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CC - Minutes - 01-13-15MINUTES OF THE CITY COUNCIL, HOUSING DEVELOPMENT CORPORATION AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING JANUARY 13, 2015 The meeting of the Rosemead City Council, was called to order by Mayor Alarcon at 6:05 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Alarcon, Mayor Pro Tem Clark, Council Members Low, and Ly ABSENT: Council Member Armenta STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager/Public Works Director Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery -Scott, and City Clerk/Director of Communications Molleda. 1. WORKSHOP A. Garvey Specific Plan Project Status Report The City Council will be provided with an update presentation on the progress made by the Ad Hoc Committee and MIG, Inc. towards the development of a Specific Plan and EIR for the Garvey Avenue project area. City Planner Sheri Berni presented a PowerPoint presentation updating the City Council on the status of the specific plan, detailing the project area, the development principles, and the three catalytic site approaches. She summarized her presentation with a timeline schedule of the project. Council Member Ly asked that if anything has been done to reach out to the adjacent communities, EI Monte on the east and Monterey Park on the west in terms of how best to deal with the traffic flow all along Garvey Avenue. City PlannerBermejo explained that when the compendium is written and they start running the traffic analysis, staff will survey the areas north, south, east, and west. At this point there hasn't been any written correspondence with Monterey Park because the Committee is still in Phase I and Phase II which is more visioning. However, staff has identified the transit that is being used along the corridor. Those cities will be notified through the process for their comments about the plan. Council Member Ly noted that he would like to see the City slowly switch over its sidewalks from the drab grey concrete color to a more decorative, festive color similar to the Civic Center parking lot. He also stated that he would like to see the park space/open space exceed the recommended standard in terms of acreage to resident ratio because the City was park -space deficient. Council Member Ly expressed support for Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes o1 January 13, 2015 Page 1 of 15 converting the wash area to a green, open space area. He suggested some parking space along the Garvey corridor, especially since the goal is to have one-stop shopping. Council Member Low confirmed that it was possible for Staff to identify certain areas along Garvey Avenue for a possible future parking lot or structure. Mayor Pro Tem Clark asked for an explanation regarding the restoration of the Alhambra wash. City Planner Bermejo explained that the property owners on either side actually own the wash and the City would have to obtain permission from the Flood Control District to restore the wash. She added that other cities have been very successful in doing projects, such as greenscapes, over the wash. Mayor Pro Tem Clark requested an explanation regarding the ownership of the Landwin properties, and If the owners of the auto auction property have been contacted. City Planner Bermejo explained that Landwin owns three sections of the property, one of which is occupied; however they do not own the auto auction property. Mrs. Bermejo added that the property owners have attended some of the ad-hoc meetings and are interested in working with the City. Mayor Pro Tem Clark asked about the plans for the Garvey School. City Planner Bermejo explained that Garvey Intermediate School is currently zoned residential and is used as a public facility. She noted that it would always be used as a school until the School District decides it doesn't need it anymore. So, if the property goes up for sale, and the District goes through the process of selling a piece of land, Staff looked to see how it would best fit into the community. It was Planning's opinion that if the entire piece of property were to be zoned commercial, it would impact the residential area south of it. To lessen the impact Staff drew a line across the zoning map to zone the southern piece of property as residential and the northern piece as commercial. Staff spoke to the School District and the District Is comfortable with that change. After being asked about the density in that area, Ms. Bermejo replied that the density has not been determined yet. Council Member Ly advised that he liked how the north end of the project area included commercial and mixed use; however, he recommended more intensity of office space on the south end to create a quality development that will attract more national and regional retail shops to help sustain that population during the day time, when the residents aren't there. PUBLIC COMMENTS George Hanold of Harold Properties — asked what the current zoning was for 8001 Garvey Avenue property. