CC - Item 4A - Minutes of October 14, 2014Minutes of the
City Council and the
Successor Agency to the Rosemead
Community Development Commission
Joint Meeting
October 14, 2014
The joint meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community
Development Commission was called to order by Mayor Alarcon at 7:03 p.m,. in the Rosemead City Council
Chamber located at 8838 East Valley Boulevard, Rosemead, California_
PLEDGE OF ALLEGIANCE — Council Member /Board Member Armenia
INVOCATION: Council Member /Board Member Low
PRESENT: Mayor /Chair Alarcon, Mayor Pro Tem/Vlce- Chair, Clark, Council Members /Board Members
Armenia, Low and Ly
STAFF PRESENT. City Manager Allred, City Attorney Richman, Assistant City Manager /Public Works
Director Hawkesworth, Community Development` Director Ramirez, Director of Parks and Recreation
Montgomery- Scott, Acting Finance Director Chu, and City Clerk/Director of Public Information and
Communications Molleda.
1. PUBLIC COMMENTS FROM THE AUDIENCE
Brian Lewin - invited the City Council to 'a Beautification Committee event for a street clean up on Garvey
Avenue and Del Mar Avenue and encouraged interested volunteers to attend.
Julie Gentry— expressed concern with private property owners renting their parking lot to tour busses and
having their passengers' park on residential streets.
Council MemberlBoard MemberArmenta stated she was under the impression that passengers were from
Rosemead.
Chester Jung — stated: that most of the passengers are not Rosemead residents or seniors. Mr. Jung
suggested that the property, owners renting their parking lots to the bus companies also allow the passengers
to park in their private lots.
Council MemberlBoard Member Lyclarified to Mr. Jung that the City had banned casino buses and they
were not allowed to park in public right -a -ways. However, buses can park on private property, which is
governed under property law.
Mr. Jung - reiterated that they have brought their concerns to the City on three different occasions over the
years in regards to overcrowding of parking on public streets as a result from the casino and tour buses.
Rosemead City Council and the Successor Agency to the
Rosemead community Development Commission Joint Meeting
Minutes of October 14, 2014
Page 1 of 12 Item No.
City Manager Allred asked Mr. Jung to clarify on what other occasions this matter was brought to the City
Council.
Mr. Jung - replied he had brought these issues to Council Member Clark and other Council Members at a
fundraiser some years back.
City Manager Allred explained that the ordinance that is on the agenda is identical to the City of San Gabriel's
tour bus ordinance.
Council MemberNice -Chair Clark slated that the City has not solved the parking problem on residential
streets.
2. PRESENTATIONS
. Crime Prevention Month Proclamation
Public Safety Coordinator Mandy Wong spoke about crime prevention efforts. Mrs. Wong explained that due
to the great relationship the City has with the Los Angeles County Sheriffs Department Temple Station it's
allowed the City to implement various public safety programs and city wide events. Mrs. Wong invited the
public to attend the Community Area Watch meeting on October 16th at Evergreen Baptist Church.
Council MemberlBoard Member Clark stated the Area Watch meetings are informative on current crimes
that are occurring in the City.
. Domestic Violence Awareness Month Proclamation
Council Member /Board Member Armenia stated she is part of the San Gabriel Valley Coalition Against
Domestic Violence, Ms. Arnenta explained that along with neighboring cities and their local officials they are
conducting a;purse drive and requesting donations for purses and personal toiletries.
3. PUBLIC HEARING -
A. Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2013.14
The Community Development Department has completed its Consolidated Annual
Performance Report (CAPER) for the July 1, 2013 through June 30, 2014 fiscal year. The
CAPER describes the overall use of federal Community Development Block Grant (CDBG)
and HOME Investment Partnerships (HOME) funds received from the Department of
Housing and Urban Development (HUD) in relationship to the needs of the community as
outlined in its FY 2013 -14 Annual Action Plan. The overall objective of the CDBG and
HOME programs is the development of viable communities by providing decent housing, a
suitable living environment and expansion of economic opportunities primarily for low -to-
moderate income persons.
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of October 14, 2014
Page 2 of 12
Recommendation: That the City Council conduct a public hearing and take public
testimony on the City's FY 2013 -14 Consolidated Annual Performance and Evaluation
Report. No further City Council action is necessary.
Community Development Director Ramirez reviewed the staff report .
