Loading...
CC - Minutes - 07-28-15 MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING JULY 28, 2015 The meeting of the Rosemead City Council was called to order by Mayor Clark at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE was led by Council Member Hall INVOCATION was led Council Member Low PRESENT: Mayor Clark, Mayor Pro Tem Armenta, Council Members Hall and Low ABSENT: Council Member Alarcon STAFF PRESENT: City Manager Allred, Assistant City Manager/Acting Public Works Director Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery- Scott, Public Works Manager Sullivan, and Interim City Clerk Cowley. 2. PUBLIC COMMENTS FROM THE AUDIENCE Dennis Jin approached the City Council representing YGreen Energy Fund which was the largest multi-family and commercial, and second largest residential, provider of PACE in the nation. He advised that PACE was Property Assessed Clean Energy and it allowed property owners of any type to fund their water conservation energy savings projects in a simple and efficient manner. He proceeded to explain the PACE program to Council. He asked the City Council to include the YGreen Program on an agenda for adoption. Minnie Nakata addressed the City Council regarding the Los Angeles International Airport(LAX) incoming airplanes flying very low over her backyard. She felt it was dangerous and extremely noisy; and it was happening more frequently. She mentioned the City of Monterey Park was doing something and asked if there was anything Council could do. Mayor Clark directed the City Manager to look into the situation and look into what Monterey Park is doing. Brian Lewin addressed the problems with the airplanes and suggested some of the cities get together and collectively go to the airport authority to discuss the issue. He reminded everyone that the comment period for the 710 EIR/EIS would end on Wednesday August 5,2015, and to submit their comments as soon as possible. Mr. Lewin asked about the accidents that happened over the weekend at Glendon and Rosemead Boulevard and asked further whether the City was in talks with CalTrans to get that interchange modified for safety. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 28, 2015 Page 1 of 7 City Manager Allred responded that stall has had discussions with CalTrans in the past about modifying the on-and off-ramp at that location, they were not receptive, and did not indicate any willingness to make any changes to the freeway on-ramp and off-ramp configuration. In response to Council Member Low's question as to what could be done, Mr. Allred advised it was a huge logistical problem trying to modify a construction that has existed for 50 years and was surrounded by private property. Chuck Lyons also commented on the low flying aircraft. He said he came to thank a staff member who saved a life in the community and suggested Council find out who the staff person was and recognize him; he then discussed the 5K run on the 4th of July and thanked the City staff from Public Works, Recreation, Mandy Wong, the Sheriffs Department, and the Fire Department who assisted him with the 5K run. Council Member Armenta suggested that next year the east side of town be given some consideration when blocking off the streets, explaining the difficulty she had getting to City Hall during the run. Patricia Trujillo who lives next to the 7-Eleven on Mission and Muscatel complained about the garbage and graffiti by the trash bins behind 7-Eleven. She noted the homeless sleep there and use the area as a restroom. She has had issues with trespassers who jumped her fence, ransacked her car and stole a backpack containing her survival kit and medicine and a young man who tried to get into her home. She gave the City Council a picture of the problem area and asked if a fence could be placed around the trash bins at the 7-Eleven. Mayor Clark asked the City Manager to look into the issue of having a fence placed around the trash bins. She stated the 7-Eleven should take responsibility for this issue. City Manager Allred advised that he would meet with Code Enforcement. The City could request 7-Eleven fence in the trash bin area, but the City didn't have the ability to mandate a fence. 3. PRESENTATIONS • Presentation of Proclamation Proclaiming August 4, 2015 as"National Night Out" Mandy Wong, Public Safety Coordinator addressed Council regarding the National Night Out events along with the Back to School Resource Fair that would take place on August 4, 2015 from 6:00 pm to 9:00 pm next to the Public Safety Center at Zapopan Park. She announced the types of vendors that would be at National Night Out and the food that was donated by Target. Sandra Armenta talked about helping Mayor Clark with coordinating the Back to School Resource Fair and the fact that 175 under privileged students would be receiving backpacks with school supplies to help them get through the school year. Working with Rosemead School District they were able to get the students' names and addresses who received a letter from the Mayor. The Back to School Resource Fair would precede National Night Out. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 28, 2015 Page 2 of 7 Mandy Wong invited the City Council to come to the event at 7:00 pm to participate in the opening ceremonies. She thanked Council Member Low for assisting. She also mentioned the third annual Summer Survival Family Campout which would be held on Friday, August 7,2015 from 6:00 pm to 10:00 am on Saturday,August 7,2015. The campout would be at Rosemead Park concurrently with the last summer concert. She advised the purpose of the campout was to promote Emergency Preparedness. Ms. Wong explained to Council all of the guests and programs that would take place during the campout. She also announced the next Area Watch would be held on August 20, 2015 at Garvey Intermediate School. Mayor Clark and the City Council presented the Proclamation to Ms.Wong and paused for photographs. 4. CONSENT CALENDAR Mayor Clark pulled Item E, Ordinance No. 951 due to a technical error, noting it would be on the August 11, 2015 agenda for adoption. Mayor Pro Tem Armenta asked that Item D be pulled for discussion. A. Claims and Demands • Resolution No. 2015-44 Recommendation: Adopt Resolution No. 2015-44, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$357,030.36 NUMBERED 89317 THROUGH 89319 AND 89332 THROUGH 89400 INCLUSIVELY • Resolution No. 2015-45 Recommendation: Adopt Resolution No. 2015-45, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$315,456.75 NUMBERED 89320 THROUGH 89331 AND 89401 THROUGH 89467 INCLUSIVELY B. Approval of Minutes • Minutes of January 13, 2015 • Minutes of April 14,2015 • Minutes of July 14, 2015 Recommendation: Approve the Minutes of January 13, 2015, April 14,2015, and July 14,2015, as presented. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 28, 2015 Page 3 of 7 C. Consideration to Cancel the August 25, 2015 City Council Meeting Recommendation: That the City Council cancel the August 25, 2015, City Council meeting due to a lack of quorum. F. Adoption of the Updated 2015 Congestion Management Program and 2015 Local Development Report Recommendation: It is recommended that the City Council: (1) Adopt Resolution No. 2015-46 finding that the City is in conformance with the Congestion Management Program (CMP) for the County of Los Angeles; entitled: A RESOLUTION OF THE CITY OF ROSEMEAD, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089 and (2) Adopt the 2015 Local Development Report and authorize staff to submit the CMP Local Development Report to the Los Angeles County Metropolitan Authority. ACTION: Council Member Low moved, and seconded by Council Member Hall to approve the Consent Calendars consisting of Items A through F, excluding Item D, which was pulled for discussion and Item E, which would be on the August 11th Agenda. The motion unanimously carried by the Council Members present by the following vote: AYES: Mayor Clark, Mayor Pro Tem Armenta, Council Members Hall and Low. Council Member Alarcon was absent. ITEM PULLED FROM CONSENT CALENDAR D. Garvey Avenue Sewer Relief Line Project—Award of Contract Recommendation: It is recommended that the City Council: (1) Approve the plans and specifications for the Garvey Avenue Sewer Relief Line Project; and (2) Authorize the City Manager to enter into a contract with Sully-Miller Contracting Co. in the amount of$1,011,000 and authorize an amount of $150,000.00 (approximately 15%) as a contingency to cover the cost of any unforeseen construction expenses. Council Member Armenta confirmed with the City Clerk that seven bids were read aloud in public on July 8th. She also confirmed the project was located north of Klingerman and advised that at Rice Elementary School,there was a bad sewer odor and asked if the sewer project would alleviate the odor. Public Works Manager Sullivan responded that the project was not in the area of Rice Elementary School, but Public Works would certainly look into the sewer odor at the school. The project was running north and south on Bartlett Avenue between Garvey and Klingerman. Ms. Armenta stated she has made several complaints in the past and there had to be documentation of her past complaints. She asked Mr. Sullivan to look into it. She expressed her disappointment that the odor wasn't looked into before the project was designed. She advised that she spoke with the previous Public Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 28, 2015 Page 4 of 7 Works Director on numerous occasions. Thereafter followed a brief discussion about documenting complaints and using the online complaint system that documents all calls. ACTION: Council Member Low moved,and seconded by Council Member Hall to approve the plans and specifications for the Garvey Avenue Sewer Relief Line project;authorize the City manager to enter into a contract with Sully-Miller Contracting Co. in the amount of$1,011,000; and authorize$150,000(approximately 15%)as a contingency to cover the cost of any unforeseen construction expenses. The motion unanimously carried by the following vote: Mayor Clark, Mayor Pro Tern Armenia, Council Members Hall and Low. Council Member Alarcon was absent. 