CC - Item 4E - March 3, 2015 General Municipal Election E M F
114 ° ROSEMEAD CITY COUNCIL
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STAFF REPORT
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TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER ,
DATE: OCTOBER 14, 2014
SUBJECT: MARCH 3, 2015 GENERAL MUNICIPAL ELECTION
SUMMARY
The City Council will consider approving Resolution No. 2014-48 (Attachment A) calling
and giving notice of the holding of a general municipal election to be held on Tuesday,
March 3, 2015, for the election of certain officers as required by the provisions of the
laws of the State of California relating to general law cities; Resolution No. 2014-49
(Attachment B) requesting the Board of Supervisors of the County of Los Angeles to
render specified services to the City related to the conduct of a general municipal
election on Tuesday, March 3, 2015; Resolution No. 2014-50 (Attachment C) adopting
regulations for candidates for elective office pertaining to candidates statements
submitted to the voters during city elections; and Resolution No. 2014-51 (Attachment
D) providing for the conduct of a special runoff election for elective offices in the event
of a tie vote at any municipal election.
Staff Recommendation
That the City Council approve Resolution No. 2014-48, Resolution No. 2014-49,
Resolution No. 2014-50, and Resolution No. 2014-51.
ANALYSIS
State law requires adoption of various regulations in order to conduct a general
municipal election. Staff has prepared the Election 2015 resolutions for Council
consideration and approval. If the attached resolutions are approved, certified copies
will be mailed to the Board of Supervisors of the County of Los Angeles.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
ITEM NUMBER'. 1E
City Council Meeting
October 14,2014
Page 2 of 2
Prepared by:
GL RIA MOLLEDA
CITY CLERK
Attachment A: Resolution No.2014-48
Attachment 8: Resolution No.2014-49
Attachment C: Resolution No.2014-50
Attachment D: Resolution No. 2014-51
Attachment E: General Municipal Election Important Dates
RESOLUTION NO.2014-48
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, CALLING FOR THE
HOLDING OF A GENERAL MUNICIPAL ELECTION TO
BE HELD ON TUESDAY, MARCH 3,2015, FOR THE
ELECTION OF CERTAIN OFFICERS AS REQUIRED
BY THE PROVISIONS OF THE LAWS OF THE STATE
OF CALIFORNIA RELATING TO GENERAL LAW
CITIES
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a
General Municipal Election shall be held on March 3, 2015, or the election of Municipal Officers; and
RESOLVE, DECLARE DETERMINE AND COUNCIL AS FOLLOWS OF ROSEMEAD, CALIFORNIA, DOES
SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General
Law Cities, there is called and ordered to be held in the City of Rosemead, California, on Tuesday March 3
2015, a General Municipal Election for the purpose of electing TWO Members of the City Council for the full
term of four years.
SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.
SECTION 3. That the City Clerk is authorized, instructed and directed to coordinate with the County of
Los Angeles Registrar-Recorder/County Clerk to procure and furnish any and all official ballots, notices, pnnted
matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully
conduct the election.
SECTION 4. That the polls for the election shall be open at seven o'clock a.m.of the day of the election
and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall
be closed, pursuant to Election Code§ 10242,except as provided in 914401 of the Elections Code of the State
of California.
SECTION 5. That pursuant to Elections Code§ 12310, a stipend for services for the persons named as
precinct board members is fixed at the sum of$250 for each Inspector and$200 for each Clerk for the election.
In addition,the sum of$30 will be given to each precinct board member to attend a training class and the sum
of$20 to be given to each inspector to pick up the precinct supplies. The rental for each polling place,where a
charge is made, shall be the sum of$50 for the election. When required,the compensation of the Custodian of
a building shall be$25 for the election.
SECTION 6. That in all particulars not recited in this resolution, the election shall be held and conducted
as provided by law for holding municipal elections.
SECTION 7. That notice of the time and place of holding the election is given and the City Clerk is
authorized instructed and directed to give further or additional notice of the election, in time, form and manner
as required by law.