MayorlChair Alarcon open the public hearing at 7:28 p.m.; there being no comments from the public the
public hearing was closed at 7:28 p.m.
4. CONSENT CALENDAR
A. Minutes
July 8, 2014 - Regular Meeting
July 22, 2014 — Regular Meeting
August 12, 2014 — Regular Meeting
B. Claims and Demands
ResolutionNo.2014 -46
Recommendation: to approve Resolution No. 2014 -46, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $1,153,355.63 NUMBERED 86227 THROUGH
86370 INCLUSIVELY
Resolution No.2014 -47
Recommendation: to approve Resolution No 2014 — 47, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS
IN THE SUM OF $588,455.84 NUMBERED 86371 THROUGH
86507 INCLUSIVELY
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of October 14, 2014
Page 3 of 12
• ResolutionNo.2014 -19
Recommendation: to approve Resolution No. 2014 —19, entitled:
A RESOLUTION OF THE CITY OF ROSEMEAD AS THE
SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY
DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $518,578.43 NUMBERED
10099 INCLUSIVELY
Resolution No. 2014 — 20
Recommendation: to approve Resolution No. 2014 — 20, entitled:"
A RESOLUTION OF THE CITY OF ROSEMEAD AS THE
SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY"
DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS
AND DEMANDS IN THE SUM OF $1,415.80 NUMBERED 10100
INCLUSIVELY
E. March 3, 2015 General Municipal Election
The City Council will consider approving Resolution No. 2014 -48 calling and giving notice of
the holding of a;general municipal election to be held on Tuesday, March 3, 2015, for the
election of certain officers as required by the provisions of the laws of the State of California
relating to general law ci ies; Resolution No. 2014 -49 requesting the Board of Supervisors of
the County of Los Angeles to render specified services to the City related to the conduct of a
general municipal election on Tuesday, March 3, 2015; Resolution No. 2014 -50 adopting
regulations for candidates for elective office pertaining to candidates statements submitted to
the voters during city '; elections; and Resolution No. 2014 -51 providing for the conduct of a
special runoff election for elective offices in the event of a tie vote at any municipal election.
Recommendation: That the City Council approve Resolution No. 2014A8, Resolution No.
2014 -49, Resolution No. 2014 -50, and Resolution No. 2014 -51, respectively, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, CALLING FOR THE HOLDING
OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, MARCH 3, 2015, FOR THE ELECTION OF
CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF
THE LAWS OF THE STATE OF CALIFORNIA RELATING TO
GENERAL LAW CITIES
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of October 14, 2014
Page 4 of 12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES TO
RENDER SPECIFIED SERVICES TO THE CITY RELATING TO
THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO
BE HELD ON TUESDAY, MARCH 3, 2015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ADOPTING REGULATIONS
FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT
AN ELECTION TO BE HELD ON TUESDAY, MARCH 3, 2015
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, PROVIDING FOR THE
CONDUCT OF A SPECIAL RUNOFF ELECTION FOR -:
ELECTIVE OFFICES IN THE EVENT OF A TIE VOTE AT ANY
MUNICIPAL ELECTION
Hellman Avenue /Del Mar Avenue Intersection Improvements Project— Award of
Contract Design Engineering
As part of the City's Fiscal Year 2014 -15 Capital Improvement Program, the City Council
approved a project, entitled, "Hellman Avenue /Del Mar Avenue Intersection Improvements ".
The project will replace the existing intersection at Hellman Avenue and Del Mar Avenue with
new concrete paving as well as the construction of colored concrete crosswalks, traffic signal
upgrades, traffic stripping, miscellaneous sidewalk, and other appurtenances. This project is
funded through Federal Surface. Transportation Local Funds (STP -L) through the Los
Angeles County Metropolitan Transportation Authority (LACMTA) in the amount of $450,000.
Recommendation: That the City Council authorize the City Manager to enter into a contract
with CEJ Engineers, Inca for design engineering services for the Hellman Avenue /Del Mar
Avenue Intersection improvements project in an amount of $37,500 and authorize a
contingency of $5,750 (approximately 15 %) to cover the cost of any unforeseen elements in
the design process.
Council Member /Board Member Steven Ly made a motion, seconded by Council Member /Board
Member Sandra Armentato approve the Consent Calendar with the EXCEPTION of item nos. C and D.
Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of October 14, 2014
Page 5 of 12
C. Ordinance No. 943 — Second Reading: Modifications to Rosemead Municipal Code
Section 10.24 Regarding Private Bus Operations
On September 23, 2014, the City Council introduced Ordinance No. 943, amending section
10.24.060 and renumbering sections of chapter 10.24 of the Rosemead municipal code
regarding regulations for the operation and parking of private buses. Ordinance No. 943 is
now before Council at the required second reading for adoption.
Recommendation: That the City Council adopt, at its second reading, Ordinance No. 943,
entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD AMENDING SECTION 10.24.060': AND
RENUMBERING SECTIONS OF CHAPTER 10.24 OF THE
ROSEMEAD MUNICIPAL CODE REGARDING REGULATIONS
FOR THE OPERATION AND PARKING OF PRIVATE BUSES" ?
City Manager Allred reviewed the staff report.
Chester Jung - expressed concern about the tour buses not bringing in people to only shop at stores in
Rosemead. Mr. Jung stated there was no economic gain because tourist will shop at only two stores.
City Manager Allred reiterated that the existing prohibitions on casino buses would be upheld in Ordinance
No. 943. Mr. Allred further explained the ordinance would allow tour buses to come in to Rosemead to shop
and dine at restaurants between the hours of 5:00 p.m. to 10:00 p.m. The ordinance would not allow any new
passengers to be loaded in the buses and it will require tour buses to produce an itinerary or roster.
Council MemberlBoard Member Armenta staled that staff has heard a lot of testimony and gone back and
forth with the bus and parking issues. She reiterated that the buses bringing in the patrons to shop and eat in
Rosemead should not affect the parking because they are being picked up at hotels. Ms. Armenta added that
the biggest concern is with parking affecting residential areas. She asked Mr. Jung to clarify his comments in
regards to the packing issues,
Mr. Jun responded that the residents are concerned with the casino buses because they take up space
and a majority of the passengers do drive in to Rosemead.
City Manager Allred reemphasized the ordinance brought to the City Council would preserve the ban of
buses parking beyond city streets. It also prohibits buses from loading passengers on city streets. He further
explained that tour buses: that come in to the City between the hours of 5:00 p.m. to 10:00 p.m. can unload
passengers to shop or dine, but no new passengers can be loaded.
Council MemberArmenta expressed that the Issues are with the casino buses that have patrons drive in to
the City and park on city streets.
Rosemead City Council and the successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of October 14, 2014
Page 6 of 12
Council MembedBoard Member Ly stated the discussion of the item should be about tourism in the City.
He reiterated City Managers comments and stated the ordinance focuses on the impact of traffic and parking
towards the residents.
Mayor Pro iemNice -Chair Clark clarified that the ordinance before the City Council was for a second
reading affecting tour buses from the hotels to the shopping areas. Mrs. Clark asked for clarification on what
ordinance passed regarding casino buses.
City Manager Allred replied the ordinance regarding casino buses was Ordinance No. 941 and was passed
and approved in July.
Mayor Pro iemNice -Chair Clark stated since it's a separate ordinance that dealt with casino buses, she
request that Council revisit the ordinance for review and maybe provide parking to their passengers to park in
the private property lots. She expressed concern with Ordinance No. 941 because she felt it did not fully
address unintended consequences with parking.
CityAttomey Richman clarified that the Council was directing staff to look at sections of the municipal code
that were implemented under Ordinance No 941.
City Manager Allred reiterated Council Member Clark's comments and asked staff to bring back Ordinance
No. 941 for review by the City Council and address the matter of whether the ordinance can be modified to
require property owners to provide parking for patrons of these buses.
Council MembedBoard MemberLow clarified that Ordinance No. 943 is to support the tour buses and to
have staff continue to monitor the casino buses.
Council MembedBoard MemberArmenfa stated the City will monitor these issues every six months to
make sure that residents are not being affected and added that she appreciated the residents coming to
express their concerns at the meeting.
Council Member/Board Member Polly low made a motion, seconded by Council Member/Board
Member Steven Ly to adopt Ordinance No. 943 at its second reading. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain:. None
Absent: None
D. Consideration to reschedule the November 11, 2014 City Council Meeting and Cancel
the December 23, 2014 City Council meeting
Due to the upcoming holidays, the City Council will consider action to reschedule the
November 11th City Council meeting to Monday, November 10t and cancel the December
23th, City Council meeting, The November 25m and December 9th City Council meetings will
remain as scheduled.
