CC - Item 4D - Purchase Agreements for Fleet VehiclesROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGERZ
DATE: AUGUST 12, 2014
SUBJECT: PURCHASE AGREEMENTS FOR FLEET VEHICLES
SUMMARY
As a part of the City's fiscal year 2014 -15 budget, funding was included in the vehicle
replacement fund for the purchase of new vehicles to replace aging or outdated
vehicles. These funds will be used to purchase two (2) maintenance trucks and a
sedan in the Public Works and Public Safety Departments. The maintenance trucks will
replace aging vehicles that have high maintenance costs and poor fuel efficiency in
comparison to newer model trucks. The new sedan will be paired with a new mobile
digital computer (MDC) from the Los Angeles County Sheriffs Department, which will
provide Public Safety staff members with faster and more detailed information when in
the field.
Staff Recommendation
It is recommended that the City Council:
1. Authorize the City Manager to execute a purchase agreement with Wondries
Fleet Group in the amount of $53,380.63 for the purchase of one (1) 2015 Ford
F -250 and one (1) 2015 Ford F -350 truck cab and chassis, and
2. Authorize the City Manager to execute a purchase agreement with National Auto
Fleet Group in the amount of $34,636.96 for the purchase of one (1) 2015
Chevrolet Impala, and
3. Designate Unit 7 (1991 Ford F -150) and Unit 34 (2004 Ford F -350) as surplus
property and authorize the City Manager to dispose of both vehicles pursuant to
the City's purchasing policy.
DISCUSSION
During preparation of the City's Fiscal Year 2014 -15 budget, funding was included to
replace several vehicles in the City's fleet. The replacement of vehicles is made
according to the vehicle replacement schedule, which includes several factors including
vehicle age, functionality, and cost of maintenance.
ITEM NO. "t 1 J
C �
City Council Meefing
August 12, 2014
Page 2 of 3
Below is a summary of vehicles that are recommended for replacement due to vehicle
age, condition, and mileage.
Vehicle
#
I De artment
Year
Make /Model
Mileage
34
Public Works
Milea a
7
1 Public Works
1991
Ford F -250
120 554
Air
— ^—
US
Vehicle #
Department
I Year
I Make
/Model
Mileage
34
Public Works
1 2000
1 Ford F -350
182,324
n
Unit #7 is a standard pickup primarily utilized by the facilities function and Unit #34 is a
heavy duty truck primarily utilized by the streets and field services functions. Both are
older vehicles with high mileage that require significant and ongoing maintenance to
keep them in operation. This can pose problems when the vehicles are needed for
regular work duties, especially for Unit #34, which is in service seven (7) days per week.
New Vehicle Purchase
As proposed, the two (2) existing trucks will be replaced with one (1) Ford F -250 pickup
and one (1) Ford F -350 cab and chassis. The Ford F -250 will be used in facilities
maintenance services and be equipped with a service body to allow for the secure
storage of equipment/supplies. The Ford F -350 will be used in field services functions
and will be equipped with existing water blasting and paint spraying equipment. The
total cost for the Ford F -250 is $25,765.45 and the total cost of the Ford F -350 is
$27,615.18.
The new sedan will be an addition to the City's fleet and will be equipped with a new
mobile digital computer (MDC) system from the Los Angeles County Sheriffs
Department. The MDC provides staff members with faster and more detailed
information in the field, including license plate recognition software, DMV information,
and fingerprint databases, among others. The total cost for the new Chevrolet Impala
sedan is $34,636.96.
City Council Meeting
August 12, 214
Pace 3 of 3
The purchase of the two Ford trucks is under the State of California CMAS Contract #1-
14-23-20E, which is a contract that is negotiated annually by the State's Department of
General Services for fleet vehicle purchases. The terms of the State contract make the
negotiated pricing available to all public agencies from one of the seven contracted
dealerships in the State, including Wondries Fleet Group located in Alhambra. The
purchase of the Chevrolet Impala is pursuant to a cooperative agreement through the
National Joint Powers Alliance (NJPA) program (Bid #102811). In accordance with the
City's Purchasing Policy, the City may use a competitive bid conducted by another
public agency to purchase goods and services. Known as "Piggybacking" on another
contract, this process allows the City to receive the same competitively bid price without
devoting significant staff time and resources to a formal bid process.