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 2 of 15 City Planner Bermejo replied that the current zoning is C-4, high density commercial which has a current floor area ratio of 3.5. For hotel development, if an applicant comes in with specific amenities they can gain up to floor area ratio of 1. Mrs. Bermejo explained that the types of land used that are allowed are regional type land uses and square footages associated with the land use in the code. Mr. Hanold — asked what entitlement the City would like to see for 8001 Garvey Avenue. City Planner Bermejo explained that the specific plan is being performed primarily for the auto auction site as the center piece indicating what was being proposed was a mixture of uses. 8001 Garvey in conjunction with Landwin, and staff were looking for a variety of land uses to include residential, commercial, entertainment, potentially a hotel and open space. Mr. Hanold - asked if there was a difference between what was currently there and what the City would like to see. City Planner Bermejo replied yes, the City would like to see residential uses which currently are not allowed. The floor area ratio is a lot lower and it is only for regional commercial and hotel. The future specific plan will allow for a greater variety of land uses, higher floor area ratios in exchange for community benefits. Mr. Hanold — asked what the entitlement process would be to get from where the City is today and where it would like to be. City Planner Bermejo stated that once the specific plan is completed, the plan will outline what the entitlement process will be. Everything is still being written; however the vision is through our environmental review and clearance of the specific plan, if the project meets the specific plan criteria development standards, the next step would be to meet with Planning to review the plans for conformity and what other types of requirements that the specific plan will detail such as additional analysis for storm water drainage or Land use that Might need special clearance. Ms. Bermejo advised that the City was encouraging developers interested in developing a site to stay in touch through the process because when the ad hoc committee meetings were held input can be provided by developers. Mr. Hanold had further questions wherein City Attorney Richman asked that Mr. Hanold meet with the City Planner to inquire more about the specific plan project. Douglas Lee - asked if a formula for the floor area ratio would be developed and if plans would be reviewed if they were brought to the City prior to the approval of the specific plan. City Planner Bermejo replied that the floor area ratio density requirements should be showcased sometime in March; and that anything submitted during the Specific Plan process would be taken in as public comment. After further questions from Mr. Lee, as to whether a developer should bring in plans prior to the specific plan adoption, City Manager Allred suggested that Mr. Lee participate in the discussions in crafting the Specific Plan. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 3 of 15 Community Development Director Ramirez stated that there were some standards where staff would be able to provide guidance such as height and floor area ratio, but staff would not be able to provide guidance on proposed projects until the criteria has been determined. Staff advised Mr. Lee that they will notify him of future committee meetings so he can participate. Mayor Pro Tem Clark asked if the plan will require zone changes or whether it would be determined on a project by project basis, specifically asking what flexibility the City Council would have. City Planner Bermejo explained that the Specific Plan will go through a General Plan amendment; with that there will be a chapter of land use designations like the zoning code. Each of those areas will have a list of permitted land uses, development standards and design criteria. Mayor Pro Tem Clark expressed concerns that if a project comes in and it does not tit with the area, can the Council turn it down. City Planner Bermejo stated that if a project does not meet the standards of the specific plan; the alternative would be to go through a specific plan amendment which would require planning approval with recommendation to the City Council for change.. City Attorney Richman questioned whether the City was going to allow what the current zoning is, noting that one of the permitted uses would be what the current zoning is. She advised the specific plan does not have to be as specific. Staff can decide how specific they are going to be about certain types of uses Ms. Richman clarified that the Specific Plan could contain flexibility such that there won't have to be many variances requested, explaining the whole point is to discourage variances. However, if it is a significant deviation and the findings can't be made that it was still within the specific plan, then the developer would have to request a specific plan amendment. Mayor Pro Tem Clark asked if the Council would have the ability to turn a project away, if it just didn't tit. City Planner Bermejo replied that the process would work just like the current general plan and zoning. The City has residential zones that have certain uses and standards. She noted