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CC - Agenda - 09-09-14Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting Rules of Decorum Persons attending the meeting shall observe rules of propriety decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead, the L.A. County Library Rosemead Branch, 8800 E. Valley Boulevard, Rosemead, and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and the Successor Agency of the Rosemead Community Development Commission MEETING AGENDA September 9, 2014 7:00 PM City Hall Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.citvofrosemead.oro William Alarcon, Mayor Margaret Clark, Mayor Pro Tern Sandra Armenta, Council Member Polly Low, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA September 9. 2014 Regular Meeting 7:00 p.m. • CALL TO ORDER-7:00 pm • PLEDGE OF ALLEGIANCE — MayorAlarcon • INVOCATION —Mayor Pro Tem Clark • ROLL CALL: • City Council —Mayor Alarcon, Mayor Pro Tem Clark, Council Members Armenta, Low, Ly • Successor Agency —Chair Alarcon, Vice-Chair Clark, Members Armenta, Low, Ly 1. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 2. PRESENTATION • Introduction of Public Safety Supervisor Michael Reyes 3. CONSENT CALENDAR A. Claims and Demands Resolution No.2014 -34 Recommendation: to approve Resolution No. 2014 — 34, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $640,217.72 NUMBERED 85770 THROUGH 85775 AND 85796 THROUGH 85820 INCLUSIVELY • Resolution No. 2014 -35 Recommendation: to approve Resolution No. 2014 — 35, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $536,655.55 NUMBERED 85768 THROUGH 85769 AND 85776 THROUGH 85795 AND 85821 THROUGH 85900 INCLUSIVELY Page 2 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA September 9, 2014 • Resolution No. 2014 -36 Recommendation: to approve Resolution No. 2014 —36, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $168,967.98 NUMBERED 85901 THROUGH 85905 AND 85942 THROUGH 85960 INCLUSIVELY • ResolutionNo.2014 -37 Recommendation: to approve Resolution No. 2014 — 37, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,656,843.27 NUMBERED 85906 THROUGH 85941 AND 85961 THROUGH 86099 INCLUSIVELY • Resolution No.2014 -15 Recommendation: to approve Resolution No. 2014 —15, entitled: A RESOLUTION OF THE CITY OF ROSEMEAD AS THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1365.00 NUMBERED 10094 INCLUSIVELY • Resolution No. 2014 -17 Recommendation: to approve Resolution No. 2014 —17, entitled: A RESOLUTION OF THE CITY OF ROSEMEAD AS THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $3,244.00 NUMBERED 10095 THROUGH 10096 INCLUSIVELY B. Approval of Parcel Map No. 71692 — 8929 Emerson Place The City Council will consider approval of Parcel Map No. 71692 prior to the final recordation of the parcel map. Recommendation: That the City Council approve Parcel Map No. 71692 and direct the City Clerk to arrange for the recordation of the map. Page 3 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA September 9, 2914 C. Request to Install Parking Restrictions — Walnut Grove Avenue & Abilene Street The Traffic Commission received a request from a resident on Abilene Street to review traffic conditions and sight visibility at the intersection of Abilene Street and Walnut Grove Avenue. Residents in this area describe a lack of visibility when exiting Abilene Street to turn onto Walnut Grove Avenue. They maintain that the visibility problems, coupled with heavy traffic and vehicle speeds on Walnut Grove Avenue, create hazardous conditions. It has been requested that parking restrictions (red curbing) be installed along Walnut Grove Avenue to increase visibility for vehicles when exiting Abilene Street. At its regularly scheduled meeting on August 7U, the Traffic Commission approved the installation of approximately 10 feet of red curbing along the southeast corner of Walnut Grove Avenue and Abilene Street. Recommendation: That the City Council approve the Traffic Commission's recommendation to install approximately 10 feet of red curbing along the southeast corner of Walnut Grove Avenue and Abilene Street, D. Sidewalk, Curb and Gutter Replacement Project —Award of Contract As part of the City's fiscal year 2014 -15 Capital Improvement Program, the City Council approved the "Sidewalk, Curb and gutter Replacement Project ", which consists of the repair and replacement of sidewalk, curb and gutter in various locations throughout the City. This project is aimed at increasing pedestrian safety and improving compliance with the Americans with Disabilities Act (ADA), This project is being funded through Gas Tax Funds. Recommendation: That the City Council: 1. Approve the plans and specifications for the Sidewalk, Curb and Gutter Replacement Project; and 2. Authorize the City Manager to enter into a contract with Kalban, Inc. in the amount of $125,000 and authorize a contingency of $18,750 (approximately 15 %) to cover the cost of any unforeseen constructions expenses. E. Traffic Signal Painting Project — Award of Contract As part of the City's fiscal year 2014 -15 Capital Improvement Program, the City Council approved the "Traffic Signal Painting Project ", which involves the cleaning and preparation of traffic signal poles and painting them metallic black. This project includes the painting of ten (10) of the forty -one (41) signalized intersections that are owned and maintained by the City. The Traffic Signal Painting Project is a part of the City's ongoing beautification efforts and funding for this project is available through Street Lighting District Funds, Recommendation: That the City Council: Page 4 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA September 9. 