OB - Item 3C - Review of Design Services - Zapopan Park Improvements ProjectROSEMEAD OVERSIGHT
BOARD STAFF REPORT
TO: THE HONORABLE CHAIR AND BOARD MEMBERS
FROM: MATTHEW HAWKESWORTH, ASSISTANT CITY MANAGER
DATE: . FEBRUARY 9, 2015
SUBJECT: REVIEW OF DESIGN SERVICES — ZAPOPAN PARK IMPROVEMENTS
PROJECT
SUMMARY
As a part of July 2010 tax increment bond issuance by the former Redevelopment
Agency, the City included funding for a project to renovate and improve the facilities at
Zapopan Park. The bond issuance included approximately $1,050,000.00 for
miscellaneous improvements to Zapopan Park, including new play equipment for the
southern playground, expansion of the parking lot, replacement of the existing
basketball courts and restrooms, and the installation of a walking trail. Zapopan Park is
located along an electrical transmission corridor belonging to the Southern California
Edison Company (SCE) and the City has a long term license agreement for its
utilization as park space. The approval process for the park improvements must clear
both SCE and the California Public Utilities Commission for approval prior to
construction. At this time, the City has undertaken preliminary survey and design work
to begin pushing the project through the proper approval channels.
Staff Recommendation
It is recommended that the Oversight Board approve Resolution 2015 -0003 confirming
the engineering contracts associated with the Zapopan Park Improvements Project.
DISCUSSION
Zapopan Park is approximately 7 acres of open park space located below a Southern
California Edison (SCE) Transmission Corridor adjacent to Garvey Avenue. The park,
which is licensed to the City by SCE on a long term lease, currently includes two
playgrounds, a basketball court, restrooms, and multiple picnic shelters. This project
includes the replacement and improvement of many of the parks amenities including the
basketball court, restrooms, playground equipment, picnic shelters, and landscape.
Additionally, the existing parking lot will be expanded to accommodate more vehicles
and better service the adjacent Public Safety Center. Finally, the plans call for the
addition of a walking trail that will be approximately 1/3 of a mile and have a rubberized
surface, similar to the widely popular trail at Rosemead Park.
ITEMNO. 3 C
Rosemead Successor Agency Oversight Board
February 9, 2015
Page 2 of 3
At this time, the City has begun work on the design phase of the project, including the
preliminary survey, a conceptual drawing, and a preliminary design.
1. Preliminary Topographic Survey
The first component of the design phase is the topographic survey which creates
an accurate depiction, including all features, of the land on which the project is to
take place. The survey was completed by CEJ Engineers, Inc. at a cost of
$6,500.00. A request for proposal for these services was distributed to three of
the City's on -call firms with the following results:
RANK PROPOSER COST
1 CEJ Engineers, Inc. $ 6,500.00
2 Elie Farah, Inc. $ 7,000.00
3 Danielson Surveying $ 8,760.00
Contract Cost: $6,500.00
2. Conceptual Drawing
During preliminary discussions with SCE, it was determined that a conceptual
drawing was required in order to aid the conversation regarding the desired
improvements to the park space. Additionally, SCE was able to provide
comments and notes on the conceptual drawing to be incorporated into formal
plans during the design phase. The work was completed by CEJ Engineers, Inc.
under an existing on -call services contract at a cost of $5,000.00
Contract Cost: $5,000.00
3. Preliminary Plans
After further project discussion and review with SCE, notes and comments based
on the conceptual drawing have been incorporated into preliminary plans for
further submittal and review. These preliminary plans are critical in working out
the details of this project so that when final construction plans are submitted for
approval, they will have been previously vetted through SCE plan checkers. Staff
from CEJ Engineers, Inc. was actively involved in the creation of the conceptual
drawing and in reviewing the comments and notes with City and SCE staff. CEJ
Engineers, Inc. was further commissioned to completed the preliminary plans at
a cost of $10,500.00
Contract Cost: $10,500.00
At this time, SCE is continuing to review the preliminary plans to provide additional
comments. After receiving SCE's final comments on the preliminary plans, staff will
distribute a request for proposals (RFP) to the existing on -call engineering firms for the
completion of the final plans, specifications, and construction documents.