that sometimes those standards are thought to provide the best looking projects and all of the standards are met and something still not right. The Specific Plan will have design guidelines with it and staff will be working with each applicant explaining the process a project goes through. Ms. Bermejo confirmed For Mayor Pro Tem Clark that the Final say does not always rest with the City Council. Once the specific plan is complete it will contain certain things that will be permitted by right. Further discussion ensued regarding the Council's ability to turn down a project and Council Member Ly interjected that the City Council would have to put its faith in what the Council decides in terms of the specific plan noting that the City Has been very cautious and deliberative in the specific plan process. City Manager Allred added that there will be many opportunities for Council to provide input in the Specific Plan at the various meetings. Mayor Alarcon recessed the meeting at 6:49 p.m. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 4 of 15 REGULAR BUSINESS MEETING MINUTES The joint meeting of the Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor Alarcon at 7:02 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE: Mayor Pro TemNice-ChairNice-President Clark INVOCATION: Council Member/Board Member Ly PRESENT: Mayor/President/Chair Alarcon, Mayor Pro Tem/Vice-ChairNice-President Clark, Council Members/Board Members Armenta, Low, and Ly STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager/Public Works Director Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery -Scott, and City Clerk/Director of Communications Molleda. 2. PUBLIC COMMENTS Velia Navarro - asked about the status of the skate board park, expressing her support; and whether the cemented path way at Garvey Park would be replaced with a padded path way like at Rosemead Park. Council Member/Board Member Ly stated that a skateboard plaza is being considered for Rosemead Park. City Manager Alfred responded that there are tentative plans in development for the establishment of a walking track at Zapopan Park. He explained that there was no roam for a walking path at Garvey Park with all the current amenities. Parks and Recreation Director Montgomery -Scott added that there is fitness equipment at Rosemead Park, and Garvey Park adjacent to the concrete walking path, as well as Zapopan Park. He noted there is a plan in the current fiscal year to put a walking trail at Zapopan Park, which would then give the City a walking park in both the north and south. Mr. Montgomery -Scott explained that the configuration of Garvey Park and the layout of the various amenities makes it very difficult to install a trail anywhere that would work without eliminating existing amenities already in the park. Mrs. Navarro — asked if there were any plans for the north side of Potrero Grande to Hellman Avenue and San Gabriel Boulevard because it is really blighted. Parks and Recreation Director Montgomery -Scott stated that in that area there are two Southern California Edison parcels that run from San Gabriel to Pine and another parcel that runs from Pine to Fallen Leaf. Staff is in the hopes of designing and hopes to go before the Public Utility Commission for review with a design of approximately five acres with passive uses that will dramatically enhance that immediate area. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 5 of 15 Council Member Ly advised that Council Member Annenta chairs the beautification committee and he would mention to her when he sees her that that is another corridor the City wanted to look at beautifying. Marissa Castro Salvati — advised the City Council that Segment 7 of the Tehachapi renewal project in the City has been completed with the new installation of towers and lines that go through Montebello, Monterey Park, South EI Monte and all surrounding cities. Edison is still waiting for the completion of the entire project in 2016-2017. PRESENTATIONS Acting Public Works Manager Sean Sullivan recognized Public Works Team Member George De La Torre for his service to the City of Rosemead and as a reservist in the United Stated Marine Corp, having recently returned from a 14 -month tour in Afghanistan; his third tour. Parks Superintendent John Scott thanked Mr. De La Torre for his service to the City since 2000 and complemented him on his areas of expertise. Mr. Scott introduced Mr. De La Torre who presented a United States Flag to the City of Rosemead which was flown on a United States Marine Corps UC -12W "Huron" base at Bastion Airfield in the Helmand Province during Operation Enduring Freedom. 