FINANCIAL REVIEW
Funds are included for these purchases in the Fiscal Year 2014 -15 Annual Budget. The
total appropriation necessary to complete these purchases is $ 88,017.59.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared By: Submitted By:
Se6wTdlivan Chris Marcarello
Management Analyst Director of Public Works
Attachments:
1. Proposal and Vehicle Specification for 2015 Ford F -250
2. Proposal and Vehicle Specification for 2015 Ford F -350
3. Proposal and Vehicle Specification for 2015 Chevrolet Impala
LLkxyJr�t
FLEET GROUP
1247 W. Main Street, P.O. Box 3850 Alhambra, CA 91801
[626) 457 -5590 (626) 457 -5593 Fax
August 6, 2014
Sean Sullivan
City of Rosemead
RE: Vehicle Proposal
Dear Sean;
Wondries Fleet Group is pleased to offer the following proposal for your review and consideration:
2015 Ford 250 Chassis Cab
(Per Attached Specification)
Selling Prim ..... $ 23,630.00
9.00% Sales Tax ..... $ 2,126.70
Tire Tax ..... $ 8.75
Net Cost ..... $ 25,765.45
FOB: Your Locations Delivery: 90 to 120 Days ARO
This purchase is made available under the State of California Contract N 1- 1423 -20E.
Thank -you for the opportunity to offer this proposal to you and if you have any questions
please call or email me.
Thank -you,
Wondries Fleet Group
MIke ner
cH� ✓ie�u i ��-� ,) NISSAN S TD- TOYOTA P) • •
.� . Prepared By:
FL5'� Administrator
Wonddes Fleet Croup
400 South Allende Blvd
Alhambra, California, 91801
Phone: (626) 457 -5590
2015 Fora F-M
ar oesertre.w r.... M F
MA 2015FW0F4 W SO Rag" Cob roar 1$TKa SRWSr CA XL S2AMw $17.707.50
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Prepared By:
Adminutrator
Wandries FIW Group
400 South Atlantic Blvd
Alhambra, Cdfbmia, 61501
Phone: (ON) 457-5560
3016 Ford F-MO
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(50 ROAD:AAf7P9Ya0MVbC&W3F W:kWNdp
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Prepared By:
Wmdries Fleet Group
400 south Atlantic Blvd
AMmbra, CaRbmis, 91801
Phone: (626) 487-5590
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in
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OPT
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Prepared By:
Administrator
Wondrles Fleet Group
400 South Atlantic BW
Alhambra, CalMomia, 91801
Phone: (828) 457 -5590
2015 tuna Faso
or rnw
sm Fdw 72&53&00
$27.707.00
TOM Op&pm $117$&00
$1,72&00
uwossemr $$0,32&00
=3$&00
A~A*46DWO $0.00
$0.00
on�Ch@W $1.1mm
$1,1$&00
TOTAL vEhvw PROF
CLIWWSprr /Onb
of-r,- 1
$31,521.00 700530.00
O,M $Owb s /OM
S� Co. K- � 7-3, (o34 , so
4 r�Mw
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[� oaa.,.. (lAw
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IA>) A o 7y,1 VaM,
LUcndr
FLEET GROUP
1247 W. Main Street, P.O. Box 3850 Alhambra, CA 91801
(6261 457.5590 (626) 457 -5593 Fax
August 6, 2014
Sean Sullivan
City of Rosemead
RE: Vehicle Proposal
Dear Sean;
Wondries Fleet Group is pleased to offer the following proposal for your review and consideration:
2015 Ford 350 Chassis Cab
(Per Attached Specification)
Selling Price ..... $ 25,327.00
9.00% Sales Tax ..... $ 2,279.43
Tire Tax.....$ 8.75
Net Cost ..... $ 27,615.18
FOB: Your Locations Delivery: 90 to 120 Days ARO
This purchase is made available under the State of California Contract a 1- 14- 23 -20E.
Thank -you for the opportunity to offer this Proposal to you and if you have any questions
please call or email me.