2014 1. Approve the plans and specifications for the Traffic Signal Painting Project; and 2. Authorize the City Manager to enter into a contract with Bithell, Inc. in the amount of $78,355 and authorize a contingency of $20,000 (approximately 25 %) to cover the cost of any unforeseen constructions expenses or to complete additional intersections. F. Award of Contract for Wi -Fi Hardware and Services Included in the 2014 -15 Strategic Plan is the exploration of improvements related to technology infrastructure within the City. One particular item of focus is to evaluate the installation of Wi -Fl infrastructure within the City. Over the past six months staff has been evaluating and testing Wi -Fi systems from various providers to ensure the City could obtain a system that would meet both the short-term and long -term goals of this project. The initial phase or pilot program will include the installation of a Wi -Fi network at City Hall, the Rosemead Community Recreation Center (RCRC) and the new Public Plaza. A formal RFP was developed based on the test experiences and bids were submitted by five firms. Some key components of the system specified include: • Scalability of system to ensure growth potential to include all City facilities and beyond • Central management of the system • Adequate security and reporting tools to ensure the system is secure and safe • Ability to create separate networks for City personnel and the public • Proven track record with government agencies and large scale deployments. After careful examination of the five proposals from four different hardware manufacturers, the Aerohive solution proposed by GST Information Technology Solutions is recommended. Aside from the proposal having the lowest total cost overall and on a per access point basis, their systems for reporting, control, and other features stood out among the competition. Recommendation: That the City Council approve Resolution No 2013 -39 allocating $20,000 from General Fund reserves for the installation of Wi -Fi at City Hall, the Rosemead Community Recreation Center and the Public Plaza. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD APPROVING VARIOUS APPROPRIATIONS G. Award Copy /Scan /Fax Machine Contract The City last initiated a new lease of copy machines in 2011 through Ricoh and piggy- backed on existing competitively bid contracts. This lease provided three new machines at City Hall: a high volume black/white machine upstairs, a color machine downstairs and a wide format machine in Engineering. While the current lease does not expire until December 2015, the City is in need of replacing the machine at Public Safety, which is owned by the City, and adding a machine at the Rosemead Community Recreation Center (RCRC). Through our discussions with Ricoh, they have developed a proposal that would replace the Page 5 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA black/white machine upstairs at City Hall, the color machine in the basement, the black/white machine at Public Safety and add a machine at the RCRC. Additionally, the new lease will be part of a U.S. Communities program, which provides additional benefits such as locking in our per copy prices for the duration of the lease and provides toner and staples at no additional charge. The existing lease for the wide format machine in Engineering would remain in effect. The City currently spends an average of $2,293.33 per month for the lease of the two machines being replaced, maintenance on the machine at Public Safety along with additional supplies not currently covered by the lease. The proposed lease will be $2,084.13 per month with a projected average monthly copy cost of $177.37 based on current volumes for a total of $2,261.50. Recommendation: That the City Council award the contract for Copy Machine Services to Ricoh Americas Corporation and authorize the City Manager to sign any necessary documentation. H. Federal Safe Routes to School: Walnut Grove Avenue Enhancement Project - Award of Contract As part of the City's fiscal year 2013 -14 Capital Improvement Program, the City Council approved the "Federal Safe Routes to School: Walnut Grove Avenue Enhancement Project ", which consists of raised landscaped medians lighting fixtures, sidewalks, and traffic signal enhancements along Walnut Grove Avenue, between Valley Boulevard and Marshall Street. Additional improvements will be completed in the vicinities of an adjacent to Jason and Shuey Elementary Schools. As a part of the Federal Safe Routes to School (SRTS) program, the City applied for and was awarded competitive grant funding which is aimed at improving pedestrian safety and mobility, Grant funds were awarded to the City in the amount of $860,000. Recommendation: That the City Council: 1. Approve the plans and specifications for the Federal Safe Routes to School Walnut Grove Avenue Enhancement Project; and 2. Approve the Traffic Commission's recommendation that parking restrictions be installed along the West side of Walnut Grove Avenue between Valley Boulevard and Marshall Street, and 3. Authorize the City Manager to enter into a contract with Sully - Miller Contracting Co., Inc. in the amount of $692,308 and authohze a contingency in the amount of $130,800 (approximately 15 %) to cover the cost of any unforeseen construction expenses. Page ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA 4. MATTERS FROM CITY MANAGER & STAFF A. Amendment to Resolution No. 2014.12 Establishing Annual Salary Ranges and Benefits for Classifications in the Middle- Management, Professional and Confidential Service of the City The City Council will consider approval of an amendment to Resolution No. 2014 -38 inserting the City Engineer, Public Works Manager and Senior Management Analyst classifications