OB - Minutes - 04-30-14Minutes of the
Oversight Board for the Successor Agency to the
Rosemead Community Development Commission Special Meeting
April 30, 2014
The regular meeting of the Oversight Board for the Successor Agency to the Rosemead Community
Development Commission was called to order by Vice -Chair Lash at 5: 05 p.m. in the Rosemead City Council
Chamber located at 8838 East Valley Boulevard, Rosemead, California.
PLEDGE OF ALLEGIANCE: Vice -Chair Lash
PRESENT: Board Members Allred, Jones, Lash, and Redondo- Churchward
ABSENT: Chair Wallach, Board Members Miller and Sotelo
STAFF PRESENT: Assistant City Manager Hawkesworth, Director of Public Works Marcarello, and City
Clerk Molleda
1. PUBLIC COMMENTS FROM THE AUDIENCE -None
2. CONSENT CALENDAR
A. Minutes
November 20, 2013 - Regular Meeting
Board Member Irene Redondo - Churchward made a motion, seconded by Board Member Marty Jones,
to approve the November 20, 2013 minutes. Vote resulted in:
Yes: Allred, Jones, Lash, Redondo - Churchward
No: None
Abstain: None
Absent: Miller, Sotelo, Wallach
February 19, 2014 - Regular Meeting
Board Member Irene Redondo - Churchward made a motion, seconded by Board Member Marty Jones,
to approve the February 19, 2014 minutes. Vote resulted in:
Yes: Allred, Jones, Redondo - Churchward
No: None
Abstain: Lash
Absent: Miller, Sotelo, Wallach
Rosemead Oversight Board Special Meeting
Minutes of April 30, 2014
Page 1 of 5 ITEM NO.
3. MATTERS FROM STAFF OF THE ROSEMEAD SUCCESSOR AGENCY
A. Update Regarding Capital Improvement Projects Funded By Existing Bond Proceeds
As previously discussed with the Oversight Board, the Successor Agency's staff will provide
a regular update on the progress of the capital improvement projects funded by the 2010 Tax
Increment Bonds issued by the former Rosemead Community Development Commission.
The matrix provides a detailed breakdown of the initial eight projects including funding status,
contracts award and current status. Staff will regularly update the matrix and provide it to the
Oversight Board as an information item at each meeting.
Recommendation: That the Oversight Board receive and file this item.
Assistant City Manager reviewed the staff report. The report was received and filed by the
Board, no further action was needed.
B. Rosemead Community Recreation Center Improvements
As pad of the July 2010 bond issuance by the former Redevelopment Agency, the City
included funding for a project to renovate and expand the Rosemead Community Recreation
Center (RCRC). The existing facility was built in 1975 and is approximately 17,000 square
feet in size. RCRC serves as a major community recreation facility that houses senior
programs, recreation classes, special functions, and community events.
To date, a portion of the RCRC improvements have been completed, including the
replacement of roof materials, heating/cooling systems, and interior renovations. Remaining
items in the project scope will be completed in two phases including:
Phase 1: The installation of new interior lights, ceiling tiles, and windows at the
existing facility; and
Phase 2: Construction of the community center expansion, mini - plaza, landscape
improvements, kitchen improvements, and fagade renovation.
The work on Phase 1, which was approved by the City Council on April 22, 2014, will
commence immediately upon approval of the Oversight Board. It is estimated that this phase
will take 8 -10 weeks to complete. Plans for items listed in Phase 2 are completed and will be
advertised for bid later this month. It is estimated that this phase will take 6 months to
complete. The facility will reopen upon completion of Phase 1 work. Phase 2 work will
continue after the facility is reopened for public use.
Recommendation: That the Oversight Board approve the Oversight Board Resolution
2014 -004, entitled:
Rosemead Oversight Board Special Meeting
Minutes of April 30, 2014
Page 2 of 5
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION CONFIRMING THE
CONTRACTS AND EXPENDITURES RELATED TO THE
ROSEMEAD COMMUNITY RECREATION CENTER
IMPROVEMENTS
Assistant City Manager Hawkesworfh reviewed the staff report.