Thank -you,
Wondries Fleet Group
Mike Ladner
_ IF 1111111111 1111111111111111
-
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MU
Prepared By:
Administrator
Wondnes Fleet Group
470 South Atlantic Blvd
Athembra, Gatifomier 91801
Phone: (828) 457 -5590
IT
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Prepared By:
Aam'siist*Wr
Wo Kkm Reg Grow
400 Sorts ASedW Bbd
Al wnors, COWOMis, 91801
Phons: (ats) 457{599
Mill Fad F.1w Chassis
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OPT $107.00
4110300
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Prepared By:
AdmWkbv oT
wonMe5 Fleet Group
400 3wMAftft Blvd
AMmbre, Celftmis, 91901
Phone: (929) 4575590
1015 Fwd F050 ChwM
Co" BAANtATbO CeOee bwbA OY PTbe
158
555
525
F'.=7
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GunCad" PC $0.00 30.00
2t I
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15.55
Z1 Oxw VAR,
a"
10.55
5500
OPTIONS TOTAL
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Prepared By:
Adminismor
Wwo*m F" Group
400 South Mantle Blvd
Aihwnbra, Califomis, 91801
Phone: (828) 457 -5590
1016 Fad Flee Clnesis
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National Auto Flee+ Group
A division of Chevrolet of Watsonville
490 Auto Center Drive, Watsonville, CA 95076
855 BUY -NJPA 626 - 457 -5590
855 289 -6572 626 - 457 -5593
August 6, 2014
Mr. Sean Sullivan
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
Delivery via Email
Dear Mr. Sullivan,
In response to your inquiry, we are pleased to submit the following for your consideration:
National Auto Fleet Group will sell, service and deliver at Rosemead, new /unused 2015
Chevrolet Impala sedan responding to your requirement with the attached specifications for
$ 31,769.00 plus State Sales Tax, and $8.75 tire tax (non - taxable). These vehicles are available
under the NJPA master vehicle contract# 102811.
Terms are net 30 days.
National Auto Fleet Group welcomes the opportunity to assist you in your vehicle requirements.
F
John Oviyach
National Account Law Enforcement Manager
National Auto Fleet Group
Prepared By:
Administrator
Your Dealership Name Here
2015 Chevrolet Impala
WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED
Code Description
1GY69 2015 Chevrolet Impala ad, Sedan LT w2LT
Code Description
- Interiec No color has been selected, SUEDED MICROFIBER SEAT TRIM
- Exterior 1: SUMMIT WHITE
Exterior 2: No color has been selected
SELECTED OPTIONS
Cattle Description Class
2LT Phdarmd Equipment Group 2LT OPT
,;?- ,"z.^!,''',
YF5 California State Emissions Requirements OPT
pow_elcrnAiN ''µy �rfl'tNr::l*a',s era
ir
LFX Engine *3.6L DOHC V6 DI STD
Includes Variable Valve T mg (VVT) and E85 Flexi l (gas - ethanol) capabibYy, Uses
gasoline cr E85 FlexFOef
M]W Transmission: Electronic 6 -Speed Automatic w/OD STO
Q28 Tires: P245r45R19 AS BW INC
RR Wheels: 19" Painted Aluminum INC
(Ql Tires: P24Y45R19 AS BW (48 3 cm).
Rayon col s oasea on "wren: oefa .a'sion referenced A, FMOrnaoce --tra talunata care oHr,J vole y as aeiae: n =s All unit "eaa,ta,l, A aeVeno ol1onr cp,ra¢rq
ra. Pc Gwoobe oenvri5o" I c axa updalac 07/17/204 Or ,]2R -M'� 001rl r11 at (2012 comne D", iolueov, tr, All n, s rasevea
r...nama znla P,1
Prepared By:
Administrator
Your Dealership Name Here
2015 Chevrolet Impala
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Il al
WOM
201.
T.
