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CC - Minutes - 04-14-15 MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING APRIL 14, 2015 The meeting of the Rosemead City Council was called to order by Mayor Clark at 6:02 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Alarcon, Mayor Pro Tem Clark, Council Members Armenta, Low and Ly STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager/Acting Public Works Director Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-Scott, and City Clerk/Director of Communications Molleda. 1. WORKSHOP A. 5-Year Capital Improvement Program Workshop Assistant City Manager/Acting Public Works Director Hawkesworth reviewed a PowerPoint presentation of the draft 5-Year Capital Improvement Program(CIP) to help identify the future funding needs of the City for infrastructure and facility improvements. The CIP was developed by using resources such as the draft Parks and Facilities Master Plan, the Pavement Management Study, and a current needs assessment from staff. He noted the current revenue sources included Gas Tax, Community Development Block Grant funds; Proposition C and Measure R, which were the two Los Angeles County Transit funds that could be used for transit-related capital improvement projects; and grants. He also noted Proposition A funds which could not be used on capital projects. Mr. Hawkesworth advised the City has been very successful in obtaining both state and federal grants such as Safe Routes to School, now called Active Transportation grants and HSIP which was the grant the City received for Garvey. Staff was working on the grant for Rosemead Boulevard. Staff would continue to apply for those grants as well as the large Metro Call for Project grants, and any other grants that might become available. Mr. Hawkesworth explained that the draft 5-Year CIP was sorted into three categories: Engineering related projects which were streets or public right-of-way projects, such as sidewalks, sewers, and storm drains; buildings and parks. He explained the City had three ongoing projects that were done annually, street resurfacing; sidewalk, curb and gutter; and the annual signing and striping for the repainting of crosswalks and improving striping on the streets. He reviewed all of the projects included in the CIP and specifically those projects scheduled for the 2015-2016 Fiscal Year: sign replacement to bring street signs up to standard; Bridge maintenance was a project for all the little bridges that go over the various washes to insure safety; Ramona Storm Drain south adjacent to the 10 Freeway, explaining that when it rained there was a portion of Ramona that pooled water. The long term solution was to install another storm drain outlet that would drain to the channel. Temple City Boulevard Resurfacing from the freeway to the northern border; and the last phase of the catch basin installation projects in which the City has been installing the additional storm water compliance filters. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April 14, 2015 Page 1 of 11 Mr. Hawkesworth reviewed the future projects included in the CIP including the Walnut Grove Resurfacing; Valley Boulevard Intersection enhancement where the City has a Metro Call for Projects grant that was awarded several years ago and the funding will become available in another year. He explained that staff still needed to do a scoping study to see exactly what has to done. Another long term project would be to incrementally resurface San Gabriel and the portions of Garvey Avenue that may not be covered under the Metro Call for Projects grant; and The Temple City Boulevard resurfacing; a staff-driven project to replace the monuments on the streets in the medians; and sidewalk replacements. Engineering has a little over$1.2 million between gas tax, Proposition C and Measure R. The Assistant City Manager/Public Works Director advised the projects included in the CIP for Buildings: City Hall exterior stucco and metal work on the top of the building so it would match all of the work that has been done on the RCRC;finalize the entire Civic Center area; the City Yard building; Rosemead snack bar and restrooms; City Hall basement; the Garvey Center floors; refurbish the recreation building at Garvey Park for recreation use; rebuild the restrooms for the preschool building at Rosemead Park and make retrofit improvements to the building structure to make it seismically secure. Update the restrooms at Garvey Park; improvements to the roofs on the picnic shelters at Rosemead Park and Garvey Park; replacement of the stage trailer that was used for concerts in the park and 40 of July; Rosemead Aquatic Center parking lot lighting improvements and parking lot resurfacing;the lighting at the tennis courts will need to be improved within a couple of years; and at some point,the tennis courts will need to be resurfaced.The skate park or skate plaza was also in the five year plan although staff has not received any direction from Council regarding that. There was approximately$1.4 million in building projects and a little over$1 million in parks projects for almost$2.5 million in today's money. He discussed some proposed funding mechanisms noting the Community Development Department would be bringing a discussion about