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CC - Minutes - 09-08-15 MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING SEPTEMBER 8, 2015 Closed Session 6:00 p.m. The meeting of the Rosemead City Council was called to order by Mayor Clark at 6:01 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Clark, Mayor Pro Tem Armenta, Council Members Alarcon, Hall, Low STAFF PRESENT: City Manager Allred, City Attorney Richman, and Interim City Clerk Cowley. 1. CLOSED SESSION City Attorney Richman announced the City Council would recess to discuss the following items in Closed Session. Thereafter Mayor Clark recessed the meeting at 6:02 p.m. A. Conference with Legal Counsel—Existing Litigation pursuant to Government Code Section 54956.9(d-1): Three Matters 1. Tammy Gong and L&G Rosemead Garden, LLC v. City of Rosemead and John Tran— Case No. BC 487865 2. City of Rosemead v. Beneficial Patient Group—Case No. EC 063589 3. CAL Poultry Vikon, Inc., et al. v. City of Rosemead, et al.—Case No. CV 12-02409 DMG (MANx) Mayor Clark reconvened to open session at 7:08 p.m.at which time the City Attorney announced that no reportable action was taken in closed session. Regular Meeting Minutes 7:00 p.m. The meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor/Chair Clark at 7:08 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE was led by Council Member Alarcon INVOCATION was led Council Member Hall Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 8, 2015 Page 1 of 8 PRESENT: Mayor/Chiar Clark, Mayor Pro TemNice-Chair Armenta, Council Members/Board Members Alarcon, Hall, and Low STAFF PRESENT: City Manager Allred, City Attorney Richman, Assistant City Manager Hawkesworth, Acting Public Works Director La, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-Scott, Public Works Manager Sullivan, and Interim City Clerk Cowley. 2. PUBLIC COMMENTS FROM THE AUDIENCE There were no public comments. 3. PRESENTATIONS There were no presentations. 4. CONSENT CALENDAR The Minutes of May 12, 2015 and June 9, 2015 were pulled from the Consent Calendar and would be placed on the next agenda. Item C was removed from the Consent Calendar for discussion and separate action. A. Claims and Demands • Resolution No. 2015-51 entitled: A RESOLUTION OF THE CITY - COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $104,182.95 NUMBERED 89639 THROUGH 89642 AND 89663 THROUGH 896B5 INCLUSIVELY Recommendation: Adopt Resolution No.2015-51 • Resolution No.2015-52 entitled: A RESOLUTION OF THE CITY COUNCIL OF THER CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$656,626.80 NUMBERED 89636 THROUGH 89638 AND 89643 THROUGH 89662 AND 89686 THROUGH 89792 INCLUSIVELY Recommendation: Adopt Resolution No.2015-52 • Resolution No.2015-53 entitled: A RESOLUTION OF THE CITY COUNCIL OF THER CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$278,897.37 NUMBERED 89831 THROUGH 89855 INCLUSIVELY Recommendation: Adopt Resolution No. 2015-53 Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 8,2015 Page 2 of 8 • Resolution No.2015-54 entitled: A RESOLUTION OF THE CITY COUNCIL OF THER CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF 1,185,669.94 NUMBERED 89793 THROUGH 89830 AND 89856 THROUGH 90015 INCLUSIVELY Recommendation: Adopt Resolution No.2015-54 • Resolution No. 2015-17 entitled: A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$1,500.00 Demand No. 10139 Recommendation: Adopt Resolution No.2015-17 • Resolution No. 2015-18 entitled: A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF$3,150.00 DEAMND NO. 10140 Recommendation: Adopt Resolution No. 2015-18 B. Approval of Minutes • Minutes of May 12,2015 • Minutes of May 26,2015 • Minutes of June 9, 2015 • Minutes of June 23,2015 • Minutes of August 11, 2015 Recommendation: Approve the Minutes of May 12, 2015, May 26,2015, June 9, 2015,June 23, 2015,and August 11,2015 ACTION: Moved by Council Member Low, and seconded by Council Member Alarcon to approve Consent Calendar Items A and B, excluding the Minutes of May 12,2015 and the Minutes of June 9, 2015,which were pulled. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Hall,and Low. ITEMS PULLED FROM THE CONSENT CALENDAR C. Paratransit Bus Conversion and Back-up Vehicles Recommendation: The City Council take the following actions to: (1)Authorize the City Manager to execute a contract for a revised amount to include the insurance costs of$27,000 for the two reserve buses; and(2)Approve the propane conversion of the five new buses to the extended Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 8,2015 Page 3 of 8 range 64GGE fuel capacity propane system at an additional cost of$3,400 per bus for a total additional cost of$17,000. Mayor Pro Tern Armenia asked what amount of money was paid to the consultant the City hired to determine the number of buses the City would need to purchase for the Paratransit services. City Manager Allred advised that he did not have that information readily available. Mayor Pro Tem Armenta wanted to know the data the consultant used to determine a reduction from three Dial-a-Ride buses to two. She noted that at the meeting when the contract was approved Council was advised that the larger gas tank was not yet available and now it was available. City Manager Allred stated that it was his understanding that the larger gas tanks would be available in October. Mayor