M "0IRI
WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED
Col
Description
Cie..
jci—r-
A51
Flumt Bucket Seats
STD
4-Way manual Front Passenger Seat Adjuster, 8-Way Power Cover Seat Adjuster,
Driver Power Lumbar Seat Adjuster Front Passenger Power Lumbar Seat Adjuster
Suaded Micro /fiber Seat Trim
INC
Dore I I AM -, I 'a,
-ommkil"121" M
fllj 1
zual A
PAINT
Monotone P.4m Application
STD
106
Radio Chevrolet Mil All Store. IyCD & NAV
INC
VAV
Front & Rear Premium All-Weather Fluor Mats (LPO)
OPT
LATEAVAILABIL" Available as both an orderable Regular Production Accessory
(PPA) as well as from an Accessory Distributor Installer (ADb
PCP
Convenience Package
OPT
Rear Park Assist: Rear Vision Can.: Abb,Dimmung Inside Rea., All Remote
Vehicle Starter System, universal Home Remote 3channeipmgrammablegamge
door calmer, Premium Denuded Front &Rear Floor Mats Carpeted Trunk Mat
PCU
Advanced Safety Package
OPT
Forward Collision Alert: Rear Cross - Traffic Alert Lane Departure Warning, Side Blind
Zone Aleut
PCV
Premium Seating Package
OPT
Heated Driver & Print Passenger Seats, 8 -Way Power Front Passenger Seat Adjuster
Hunk Cargo Convenience Net (NONTI Sueded fhwSfiber Seat Tom
PCy
navigation Package
OPT
dOSRad,u Chevrolet MLink AM /FM Stereo w ICD&NAV Passive Entry Keyless
Access: Point Simon Keyess Start
PCX
Premium Audio & Sports "eels Package
OPT
Bose Centerbont Surround Sound w /11- Speakers Includes sound -stage signal
processing.; Ambient Interior Door Lamp, Ambient Instrument Panel Lamp, 120 -Volt
Power Outlet Located on the mar of center console, (RT9) Wheels 19" Painted
Aluminum 148.3 cum, Rear Sooder
y, ° I :y'
GAZ
Summit Mile
OPT
,,,r w, , i oavd on oo, �m Bala w I,.n 'efirg ..I M" P,1 or -dialog cir,Mi .11 are cr,r .r , or S, - — Aol,rl one irlo—roo, w,11 IvIell ol ro, I
"I' r1r, I 1c I'," ror Can "o, 5 o can "d a or 17,172014 J9 04 I'M �—yrg-t mrr :O 12 P..... LI Sol ronS LP }p n rhlr I--
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Prepared By:
Administrator
Your Dealership Name Here
2015 Chevrolet Impala
V 2E 1iCL REP& `���z, :j , a ffrwz i' l
11 on All
WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED A?'
SELECTED OPTION)
Code Description
OPTIONS TOTAL
Class
Report conrl, h, basd oi et data Ced. Any venom` =- A led ra INy r, Id, AS AC ea wre t pan e=_pei A rc,notq
is PC cal,111. DyLe le — Io.Ca p ] lnyzoa s.z �Capyrg `9z Cur— mIadld— L➢ All runs rvd
upunD6 zcd race 1
Prepared By:
Administrator
Your Dealership Name Here
Chevrolet
:Aeh ro-. nvwri vc'w'LLt:.3C"R
WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED
�
• 305hp 3 6L DOHC 24 valve V -6 engine with variable valve control, loanable intake length, direct gasoline injection
Recommended fuel: regular unleaded
Emissions Type: ULEV It
6 speed automatic transmission with overdrive, sequential sport shift
Front -wheel drive
Fuel Economy City Igmpg
Fuel Economy Highway 29nf
Fuel Tank Capacity: 18.5ga1
Suapen ilan/1landling
Front independent strut suspension with anti -roll bar, gas- presswzed shocks
Rear independent multi -link suspension with anti -tell bar gas - pressurized shocks
Speed- sensing electric power- assist rack- pinion steering
Front and rear We, 7 5 'painted aluminum wheels
P24545VR19.0 BSW AS Iron[ and reartires
lody Mderlor
4 door,
Driver and passenger power remote heated door mount
Turn signal indicator m mirrors
Bcdy-colored door mirrors
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2015 Chevrolet Impala
Dual zone front automatic air conditioning with air filter
Cruise control with steering wheel controls
Pawerwindows
Front and rear I -touch down
Driver 1 -touch up
Remote power door locks with 2 stage unlock and illuminated entry
Manual tiff steering wheel
Manual telescopic steering wheel
Day -night rearview mirror with auto dimming
OnSter 4G L TE sdamet access
Garage door transmitter
OnStar Directions & CommutiMS emergency communicated system
Wireless phone connectivity
Integrated navigation system