Development Impact Fees to the Council soon. Development Impact Fees could pay for some improvements when it comes to buildings and parks; however, development Impact fees could not be used for maintenance projects. The City has not historically issued debt but more and more cities were issuing debt as dollars become less available. He explained the easiest way to issue debt was through private placement by going through the California Infrastructure Bank and issue Certificates of Participation. The good thing about this type of debt was the City could get flexible terms from five to 30 years and interest rates as low as two percent. He also noted use of the General Fund Reserves which was pretty healthy. Council Member Armenta expressed her concerns regarding line item 22 of the presentation, the improvements to be made at the intersection of Temple City Boulevard and Valley Boulevard, noting there has been a fatality and the improvements to that intersection should take priority. Council Member Low asked staff what improvements were planned for the intersection on Temple City Boulevard and Valley Boulevard. Assistant City Manager/Acting Public Works Director Hawkesworth explained that staff had not outlined what type of improvements staff would recommend at this point. However, staff has recognized a need for improvements at that intersection as well as the portion of the street south of that where Alice Lane merges Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April 14,2015 Page 2 or 11 onto Temple City Boulevard. He added that a traffic study would have to be prepared and grant money sought for safety improvements. Mayor Pro Tern Armenta discussed the lack of open view into the men's restroom at Rosemead Park, line item 32, and asked staff to take that into consideration when renovating those restrooms. Council Member Low inquired about the maintenance conditions of the Rosemead Park jogging trail and the Zapopan Park jogging trail. Assistant City Manager/Acting Public Works Director Hawkesworth explained that the jogging trail would need some maintenance, and would be included in the City's budget, adding that it was not a Capital Improvement Project. City Manager Allred added that the project at Zapopan Park was a bond funded project that would begin soon. Parks and Recreation Director Montgomery-Scott advised staff received most of the construction drawings for the Jogging trail from the engineers that afternoon and forwarded them to the representative at Southern California Edison for their review confirming that it was budgeted in the current Fiscal Year Budget. Assistant City Manager/Acting Public Works Director Hawkesworth added that the Jay Imperial Park and Zapopan Park are not on the Capital Improvement Project list because they were in the City's current fiscal year budget. Council Member Ly asked what the suggested park space to resident ratio was that City should meet. Parks and Recreation Montgomery-Scott explained that the City currently has a 0.64 ratio per thousand residents and the recommended ratio ranged from 6 to 20 ratio; and the average was 8 to 10. Council Member Ly stated he would like to see a plan for the City to begin purchasing property, as it becomes available, for the purpose of building more parks in the City. Mr. Ly expressed concern that the new Civic Center was being used as a park because the City's parks were used to capacity. He also asked that staff bring back, to a future City Council meeting, a plan to designate the current Garvey Park Recreation Building as a Youth Center or Teen Center. Mayor Clark commented that the Water Bond included a large amount of money to the Rivers and Mountains Conservancy for park projects as long as it was related to water. She asked staff to look into obtaining funding through the Rivers and Mountains Conservancy. Mrs. Clark also expressed concern regarding the water pooling at South Ramona Avenue storm drain and asked staff if there was any way to capture water rather than directing it back to the ocean. Thereafter followed a brief discussion among Council regarding the ownership rights of water that touches the ground. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of Apri114,2015 Page 3 of 11 Mayor Clark confirmed with the City Manager that the City had no debt at the current time and expressed her feeling that she did not want to incur any debt because she would not want to have to impose taxes on the residents should revenue be cut. There being no further business to come before Council, Mayor Clark recessed the City Council meeting at 6:35 p.m., noting the City Council would reconvene at 7:00 p.m.for the regular business meeting. Regular Business Meeting Minutes The joint meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor Clark at 7:01 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE: Mayor/Chair Clark INVOCATION: Mayor Pro TemNice-Chair Armenta PRESENT: Mayor/Chair Alarcon, Mayor Pro TemNice-Chair Clark, Council Members/Board Members Low and Ly STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager/Acting Public Works Director Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-Scott, and City Clerk/Director of Communications Molleda. 