3. CONSENT CALENDAR A. Minutes October 28, 2014 — Regular Minutes December 9, 2014 — Regular Minutes Recommendation: Approve the Minutes as presented. B. Claims and Demands • Resolution No. 2015-02 Recommendation: to approve Resolution No. 2015-02 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,662,012.05 NUMBERED 87133 THROUGH 87303 INCLUSIVELY • Resolution No. 2015 — 01 Recommendation: to approve Resolution No. 2015.1 entitled: A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $5,800 NUMBERED 10107 Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 6 of 15 • Resolution No. 2015-01 Recommendation: to approve Resolution No. 2015 — 01 entitled: A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $204,800 NUMBERED 1568 C. Ordinance No. 944 — Second Reading: Municipal Code Amendment 14-01 —Amending the Zoning Code to Comply with Newly Established Federal Communication Commission Regulations for the Development of Wireless Telecommunications Facilities in the City of Rosemead Recommendation: That the City Council adopt Ordinance No. 944, at its second reading, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING TITLE 17 "ZONING" OF THE CITY'S MUNICIPAL CODE BY AMENDING CHAPTER 17.54 FOR THE PURPOSE OF COMPLIANCE WITH FEDERALLY MANDATED CHANGES TO PROCEDURES AND STANDARDS GOVERNING THE COLLOCATION OF WIRELESS TELECOMMUNICATION FACILITIES D. Merit Salary Adjustment — City Manager Recommendation: That the City Council approve the merit salary adjustment of 2% within the salary range in accordance with the city's established policies and procedures for al full-time employees. Ordinance No. 947—Second Reading: Amending Municipal Code Chapter 1.20 Relating to Preliminary Review of Administrative Citations Recommendation: That the City Council adopt Ordinance No. 947, at its second reading, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING CHAPTER 1.20 OF THE ROSEMEAD MUNICIPAL CODE RELATING TO PRELIMINARY REVIEW OF ADMINISTRATIVE CITATIONS City Clerk/Director of Communications Molleda announced that the minutes of October 28th and December 9th were going to be moved to the next meeting. ACTION: Council Member/Board Member Steven Ly moved, and seconded by Council Member/Board Member Polly Low, to approve the Consent Calendar excluding Item A. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly. Council Member/Board Member Armenta was absent. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 7 of 15 4. MATTERS FROM CITY MANAGER & STAFF A. Mid -Year Budget Amendments — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA APPROVING VARIOUS APPROPRIATIONS City Manager Allred reviewed the staff report advising that during any fiscal year, unforeseen financial needs and opportunities typically arise which require Council approval of adjustments to projected revenues and expenditures. At this time there are several items that will require appropriations as well as projected revenue adjustments. The net impact of all recommended adjustments to the General Fund operating budget was positive, reflecting more anticipated revenues than expenditures. ACTION: Council Member Polly Low movedn and seconded by Council Member Steven Ly, to approve Resolution No. 2015.03 Approving Various Appropriations. The motion unanimously carried by the Council Members/Board Members present. Council Member/Board Member Armenta was absent. B. Janitorial Services for Various City Facilities — Award of Contract Acting Public Works Manager Sullivan reviewed the staff report indicating City of Rosemead utilizes the services of an outside contractor to perform routine janitorial maintenance at various City facilities, including administration buildings, community centers, and parks. The current contract, which was for three years with two additional one-year options, has expired and Great Cleaning Services, Inc. has continued maintaining the facilities through a month to month agreement, while a procurement process was completed. A request for proposals (RFP) was issued by staff in November 2014 and on December 10, 2014 the City received eight (8) proposals for Janitorial Services. Acting Public Work's Manager Sullivan responded to Council Member Low's question confirming that the new contractor would be charging 2.5 percent less than the current contractor. ACTION: Council Member Steven Ly moved, and seconded by Council Member Polly Low, to authorize the City Manager to enter into contract with United Maintenance Systems, Inc. to provide janitorial services: The motion unanimously carried by the Council Members/Board Members present. Council Member/Board Member Armenta was absent. C. Ordinance No. 948 — Authorizing the City Engineer to Regulate Turn Movements AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA AUTHORIZING THE CITY ENGINEER TO REGULATE OR PROHIBIT ANY TURN MOVEMENT BY ANY VEHICLE AT ANY SPECIFIC INTERSECTION OR ALONG ANY SPECIFIC STREET SEGMENT WITHIN THE CITY LIMITS Acting Public Works Manager Sullivan reviewed the staff report stating that in November 2014, the Traffic Commission reviewed concerns and inquiries regarding dangerous turn movements and the City's ability to Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 8 of 15 regulate these turn movements for the purpose of traffic safety. Most specifically, the community voiced concerns regarding U -Turns being made midblock, as opposed to at an intersection, and the safety hazards these turn movements create. California Vehicle Code, section 22103, allows for U -Turns movements to be made midblock, provided there are no oncoming vehicles within 200 feet. Although these movements are permissible in certain cases, the City does have the ability to