5. MATTERS FROM CITY MANAGER &STAFF A. Municipal Code Amendment 15-03—An Ordinance Amending the Building and Construction Code and Zoning Code to Comply with Newly Established State Regulations for Solar Energy Systems Recommendation: It is recommended that the City Council introduce for First Reading, by title only, Ordinance No. 954, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING MUNICIPAL CODE AMENDMENT 15-03, ADDING CHAPTER 15.10 — SOLAR ENERGY SYSTEMS TO TITLE 15 (BUILDING AND CONSTRUCTION) AND AMENDING SUBSECTION 17.28.020(B)(3)(B)(5)OF TITLE 17(ZONING)OF THE CITY OF ROSEMEAD MUNICIPAL CODE RELATED TO STATE REGULATIONS FOR SOLAR ENERGY SYSTEMS Community Development Director Ramirez advised the Council that this ordinance ould amend the Building and Construction Ordinance and Zoning Ordinance to comply with newly established State regulations for the streamlining of permit processes for small, residential rooftop solar systems. She stated that it was already the Community Development Department's policy to expedite such applications, the ordinance codifies this policy and the State's requirements. She recommended the City Council introduce for first reading by title only, Ordinance No. 954. Council Member Low confirmed with Ms. Ramirez that the Slate was requiring cities to expedite the process for residents who wish to install solar panels. Ms. Ramirez stated that the requirement was to process within three days although the state would prefer it be done immediately, which was actually the City's policy. City Manager Allred read the title of the Ordinance into the record, as follows: Ordinance No. 954 - An Ordinance Amending the Building and Construction Code and Zoning Code to Comply with Newly Established State Regulations for Solar Energy Systems ACTION: Council Member Armenta moved, and Council Member Low seconded to introduce Ordinance No.954 as read by title only. The motion carried by the Following roll call vote: AYES: Mayor Clark, Mayor Pro Tem Armenta, Council Members Hall and Low. Council Member Alarcon was absent. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 28, 2015 Page 5 of 7 • 6. MATTERS FROM CITY COUNCIL Council Member Armenta stated that it has come to her knowledge that many policies were being established without Council approval or acknowledgement. She asked the City Council to entertain a motion to write a resolution that all policy changes come before the Council. She noted that there were some administrative policies established by the City Manager,that while they don't Require Council approval, she felt the City Council should be made aware of any new policies, or changes made to a policy, so the Council was aware of the change and could have input. She reiterated her desire to place the resolution on the next agenda. Mayor Clark confirmed with City Manager Allred that a resolution would be on the next agenda. 7. COUNCIL COMMENTS Council Member Armenta stated that on August 11, 2015, the City Council would be looking at information regarding fuel costs and she advised that she had all of her information and would be ready to ga. Mayor Clark announced that the City received the Smart City Award of$50,000 for water from the Upper San Gabriel Valley Municipal Water District. Public Works Manager Sullivan explained that the Upper San Gabriel Valley Municipal Water District came before the Council last fall and introduced the Smart Water/Smart City Challenge which was opened to all 18 member agency cities in the area,to do extensive outreach, education, and various events geared toward water conservation. The challenge was to complete 8 of the 12 items on a list and submit it to the Upper San Gabriel Valley Municipal Water District. Seven cities submitted applications on time with the requirements met. He said the City of Rosemead's application as well as those of West Covina and Azusa were selected as the three winning submittals. As Mayor Clark mentioned, the City was presented with a 50,000 grant to continue some of the City's water conservation efforts. Council Member Low indicated she was not aware of the event. City Manager Allred advised it was in the weekly report. Mayor Clark suggested that each council member be sent an email when important events were being held because they don't always read the memoranda sent to them in advance.Thereafter followed a brief discussion on ways to make the City Council aware of such events. Mayor Clark thanked staff for doing the ground work to receive this award. Council Member Armenia added she also received center piece bowls containing succulents and she brought them to City Hall. Mayor Clark welcomed Helen Gunther who was 94 years old and knows everything about the City. Mayor Clark called her the City's Historian and suggested she record all of her knowledge so it could be written into a book. Council Member Low agreed. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of July 28, 2015 Page 6 of 7 Mayor Clark announced the City's first farmers market on Monday, August 3, 2015 from 4:00 pm to 9:00 pm at the Civic Center Plaza parking lot. She also announced the Summer Concerts in the Park this Friday,July 31, 2015 at Garvey Park,the Cauldron Band would perform; and Friday,August 7,2015,the Hodads would perform at Rosemead Parks at 7:00 pm. 8. ADJOURNMENT There being no further business to come before the City Council, Mayor Clark adjourned the meeting at 8:00 p.m. The next regular City Council meeting is scheduled to take place on August 11, 2015 at 7:00 p.m. in the Rosemead City Hall Council Chamber. // , Carol Cowley Interim City Clerk APPROVED: 12" % :1 ✓ Margaret Clarlc, Mayor CERTIFICATION STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) SS. CITY OF ROSEMEAD I, Carol Cowley, Interim City Clerk for the City of Rosemead, do hereby certify that the regular meeting minutes from July 28, 2015, was duly and regularly approved and adopted by the Rosemead City Council on the 11th day of August, 2015, by the following vote to wit AYES: Alarcon, Armenia, Clark, Hall, Low NOES: None ABSTAIN: None ABSENT; None Carol Cowley, InterirtTCity Clerk Rosemead City Council and the Successor Agency to the Attreemrgilemia iejilO kdrgt5twaeannAdaaauy uothe Meeting lass reguifpdyt28yitl&vetopment Commission Joint Meeting lifig,ganfIuly 28, 2015 Page 7 of