Rosemead Successor Agency Oversight Board
February 9, 2015
Page 3 of 3
FINANCIAL REVIEW
This project will be funded entirely with tax increment bond proceeds and has a budget
of $1,050,000.00. Current expenditures represent an expense of $22,000.00.
Submitted By:
Fe��
Sean Sullivan
Acting Public Works Manager
Attachments:
1. Resolution No. 2015 -0003
2. Proposal for Preliminary/ Topographic Survey
3. Proposal for Conceptual Drawing
4. Proposal for Preliminary Plans
RESOLUTION: 2015 -0003
A RESOLUTION OF THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION CONFIRMING
THE SELECTION OF VARIOUS VENDORS FOR THE ZAPOPAN PARK
IMPROVEMENT PROJECT
WHEREAS, the Rosemead Successor Agency received the Finding of Completion on
April 18, 2013 from the Department of Finance; and
WHEREAS, the Finding Completion states that the Rosemead Successor Agency may
utilize proceeds derived from bonds issued prior to January 1, 2011 in a manner consistent with
the original bond covenants per Health and Safety Code section 34191.4(c); and
WHEREAS, the Rosemead Successor Agency is holding approximately $7.1 million in
bond proceeds derived from bonds issued prior to January 1, 2011 for Capital Improvement
Projects identified in the bond covenants; and
WHEREAS, the Rosemead Successor Agency will be required to provide oversight of
the completion of the Capital Improvement Projects to ensure compliance with the bond
covenants; and
WHEREAS, the approved Capital Improvement Projects have been included on each
Recognized Obligation Payment Schedule filed by the Rosemead Successor Agency; and
NOW THEREFORE, THE OVERSIGHT BOARD FOR THE SUCCESSOR AGENCY
TO ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION HEREBY RESOLVES:
The Rosemead Successor Agency Oversight Board confirms the following award of
contracts to the following vendors for the Zapopan Park Improvement Project:
a. CEJ Engineers - $22,000.00
The contracts with this vendors will not exceed the price listed above. If any contract
amendments are required in excess of these amounts, all such changes shall be
brought back to the Oversight Board for review.
Successor Agency staff is directed to submit documents to the Department of
Finance as necessary, including an amended Recognized Obligation Payment
Schedule.
4. Successor Agency staff is directed to provide a copy of this Resolution to the County
Auditor - Controller, the State Controller's Office and the State Department of
Finance.
PASSED, APPROVED AND ADOPTED this 9th day of February 2015.
Chairperson
ATTEST:
Matthew E. Hawkesworth
Successor Agency Staff
Assistant City Manager
Lucien J. LeBlanc, RE
City Engineer
City of Rosemead
8838 East Valley Blvd
Rosemead, CA 91770
Date: August 18, 2011
RE: Proposal for providing a complete topographic survey at Zapopan Park Improvement
Preject
Dear Mr. LeBlanc:
CEJ Engineers, Inc. appreciates the opportunity to submit this proposal to provide a complete
topographic survey for the subject project. The services shall include, but will not be limited
to: surveying services, in connection with the Zapopan Park Improvement project. The
following is a brief outline of the proposed scope of services, and fee to complete the
objectives of the project.
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The City's proposed project involves redeveloping a vacant Southern California Edison
(SCE) transmission corridor land adjacent to Garvey Avenue, just west of Walnut Grove
Avenue. This space will be redeveloped as a park, complete with walking hails, grass, native
landscaping and a small dog park.
SCOPE OF SERVICES
The following task descriptions will give a detailed description of the professional services
included in this scope of work and our approach to this project:
Map all easements of record within the property We will map the property existing
easements and property boundaries on the topographic map based on record data &
field survey found monuments. We will perform all required and necessary field
work to located and tie out existing property boundary.
