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CC - Item 4A - Minutes of July 22, 2014 Minutes of the City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting July 22,2014 The joint meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor Alarcon at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE: Council Member/Board Member Low INVOCATION: Council Member/Board Member Ly PRESENT: Mayor/Chair Alarcon, Mayor Pro TemNice-Chair, Clark, Council Members/Board Members Armenia, Low and Ly STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager/Finance Director Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery- Scott, Public Works Director Marcarello, and City Clerk'Director of Public Information and Communications Molleda. 1. PUBLIC COMMENTS FROM THE AUDIENCE Juan Nunez—reported a leak at the Garvey School Districts office and asked if the water company could go out and repair the water meter. Council Member/Board MemberAntl0nta explained to Mr. Nunez he would have to contact the school district in regards to the water issue. 2. PRESENTATION • The San Gabriel Valley Water Smart City Challenge Manuel Gouveia —representative for the Upper San Gabriel Valley Municipal Water District gave a presentation regarding a new water conservation program. The powerpoint presentation is available in the City Clerk's Office. • National Night Out Proclamation Public Safety Coordinator Mandy Wong spoke about National Night Out and Emergency Preparedness Fair event. City Council presented a proclamation. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 22, 2014 Page 1 of 7 Item No. 4 3. CONSENT CALENDAR A. Minutes Regular Minutes—June 24, 2014 B. Claims and Demands • Resolution No. 2014—30 Recommendation: to approve Resolution No. 2014-30, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $598,039.21 NUMBERED 85431 THROUGH 85434 INCLUSIVELY • Resolution No. 2014-31 Recommendation: to approve Resolution No 2014 31,entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,342,320:44 NUMBERED 85435 THROUGH 85462 INCLUSIVELY • Resolution No.2014— 13 Recommendation:to approve Resolution No. 2014—13, entitled: A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF 6470 NUMBERED 10093 C. Consideration to Cancel the August 26, 2014, City Council Meeting Due to no scheduled business items, the City Council will consider action to cancel the August 26, 2014, City Council Meeting. The next regular scheduled City Council meeting is set for September 9, 2014. Recommendation: That the City Council cancel the August 26, 2014, City Council meeting. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 22, 2014 Page 2 of 7 D. International Society of Arboriculture Conference—August 2nd—6111—Milwaukee, Wisconsin The City Council will consider authorizing attendance to the International Arborist's Association Conference in Milwaukee, Wisconsin on August 2nd through August 6th. The conference includes education sessions, updates on emerging technologies, and interactive workshops on urban forestry. Attendance at this event will help keep the City up-to-date with urban forestry best practices and continue our proactive approach to tree planting and managing the City's urban forest. Recommendation: That the City Council authorize the attendance, at city expense, of the Public Works Superintendent to attend the International Society:of Arboriculture Conference in Milwaukee,Wisconsin. E. Rosemead Community Recreation Center Expansion and Facade Improvement Project —Award of Contract As a part of the City's Fiscal Year 2013-14 Capital Improvement Program, the City Council approved the"Rosemead Community Recreation Center Expansion and Façade Improvement Project". The project consists of the construction of a stand-alone 3,367 square foot expansion building adjacent to the existing RCRC building. This new building will include a large multi-purpose room, a prep kitchen, restrooms, and lobby area Additionally,facade improvements will be completed on the existing RCRC building to create a uniform and modern look. Miscellaneous site work will be completed, as well as the construction of a new mini plaza that will serve as an outdoor gathering space and to connect the two buildings. This project is being funded entirely through bond proceeds from the former redevelopment agency., This item was originally scheduled for the City Council's consideration on June 24, 2014; however, the City received a late protest appeal letter prior to the meeting and asked that this item be continued in order to allow for additional review by the City. After additional review, the protest appeal has been denied by City staff. Recommendation: That the City Council: 1. Approve the plans and specifications for the Rosemead Community Recreation Center Expansion and Facade Improvement Project, and; 2. Authorize the City Manager to enter into a contract with CEM Construction in the amount of$1,638,500,which includes the base bid and alternate bid items No. 2 and 3, and authorize a contingency in the amount of$240,000 (approximately 15%)to cover the cost of any unforeseen construction expenses. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 22, 2014 Page 3 of 7 F. Telepacific Contract Renewal In 2010 the City Council authorized the replacement of the City's telephone system with Shoretel and the transfer of all in-ground telephone lines to TelePacific Communications. The TelePacific contract was for a term of three years and included the development of an MPLS network that provides telephone and network connectivity between the City's primary facilities. This network has been very reliable and TelePacific has been a responsive vendor and partner that has worked to improve services and provide quality customer service. In an effort to improve connectivity between City facilities and prepare for future connectivity needs such as wirelssMi-Fi,staff has been working with TelePacific to increase capacity while lowering costs over the term of a new three yeat agreement. The proposed renewal will increase bandwidth as detailed below while saving approximately$600 per month from the exiting $5,500 