2. PUBLIC COMMENTS FROM THE AUDIENCE Debra Aruiso- Education Coordinator for the National Alliance on Mental Illness presented a Certificate of Appreciation to the City for the donation of meeting space on March 14th, 2015. Ms. Aruiso invited the City Council to upcoming events of the National Alliance on Mental Illness. Elizabeth Martinez- representative of Republic Services spoke about partnering with the Beautification Committee of the City. She also announced that their scholarship program deadline was near and encouraged Rosemead students to apply. Mayor Pro TemNice-ChairArmenta stated that Republic Services was providing a bin during the Beautification Committee's event on April 18th for bulky item drop off. Daniel Spadaro-expressed concerns with the super market across from his home and stated that the smell from their trash area was strong. He asked that the City please look into the issue. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April 14, 2015 Page 4 of I 3. PRESENTATION • Donate Life Proclamation Michael Montoya-thanked the City Council for being supportive to Donate Life and urged the public to become organ donors and help recipients who need them. • Health Fair Picture presented to William Alarcon May Lin—and students, Xiaoye Wang and Richard Jia, presented art pieces to Council Member William Alarcon and the Parks and Recreation Department for their support. Parks and Recreation Director Montgomery-Scott- explained the City partners with May Lin and Joy of Kung Fu each year at its Health Fair. One of the components introduced was an art fair and art contest. He explained that Joy of Kung Fu asked the City Council and Mayor to judge the contest. Mr. Montgomery-Scott stated the group was attending the meeting to present Council Member William Alarcon and the City with an art piece as appreciation for its support. • Outgoing Mayor William Alarcon Presentations The City Council presented outgoing Mayor William Alarcon with a plaque of appreciation for his service as Mayor. Henry Lo- presented a certificate of recognition to outgoing Mayor for his tenure on behalf of Assembly Member Ed Chau. He congratulated new Mayor Clark and Mayor Pro Tern Armenta and looked forward to working with them. • Oath of Office Administered to Incoming Mayor Margaret Clark and Mayor Pro Tem Sandra Armenta Tim Clark-approached the podium to administer the Oath of Office to incoming Mayor Margaret Clark. Mayor Pro Tem/Vice-Chair Armenta thanked Garvey School teacher Pat Molina who brought some students to attend the meeting. Cyrus Paniaqua-approached the podium to administer the Oath of Office to incoming Mayor Pro Tem Sandra Armenta. Mayor/Chair Clark thanked the public for their support and those who attended the meeting. Mayor Pro Tem/Vice-Chair Armenta thanked everyone for their support noting the Council was the voice of the residents. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April 14,2015 Page5 of11 Council Member Vicky Martinez—of the City of El Monte thanked outgoing Mayor William Alarcon for his service as Mayor. She congratulated new Mayor Margaret Clark and new Mayor Pro Tern Sandra Armenta for a successful upcoming year. Mayor/Chair Clarkthanked Rosemead School District Board Member Ron Esquivel, Planning Commissioner Nancy Eng, Traffic Commissioners Jean Hall, Roderick Ornelas and Ed Ouintanilla for attending the meeting and showing their support. 4. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2015—18 Recommendation: to approve Resolution No.2015— 18, entitled:A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$1,658,707.15 NUMBERED 88125 THROUGH 88256 INCLUSIVELY • Resolution No.2015—20 Recommendation:to approve Resolution No. 2015—20, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$499,107.27 NUMBERED 88257 THROUGH 88360 INCLUSIVELY • Resolution No. 2015—07 Recommendation: to approve Resolution No. 2015—07, entitled: A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $708,137.17 NUMBERED 10123 • Resolution No.2015—08 Recommendation: to approve Resolution No. 2015—08, entitled: A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY OF THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,219 NUMBERED 10124 B. Display of the Vietnam American Heritage and Freedom Flag with the United States of America Flag Along Valley Boulevard as a Symbol of Freedom and Democracy Recommendation: That the City Council approve the request of the Vietnamese Refugee Community of Los Angeles County to display the Vietnamese American Heritage and Freedom Flag Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April 14, 2015 Page 6 of 11 side-by-side with the United States of America Flag from April 25, 2015 through May 3, 2015 in accordance with the protocol specified in the United States Flag Code. C. Installation of Keep Clear Markings—Garvey Avenue and Willard Avenue Recommendation: That the City Council approve the Traffic Commission's recommendation to install "Keep Clear'pavement markings with limit lines in the eastbound travel lanes of Garvey Avenue at the intersection of Willard Avenue. E. Approval of Purchase Order—Transit Buses Recommendation: That the City Council authorize the purchase order of five transit buses from Creative Bus Sales per specifications and quotation obtained through CaIACT. F. Second Dwelling Unit Agreement Recommendation: That the City Council approve