into the Middle- Management, Professional and Confidential Service of the City; and, amending the salary range for the Public Works Superintendent classification. Recommendation: That the City Council approve Resolution No. 2014 -38, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AMENDING RESOLUTION NO. 2014.38 ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE - MANAGEMENT, PROFESSIONAL AND CONFIDENTIAL SERVICE OF THE CITY B. Development Impact Fee Progress Report The City's Strategic Plan includes the following action item: To address a foreseeable lack of funding for future capital improvements, complete a Development Impact Fee (DIF) study for the initiation of new fund accounts for infrastructure improvements. A workshop was conducted to review a potential DIF study with the City Council on April 22, 2014. Over the last four months staff has been finalizing a DIF study for the City of Rosemead, which is anticipated being ready for the City Council's review and adoption in January 2015, No final actions will be taken on this agenda item. This item has been placed on the agenda to update the City Council on the progress of this project. Any future action to establish development impact fees would require a public hearing at a future City Council Meeting. Recommendation: That the City Council review and comment on this matter C. Possible Amendments to Rosemead Municipal Code Section 10.24 Regarding Private Bus Ordinance The City Council will discuss potential amendments to existing Rosemead Municipal Code Provisions that regulate the operations of private buses on City streets. Since implementing the private bus regulations that became effective on July 10, 2014, positive feedback has been received from the public regarding reduced private bus traffic and related problems (i.e. displacement of available parking, litter, pedestrian and vehicular traffic safety, etc.). rage i of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA September9,2014 However, the City has also received negative feedback from some local businesses related to unintended consequences created by the new regulations. Namely, some local businesses (restaurants and gift shops) that derive sales from tour bus patrons have experienced reduced business activity. In order to minimize these unintended consequences, staff has explored potential amendments to the City's regulations to benefit local businesses, The City Council discussed this matter at its August 12, 2014 meeting. Subsequently, a member of the Council has requested the opportunity to again discuss these issues and to review potential ordinance amendments that could be enacted to modify the current regulations. Recommendation: That the City Council consider and provide further direction on this matter. 5. MATTERS FROM MAYOR & CITY COUNCIL A. Request for Nomination to the San Gabriel Basin Water Quality Authority Board Resolution No. 2014 -40, will serve to cast the City's vote for Mayor Pro Tem Margaret Clark to a 4 -year term on the San Gabriel Basin Water Quality Board. Council Member Clark was a Charter Member of the Board since it was established in 1992 to 2010. Recommendation: That the City Council approve Resolution No 201440, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD NOMINATING MAYOR PRO TEM MARGARET CLARK TO REPRESENT CITIES WITHOUT PRESCRIPTIVE WATER PUMPING RIGHTS TO THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY B. Gold Line Eastside Transit Corridor Phase 2 Project — SR 60 Coalition Funding Project Request The City Council will discuss Metro's recent release of the Draft Environment Impact Report (ER) for the Gold Line Eastside Transit Corridor Phase 2 Project that includes an alternative route along the SR 60 Freeway corridor. This alternative route would run through Rosemead along the 60 Freeway with a proposed transit station near the Shops at Montebello mall. The City is a member of the SR 60 Coalition that is advocating for construction of the Gold Line Transit line along the SR 60 Freeway corridor. The SR 60 Coalition, which includes the cities of South El Monte, Rosemead, Montebello and Industry, is requesting a financial contribution of $18,750 for legal review and analysis of the lengthy technical environmental documents. Page 8 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA Recommendation: Rosemead City Council representatives to the SR 60 Coalition, Mayor Alarcon and Council Member Ly, recommend that the City Council: 1. Reaffirm its strong support of the Gold Line Eastside Transit Corridor Project along the SR 60 Freeway corridor as the locally preferred alternative; and 2, Authorize the expenditure of $18,750 to the SR 60 Coalition for legal services for review and analysis of the Environmental Impact Report (EIR) and Environmental Impact Study (EIS). C. Review of Issues Related to Potential Development of Dog Park and Skate Park At the regular City Council Meeting on July 22, City Council was presented a status update regarding proposed future development of a dog park and skate park. As a result of the update, staff was requested to provide the City Council with additional information and options for consideration of the possible development dog park and/or skate park. Recommendation: That the City Council provide direction regarding this matter. 6. COUNCIL COMMENTS 7. ADJOURNMENT The next regular City Council meeting is scheduled to take place on September 22, 2014 at 7:00 p.m. in the Rosemead City Hall Council Chamber, Upcoming City • Sponsored Community Events 9/11 Memorial Ceremony Thursday, September I I`s Rosemead Civic Center 5:00 P.M. Civic Center Plaza Ribbon Cutting Ceremony Tuesday, September 23`a 5:00 p.m. - Reception 6:00 p.m. - Program Page 9 of 9