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes or October 14, 2014
Page 7 or 12
Recommendation: That the City Council reschedule the November 11th, City Council
meeting to Monday, November 10U, and cancel the December 23b, City Council meeting.
Council MemberlBoard Member Ly requested that the November 25" City Council meeting also be
cancelled.
Council Member /Board Member Steven Ly made a motion, seconded by Council Member /Board
Member Sandra Armenta to reschedule the November 1111, meeting to November 10th and cancel the
November 25th and December 23,,1 City Council meetings. Vote resulted in:
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
5. MATTERS FROM CITY MANAGER & STAFF
A. Review and Discussion of Rosemead Community Recreation Center Expansion and
Fagade Improvement Project
On July 8, 2014, the City Council, awarded a contract to CEM Construction for the Rosemead
Community Recreation Center Expansion and:,Fagade Improvement Project. In working
through the execution of the contract, it has been determined that the contractor does not
have the economic capacity to obtain a bond to cover the contract amount of $1,638,500.
Based on a`review of the Public Contract Code and conversations with the City Attorney, it is
clear that there are noaltemative bonding or security options available and the work may not
be completed '. as originally awarded to this contractor. The contractor's inability to complete
this contract and the cost between the next lowest bid (approximately $460,000)
has caused staff to evaluate other alternatives for completing this project.
Typically, the procedures in these situations would be to award the contract to the next
lowest bidder or to reject all bids and solicit new bids for the project. Rather than simply
move this project forward, staff has taken this opportunity to reevaluate the project relevant
to the wants and needs of the community. Recently, the City Council has expressed a desire
to build a skate park. Staff believes that building a "skate plaza" may be a realistic alternative
to expanding the community center. The consideration of developing alternative plan(s) or
proceeding ',jwith the original plan for the community center expansion will be presented for
discussion by the City Council
Recommendation: That the City Council provide direction to staff regarding options for
redesign of the Rosemead Community Recreation Center Expansion Project.
Assistant City ManagedPublic Works Director Hawkesworth reviewed the staff report and presented a
PowerPoint presentation, which is available in the City Clerk's office and city website.
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes or October 14, 2014
Page 8 of 12
Joseph Giammanco - expressed concern with liability in putting a skate park so close to residential homes.
Mr. Giammanco asked how the hours of operation were going to be enforced.
City Attorney Richman explained that in the year 2000, the State created an exemption in the law for liability
for cities. State law requires you to notify the public by posting a sign that the park will be unsupervised and
users will be required to wear helmets and pads.
City Manager Allred added that if a park is supervised then there will be more liability. With regards to the
hours, the City would likely not have lighting in the plaza and therefore be a day time use only facility.
Julie Gentry - stated residents had been waiting for the Rosemead Community Recreational Center to open
up and were not aware of a skate park proposal, Mrs. Gentry also commended staff on a great job for graffiti
abatement.
Brian Lewin - asked why staff was not able to confirm that the contractor was not able to obtain a bond
before accepting their bid.
City Manager Allred explained that staff did check, and found out they could not get a bond for the project.
Staff opened up to bid according to State law and conducted their due diligence.
City Attorney Richman explained to Mr. Lewin that there is a requirement called a bid bond which is submitted
at the time the bids are due. Obtaining an actual performance bond is an investment of time based on a
surety and looking at the projects.
Mr. Lewin — stated that a contractor should at least show the ability that they can obtain a bond.
City Attorney Richman continued to explain that a contractor indicates that they can do the work. If a
contractor cannot, the City can get money -from the bid bond or reject the bid and award the bid to the next
second lowest bidder.
Council Member Low stated: she was not convinced about having a skate park. However, after looking at
the proposal, she liked the configuration of the skate park because it could be used for the uses. Mrs. Low
added that she did not want to spend more money in building another building. Also, asked staff to look into
protecting the residents from the noise of the skate park.
Council Member Armenia stated it would cost more to house the youth than creating a skate park. Ms.
Armenta added that most people misinterpreted skaters for gang members and that is not the case. She
asked staff to look into noise from kids skating as well as having the youth gel involved in planning the skate
park.