the"Second Dwelling Unit"Agreement and authorize the Community Development Director to execute this agreement when a written request is made by an applicant for the concurrent construction of a new primary dwelling unit in conjunction with a second dwelling unit. ACTION: Council Member/Board Member Polly Low moved,and seconded by Mayor Pro Tem Nice-Chair Sandra Armenta to approve the Consent Calendar, excluding Item D, which was pulled for discussion. The motion unanimously carried by the following vote: Ayes: Alarcon, Armenta, Clark, Low, Ly ITEM REMOVED FROM CONSENT: D. Review of Traffic Improvements—Angelus Avenue and Klingerman Street Recommendation: That the City Council approve the Traffic Commission's recommendation of an updated signage and striping plan for the area of Angelus Avenue and Klingerman Street. Velia Navarro-Thanked staff and the City Council for approving the improvements on Angelus and Klingerman Avenue. She also asked if botts dots could be installed near her driveway. City Manager Allred stated that staff was looking into boils dots, delineators along the curb,and striping, as well as additional signage to slow traffic. Acting Public Works Manager Sullivan explained that at this time the proposal did not include bolts dots or raised pavement markers.The proposal included some extensive stripping enhancements and signage enhancements to draw attention to the curb. In addition, delineators would be replaced, an edge line stripe would be added, and new high visibility signage with a recommended speed of 15 miles per hour. Once Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April 14,2015 Page 7 of 11 these improvements were installed and implemented, Staff would continue to monitor and review to see if any improvements were made. Mayor Pro Tern/Vice Chair Armenta asked staff if there was a time limit for the follow up to see ii the improvements were effective once the improvements have been made. Acting Public Works Manager Sullivan stated that staff would work to expedite the stripping, install the improvements and monitor regularly to check for noticeable improvements. Mrs. Navarro—expressed her desire to make beautification improvements between Potrero Grande Avenue and Rush all the way to Hellman Avenue near Rice School Elementary. Thereafter followed some discussion as to whether the area indicated by Ms. Navarro was in the County. ACTION: Council Member/Board Member Steven Ly moved,and seconded by Mayor Pro TemNice- Chair Sandra Armenta to approve the Traffic Commission's recommendation of an updated signage and striping plan for the area of Angelus Avenue and Klingerman Street. Further discussion ensued with Council Member Polly Low expressing her concerns that the area be monitored to see If the improvements worked. Council Member Steven Ly suggested staff bring a report to the Traffic Commission at Its next meeting, with a copy to the Council, to let the Commission know whether the improvements were working or whether further improvements were required. ACTION: The previous motion was unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly 5. MATTERS FROM CITY MANAGER &STAFF-None 6. MATTERS FROM CITY COUNCIL A. Formation of an Anti-Graffiti Task Force Council Member Low noted that a workshop was held a couple of meetings back and the City Council received a lot of data about graffiti. She expressed her concern that all these years, the remedy has been to paint over the graffiti; but nothing has been done to fix the problem. She suggested creating a task force to work with the Sheriff's department and Code Enforcement to come up with a solution. City Manager Allred explained that the City currently has a multi-jurisdictional law enforcement task force for graffiti that was hosted in the Public Safety Center each month. The meetings were chaired by Chief of Police, Lieutenant Somoano, and included the City's Juvenile Probation Officer, a Special Assignment Deputy, and representatives from the surrounding police departments who share intelligence on the violators Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April 14, 2015 Page 8 of 11 and formulate plans on how to intervene. Mr. Allred said that the Council Members could be invited to attend or another task force could be formed. Council Member Low stated that Council could certainly attend; however she stated that she would like to see results. Mayor Clark asked when the next graffiti task force meeting would be held because she would like to attend. Chief of Police, Lieutenant Somoano, stated that the next graffiti task force was scheduled to take place on the third Wednesday of the month at 10:00 a.m. Discussion continued on ways to reduce the amount of graffiti in the City. Council Member Armenta stated that prior to 2009 the SANE program was eliminated from the schools and was vital in combatting graffiti. Ms. Armenta suggested bringing back the SANE program, now called STAR (Success Through Awareness and Resistance)to work with the school districts in combatting graffiti. She advised grant funds were available to fund this program. Council Member Low stated she would like to attend task force meetings and would be willing to work with Chief of Police, Lieutenant Somoano, to come up with ideas to combat graffiti. Mayor Pro Tern