CC - Item 6A - One Year Extension of Contract With AuditorsROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL MEMBERS
.
FROM: JEFF ALLRED, CITY MANAGER
,
DATE: NOVEMBER 10, 2015
SUBJECT: ONE YEAR EXTENSION OF CONTRACT WITH AU DITORS
SUMMARY
The City of Rosemead currently contracts with a certified public accounting firm,
Rogers, Anderson, Malody and Scott, LLP (RAMS) for audit services. This contract will
expire upon completion of the 2014/15 fiscal year audit. The City Council will consider
whether to extend this contract for one additional year or direct staff to initiate a
competitive Request for Proposal (RFP) process. There will be no cost increase to the
City as RAMS has proposed to maintain their existing fees for the 2015/16 audit. In
addition, the one year extension will provide needed stability during the current era of
turnover in the City's management team.
Staff Recommendation
It is recommended that the City Council authorize the one year extension of the RAMS
contract for $44,882. This is the same as the fiscal year 2014115 fee.
BACKGROUND
The City entered into a contract with RAMS in the 2010/11 fiscal year for audit and other
specialized accounting services for the City, the Successor Agency and the Housing
Development Corporation. The City also used RAMS in fiscal year 2013/14 for a
Transient Occupancy Tax audit. RAMS has provided the necessary staffing to
complete the audits in a timely manner, is available for telephone consultation
throughout the year on financial matters and has worked well with the City's Finance
department. Due to current turnover in management staff, it would be helpful to work
with an audit firm that is familiar with the City.
ITEM NO. 6.A
City Council Meeting
November 10, 2015
Pape 2 of 2
Public Notice Process
This item has been noticed through the regular agenda notification process.
Prepared by:
Carolyn A. Chu
Finance Director
Attachment A — RAMS Proposal for One Year Contract Extension
ROGERS, ANDERSON, MALODY & SCOTT, LLP
CERTIFIED PUBLIC ACCOUNTANTS, SINCE 1948
MANAGERS ) STAFF We are proud of the excellent service our firm has provided the City. In
Jenny Liu, CPA, MST addition to the audit, we have provided assistance to the City in the
Seong -Hyea Lee, CPA, MBA preparation of its financial statements, we have been flexible in our audit
Charles De Si CPA
Yiann Fang, CPA PA y q s o y
schedules to accommodate an requests the City and we have made
Nathan Statham, CPA, MBA ourselves available throughout the year to answer questions raised by
Brigitta Banks, CPA finance staff.
Gardenya Duran, CPA
Juan Romero, CPA
Ivan Gonzales, CPA, NSA Our fees for Fiscal Year 2015/16 would be $44,882; as detailed in the
Brianna Pascoe, CPA attached schedule. This is the same as the Fiscal Year 2014/15 fee.
As has been the case during our current contract period, we will continue
to provide continuity of staffing, be available to work with the finance staff
in areas of technical accounting pronouncements as well as compliance
and internal control issues. We are available for telephone consultation on
various financial matters throughout the year. All professional
consultations throughout the year have been included in our proposed
fixed fee.
MEMBERS
American Institute of
Certified Public Accountants
PCPS The AICPA Alliance
for CPA Firms
Governmental Audit
Quality Center
California Society of
Certified Public Accountants
We value the City as an important client and look forward to continuing our
services in the future. Please do not hesitate to contact us for further
clarification. We look forward to continuing our professional relationship
with the City
Very truly yours,
ROGERS, ANDERSON, MALODY & SCOTT, LLP
Terry Shea, Partner
Certified Public Accountant
STABILITY. ACCURACY. TRUST.
October 27, 2015
735 E. Carnegie Dr. Suite 100
San Bernardino, CA 92406
909 889 0871 T
Carolyn Chu, Finance Director
909 889 5361 F
ramscpa.net
City of Rosemead
8838 East Valley Boulevard
Rosemead, California 91770
PARTNERS
Brenda L. Odle, CPA, MST
Terry P. Shea, CPA
Kirk A. Franks, CPA
Dear Ms. Chu
Scott W. Mature, CPA, CGMA
Leona Shanbhag, CPA, MST, CGMA
pp y you W would like to take this opportunity to thank and our staff for the
fay H. ZercheL CPA (Partner Emeritus)
Phillip H. Waller, CPA (Partner Emeritus)
confidence and support you have provided to us over the past few years,
and present this letter for your consideration regarding extending our audit
DIRECTORS
contract with the City of Rosemead for one more fiscal year.
Bradford A. Welebir, CPA, MBA
MANAGERS ) STAFF We are proud of the excellent service our firm has provided the City. In
Jenny Liu, CPA, MST addition to the audit, we have provided assistance to the City in the
Seong -Hyea Lee, CPA, MBA preparation of its financial statements, we have been flexible in our audit
Charles De Si CPA
Yiann Fang, CPA PA y q s o y
schedules to accommodate an requests the City and we have made
Nathan Statham, CPA, MBA ourselves available throughout the year to answer questions raised by
Brigitta Banks, CPA finance staff.
Gardenya Duran, CPA
Juan Romero, CPA
Ivan Gonzales, CPA, NSA Our fees for Fiscal Year 2015/16 would be $44,882; as detailed in the
Brianna Pascoe, CPA attached schedule. This is the same as the Fiscal Year 2014/15 fee.
As has been the case during our current contract period, we will continue
to provide continuity of staffing, be available to work with the finance staff
in areas of technical accounting pronouncements as well as compliance
and internal control issues. We are available for telephone consultation on
various financial matters throughout the year. All professional
consultations throughout the year have been included in our proposed
fixed fee.
MEMBERS
American Institute of
Certified Public Accountants
PCPS The AICPA Alliance
for CPA Firms
Governmental Audit
Quality Center
California Society of
Certified Public Accountants
We value the City as an important client and look forward to continuing our
services in the future. Please do not hesitate to contact us for further
clarification. We look forward to continuing our professional relationship
with the City
Very truly yours,
ROGERS, ANDERSON, MALODY & SCOTT, LLP
Terry Shea, Partner
Certified Public Accountant
STABILITY. ACCURACY. TRUST.
City of Rosemead
Proposed Audit Fees
Fiscal Year 2015116
City Audit
Successor Agency
Single Audit
State Controllers' Report
Housing Authority
Not to Exceed Fee
$ 25,160
5,516
6,704
3,200
4,302
$ 44,882