SECTION 8. , That the City Clerk shall certify to the passage and adoption of this Resolution and enter it
into the book of original Resolutions.
and
SECTION ele election expenses shall be paid by the the upon presentadminister roperly submitted bill.reasonable
Attachment A
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of
Rosemead on the 14tday of October, 2014
William Alarcon
Mayor
ATTEST:
Gloria Molleda
City Clerk
APPROVE AS TO FORM:
Rachel Richman
City Attorney
RESOLUTION NO.2014-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, REQUESTING THE
BOARD OF SUPERVISORS OF THE COUNTY OF LOS
ANGELES TO RENDER SPECIFIED SERVICES TO
THE CITY RELATING TO THE CONDUCT OF A
GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, MARCH 3,2015
WHEREAS, a General Municipal Election is to be held in the City of Rosemead, California, on
March 3,2015; and
WHEREAS, in the course of conduct of the election it is necessary for the City to request services
of the County; and
WHEREAS, all necessary expenses in performing these services shall be paid by the City of
Rosemead;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, DOES
RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the provisions of§ 10002 of the Elections Code of the State of
California, this City Council requests the Board of Supervisors of the County to permit the County Election
Department to prepare and furnish the following for use in conducting the election:
1. A listing of county precincts with number of registered voters in each, so city may consolidate
election precincts into city voting precincts, and maps of the voting precincts;
2. A list of polling places and poll workers the county uses for their elections;
3. The computer record of the names and address of all eligible registered voters in the City in
order that the City's consultant may:
a. Produce labels for vote-by-mail voters;
b. Produce labels for sample ballot pamphlets;
c. Print Rosters of Voters and Street Indexes;
4. Voter signature verification services as needed;
5. Make available to the City election equipment and assistance as needed according to state
law.
SECTION 2. That the City shall reimburse the County for services performed when the work is
completed and upon presentation to the City of a propedy approved bill.
SECTION 3. That the City Clerk is directed to forward without delay to the Board of Supervisors
and to the County Election Department, each a certified copy of this resolution.
Attachment B
SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution and
enter it into the book of original Resolutions.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of
Rosemead on the 14th day of October, 2014
William Alarcon
Mayor
ATTEST:
Gloria Molleda
City Clerk
APPROVE AS TO FORM:
Rachel Richman
City Attorney
RESOLUTION NO. 2014-50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA,ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE
OFFICE PERTAINING TO CANDIDATES
STATEMENTS SUBMITTED TO THE VOTERS AT AN
ELECTION TO BE HELD ON TUESDAY, MARCH 3,
2015
WHEREAS, §13307 of the Elections Code of the State of California provides that the governing
body of any local agency adopt regulations pertaining to materials prepared by any candidate for a
municipal election, including costs of the candidates statement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. GENERAL PROVISIONS. That pursuant to §13307 of the Elections Code of the
State of California, each candidate for elective office to be voted for at an Election to be held in the City of
Rosemead on March 3, 2014 may prepare a candidate's statement on an appropriate form provided by the
City Clerk. The statement may include the name, age and occupation of the candidate and a brief
description of no more than 200 words of the candidate's education and qualifications expressed by the
candidate himself or herself. The statement shall not include party affiliation of the candidate, nor
membership or activity in partisan political organizations. The statement shall be filed in typewritten form in
the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be
withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next
working day after the close of the nomination period.
SECTION 2. FOREIGN LANGUAGE POLICY.
A. Pursuant to the Federal Voting Rights Act, the city is required to translate candidates'
statements into the following languages:
Spanish, Chinese, and Vietnamese.
B. Pursuant to state law, the candidate's statement must be translated and printed (in the
voters' pamphlet) in any language at the candidates request.
C. The City Clerk shall
1. Translations:
(a) have all candidates statements translated into the languages specified in (A) above.
(b) have translated those statements into the languages as requested by the candidate
in (B) above.
2. Printing:
(a) print all translations of all candidates statements in the main voter pamphlet.
- the main voter pamphlet will be in English and Spanish and Chinese and
Vietnamese.
Attachment C
SECTION 3. PAYMENT.
A. Translations:
1. The candidate shall be required to pay for the cost of translating the candidates'
statement into any required foreign language as specified in (A) and/or (B) of Section 2
above pursuant to Federal and/or State law.