Pro Tem Armenta's impression was that the larger gas tank would not be available anytime soon, and learning that it would be available next month was troublesome because she felt like the citizens would suffer for not having the ample transportation they need and deserve. She reiterated her desire to know the data that the consultant used to determine a reduction from three Dial-a-Ride buses to two. City Manager Allred advised that the existing contractor Southland Transit was requesting the larger gas tank because they would have to refuel less often and won't have to take the vehicles off the road during the day. Assistant City Manager Hawkesworth added that when the consultant did the original analysis and the authorization was for gasoline buses,the existing gasoline tanks were capable of operating all day long under the gasoline system. The propane tanks cannot run all day on the propane. Mr.Alfred informed Ms.Armenta that by adding the larger propane tanks, it would allow the vehicles to be on the road more without having to go back to refuel. Mayor Pro Tern Armenia pointed out the City's Strategic Plan stated the City would find alternative fuel and as far as she was concerned gas was not an alternative fuel and there should have been an option other than gas to be factored into how many buses would be needed if the City went to propane. Council Member Low confirmed her understanding that the request was for additional funds because of the conversion and increased size of the tanks. City Manager Alfred explained the larger propane tanks was an additional cost of$17,000 and the second recommendation was to authorize additional insurance costs of$27,000 for two reserve buses. He also confirmed for Mayor Pro Tem Armenta that Southland was going to have seven buses, two of which Southland was going to allow the City to use as reserve buses contingent upon the City paying for the insurance. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 8, 2015 Page 4 of 8 ACTION: Council Member Low moved, and seconded by Mayor Pro Tem Armenta to approve the additional costs. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta,Clark, Hall and Low. 5. MATTERS FROM CITY MANAGER &STAFF None. 6. MATTERS FROM CITY COUNCIL A. Resolution of Support for Efforts to Recruit, Hire,Train and Deploy Personnel to Provide High Quality Public Safety Services by the Los Angeles County Sheriff's Department Recommendation: That the City Council adopt Resolution No. 2015-55. City Manager Allred advised the City Council that this Resolution was drafted as requested by ALADS, without taking a position in its negotiations with the County, and staff felt the Resolution before the Council accomplishes that objective. ACTION: Moved by Council Member Low, and seconded by Council Member Alarcon, to approve the Resolution. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Hall,and Low. 7. COUNCIL COMMENTS Council Member Low mentioned that she attended the Farmers Market on Monday and she heard from residents who attend the market that they would like to see more produce vendors. Currently there was more ads and crafts vendors. Mayor Clark concurred that she heard the same comments from residents. City Manager Allred advised that the company that organizes the Farmers Market is very much aware of that desire. He confirmed for Council Member Low that the company indicated that they will have more produce vendors. Mayor Pro Tern Armenta also received comments about the lack of advertising, stating people in the City of Rosemead still do not know there was a Farmers Market. City Manager Allred advised that a sign was going to be placed in front of City Hall which can be seen by motorists on Valley Boulevard. The City has also been regularly posting on social media and the City's website; and it would be included in the next edition of the Paths and Recreation brochure which will feature a cover photo of the Farmers Market. That brochure goes to every home in the City. Mayor Pro Tem Armenta asked if, after the Fall Fiesta, it would be possible to place some type of signage on the polls that were currently advertising the Fiesta. City Attorney Richman expressed her concern about the City advertising for a third party. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 8, 2015 Page5 of 8 Council Member Low mentioned the success of the Moon Festival and thanked staff for working with Sing Tao. Sing Tao has advised her that they would like to meet with staff to get feedback on improving the festival next year. Council Member Low was very happy that the City was finally getting new City entry/way finding signs throughout the City and thanked the City Manager and Interim Public Works Director. Council Member Alarcon mentioned that although there weren't many produce vendors, he felt the fruit was delicious,the food was delicious and he especially liked the different tribute bands that played each week. Council Member Hall expressed concern with the tree service company who were removing two trees on Marshall and Muscatel in front of her home on September 2nd. She stated that the traffic at that intersection was very heavy because of school pick up and traffic blocks up. She explained the tree service company had lots of equipment at the location and their cars parked on the streets while the workmen were sitting