Council Member Ly stated he was a proponent of the skate park and represents a voice for the youth in the
city. The City has two very active community centers and has seen many youth programs reduced or
consolidation of programs. Mr. Ly stated he would like to see kids be more active rather than vandalizing or
silting around. He suggested that if the Public Services Division was to be relocated then that facility in
Garvey Park can be turned into a use for the youth.
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of October 14, 2014
Page 9 of 12
Mayor Pro Tern Clark stated she visited the South El Monte skate park and it was very impressive. She
described the skate park as being fenced in and it was not near residences. She opposed the proposed
location of the skate park and asked staff look into partnering with schools for a possible skate park.
Council Member Low asked what the City was going to do if the current plan for a skate park did not go
through.
City Manager Allred replied that it was best not to build another building because there is newly remodeled
space at the Rosemead Community Recreation Center for meeting rooms.
Council Member Armenia asked if it was possible to move the skate plaza to:Zapopan Park.
City Manager Allred replied no, because Southern California Edison would not permit it.
Assistant City ManagerIPublic Works Director Hawkesworth stated there is no other place for a skate park.
Council MemberArmenta suggested a skate park at Duff Park.
Council Member Ly suggested a skate park at Rosemead Park and asked that staff provide more detailed
information and mitigating opportunities for building . a skate park.
Mayor Pro Tem Clark expressed concern because staff had already figured that a skate park could not be
built anywhere in the City.
Council MemberArmenta replied that Council Member Ly and she are big proponents of a skate plaza and
that staff was doing their due diligence in looking at every possible site.
City Attorney Richman stated that from astaff prospective more direction was needed on the project itself.
Assistant, City Manager/Public Works Director Hawkesworth explained that there was no vote required on the
skate plaza item. He explained that there were still some concerns staff had to address, such as, location,
noise, and hours of operation before making the skate park a reality. Mr. Hawkesworth reiterated that staff will
do more research, investigating and reach out to the community on the potential of a skate plaza.
Council MemberArmenta inquired about a rod iron fence around the skate plaza.
Assistant City Manager Hawkesworth replied that a rod iron fence would not be part of the contract. It was
also a concern for hosting special events.
City Attorney Richman explained that there is nothing prohibiting the Council from making a vote on direction.
City ManagerAllred staled that staff can complete the Rosemead Community Recreation Center renovations
with the current quotes of time and materials,
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of October 14, 2014
Page 10 of 12
Council Member Ly stated that he would make a motion to continue the renovations at the community
center and that staff evaluate the space and mitigating the effects of a skate park plaza.
Mayor Pro Tem Clark stated she objected in voting on the skate plaza issue.
Council Member Ly asked to vote for the renovation item only.
Council Member Steven Ly made a motion, seconded by Council Member Sandra Armenia to approve
the continued renovation of the Rosemead Community Recreation Center with the existing quotes
and material.
Yes: Alarcon, Armenta, Clark, Low, Ly
No: None
Abstain: None
Absent: None
6. MATTERS FROM MAYOR & CITY COUNCIL
Council Member Ly asked that for future projects, staff look into using decorative coloring for sidewalks.
Council Member Armenta stated that the Beautification Committee is proposing a program called
Rosemead in Bloom. The program would promote many different ways of putting art out in the streets and
beautifying Rosemead.
Council Member Low commended staff for removing the graffiti from the sidewalk in front of her home.
7. CLOSED SESSION
Mayor Alarcon recessed the meeting to closed session at 8:59 pm.
A. Public Employee Performance Evaluation
Government Code Section 54957; Council Appointed Officials (City Clerk)
The City Council reconvene from Closed Session at 9:26 p.m. The City Attorney Richman reported that the
City Council took action by a 5 -0 vote to give the City Clerk a five out five rating on her evaluation.
8. ADJOURNMENT
The Meeting adjourned at 9:27 p.m. The next regular City Council meeting is scheduled to take place on
October 28, 2014 at 7:00 p.m. in the Rosemead City Hall Council Chamber.
Rosemead City Council and the Successor Agency to the
Rosemead Community Demiopment Commission Joint Meeting
Minutes or October 14, 2014
Page II of 12
William Alarcon, Mayor
ATTEST:
Gloria Molleda, City Clerk
Rosemead City Council and the Successor Agency to the
Rosemead Community Development Commission Joint Meeting
Minutes of October 14, 2014
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