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CC - item 4B - Quarterly Interim Financial Update for The Quarter Ended September 30, 2014
E M E S it ° E 40 ROSEMEAD CITY COUNCIL CIVIC�\ *** I STAFF REPORT irir iNc TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: JEFF ALLRED, CITY MANAGER 1 DATE: NOVEMBER 10, 2014 SUBJECT: QUARTERLY INTERIM FINANCIAL UPDATE FOR THE QUARTER ENDED SEPTEMBER 30, 2014 SUMMARY Attached is the City of Rosemead Quarterly Financial Update for the Quarter Ended September 30, 2014 for City Council review. Also, attached are the Treasurer's Reports of Cash and Investments for the City, the Rosemead Housing Development Corporation, and the Rosemead Successor Agency at September 30, 2014. It should also be noted that the reports for the Fiscal Year ended June 30, 2014 are currently being prepared and reviewed by the City's auditor and should be available in early December 2014. Staff Recommendation Staff recommends that the City Council receive and file the Financial Update report (Attachment A) and the Treasurer's Reports of Cash and Investments (Attachment B). PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Submitted by: Carolyn A. Chu Acting Finance Director Attachment A: Quarterly Financial Update for the Quarter Ended September 30, 2014 B: Treasurer's Report of Cash and Investments ITEM NUMBER: L4J Attachment A Q1 City of Rosemead Quarterly Interim Financial Update 2014-15 For the Quarter Ended 9/30/14 With only 25% of the fiscal year completed, (Thousands) Top Ten Revenues Budget rTO Actual Percent major revenues generated from taxes (Property VLF Tax In-Lien $5,392 - 0% Tax, Sales Tax and Property Tax In-Lieu) have Sales&Use Tax 3,366 285 8% Property Tax 2,211 51 3 not yet been received. Additionaly, many Trans occupancy Tax 1,424 - 0% expenditures related to annual payments for Franchise Fees 1,183 - 0% memberships or insurance are due in July so sale,Tax In-Lieu 1,203 0% Building Permits 982 301 31% I expenditures in some categories may appear Parking Citations 425 102 24% higher than normal, but that is to be expected. Court Fines 185 26 14% Interest Earnings 75 (38) (50%) Total $16,446 $737 5% GENERAL FUND General Fund Financial Condition: With only Property Tax In-Lieu of VLF. Property Tax In- 25% of the year completed, 7% of estimated lieu of Vehicle License Fees, the City's number revenues have been collected and that is one revenue source, was the creation of the consistent with a year ago. All categories State's 2004 budget balancing Triple Flip appear to be on target and annual revenues are scheme. In it, 90% of the City's Vehicle License expected to meet or exceed expectations. By Fees VLF ( ) was swapped for a like amount of the end of this quarter 23% of total revenue from the State's portion of property appropriations had been spent compared with tax. It is paid in two equal installments, one in 22% in the first quarter of 2013. This slight January and one in May. There has been no difference is primarily the result of making indication that the amount will vary from the payments for contract related expenditures in a revenue estimate. more timely manner this current year. Sales & Use Tax. The first two monthly Top Ten Revenues. The top ten revenues payments(July and August) in the fiscal year are account for about 88% of total General Fund accrued (counted) in June for the 2013-14 Fiscal Revenues. By focusing on these, we can quickly Year. This is done because the sales tax get a sense of the revenue picture for the year. collected in these months are for sales Because of the timing and frequency of certain generated in the prior year. Since this revenues, such as VLF Tax In-Lieu, Sales Tax In- accounting is done the same each year, the Lieu and Utility Franchise Fees it is important to actual revenue will catch-up with the budgeted keep in mind that when taken literally they can revenues once all 12 monthly payments have he misleading. Overall, these key revenues are been received. It should be noted that the performing as expected for this time of the opening of some new restaurants has been fiscal year. offset somewhat by the closing of Office Depot and Bed, Bath and Beyond. Staff has met with our sales tax consultant and while the early sales tax trends are flat, they appear to be in- line with our budgeted figures. Financial Aid/Low & No (Property Tax). This revenue does not flow in 12 equal installments; instead, about 85% of the revenue is collected _- Page 1 Attachment A between December and May. Therefore, the minimal collection in the first quarter of the Parking Citations/Court Fines. These fines are year is normal and does not create cause for collected at the Public Safety Center, through a concern. third party collection service and the courts. Although this is only the first quarter of the Transient Occupancy Tax. Transient Occupancy year, collections have remained consistent with Tax (TOT) revenues are expected to be $66,000 our new contract and revenues are trending lower than in the prior year due to the loss of a accurately with our budget. hotel franchise and the delayed reopening of the Qiao Gardens Hotel. The third quarter TOT Interest Earnings. Interest earnings is revenue revenues are earned and reported in the first that is accrued based upon the period it is quarter but not collected until October. earned. With interest rates continuing to be at Therefore, the zero dollar amount in the first historic lows and the Local Agency Investment quarter is to be expected. Additional increases Fund (LAIF) hovering around 0.25%, much of in TOT can be expected once the Qiao Gardens the City's investable cash has been transitioned Hotel and the expansion at the Doubletree into FDIC insured Certificates of Deposit (CDs), Hotel are completed. Federal Securities and Agencies and Corprate Bonds in accordance with our Investment Franchise Fees. Utility Franchise Fees are one Policy. While these investment types are not of the top ten budgeted revenues but they are paying large sums, rates between 1% and 2% paid annually in the third quarter of the fiscal are far greater than the LAIF rate. The current year. Along with the Utilities, the City also year's budget was significantly reduced from receives a franchise payment from our waste the prior fiscal year based upon this reduced hauler of $150,000 per quarter. This new earning potential. While the Interest revenue agreement took effect in August 2013 and shows a negative amount in the first quarter, significantly strengthens this revenue category. this relates to end of year accrual adjustments and should not be a cause for concern. Property Tax In-Lieu of Sales Tax. Property Tax In-Lieu of Sales Tax is another piece of the Expenditures. At 23%, General Fund State's Triple Flip legislation. This revenue is expenditures are within budget parameters. the same type of revenue swap as Property Tax Since certain large one-time payments such as In-Lieu of VLF and is received in January and insurance premiums are made at the beginning May. Please refer to Property Tax In-Lieu of VLF of the fiscal year along with increased part-time for a full explanation of the State revenue personnel costs for summer programs and scheme. aquatics, it's not uncommon to have first quarter expenditures higher than 25%. The Building Permits. Building Permit revenues are following table illustrates expenditures by up $46,000 from the prior year. The primary major category: reason for this increase is a sign of the improved construction industry in the (Thousands) community. Building activity during the first Major categories-eF Budget vro Actual Percent Staffing $6,017 $1,541 26% quarter of the year has been steady with a solid Mont&operating 12,894 2,974 23% mixture of commercial and residential projects. capital Outlay - - - The construction of the SCE pedestrian bridge Total Transfers $19,551 - Total $19,551 $4,515 23% along with the two large mixed use - developments should help continue this positive momentum for the next several months. Page 2 Attachment A SPECIAL REVENUE FUNDS the RHDC and the Successor Agency as an Often certain revenues are raised for a specific Enforceable Obligation which will provide purpose. When specific purpose revenues are funding to offset the annual shortfall for the restricted as to their use they are usually near future. A long term plan for sustainable accounted for in special revenue funds such as operations will still need to be developed to the ones below. The following tables ensure ongoing operations of the two summarize the financial condition of the City's complexes into the future. major special revenue funds. They are all within Irnousandsl budget expectations. While some of the funds Revenues 5425 5108 25% show negative balances year to date, they are Expenditures (820) 1981 12% all within budget parameters. Transfers In(Out) Balance,Year-to-Date ($395) $10 (Thousands) Revenues $1,706 $6 .35% Expenditures (1,702) (172) 10% OUTLOOK FOR THE FUTURE Transfers In(Out) - - - The City's General Fund revenues are projected Balance,Year-to-Date 54 $(166) i to reflect modest increases over the prior fiscal year. The Qaio Gardens Hotel is under (Thousands) construction and the Doubletree Hotel is in Revenues $1,450 $416 29% Phase 1 of their expansion. Along with these Expenditures (790) 1109) 14% hotel expansions, there are two large mixed use Transfers(Out)-clP (750) developments and two tenant improvements Year-to-Date ($90) $307 P prOVement5 underway. In addition the construction on the (Thousands) SCE pedestrian bridge is expected to begin soon. We do not have expected completion Revenues $1,775 5526 30% dates yet on these projects, however, these Expenditures (1,474) (300) 20% Transfers(Out)-OP (350) - - projects will increase both our building permit L Balance,Year-to-Date ($49) $226 revenue as well as our TOT revenue. Growth in sales tax and TOT continue to be the sources of (Thousands) greatest future opportunity pportunity to strengthen the Revenues 5581 594 16% City's financial status. During 2014-15, the City Expenditures (254) (76) 30% has begun to make an investment from its Transfers(Out)-OR 1250) - - General Fund reserves for the development of a Balance,Year-to-Date $77 518 - Garvey Avenue Corridor Specific Plan and (Thousands) Environmental Impact Report (EIR) to spur and Lighting District Fund Budget vfD Actual Percent guide economic development at key Revenues $785 $24 3% opportunity sites. Expenditures (791) (139) 18% Transfers(Out)—CIP (525) _ -Balance,Year-to-Date ($531) ($115) In conclusion, it is projected that the City's General Fund balance will be well in excess of ROSEMEAD HOUSING DEVELOPMENT $15 million at the end of the 2014-15 fiscal CORPORATION (RHDC) year. While the City's General Fund is positive, the long term growth of expenditures will still As has been discussed in previous Quarterly likely outpace the growth in revenues. Financial Updates, the RHDC funds are Therefore, prudent spending and examining operating at non-sustainable levels. 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