regulate turn movements, for safety purposes, by way of ordinance. The Traffic Commission recommends the introduction of an Ordinance that would allow the City Engineer to regulate certain turn movements along specific segments of streets or at particular intersections. In response to Mayor Pro Tem Clark's question regarding the ordinance only affecting turns near schools, Acting Public Works Manager Sullivan stated the ordinance would authorize the City Engineer to make the regulations as necessary; however, most of the concerns received were related to areas around schools. Mayor Pro Tem Clark expressed concern with prohibiting turns on streets such as Walnut Grove, unless there was a school or drivers were violating the law. Acting Public Works Manager Sullivan explained the regulations would be used in more specific areas advising that under the Vehicle Code, U-turns were allowed to be made on streets such as Walnut Grove provided there was no oncoming vehicle within 200 feet. Council Member Lowasked how a member of the public would make a request to prohibit a U-turn. And confirmed that the review would go to the Traffic Commission but not the City Council. Acting Public Works Manager Sullivan explained that a member of the public would have to make a request to the City Engineer, and any recommendations would be taken to the Traffic Commission for their review. The authority lies with the City Engineer, whose decision would be recorded and posted. Council Member Ly replied that it would come to the City Council because the Traffic Commission is only an advisory board. Thereafter followed explanation to the City Council that the authority to make the determination was granted to the City Engineer under the Vehicle Code and that it was not necessary for the Traffic Commission to review the issue prior to the Engineer's decision. Assistant City ManagerlPublic Works Director Hawkesworth explained that it has been a matter of procedure to have the Traffic Commission review these issues. The City Engineer would write the staff report that would go to the Traffic Commission. At time, residents have gone directly to the Traffic Commission to voice their concerns; however, the Vehicle Code mandates that the final decision lies with the City Engineer. Council Member Armenta arrived at 7.32 p.m. to the City Council meeting City Manager Allred stated that the ordinance would bring the City's Municipal Code in line with State law in terms of empowering the City Engineer. Mayor Pro Tem Clark asked if it's going to be vetted with the Traffic Commission first. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 9 of 15 City Attorney Richman clarified that the Vehicle Code provided that the Council could give the authority to the City Engineer to make those determinations, adding that going to the Traffic Commission was not required and would be left to the expert. Assistant City ManagerlDirector of Public Works Hawkesworth reiterated that by procedure staff takes many issues to the Traffic Commission that legally do not have to go to the Traffic Commission. Many issues were done administratively and was not codified In the Municipal Code. Council Member Ly asked staff how Council would be notified. Assistant City Manager/Director of Public Works Hawkesworth replied that the City Council would be copied on all the Traffic Commission agendas and other sources, like the weekly update. In addition, before starting a request process, staff would do public outreach. Council Member Armenia stated that she was familiar with this issue because a lot of U-turns are being made in front of the schools and it's a hazard to the children. Ms. Armenia asked how the City was going to make sure the language was clear that it would not only effect major intersections but also residential streets Acting Public Works Manager Sullivan replied that it would be looked at on a case-by-case basis. Once the ordinance was in place it would be enforced by the Sheriff's department. Mayor Pro Tem Clark stated that she felt it was important that the Council receive input from the public, and asked that the ordinance include all requests go to the Traffic Commission for input with the final determination being made by the City Engineer. Assistant City Manager/Public Work Director Hawkesworth stated that staff would bring back the ordinance with the changes and corrected language at the next City Council meeting. D. Purchase of River Avenue Property Resolution — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA APPROVING THE PURCHASE OF THAT CERTAIN REAL PROPERTY COMMONLY ADDRESSED AS 27142718 RIVER AVENUE, CITY OF ROSEMEAD AND AUTHORIZE THE CITY MANAGER TO FINALIZE THE TERMS OF THE PROPERTY PURCHASE AGREEMENT FOR SAID REAL PROPERTY AND TO TAKE ALL OTHER ACTIONS NECESSARY TO CONSUMMATE THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT AND SIGN THE CERTIFICATE OF ACCEPTANCE City Manager Allred reviewed the staff report advising the adoption of this Resolution would approve the acquisition of industrial -zoned real property on River Avenue for the establishment of a corporate city yard maintenance facility ("Property"). The Property