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OB - Item 2A - Minutes of February 19, 2014Minutes of the Oversight Board for the Successor Agency to the Rosemead Community Development Commission Meeting February 19, 2014 The regular meeting of the Oversight Board for the Successor Agency to the Rosemead Community Development Commission was called to order by Board Member Redondo - Churchward at 5:20 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE: Board Member Redondo - Churchward PRESENT: Board Members Allred, Jones, Redondo - Churchward, Sotelo ABSENT: Chair Wallach, Vice -Chair Lash, Board Member Miller STAFF PRESENT: Assistant City Manager Hawkesworth and City Clerk Molleda 1. PUBLIC COMMENTS FROM THE AUDIENCE- None 2. CONSENT CALENDAR A. Minutes November 20, 2013 — Regular Meeting Minutes of November 20, 2013 were deferred to the next meeting. 3. MATTERS FROM STAFF OF THE ROSEMEAD SUCCESSOR AGENCY A. ROPS Submittal — July through December 2014 The Department of Finance (DOF) requires the Recognized Obligation Payment Schedule (ROPS) for the July through December 2014 be submitted by March 1, 2014. As with every previous ROPS, the layout and format of the schedules has been modified, and the schedules may look slightly different. The ROPS document now includes a summary page, a cash balance page, a schedule for the current ROPS period, a reconciliation page of prior ROPS periods, and a notes page. The Cash Balance page replaced the previous Fund Balance page to better reflect the nature of the report being focused on cash and not fund balance. As the Board may note in Column H for the worksheet, the Successor Agency under spent its allocation in the 2013 - 14A period by $30,651 due to a lower than anticipated transfer to the Housing Corporation and a lower debt service payment thanks to interest earnings in the bond reserve fund. The Board may also note that despite excess property tax allocation ( RPTTF) in the ROPS period, the Successor Agency is still owed RPTTF from prior ROPS periods in which it did Rosemead Oversight Board Meeting Minutes of February 19, 2014 Page 1 of 4 ITEM NO. IN not receive full funding. A request for reimbursement is included in this ROPS and staff hopes to be able to work with the DOF to reconcile these amounts. Recommendation: That the Oversight Board approve the Oversight Board Resolution 2014 -0001, entitled: A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULES FOR THE PERIOD OF JULY 1, 2014 THROUGH DECEMBER 21, 2014 Assistant City Manager Hawkesworth reviewed the staff report. Board Member Jeff Allred made a motion, seconded by Board Member Marty Jones, to approve the Oversight Board Resolution No. 2014.0001. Vote resulted in: Yes: Allred, Jones, Redondo - Churchward, Sotelo No: None Abstain: None Absent: Lash, Miller, Wallach B. Rosemead Park Improvements Project— Basketball Courts As part of the July 2010 tax increment bond issuance by the former Redevelopment Agency, the City included funding for a project to renovate and improve portions of Rosemead Park and its amenities. The project identifies several elements of Rosemead Park that need improvement, including playground equipment, the north parking lot, court lighting, and the basketball courts. At this time, bids have been solicited to improve the basketball courts, which are a popular pads amenity for the community. The existing court surface is in dire need of replacement, with portions of the concrete surface that are cracked and uneven. In addition to replacing the basketball court, the project will include the replacement of basketball hoops and the creation of a seat wall on the east side of the courts in order to create a spectator friendly seating area. Funding for this project is provided through bond proceeds from the former Redevelopment Agency. Recommendation: That the Oversight Board approve the Oversight Board Resolution 2014 -0002, entitled: A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING THE AWARD OF CONTRACT AND RELATED SUPPORT COSTS FOR THE ROSEMEAD PARK IMPROVEMENTS PROJECT — BASKETBALL COURTS Rosemead Oversight Board Regular Meeting Minutes or February 19, 2014 Page 2 of 4 Management Analyst Sean Sullivan reviewed the staff report. Board Member Dells Sotelo made a motion, seconded by Board Member Marty Jones, to approve the Oversight Board Resolution No. 2014.0002. Vote resulted in: Yes: Allred, Jones, Redondo- Churchward, Sotelo No: None Abstain: None Absent: Lash, Miller, Wallach C. Rosemead Community Recreation Center Improvements— Furniture, Fixtures, and Equipment As part of the July 2010 tax increment bond issuance by the former Redevelopment Agency, the City included funding for a project to renovate and expand the Rosemead Community Recreation Center (RCRC). The existing facility was built in 1975 and is approximately 17,000 square feet in size. RCRC serves as a major community recreation facility that houses senior programs, recreation classes, special functions, and community events. Renovation on the RCRC facility progressed in several phases that initiated in the spring of 2012. Since this time, a portion of the design and construction has been completed, including the replacement of roof materials, heating /cooling systems, and interior renovations. The final phase of the facility modemization includes the construction of a 3,000 square foot annex and renovation of the exterior of the existing building. It is expected that this work will begin in the spring of 2014. With the recent completion of the interior renovations at the existing facility, a package of furniture, fixtures and equipment has been selected to complete the interior portions of the building. Funding for these materials were included as part of the 2010 bond issuance by the former Redevelopment Agency. Recommendation: That the Oversight Board approve the Oversight Board Resolution 2014 -0003, entitled: A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING THE AWARD OF CONTRACT FOR FURNITURE, FIXTURES AND EQUIPMENT FOR THE ROSEMEAD COMMUNITY RECREATION CENTER IMPROVEMENT PROJECT Assistant City Manager Hawkesworth reviewed the staff report. Board Member Jeff Allred made a motion, seconded by Board Member Marty Jones, to approve the Oversight Board Resolution No. 2014.0003. Vote resulted in: Rosemead Oversight Board Regular Meeting Minutes or February 19, 2014 Page 3 of 4 Yes: Allred, Jones, Redondo - Churchward, Sotelo No: None Abstain: None Absent: Lash, Miller, Wallach 4. ADJOURNMENT The meeting adjourned at 5:47 pm. The next regular Rosemead Oversight Board meeting is scheduled to take place on Wednesday, March 19, 2013 at 5:00 p.m. Irene Redondo-Churchward Board Member ATTEST: Matt Hawkesworth Successor Agency Staff Assistant City Manager Rosemead Oversight Board Regular Meeting Minutes of February 19, 2014 Page 4 of 4