and Fagade Improvement Project, and;
2. Authorize the City Manager to enter into a contract with GEM Construction in the amount
of $1,638,500, which includes the base bid and alternate bid items No. 2 and 3, and
authorize a contingency in the amount of $240,000 (approximately 15 %) to cover the
cost of any unforeseen construction expenses.
F. Telepacific Contract Renewal
In 2010 the City Council authorized the replacement of the City's telephone system with
Shoretel and the transfer of all in -ground telephone lines to TelePacific Communications.
The TelePacific contract was for a term of three years and included the development of an
MPLS network that provides telephone and network connectivity between the City's primary
facilities. This network has been very reliable and TelePacific has been a responsive vendor
and partner that has worked to improve services and provide quality customer service.
In an effort to improve connectivity between City facilities and prepare for future connectivity
needs such as wirelssNVi -Fi, staff has been working with TelePacific to increase capacity
while lowering costs over the term of a new three year agreement. The proposed renewal
will increase bandwidth as detailed below while saving approximately $600 per month from
the exiting $5,500 per month charge.
Recommendation: That the City Council authorize the City Manager to sign the necessary
agreement to renew the telecommunications contract with TelePacific Communications.
4. MATTERS FROM CITY MANAGER & STAFF
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ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT
COMMISSION JOINT MEETING AGENDA
5. MATTERS FROM MAYOR & CITY COUNCIL
A. Garvey Avenue Corridor Specific Plan Project Area
Council Member Polly Low raised some questions about the Garvey Avenue Specific Plan
project at the July 8, 2014 City Council meeting. She wanted to make sure the Council was
aware that the project boundaries include only the portion of the corridor from New Avenue
to just east of San Gabriel Boulevard, instead of the entire thoroughfare within the City's
limits. Since it was indicated that the reduced project area was due to budget constraints,
she requested that staff provide information on what the project cost would be if it
encompassed the entire corridor. The additional costs to expand the scope of the project
area to cover the entire length of Garvey Avenue would be approximately $82,398 from the
City's General Fund Reserves.
Recommendation: That the City Council provide further direction.
B. Update Regarding Jay Imperial and Other Parks
At the June 101" City Council meeting, Council Member Steven Ly requested an update
regarding Jay Imperial Park and the potential for future developments of a skate park and a
dog park.
Recommendation: This item is for discussion only and requires no City Council action.
6. ADJOURNMENT
The next regular City Council meeting is scheduled to take place on August 12, 2014 at 7:00
p.m. in the Rosemead City Hall Council Chamber.
Upcoming City - Sponsored Community Events
Concerts in the Park
Hard Day's Night
Friday, July 25'
Garvey Park
7:00 p.m.
Bumptown
Friday, August V
Rosemead Park
7:00 p.m.
Summer Survival Campout
Friday, August I"
Rosemead Park
6:00 p.m.
National Night Out
Tuesday, August 5'
Zapopan Park
6:00 p.m. - 9:00 p.m.
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