2. Topographic Survey We will perform a complete topographic survey, including but
not limited to the following;
a. Portion of the public street abutting the frontages of the properties such as
sidewalk, top of curb, flow line, existing grade elevation of asphalt, edge of
gutter, grade breaks elevations.
b. Location and description of existing landscape medians, lighting, walls, and
landscape and trees.
c. Existing location of concrete swales, catch basins including elevations of
inlets, top of grates, v- depths, dimensions, etc.
d. Elevations at every 25 feet (grid method) at minimum to map contours at 1-
City Of Rosemead — Topographic Survey for Zapopan Park
foot intervals.
e. Elevations will be based on City datum using benchmark provided by City of
Rosemead.
f Location of high voltage tower foot prints layout including overhead wiring
and appurtenances complete.
3. Base Man We will prepare a base map for the existing property showing the items
listed in task 2.
DELIVERABLES
1. The survey map will be submitted in AutoCAD 2010 or latest edition.
2. Hard copies stamped by a Registered Land Surveyor or Civil Engineer authorized to
practice Land Surveying in the State of California.
The following represents our interpretation of tasks and information provided by the City of
Rosemead Department staff during the course of the field survey:
Provide access to City public improvement plans, reports, and records for the
consultants use.
2. A title report containing the legal description and supporting documents.
PROPOSED FEE
Our proposed fee is based on the proposal required format and is not to exceed lump sum fee
amount of $ 6,500.
We look forward to discussing our proposal with you. Should you have any questions
regarding this proposal, please contact me at (626) 893 -9266
Respectfully submitted,
Joaquin Cervantes, RE
President
CEJ Engineers, Inc.
2540 Country Hills Rd, Suite 209
Brea CA 92821
(626) 893 -9266
CEJ Engineers, Inc.
CEJ En
ENGINEERING DIVISION
Principal Engineer ........... .........................140.00
Project Manager ........ ............................... 120.00
Senior Project Engineer ........................... 110.00
Senior Engineer ....... ............................... 105.00
Associate Engineer ... ............................... 100.00
Design Engineer ......... ............................... 90.00
Designer II .................. ............................... 85.00
Designer I ................... ............................... 80.00
Jr. Designer/ CARD Drafter ....................... 75.00
Clerical/Technical Aide .............................. 55.00
Senior Surveyor .............. .........................120.00
Senior Survey Analyst ..... .........................110.00
Survey Analyst II ............. .........................100.00
Survey Analyst I ............... ..........................
85.00
Survey Party Chief .......... .........................100.00
Field Party (Three) .......... .........................180.00
Field Party ( Two) ............. .........................140.00
Field Party (One) ...... .........................100.00
I7:4Id1 =I11� e
Reproduction. . ... — ...... ..................... Cost
Subconsultant Services ..................... Cost plus 10%
Automobile Transportation ..................$0.51 / mile
Delivery, Freight, Courier .....................Cost
Agency Fees .......... ..........................Cost
Commercial Travel / Subsistence......... Cost
Lu,Gi rtrwr, T
August 26, 2013
Mr. Rafael Fajardo
Associate Civil Engineer
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Zapopan Park Conceptual Plan Improvements
Dear Mr. Fajardo:
CEJ Engineers, Inc. can provide the City of Rosemead with the technical expertise required to
successfully complete the Project documents as shown above. The CEJ team will provide services for the
aspects required for this project as described in the Scope of Work per on our meeting on August 26,
2013.
The following Exhibits are enclosed:
❑ Exhibit A — Scope of work
❑ Exhibit B — Schedule of Hourly Rates
CEJ Engineers, Inc. is excited about this opportunity to use our team's skills and expertise to assist the
City of Rosemead with this Project. Please feel to contact us to discuss any aspect of this proposal.
Respectfully Submitted,
CEJ Engineers, Inc.
c 0f V$
.'Pa til Works Dq)xtrnent
Enyineennq Division
Joaquin Cervantes, P.E.
President
Received F Date: 0, 26'13
r� Denied
CEJ Engineers, Inc.
15859 East Edna PI., Suite 101, Irwindale CA., 91706 / 626 - 960 -0152 1626.893.9266
(E
Exhibit A
Scope of Work
Project Understanding
The project consists of the renovation of the existing Zapopan park area within the Edison Right of way.