per month charge. Recommendation: That the City Council authodze the City Manager to sign the necessary agreement to renew the telecommunications contract with Tele Pacific Communications. Council Member/Board Member Low asked for a separate vote for the minutes of June 10, 2014. Council MemberlBoard Member Steven Ly made a motion, seconded by Council MemberlBoard Member Sandra Armenta to approve the Consent Calendar with the exception of the June 10,2014 minutes.Vote resulted in: Yes:Alarcon, Armenta, Clark, Low, Ly No: None Absent: None Abstain: None A. .. Regular Minutes—June 10,2014 Council Member/Board Member Steven Ly made a motion, seconded by Council MemberlBoard Member Sandra Arrnenta to approve the June 10,2014 minutes.Vote resulted in: Yes: Alarcon,Armenta, Clark, Ly No: None Absent: None Abstain: Low Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 22,2014 Page 4 of 7 4. MATTERS FROM CITY MANAGER&STAFF•None 5. MATTERS FROM MAYOR&CITY COUNCIL A. Garvey Avenue Corridor Specific Plan Project Area Council Member Polly Low raised some questions about the Garvey Avenue Specific Plan project at the July 8, 2014 City Council meeting. She wanted to make sure the Council was aware that the project boundaries included only the portion of.the corridor from New Avenue to just east of San Gabriel Boulevard, instead of the entire thoroughfare within the City's limits. Since it was indicated that the reduced project area was due to budget, she requested that staff provide information on what the project cost would be if it encompassed the entire corridor. The additional costs to expand the scope of the project area to cover the entire length of Garvey Avenue would be approximately$82,398 from the City's General Fund Reserves. Recommendation: That the City Council give staff further direction. Council Member Low stated that as a committee member of the Garvey Specific Plan Committee she wanted to brief the Council. Mrs. Low explained the plan is for a particular area for Garvey Avenue from New Avenue to east of San Gabriel Boulevard. She asked that staff explain why only a portion had a specific plan and not all of Garvey Avenue. Community Development Director Ramirez explained that in 2010, the City conducted a study and analyzed that area on the east of San Gabriel Boulevard when doing mix-used nodes. It was determined by staff that the west of San Gabriel Boulevard was never analyzed and it was better to put resources in that area. Mrs. Ramirez reiterated that if the Committee designates a specific plan, that Valley Boulevard from Rosemead Boulevard east of the city border would be best because it will have a significantly impacted within the community. Council Member Low stated the zoning between San Gabriel Boulevard all the way to the senior community center had a reasonable zoning designation. In addition, she stated if any Council Member had concerns with what is currently designated on the:specific plan they could let her know. Council Member Armenia expressed that a concerned resident asked about the diminish funds to conduct outreach. She asked staff to explain what type of outreach they are conducting. Community Development Director Ramirez explained that State law requires outreach such as noticing, publishing in newspapers, and posting in locations. Staff is conducting additional outreach by providing information and taking surveys at city events like at National Night Out. Council Member Low asked that if a project is developing on an area outside the project plan, will they need to do an Environmental Investigation Report on their own. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 22, 2014 Page 5 of 7 Community Development Director Ramirez explained that staff would not know what level of an environmental review would need to be conducted until a project is presented by a developer. B. Update Regarding Jay Imperial and Other Parks At the June 10th City Council meeting, Council Member Steven Ly requested an update regarding Jay Imperial Park and the future developments of a skate park and a dog park in Rosemead. Recommendation: This item is for discussion only and requires no City Council action. Director of Parks and Recreation Montgomery-Scott reviewed the staff report. Council Member Armenta asked why there are so many changes in the Southern California Edison representatives and asked how much that cost the City. Director of Parks and Recreation Montgomery-Scott stated that in speaking with the current representative, it is not uncommon to have constant change in representatives. However; some new representatives make changes to plans that may cost a couple hundred dollars to a couple thousand dollars. City Manager Allred stated the bigger issue is the delay of the projects and time. Council Member Ly stated he would like to see the project move forward and at a future council meeting look at the details discussed as well as input from the Council on a skate park and dog park. Mr. Ly reiterated that there is a high volume of people that use city parks and walk their dogs. In addition, there is a need for a skate park in the city where kids can go skate. Juan Nunez—in reference to the Garvey Specific Plan discussion, Mr. Nunez asked that Council consider planning a specific plan for all of Garvey Avenue and not in sections. Council Member Ly requested that staff give council a report on all the grants that the City receives in comparison to other cities. Mr.Ly also asked staff to provide the notices provided to businesses about the casino bus ban ordinance. He explained that some businesses are confuse about what is allowed and not allowed and need further clarification. Council Member Clark requested that the meeting adjourn in memory of Rosemead resident Aaron Orange. 6. ADJOURNMENT The meeting adjourned in memory of Aaron Drange at 7:51 p.m. The next regular City Council meeting is scheduled to take place on August 12, 2014 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 22,2014 Page 6 of 7 William Alarcon Mayor ATTEST: Gloria Molleda City Clerk Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 22, 2014 Page 7 of7