CC - 2015-13 - Appropriating Additional Funds from The City's Measure R Fund for The Montebellow Boulevard/towne Center drive Resurfacing Median and Landscape Enhancements Project RESOLUTION NO. 2015-13
A RESOLUTION OF THE ROSEMEAD, CALIFORNIA CITY COUNCIL
APPROPRIATING ADDITIONAL FUNDS FROM THE
CITY'S MEASURE R FUND FOR THE
MONTEBELLO BOULEVARD/TOWNE CENTER DRIVE RESURFACING
MEDIAN AND LANDSCAPE ENHANCEMENTS PROJECT
WHEREAS, appropriations are the legal authority for a City to spend its funds; and
WHEREAS, from time to time it is necessary to amend the budget with additional
appropriations; and
WHEREAS, the City desires rehabilitate and improve the roadways of Montebello
Boulevard and Town Center Drive and the adjacent medians in this area; and
WHEREAS, the roadway rehabilitation project is funded through proceeds from
Measure R and Prop C funds and currently has a budget amount of$600,000; and
WHEREAS, the total cost for the construction of this project, as proposed, will not
exceed $686,700, which is $86,700.00 more than currently budgeted; and
WHEREAS, the Measure R Fund has a balance of approximately$200,000 of which
the additional funding could be made available for this project.
NOW THEREFORE, $86,700 is appropriated in the Capital Improvement Programs
for Expenditures related to the Montebello Boulevard/Towne Center Drive Resurfacing,
Median and Landscape Enhancements Project as defined below:
Fund Organization Account Project Description Amount
Appropriation
301 6005 5395 21018 Construction $ 86,700.00
Transfer (Memo)
225 0000 5960 Transfer Out <$ 86,700.00>
301 0000 4860 Transfer In $ 86,700.00 .
The additional appropriation is made a part of the approved FY 2014-15 budget as though
it were a part of the initial budget fully set forth.
PASSED, APPROVED and ADOPTED this 24th day of February 2015.
William Alarcon, Mayor
ATTEST:
I. • ‘.c
Iona Molleda
City Clerk
APPROVED AS TO FORM:
Rachel Richman
City Attorney
E E M F
, ROSEMEAD CITY COUNCIL
STAFF REPORT
ORPoRFTED■9
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER €44
DATE: FEBRUARY 24, 2015
SUBJECT: MONTEBELLO BOULEVARD/TOWNE CENTER DRIVE RESURFACING
MEDIAN AND LANDSCAPE ENHANCEMENTS PROJECT—
AWARD OF CONTRACT
SUMMARY
As a part of the City's Fiscal Year 2014-15 Capital Improvement Program, the City
Council approved the "Montebello Boulevard/Towne Center Drive Resurfacing, Median
and Landscape Enhancements" Project. This project includes the grinding of existing
pavement and the reconstruction of the roadway with new asphalt concrete, the
replacement of damaged sidewalk, and extensive improvements, including the addition
of landscaping, to the medians along Montebello Boulevard, Towne Center Drive, and
San Gabriel Boulevard. This project is funded through Measure R and Prop C funds.
The City received five (5) bids and the lowest bid received was from Tobo Construction
of Los Angeles, CA. Through staff's investigation of the contractor's background it was
concluded that no evidence was provided to demonstrate that this contractor has the
experience necessary to complete the major street reconstruction as required in this
project. It is staffs recommendation that the City Council reject the bid of Tobo
Construction and award the contract to the second lowest bidder, Sully-Miller
Contracting Co.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the Montebello Boulevard/Towne Center
Drive Resurfacing, Median and Landscape Enhancements Project, and
2. Reject the bid of Tobo Construction, Inc as nonresponsive as the contractor
cannot provide the necessary references for experience in this type of work, and
3. Authorize the City Manager to enter into a contract with Sully-Miller Contracting
Co. in the amount of $624,686.20. In addition, authorize an amount of $62,000
(approximately 10%) as a contingency to cover the cost of unforeseen
construction expenses.