Improvements include grading and, removals of existing pavement and construction of a new parking and
park improvements.
Project Team Management
Project Manaeer — CEYs designated Project Manager, under the general direction of the City Engineer,
will be responsible for overseeing the aspects of project development and coordination. The project
management and constant monitoring of the schedule with all parties involved in this project is critical to
the successful completion of the project.
Project Coordination — CEJ will coordinate efforts with the City, Edison and City sub - consultants, public,
private utilities, and other agencies to obtain the necessary technical and operational information for
completion of the work.
Record Keepin¢ — CEJ will maintain comprehensive records that track all incoming and outgoing
correspondence, submittals, request for information, contract documents, invoices, and all other project
related documents. All records shall be considered the property of the City and as such the City shall
have access to any records.
SCOPE OF WORK
1. Conceptual Park Improvements
We will prepare conceptual plans of the existing park area to incorporate the following proposed
improvements;
A. Parking Layout,
B. Playground,
C. Canopies,
D. Volleyball court,
E. Basketball courts,
F. New Restrooms,
G. Preliminary Grading Limits
The Final submittal shall include one hard copy of plans and a PDF format,
City of Rosemead
Proposal for Zapopan Park Renovation Project
Pg 1
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Deliverables
• Final Conceptual Plans
Exclusions:
• Final Construction Plans are not included in this, scope of work.
PROPOSED FEE
Our proposed fee is based on the proposal required format and is not to exceed lump sum fee
amount of $5,000.
City of Rosemead
Proposal for Zapopan Park Renovation Project
Pg 2
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ann— .
Exhibit B
Schedule of Hourly Rates
CEJ ENGINEERS
Effective July 1, 2013 to June 30, 2014
Hourly Rate Schedule
ENGINEERING DIVISION
Principal Engineer ............ .........................140.00
Cost plus 10%
Project Manager .............. .........................120.00
96.OQ
Senior Project Engineer .. .........................110.00
Senior Engineer ............. .........................105.00
Cost
Associate Engineer... ............. ...............
- 100.00
Design Engineer ............... ..........................95.00
Designer /CADD Drafter ............................
85.00
ClericaUTechnical Aide ..............................
65.00
SURVEYING DIVISION
Senior Surveyor ............... .........................130.00
Cost plus 10%
Senior Survey Analyst ..... .........................120.00
96.OQ
Survey Analyst II ............. .........................110.00
Survey Analyst I ............... ..........................90.00
Cost
Survey Party Chief .......... .........................105.00
Cost
Field Party (Three) .......... .........................185.00
Field Party ( Two) ............. .........................165.00
Field Party ( One) ......... .........................100.00
CONSTRUCTIO MANAGEMENT/ INSPECTION
Operations Manager ........ .........................110.00
Cost plus 10%
Supervising Public Works Observer., .........
96.OQ
Construction Manager ...... ..........................85.00
Construction Engineer ...... ..........................80.00
Cost
REIMBURSABLE EXPENSES
Reproduction ..... ............................... Cost
Subconsultant Services .....................
Cost plus 10%
Automobile Transportation ..................
Current rate
Delivery, Freight, Courier .....................Cost
Agency Fees ..... ...............................
Cost
Commercial Travel / Subsistence.........
Cost
® City of Rosemead
" d am Proposal for Zapopan Park Renovation Project
_.,, Pg 3
E�;icnzc Inr. {
June 16, 2014
Mr. Rafael Fajardo, RE
Associate Civil Engineer
City of Rosemead
8838 E. Valley Boulevard
Rosemead, CA 91770
Subject: Proposal for Zapopan Park Preliminary Design Improvements
Dear Mr. Fajardo:
CEJ Engineers, Inc. can provide the City of Rosemead with the technical expertise required to
successfully complete the Project documents as shown above. The CEJ team will provide services for the
aspects required for this project as described in the Scope of Work per on our meeting on June 12, 2014
and Edison Comments.