Tum -by -turn navigation service
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2015 Chevrolet Impala
WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED
• -• •
Comrenlenee (Continued)
• 2 lst row LCD monitors
• Front and rear [upholders
'
over visor vanity mirrors
Pullfloorconsole
' Coveredfloorstoage
Driver and passenger door bins
Rear door bins
Seats and Trim
Seating capacity of 5
Front bucket seats
8 -way (8 way power) driver seat adjustment
Power 4- way driver lumbar support
Power height adjustable driver seat
a- way ( 8 -way power) passenger seat adjustment
Power 2- way passenger lumbar support
Center front armrest
Heated front seats
60 -40 folding rear split -bench seat
Simulated suedeileatherette seat upholstery
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2015 Chevrolet
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WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED
Santa and Trim (Contlnuad)
• Metal- looWpiano black instrumenfpanel insert
Simulated wood /metal -look console insert
Leathergearshl@ knob
Leather /metal -look strong wheel
Cargo net
VinyUmbber front and rear floor mats
Entertalnmant Faaturl
Chevrolet MyLink SirivaXM AM/FM /HD /Satellite radio with radio data system
Single CD player
' MP3 decoder
Chevrolet MyLink external memory control
Steen, wheel mounted radio controls
16 Base speakers
Windowgridantenna
Lighting, Visibility and Inatrur.mantatlon
Halogen projector beam headlights
Delay- oMheadlights
Fully automatic headlights
' Variable intermMenf imnt wirWShieltl wipers
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WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED
Lighting, Visibility and Instrmnantatlon (Continued)
• Rear window detmster
• Light tinted windows
Front and rear reading lights
Tachometer
compass
Low fire pressure warning
Top computer
Rear Pare Assist parking sensors
Trip odometer
Lane departure
Blind spot sensor
Rear camera
Safety and Security
4 -wheel ABS brakes
Brake assist
4 -wheel disc brakes
StebrlTrak electronic stability
ABS and dri elide traction control
Dual front impact airbag supplemental restraint system
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2015 Chevrolet Impala
WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED
SMay and Saeurlty (Continued)
• Dual seat mounted side impact airbag supplemental restraint system
• Rear side impact airbag supplemental restraint system
Curtain 1st and Slid row overhead airbag supplemental restraint system
Knee airbag supplemental restraint system
Airbag supplemental restraint system occupancy sensor
Remote activated perimeter /approach lighting
' Power remote door locks with 2 stage unlock and panic alarm
Immobilizer, stolen vehicle backing system
Manually adjustable (root heed restraints with tilt
Manually adjustable rear head restraints
Speee and Dlmenaluna
Engine displacement 3.6L
' Engine horsepower: 305hp @ 6.600RPM
Engine torque: 26416. -R @ 5,200RPM
' Bore x stroke 3 J0 "x 3.37"
Compression ratio: 11.501
Gear cities (1st): 4.48
Gearratios(2nob 2.87
Gear abos (3N): 1.64
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2015 Chevrolet
WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED
pa and Dimaaalooa
Gear ratios (4th): 141
Gear ratios (5th): 1.00
Gear rahos(6th): 0.74
Gear ratios (reverse): 2.88
Curb weight: 3.785165.
Towing capacity: 1, 0001bs.
Extenorlength: 2013' .
Extenor body width: 730"
Extenor height 58.9"
Wheelbase: 111.7"
Front track: 62.2"
Rear (rack: 62.0"
Tuming radius: 19.3'
Front legroom: 45 8"
Rear legroom: 39.8"
Front headroom: 39.9"
Rearheadmore 374"
Front hibee.ra 54.9"
Rear hiproom: 54.1"
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2015 Chevrolet
WARNING -THIS VEHICLE IS NOT YET COMPLETELY CONFIGURED
pl a and Dimondorm (Contlnu
Front shoulder room: 57 V
Rear shoulder mom, 56.9"
Passenger volume: 105.0eo ff
Intenor cargo volume: 18.8cu R
Intenor maximum To volume: 18.8cu.ft,
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