Board Member Jeff Allred made a motion, seconded by Board Member Marty Jones, to approve the
Oversight Board Resolution No. 2014-0004. Vote resulted in:
Yes: Allred, Jones, Lash, Redondo - Churchward
No: None
Abstain: None
Absent: Miller, Wallach, Sotelo
C. Garvey Avenue Sewer Improvement Project - Award of Contract for Design
Engineering
As part of the July 2010 increment bond issuance by former Redevelopment Agency, the
City included funding to increase capacity in the sanitary sewer system along Garvey
Avenue. The City's Sewer System Management Plan (SSMP), which was completed in
2009, identified the sewer along Garvey Avenue as lacking sufficient capacity to
accommodate current and future land uses along this corridor. An increase of sewer capacity
in this area will help to prevent sewer system overflows as well as accommodate any
increased sewer volumes that could result from future development. A Request for Proposal
(RFP) was distributed to seven (7) local engineering firms that have experience in sewer
design services. Three (3) proposals were received and reviewed by City staff. Funding for
this project is provided entirely from bond proceeds from the former Redevelopment Agency.
Recommendation: That the Oversight Board authorize the Oversight Board Resolution
2014 -005, entitled:
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION CONFIRMING CONTRACTS
AND EXPEDITURES FOR ENGINEERING DESIGN SERVICES
FOR THE GARVEY AVENUE SEWER IMPROVEMENT
PROJECT
Assistant City Manager Hawkesworth reviewed the staff report.
Board Member Irene Redondo - Churchward made a motion, seconded by Board Member Marty Jones,
to approve the Oversight Board Resolution No. 2014.0005. Vote resulted in:
Rosemead Oversight Board Special Meeting
Minutes of April 30, 2014
Page 3 of 5
Yes: Allred, Jones, Lash, Redondo - Churchward
No: None
Abstain: None
Absent: Miller, Wallach, Sotelo
D. Rosemead Park Improvement Project — EMUHSDICity of Rosemead Perimeter Fence
Replacement
As part of the July 2010 tax increment bond issuance by the former Redevelopment Agency,
the City included funding for a project to renovate and improve portions of Rosemead Park
and its amenities. The project identifies several elements of Rosemead Park that need
improvement including playground equipment, the north parking lot, court lighting, basketball
courts, turf and other improvements.
Recently, El Monte Union High School District asked the City to share costs to replace the
dilapidated perimeter fence between the two properties. The District, in accordance with its
own purchasing policy, solicited bids for tubular steel fencing to replace 950 linear feel of
existing chain link fence than runs along the park/school property line. A review of the project
indicates that other adjacent improvements would be required including a small support wall
and landscape and irrigation enhancements. Funding for this project would be provided
through bond proceeds from the former Redevelopment Agency.
Recommendation: That the Oversight Board approve the Oversight Board Resolution
2014 -006, entitled:
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE
SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION CONFIRMING THE
EXPENDITURE OF FUNDS FOR THE REPLACEMENT OF
PERIMETER FENCING AND ADJACENT ENHANCEMENTS AS
PART OF THE ROSEMEAD PARK IMPROVEMENTS PROJECT
Assistant City Manager Hawkesworth reviewed the staff report.
Board Member Marty Jones made a motion, seconded by Board Member Irene Redondo - Churchward,
to approve the Oversight Board Resolution No. 2014.006. Vote resulted in:
Yes: Allred, Jones, Redondo - Churchward, Sotelo
No: None
Abstain: None
Absent: Lash, Miller, Wallach
Rosemead Oversight Board Spacial Meefing
Minutes or April 30, 2014
Page 4 of 5
4. ADJOURNMENT
The meeting adjourned at 5:23 pm. The next regular Rosemead Oversight Board meeting is scheduled to
take place on Wednesday, May 21, 2014 at 5:00 p.m.
Ni a LasK
Vice -Chair
ATTEST:
r
Matt Fllawkeswoft
Successor Agency Staff
Assistant City Manager
Rosemead Oversight Board Special Meeting
Minutes of April 30, 2014
Page 5 of 5
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF ROSEMEAD
I, Matt Hawkesworth, Successor Agency Staff and Assistant City Manager of the City of
Rosemead, do hereby certify that the minutes from April 30, 2014 of the Oversight Board for the
Successor Agency to Rosemead Community Development Commission Special Meeting were duly
and regularly approved and adopted by the Oversight Board on the 30" of July, 2014, by the
following vote to wit:
Yes: Allred, Jones, Redondo - Churchward
No: None
Abstain: Lash
Absent: Miller, Sotelo, Wallach
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Matt HHaav Icesworth I '
Successor Agency Staff
Assistant City Manager