The following Exhibits are enclosed:
❑ Exhibit A — Scope of work
❑ Exhibit B — Schedule of Hourly Rates
CEJ Engineers, Inc, is excited about this opportunity to use our team's skills and expertise to assist the
City of Rosemead with this Project. Please feel to contact us to discuss any aspect of this proposal.
Respectfully Submitted,
CEJ Engineers, Inc.
Joaquin Cervantes, P.E.
President
CEJ Engineers, Inc.
15859 East Edna PI., Suite 101, Irwindale CA., 91706 / 626 - 960 -0152 1626.893.9266
C E, i n. Der.
I
Land P nnnn v
Exhibit A
Scone of Work
Project Understanding
The project consists of the renovation of the existing Zapopan park area within the Edison Right
of way. Improvements include grading and, removals of existing pavement and construction of a
new parking and park improvements.
Project Team Management
Project Manager — CEJ's designated Project Manager, under the general direction of the City
Engineer, will be responsible for overseeing the aspects of project development and
coordination. The project management and constant monitoring of the schedule with all parties
involved in this project is critical to the successful completion of the project.
Project Coordination — CEJ will coordinate efforts with the City, Edison and City sub -
consultants, public, private utilities, and other agencies to obtain the necessary technical and
operational information for completion of the work.
Record Keenina — CEJ will maintain comprehensive records that track all incoming and
outgoing correspondence, submittals, and request for information, contract documents, invoices,
and all other project related documents. All records shall be considered the property of the City
and as such the City shall have access to any records.
SCOPE OF WORK
1. Design Park Improvements
We will prepare 65% Preliminary design plans for the existing park area and incorporate the
comments provided by Edison as shown below;
A. Remove all new trees
B. Parking Layout drainage details
C. Playground,
D. Canopies with specifications,
E. Volleyball court,
F. Basketball courts,
G. Restrooms with specifications,
H. Preliminary Grading Limits
I. Irrigations modifications limits
City of Rosemead
a Proposal for Preliminary Zapopan Park Renovation Project
�_ PgI
Plg+vnrg Inr.
The Final submittal shall include one hard copy of plans and a PDF format,
Deliverables
® Preliminary Design Plan Submittal
PROPOSED FEE
Our proposed fee is based on the proposal required format and is not to exceed lump sum fee
amount of $10,500.
City of Rosemead
Proposal for Preliminary Zapopan Park Renovation Project
Pg 2
C E E-j -
Exhibit B
Schedule of Hourly Rates
CEJ ENGINEERS
ENGINEERING DIVISION
Principal Engineer .................
Project Manager ....................
Senior Project Engineer........
Senior Engineer ...................
Associate Engineer ...............
Design Engineer ...................
Designer /CADD Drafter .......
Clerical/Technical Aide .........
Effective July 1, 2013 to June 30, 2014
Hourly Rate Schedule
...................140.00
.......... I....... 120.00
..................110.00
..................105.00
.................. 100.00
.................... 95.00
.................... 85.00
.................... 65.00
REIMBURSABLE EXPENSES
SURVEYING DIVISION
Senior Surveyor ............... .........................130.00
Cost
Senior Survey Analyst ..... .........................120.00
96.00
Survey Analyst II ............. .........................110.00
rate
Survey Analyst I ............... ..........................90.00
Cost
Survey Party Chief .......... .........................105.00
Cost
Field Party (Three) .......... .........................185.00
Cost
Field Party ( Two) ............. .........................165.00
Field Party ( One) ......... .........................100.00
CONSTRUCTION MANAGEMENT / INSPECTION
Operations Manager ........ .........................110.00
Cost
Supervising Public Works Observer ...........
96.00
Construction Manager ...... ..........................85.00
rate
Construction Engineer ...... ..........................80.00
Cost
Reproduction ..... ...............................
Cost
Subconsultant Services .....................
Cost plus 10%
Automobile Transportation ..................Current
rate
Delivery, Freight, Courier .....................
Cost
Agency Fees ..... ...............................
Cost
Commercial Travel / Subsistence.........
Cost
City of Rosemead
Proposal for Prelimi nary Zapopan Park Renovation Project
Pg 3