Armenta stated that the Connection Forum helped draft a graffiti ordinance in which the parents have to make restitution if a child under the age of 18 caught doing graffiti. Council Member Ly stated that the City could take a lot of different steps to prevent graffiti, but at the end of the day if it was not being enforced in the household, it's going to be hard to prevent graffiti. The parents have to be told that they are responsible for their children's actions. City Manager Allred stated that staff would look into the S.T.A.R(Success Through Awareness and Resistance) Program; however, the City was fortunate to have a juvenile probation officer that works in the City's Public Safety Center every day who goes into homes, meets with parents and does intervention type of activities with considerable success. 8. Mayor's Appointments for 2015-2016/Approval of FPPC Form 806 Recommendation: That the City Council approve the Mayor's Appointments for 2015-2016 and authorize the City Clerk to file the Fair Political Practice Commission's From 806 and post the form on the City's website, as required by law. ACTION: Council Member Steven Ly moved,and seconded by Mayor Pro Tem Sandra Armenta,to approve the Mayor's Appointments for 2015.2016 with the amendment to the Connections Forum Chair appointment and authorize the City Clerk to file the Fair Political Practice Commission's From 806 and post the form on the City's website, as required by law. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April 14, 2015 Page 9 of 11 Mayor Clark announced that Council Member Low would Chair the Connection Forum. ACTION: The previous motion unanimously carried by the following vote: AYES:Alarcon, Armenia, Clark, Low, Ly 7. COUNCIL COMMENTS Sandra Armenta stated that she was approached by the Mayor of Montebello who asked her if the City of Rosemead would draft a resolution on the Armenian Genocide to commemorate its 100th anniversary. She requested the resolution to be placed on the next agenda for discussion. Sandra Armenta announced that the Beautification Committee was holding its Clean Up Day Saturday at the cemetery from 9:00 a.m.to 11:00 a.m. She noted that community service hours would be given to anyone who assists and needs community service hours. Council Member Ly expressed concerns with removing the natural turf currently in place and installing artificial turf in the medians for the Garvey Avenue project. Mr. Ly stated that he would like to see drought tolerant landscape instead of astro-turf because it heats up and actually contributes to the heat,whereas plants absorb heat. Council Member Lys second request was to receive a status report on Jay Imperial Park. City Manager Allred explained that staff was working with an architect on the design of the park. The plan was sent to Southern California Edison for Review and there have been several discussions on the architectural plans. Parks and Recreation Director Montgomery-Scott explained that Southern California Edison recently rediscovered some serious encroachments along the corridor. They identified five residences that have significant encroachments of hundreds of square feet and there were no encroachment agreements in existence. Before finalizing the project, Southern California Edison would like to resolve the encroachment issues by putting proper encroachment permits in place. Council Member Low inquired on the status of the project on Walnut Grove Avenue by the Gas Company. Acting Public Works Manager Sullivan stated he was not sure when the completion of the project would be; however,the Gas Company performed a complete excavation of the area to remove a major section of high pressure gas distribution line. The removal of the old segment and the Installation of the new segment has been completed. Gas service has been restored to the residents and the pipe is functioning so the project was near completion but he did not have an exact date. Council Member Alarcon thanked the City Council for their support during his tenure as Mayor. Mayor Clark announced the Young Americans Workshop on Friday 2:30 pm to 8:30 pm, Saturday 8:00 am to 6:00 pm, and Sunday 1:00 pm to 7:00 pm at Rosemead High School; and The Relay for Life walk on April 25°from 9:00 am to 9:00 pm Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April 14, 2015 Page 10 of 11 8. ADJOURNMENT There being no further business to come before the Council, Mayor Clark adjourned the meeting at 7:58 p.m.for cake and refreshments in recognition of the newly appointed Mayor and Mayor Pro Tem. The next regular City Council meeting is scheduled to take place on April 28, 2015 at 6:00 p.m. in the Rosemead City Hall Council Chamber. cc c���7u-cif rzt-i. . Margaret Clark Mayor ATTEST: • Carol Cowie,, Interim City Cler j CERTIFICATION STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD I, Carol Cowley, Interim City Clerk for the City of Rosemead, do hereby certify that the regular meeting minutes from April 14, 2015, was duly and regularly approved and adopted by the Rosemead City Council on the 28th of July 2015, by the following vote to wit: AYES: Armenta, Clark, Hall, Low NOES: None ABSTAIN: None ABSENT: Alarcon Carol Cowley Interim City Clerk Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of April14,2015 Page 11 of 1l