CC - 2014-45 - Authorizing Staff to Execute the Program Supplement Agreement No. 011-N to Administering Agency-State Master Agreement No. 07-5358R For The Federal Safe Routes to School ProjectRESOLUTION NO. 2014-45
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROSEMEAD, CALIFORNIA AUTHORIZING CITY STAFF
TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 011 -N
TO ADMINISTERING AGENCY -STATE MASTER AGREEMENT NO. 07 -5358R
FOR THE FEDERAL SAFE ROUTES TO SCHOOL PROJECT
WHEREAS, certain Federal -Aid funds administered by the State of California are
conditionally available to the CITY OF ROSEMEAD; and,
WHEREAS, the City has applied for and received a funding approval of $860,000
from the Federal Safe Routes to School Program, Cycle 3; and,
WHEREAS, the City has received approval and in order to proceed, the
Administering Agency — State Master Agreement No. 07 -5358R has been executed to
cover the projects; and,
WHEREAS, said Master Agreement requires a Program Supplement be
executed for each project, and,
WHEREAS, Program Supplement Agreement No. 011 -N, is proposed to obtain
Federal -Aid Funds for the Federal Safe Routes to School — Walnut Grove Avenue
Enhancements; and,
WHEREAS, the utilization of said funds is in the best interest of the CITY OF
ROSEMEAD;
NOW, THEREFORE, the City Council of the CITY OF ROSEMEAD does hereby
resolve as follows:
The City Council of the City of Rosemead does hereby authorize the City Manager or
the Director of Public Works to execute the Program Supplement Agreement No. 011 -N
to Administering Agency -State Master Agreement for State Funded Projects No. 07-
5358R, between the City of Rosemead and the State of California.
PASSED, APPROVED AND ADOPTED THIS 23 DAY OF S 6r— , 2014.
William Alarcon
Mayor
ATTEST:
&L-0%
Gloria Molleda
City Clerk
APPROVED AS TO FORM:
acheI H. Richman
City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF ROSEMEAD )
I, Gloria Molleda, City Clerk of the City of Rosemead, do hereby certify that the foregoing
Resolution No. 2014 -45 being,
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ROSEMEAD, CALIFORNIA
AUTHORIZING CITY STAFF TO EXECUTE THE
PROGRAM SUPPLEMENT AGREEMENT NO.
011 -N TO ADMINISTERING AGENCY -STATE
MASTER AGREEMENT NO. 07 -5358R FOR
FEDERAL SAFE ROUTES TO SCHOOL
PROJECT
was duly and regularly approved and adopted by the Rosemead City Council on the 231d of
September, 2014, by the following vote to wit:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Absent: None
Abstain: None
Gloria Molleda
City Clerk
ROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: SEPTEMBER 23, 2014
SUBJECT: RESOLUTION NO. 2014 -45: AUTHORIZING CITY STAFF TO EXECUTE A
SUPPLEMENT AGREEMENT WITH THE STATE OF CALIFORNIA FOR
THE REIMBURSEMENT OF FEDERAL GRANT FUNDS
SUMMARY
As a part of the City's Fiscal Year 2013 -14 Capital Improvement Program, the City Council
approved the "Federal Safe Routes to School: Walnut Grove Avenue Enhancement
Project," which consists of the construction of raised landscaped medians, lighting fixtures,
sidewalks, and traffic signal enhancements along Walnut Grove Avenue, between Valley
Boulevard and Marshall Street. Additional improvements will be completed in the vicinities
of and adjacent to Janson and Shuey Elementary Schools. This project is being funded
entirely through a Federal Safe Routes to School Grant in the amount of $860,000. On
September 9, 2014, the City Council awarded a contract to Sully - Miller Contracting
Company and authorized staff to proceed with the project.
As this project is being funded through a Federal Grant, the City must work through the
State of California Department of Transportation (Caltrans) for project oversight and the
disbursement of funds. The City of Rosemead has an existing Master Agreement with
Caltrans for the disbursement of funds from previous grant projects; however, Caltrans
requires that the City Council approve a supplement agreement for all specific projects.
Staff Recommendation
It is recommended that the City Council approve Resolution No. 2014 -45 authorizing the
City Manager, or his designee, to execute Program Supplement Agreement No. 011 -N to
Administering Agency -State Master Agreement No. 07 -5358R for the Federal Safe Routes
to School Project.
DISCUSSION
As part of the Federal Safe Routes to School (SRTS) program grant, the City applied for
competitive grant funding to improve pedestrian and traffic safety along Walnut Grove
Avenue, from Marshall Street to Valley Boulevard. Based on traffic studies and accident
statistics, it was determined that this area of Walnut Grove Avenue is in need of traffic
safety improvements. In addition, there are two elementary schools in close proximity to
MMNO. n
City Council Meeting
September 23, 2014
Page 2 of 2
the street, further necessitating the need to install traffic safety improvements. This project
includes the construction of raised landscaped medians, lighting fixtures, sidewalks, and
traffic signal enhancements along Walnut Grove Avenue, between Valley Boulevard and
Marshall Street. Additional improvements will be completed in the vicinities of and adjacent
to Janson and Shuey Elementary Schools. A contract for the construction of this project
was awarded to Sully - Miller Contracting Company on September 9, 2014. It is anticipated
that work on this project will begin in early October and last approximately 45 working
days.
The State of California Department of Transportation (Caltrans) serves to disburse the
funds for projects that are federally funded, such as this Safe Routes to School Project. As
such, it is required that a supplement agreement to an already existing Master Agreement
between the City and the State be executed for individual grant funded projects. A
resolution is required to authorize said agreement before incurred project costs can be
reimbursed by the State.
Prepared
Sean Sullivan
Acting Public Works Manager
Attachments:
1 - Resolution No. 2014 -45
Submitted by
Rafael M. Fajardo, P.E.
City Engineer