2. The candidate shall be required to pay for the cost of translating the candidates
statement into any foreign language that is not required as specified in (A) and/or(B) of
Section 2 above, pursuant to Federal and\or State law, but is requested as an option by
the candidate.
B. Printing:
1. The candidate shall not be required to pay for the cost of printing the candidates
statement in English in the main voter pamphlet.
2. The candidate shall be required to pay for the cost of printing the candidates statement
in a foreign language required in (A)of Section 2 above, in the main voter pamphlet.
3. The candidate shall be required to pay for the cost of printing the candidates' statement
in a foreign language requested by the candidate per(B)of Section 2 above, in the main
voter pamphlet.
The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate's
statements filed pursuant to this section, including costs incurred as a result of complying with the Voting
Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the
local agency his or her estimated pro rata share as a condition of having his or her statement included in
the voter's pamphlet. In the event the estimated payment is required, the estimate is just an approximation
of the actual cost that varies from one election to another election and may be significantly more or less
than the estimate, depending on the actual number of candidates filing statements. Accordingly, the clerk
is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense
or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may
require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall
prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the
election.
SECTION 4. MISCELLANEOUS.
A) All translations shall be provided by professionally-certified translators.
B) The City Clerk shall allow (bold type) (underlining) (capitalization) (indentations) (bullets)
(leading hyphens) to the same extent and manner as allowed in previous City elections.
C) The City Clerk shall comply with all recommendations and standards set forth by the
California Secretary of State regarding occupational designations and other matters
relating to elections.
SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional
materials in the sample ballot package.
SECTION 6. That the City Clerk shall provide each candidate or the candidate's
representative a copy of this Resolution at the time nominating petitions are issued.
SECTION 7. That all previous resolutions establishing council policy on payment for
candidates'statements are repealed.
SECTION 8. That this resolution shall apply at the next ensuing municipal election and at
each municipal election after that time.
SECTION 9. That the City Clerk shall certify to the passage and adoption of this resolution and
enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of
Rosemead on the 141h day of October, 2014
William Alarcon
Mayor
ATTEST:
Glade Molleda
City Clerk
APPROVE AS TO FORM:
Rachel Richman
City Attorney
RESOLUTION NO.2014-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, PROVIDING FOR THE
CONDUCT OF A SPECIAL RUNOFF ELECTION FOR
ELECTIVE OFFICES IN THE EVENT OF A TIE VOTE
AT ANY MUNICIPAL ELECTION
WHEREAS, § 15651(b) of the Elections Code of the State of California authorizes the City
Council, by majority vote, to adopt provisions to require the conduct of a Special Runoff Election to resolve
a tie vote involving those candidates who received an equal number of votes and the highest number of
votes for an elective office;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD CALIFORNIA,
DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1.That pursuant to§ 15651(b) of the Elections Code of the State of California, if any
two or more persons receive an equal and the highest number of votes for an office to be voted for within
the city, there shall be held within the city a Special Runoff Election to resolve the tie vote. A Special
Runoff Election shall be called and held on a Tuesday not less than 40 nor more than 125 days after the
administrative or judicial certification of the election which resulted in a tie vote.
SECTION 2. That the provisions of Section 1 shall apply at the next ensuing municipal election
and at each municipal election thereafter.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this resolution and
enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of
Rosemead on the 14th day of October, 2014
William Alarcon
Mayor
ATTEST:
Gloria Molleda
City Clerk
APPROVE AS TO FORM:
Rachel Richman
City Attorney
Attachment D
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General Municipal Election
March 3, 2015
Important Dates
November 10, 2014 First day of period for Nomination Papers
December 5, 2014 Last day to Call Election for Ballot Measures
December 8, 2014 Last day to file Nomination Papers
December 10, 2014 Last day to file Nomination Papers—Extension (If incumbent fails to file)
December 11, 2014 Secretary of State to determine order of names on ballot
December 18, 2014 Last day to cancel election for insufficient candidates
January 5—February 17, 2015 Filing period for Write-in Candidates
February 2—24, 2015 Voters may request vote-by-mail ballots
February 16, 2015 Last day to register to vote
March 3, 2015 Election Day
March 24, 2015 Canvass of election results and Council reorganization
Attachment E