consisted of an approximately .75 -acre parcel of land in the M-1 manufacturing zone on River Avenue located south of Garvey Avenue. It included a warehouse, front Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes o1 January 13, 2015 Page 10 or 15 office and exterior perimeter block walls. Acquisition of this site was proposed to house the Public Works Department field maintenance operations and accommodate the secure storage of City -owned vehicles and equipment. Costs for the purchase price of $1.83 million plus closing costs will be drawn from the unallocated fund balance in the City's General Fund. Council Member Lystated he would like to see the space currently occupied by Public Services to be given back to the community for use as a youth program or center. City Manager Allred stated that the idea was to return that facility as a recreation space for classes and programs geared toward youth. Council MemberArmenta stated that the new facility for Public Services is ideal for what the City and crew needs to work efficiently. ACTION: Council Member Steven Ly moved, and seconded by Mayor Pro Tem Margaret Clark, to approve Resolution No. 2015.04 for the approval of the purchase of 2714.2718 River Avenue property. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly. 5. MATTERS FROM MAYOR & CITY COUNCIL A. Shopping Cart Retrieval and Containment — Draft Ordinance Assistant City ManagedPublic Works Hawkesworth presented a PowerPointand pointed out that under Rosemead Municipal Code Section 9.12.080, the abandonment of a commercial shopping carts upon any public street, alley, sidewalk, public place or private property was prohibited. Despite this existing code section, the City's efforts of public outreach, contracting with a shopping cart retrieval service, issuing administrative citations and the conditioning of new businesses to require utilization of shopping cart containment mechanisms, there was still a significant problem of abandoned shopping carts within the City. He reminded the Council that the City Council has previously discussed two options for eliminating this public nuisance: 1) impounding of carts; or 2) increased regulation upon businesses. After significant research into both options, staff has prepared a draft Ordinance to declare shopping carts a public nuisance and impose strict regulations on the businesses providing them to customers. Council Member Low asked whether a business would be breaking the law if it did not provide a containment plan or comply with containment of shopping carts. City Manager Allred replied yes, they would be in violation and would be cited in accordance with the Municipal Code. City Attorney Richman stated that if a business owner submitted a plan and it was not sufficient, that business would need have security. If that did not work, then staff would have the ability to review the plans and perhaps use physical containment, or take other steps. Rosemead City Council, Housing Development Coryoration and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes o1 January 13. 2015 Page I I of 15 Council Member Low asked if the ordinance would apply to large markets like Big Saver and Rosemead Super Market. Assistant City ManagerIPublic Works Hawkesworth statedthat the ordinance would apply to all businesses including existing businesses that have ten or more carts. City Attorney Richman stated that the appeal would go to the Development Services department first for a decision; and if there was a disagreement then it would go to the City Council. Lanny Aolanalp - expressed support for regulating the abandon carts in the City and asked several questions about when businesses would be required to submit plans; what would be the consequences if a plan was not submitted; signage regulations being in multiple languages on the carts; who decides what is effective and who would regulate the monthly reports. City Manager Allred explained that the ordinance would not be effective until 30 days after the second reading which would be early March. City Attorney Richman explained that the administration process in the code states $100 for the first citation which goes up for each violation. She clarified that the code would go into effect 30 days after adoption of the ordinance and it provided 180 days for a business to submit plans. Assistant City Manager/Public Works Hawkesworth added that the signage on shopping carts would have the owner's address and location which is usually in English. The regulatory signage was placed in stores, which was already in multiple languages. He also advised that the Community Development Department would approve the plans and would be making the decisions. In addition, a staff member would be designated to monitor the monthly report requirement. Assistant City Manager/Public Works Hawkesworth explained that enforcement would depend on how many abandoned shopping carts were still being found in the City. City Attorney Richman stated that a containment plan has to be submitted to the City and if shopping carts were still found on the streets, staff would contact the business about its containment plan. Mayor Pro Tem