ITEMNBMBER: L-V
City Council Meeting
February 24,2015
Page 2 of 4
4. Approve Resolution No. 2015-13 appropriating $86,700 in additional Measure R
Funds to complete this project
DISCUSSION
The Montebello Boulevard/Towne Center Drive Resurfacing, Median and Landscape
Enhancements project was included in the Fiscal Year 2014-15 Capital Improvement
Program with funding through Measure R and Prop C funds. The scope of work for this
project includes the grinding of existing pavement and the reconstruction of the roadway
with new asphalt concrete along Montebello Boulevard from the City Limit to Towne
Center Drive and along Towne Center Drive from Montebello Boulevard to San Gabriel
Boulevard. Additional work includes the reconstruction of damaged sidewalk, curb and
gutter, striping improvements, and extensive improvements to the medians. The
medians along Montebello Boulevard, Towne Center Drive, and San Gabriel Boulevard
will be modified by removing the substantial asphalt in the medians and replacing it with
landscaping and river rock, consistent with other medians throughout the city.
Montebello Boulevard and Towne Center Drive are busy arterials that provide access to
the SR-60 freeway, Montebello Towne Center Mall, and several hotels and businesses
in the southern portion of the City. According to the City's Pavement Management
Program, which was updated in 2013, these segments of roadway have Pavement
Conditions Index (PCI) scores of between 21 and 30, which classify the conditions of
these roadways as "Very Poor". For comparison, the citywide average PCI score is 75.
A Notice Inviting Bids was published in local newspapers and trade publications on
January 22nd and January 29`h, 2015. Sealed bids were received in the Office of the City
Clerk until 10:30 a.m. on Wednesday, February 4, 2015. At 11:00 a.m. on February 4,
2015, the City Clerk publicly opened and read five (5) sealed bids with the following
result:
Rank Bidder Location Bid Amount
1 Tobo Construction, Inc. Los Angeles, CA $ 591,354.00
2 Sully-Miller Contracting Co. Brea, CA $ 624,686.20
3 KASA Construction, Inc. Chino, CA $ 708,473.00
4 C.S. Legacy Construction, Inc. Pomona, CA $ 816,769.73
5 E.C. Construction South El Monte, CA $ 875,391.36
Staff has reviewed the bid documents for completeness and has reviewed the
contractors' backgrounds and recent projects for competency. Staff finds the bid of
Tobo Construction to be nonresponsive as they do not demonstrate experience in road
resurfacing projects. Tobo Construction, Inc. presented a list of projects completed for a
number of public agencies; however, the projects are building projects. These projects
may include a paving component, such as a parking lot or minor road repair from
construction activities; however, none of the projects involve major road reconstruction.
Due to the volume of traffic on these streets and the proximity to SR-60 and busy
City Council Meeting
February 24,2015
Page 3 of 4
commercial areas, staff believes that Tobo Construction does not have the experience
needed to manage a project of this magnitude. Staff recommends the award of contract
to the second lowest bidder; Sully-Miller Contracting Co. Sully-Miller Contracting Co. is
a well-regarded general engineering contractor that has completed major road
reconstruction projects for many public agencies in Southern California. Sully-Miller has
worked on City of Rosemead Projects before, completing the Walnut Grove Avenue and
Rush Street Resurfacing Project in 2011 and they are currently constructing the Safe
Routes to School Project on Walnut Grove Avenue.
FINANCIAL REVIEW •
The Montebello Boulevard/Towne Center Drive Resurfacing, Median and Landscape
Enhancements Project is included in the FY 2014-15 Capital Improvement Program.
The project has a budget of $600,000 from Measure R and Prop C Funds. Measure R
and Prop C funds are local return funds from Los Angeles County Sales Tax for
transportation projects. The total appropriation needed to award this contract tonight is
approximately $686,700.00. Staff is requesting an additional appropriation of $86,700
from the Measure R fund to complete the construction of this project.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (C) of the CEQA Implementing Guidelines.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared By: Prepared By:
gdo,
Rafael M. Fajardo,rdo, P.E. Sean Sullivan
City Engineer Acting Public Works Manager
Submitted By:
MattlHawke ` orth
Assistant City Manager/Acting Director of Public Works
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF ROSEMEAD
I, Gloria Molleda, City Clerk of the City of Rosemead, do hereby certify that the foregoing
Resolution No.2105-13 being:
APPROPRIATING ADDITIONAL FUNDS
FROM THE CITY'S MEASURE R FUND FOR
THE MONTEBELLO BOULEVARD/TOWNE
CENTER DRIVE RESURFACING MEDIAN AND
LANDSCAPE ENHANCEMENTS PROJECT
was duly and regularly approved and adopted by the Rosemead City Council on the 24th of
February, 2015, by the following vote to wit:
Yes: Alarcon, Clark, Low, Ly
No: None
Absent: Armenta
Abstain: None
A_
Gloria Molleda
City Clerk