in the shade on the sidewalk watching all of the traffic. She thought staff should look into see if the City was being charged for the workmen's down time. Mayor Pro Tem Armenta received an email from a resident regarding Klingerman Street and Angeles Avenue alongside of Rice Elementary. The resident wrote that she was close to being involved in a multiple car accident on September 3rd involving three cars, bumper to bumper, that turned the curve on Klingerman Street onto Angeles Avenue. The resident mentioned that she has addressed the Traffic -- Commission and City Council regarding the speed with which cars turn the corner from Klingerman Street onto Angeles Avenue,just a few feet from her driveway. The resident was requesting the City do . - something about this situation. Ms. Armenta acknowledged that traffic calming and delineators have been put at that location but nothing has helped the situation and she felt something needed to be done. Thereafter followed Council discussion about ways to alleviate the traffic problem at that location and several suggestions were made. Council Member Low requested staff to look into the matter and City Manager Allred advised that a study would have to be done by the traffic engineers and brought back to the Traffic Commission and City Council. Mayor Pro Tem Armenta expressed her ongoing concern about trees planted on Olney Street, east of Rio Hondo that were leaning very badly. Trees on other streets were also planted incorrectly and were also leaning. In response to Mayor Clark's question about whether the City waters the trees, City Manager Alfred advised that the City did have a water truck that was used to water trees but he did not know how often or for how long. He noted it was also incumbent upon the property owners to water the trees. Mayor Pro Tern Armenta received an email from a resident regarding an abandoned house on property located at 1032 Walnut Grove Avenue. The property was an eyesore,was infested with bees and a very .. large dead pine tree that was leaning over posing a threat to the resident's property. The resident Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 8,2015 Page 6 of 8 mentioned that she submitted a complaint on the City's`Rosemead Around the Clock"site on August 18, 2015, Request No.44315 and has not received a response. Mayor Pro Tern Armenta stated she would like the City Council to be provided with a log, at a future council meeting,to see how many residents were using Rosemead Around the Clock and how many times their requests were being responded to. She felt that as council members,they have to make sure that the requests of the residents were being listened to and action taken. Mayor Pro Tem Armenta thanked the City Manager and the Public Works Department for resolving the odor emanating from the manhole covers by Rice School,which she had brought up at a previous Council meeting. Mayor Pro Tern Armenta acknowledged James Berry and Brian Lewin as part of the Beautification Committee noting there were several projects they wanted to do but the Committee has no funds. She advised that she reached out to Arroyo Strategies to determine what type of grants were available. Apparently there was funds available through Caltrans Planning and Sustainable Community Land, Water, and Conservation, as well as other funds that could help the Committee in improving the aesthetics in Rosemead. She mentioned going on a ride-along with Sergeant Moreno and asked about grants for the Sheriff's Department to provide the deputies with Smart Phones to assist them because all they have are flip phones and if they need to send a picture or text they have to use their personal Smart phones. Council Member Low asked Chief Somoano if the Sheriff's Department provided Smart phones in which Chief Somoano responded that it was not part of the contract. In response to Council Member Low's question as to whether any other contract cities provide Smart phones, Chief Somoano said yes, sometimes for special teams and research officers. Further discussion regarding the flip phones being Nextels with a walkie-talkie component. Mayor Pro Tem Armenta said she learned that there was a Department of Justice grant that could be used to purchase Smart phones. When asked by Council Member Low if the deputies would want a Smart phone, Chief Somoano advised that they do have a computer in the car that allows them to send text messages and take photos, but any technology was helpful. Mayor Pro Tem Armenta discussed the license plate reader in the new SUV that will beep when there is an outstanding warrant or if the car is stolen. Mayor Pro Tern thanked all of the staff that worked the Moon Festival which was very well attended and asked to do away with the booths selling provocative food, next year. Mayor Clark announced the dates and times of the upcoming City events. 8. ADJOURNMENT There being no further business to come before the City Council, Mayor Clark adjourned the meeting at Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 8,2015 Page 7 of 8 7:59 p.m. The next regular City Council meeting is scheduled to take place on September 22,2015 at 8:00 p.m. in the Rosemead City Hall Council Chamber. Carol Cowley, to ' -City Clerk A APPROVED: Margaret Clark, Mayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 8,2015 Page 8 of 8