Clarkexpressed concern with the 180 day requirement to submit plans and asked if it could be changed to 90 days instead. City Attorney Richman explained that the time frame could be shortened but the cart containment plan would take time to review and work with the business owner to meet the City's requirements. Council Member Lowconfirmed that staff presented two options; however, the ordinance is drafted based on option two. City Manager Allred clarified for Council Member Low that although two options were presented, option one was not workable for staff; and, therefore, recommended option two to increase regulations. He thanked the City Council For their direction and advised that the ordinance would be on the next agenda for Council consideration Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 12 of 15 B. Grant Writing Services Consulting Agreements City Manager Allred reviewed the staff report requesting the City Council to consider authorizing the establishment of a cadre of qualified grant writing firms to assist the City in obtaining grants from federal, state, county governments, and private foundations. Through a Request for Qualifications (RFQ) process conducted in late 2014, the City has received the qualifications of four interested consulting firms. Professional service agreements would enable the City to draw upon the expertise of the consulting firms on a project -by -project basis to obtain funding for various infrastructure and community services projects and programs. The agreements would not entail retainer payments to the consulting firms; rather, the firms would be compensated on a project -by -project basis through agreed upon hourly rates or percentage -based proposals for specific grants. The firms under consideration were: Arroyo Strategy Group, based in South EI Monte, CA; Avant Garde, based in Pomona, CA; California Consulting Services, based in Montebello, CA; Evan Brooks Associates, based in Pasadena, CA. ACTION: Council Member Steven Ly moved, and seconded by Council Member Polly Low, to authorize the City Manager to negotiate professional service agreement for grant writing services. The Motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly 6. CITY COUNCIL COMMENTS Mayor Pro Tem Clark asked staff about the status of the bus situation City Manager Allred explained that there have been problems across the street from the Rosemead Market Shopping Center, where a tour bus was unloading passengers at midnight. Staff was beginning to go out on occasions, but there were no code enforcement officers working at midnight. Mayor Pro Tem Clarkasked whether the ACE project truck issues had been addressed for driving on Earle Avenue instead of Walnut Grove Avenue. City Manager Allred explained that Chief of Police, Lieutenant Somoano, has motor officers monitoring that area. Council Member Lowasked for clarification on the tour bus that was dropping passengers off in the shopping center late at night. Council MemberArmenta explained that the citizen that has been emailing Council about the tour bus issue, indicated it was Gary Express Tour Bus Company dropping passengers off late at night. Council Member Low stated that Gary Express was allowed to drop people off behind the Toy Town business parking lot. Council Member Armenta reiterated that the passengers were utilizing Muscatel Avenue to park their vehicles. The bus driver drops the passengers off in the shopping area closer to where the patrons parked their vehicles, since it was late at night. She continued that residents deserve peace and a quality of life. Ms. Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 13 of 15 Armenia asked if it was possible for the City to revoke their permit for breaking the law by not using the specific location where they were originally approved to operate. CityAttorney Richman stated that if a company has a business license to conduct business at a certain location and was conducting business where not permitted, the City has the authority to revoke a business license for repetitive violations. Council Member Ly requested a graffiti workshop on removal and procedure for the February 10th City Council Meeting. Mayor Alarcon congratulated Council Member Armenia on her scholarship award from the University of La Verne. 7. ADJOURNMENT The Meeting adjourned at 8:20 p.m. The next regular City Council meeting is scheduled to take place on January 27, 2015 at 7:00 p.m. in the Rosemead City Hall Council Chamber. William Alarcon Mayor ATTEST: Carol Cowley, Interim City Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 14 of 15 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD ) I, Carol Cowley, Interim City Clerk for the City of Rosemead, do hereby certify, that the regular meeting minutes from January 13, 2015, was duly and regularly approved and adopted by the Rosemead City Council on the 28th of July 2015, by the following vote to wit: AYES: Armenia, Clark, Hall, Low NOES: None ABSTAIN: None ABSENT: Alarcon U Carol Cowley Interim City Clerk Rosemead City Council, Housing Development Corporation and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of January 13, 2015 Page 15 of 15