CC - Item 4H - Sidewalk, Curb & Gutter Replacement Project No. 24807 - Award of ContractROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER
DATE: JANUARY 12, 2016.
SUBJECT: SIDEWALK, CURB & GUTTER REPLACEMENT PROJECT (PROJECT
NO. 24807) AWARD OF CONTRACT
SUMMARY
As a part of the adopted Fiscal Year 2015 -16 (FY15 -16) Budget, the City Council
approved Project No. 24807, which consists of repair and replacement of sidewalk, curb
and gutter in various locations in the City. Upon completion, the Project improvements
will enhance pedestrian safety and drainage, as well as ensure continued compliance
with the American with Disabilities Act (ADA). In accordance with the Public Contract
Code, the City recently solicited and received competitive bids; and is now ready to
consider awarding a construction contract to the lowest responsive responsible bidder.
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the Sidewalk, Curb and Gutter
Replacement Project.
2. Award the construction contract to PK Construction in the amount of $60,308.25,
and authorize a construction contingency of $2,991.75 (5 %), for a total of
$63,300.00.
3. Approve Resolution No. 2016- 02 appropriating an additional $18,500 in Gas Tax
Funds for the Project
DISCUSSION
On December 2, 2015, the City publicly opened and read three (3) sealed bids with the
following results:
RANK
CONTRACTOR
LOCATION
BID AMOUNT
1
P.K. Construction
Altadena, CA
$60,308,25
2
CEM Construction
Downey, CA
$62,500.00
3
EC Construction
So. El Monte, CA
$132,480.00
ITEM NO. 4.H
City Council Meeting
January 12, 2016.
Page 2 of 3
The apparent low bidder was P.K. Construction of Altadena, California, with a bid of
$60,308.25. The City has reviewed all 3 bid packages, and confirmed that P.K.
Construction is the lowest responsive and responsible bidder. P.K. Construction has
also satisfactorily completed similar projects for other public agencies, including City of
Rosemead. If awarded by the City Council, construction is anticipated to begin in
February 2016 and be substantially complete by June 2016.
FINANCIAL REVIEW
The FY 15 -16 Budget contains $50,000 in gas tax funds for Project No. 24807; of this
amount, approximately $3,500 has been expended for preparation of the construction
document and bid advertisement, with a balance of $46,500 available for construction.
The total estimated cost for the construction phase (including contingencies, contract
administration, and inspection) is $65,000, as tabulated below. Therefore, an additional
appropriation of $18,500 is required to complete the project.
Alternatively, the City can reject all bids, and re- advertise the Project for construction
bids. With the size of this construction project (i.e. <$100,000), re- bidding the Project
may not necessarily lead to additional bidders or more favorable bid results. Savings
from lower bids, if any, may also not be sufficient to cover the re- bidding cost.
Additionally, re- bidding the Project will delay contract award by 5 to 7 weeks.
ESTIMATED PROJECT COST
Basic Bid Amount
Construction Contingencies (5 %)
Total Contract Work:
Contract Administration
(Inspection and Staff)
Total Project Cost:
PROJECT FUNDING
Gas Tax (FY 2015 -16 Budget)
Gas Tax (New Appropriation)
Total Project Funding:
$60,308.25
$2,991.75
$63,300.00
$1,700.00
$65,000.00
$46,500.00
$18,500.00
$ 65,000.00
City Council Meeting
January 12, 2016.
Page 3 of 3
ENVIRONMENTAL REVIEW
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (a) of the CEQA Implementing Guidelines.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
"Prepared by
afael M. Fajardo
City Engineer
Submitted by:
() M - (-Q-�
Anthony La
Interim Public Works Director
Attachments:
(1) Bid Summary
(2) Project Specifications (Available in City Clerk's Office)
(3) Resolution 2016 -02
RESOLUTION NO. 2016-
A RESOLUTION OF THE ROSEMEAD, CALIFORNIA CITY COUNCIL
APPROPRIATING ADDITIONAL FUNDS FROM THE
CITY'S GAS TAX FUNDS FOR THE
SIDEWALK, CURB AND GUTTER REPLACEMENT PROJECT
WHEREAS, appropriations are the legal authority for a City to spend its funds; and
WHEREAS, from time to time it is necessary to amend the budget with additional
appropriations; and
WHEREAS, the City desires to repair and replace damaged sidewalk, curb and
gutter, in various locations; and
WHEREAS, the Sidewalk, Curb and Gutter Replacement Project is funded through
proceeds from Gas Tax funds and currently has an estimated budget balance of $46,500;
and
WHEREAS, the total cost for the construction of this project, as proposed, is
estimated at $65,000, which is $18,500 more than currently budgeted /available; and
WHEREAS, the Gas Tax Fund has a balance of approximately $ 938,000, of which
the additional funding could be made available for this project.
NOW THEREFORE, $18,500 in Gas Tax Fund is appropriated for Expenditures
related to the Sidewalk, Curb and Gutter Replacement Project as defined below:
Fund
Organization
Account Project Description
Amount
Appropriation
201
3010
5360 Construction
$ 18,500
Transfer (Memo)
201
0000
5960 Transfer Out
<$ 18,500>
201
0000
4860 Transfer In
$ 18,500
The additional appropriation is made a part ofthe approved FY2015 -16 budgets as though
it were a part of the initial budget fully set forth.
PASSED, APPROVED and ADOPTED this 12 day of January 2016.
Margaret Clark, Mayor
ATTEST:
Carol Cowley, City Clerk
PUBLIC WORKS SERVICE DEPARTMENT /ENGINEERING DIVISION
CITY OF ROSEMEAD
SIDEWALK, CURB AND GUTTER REPLACEMENT PROJECT
FY 2015 -16
BID ANALYSIS
BID OPENING: DECEMBER 2: 201611:00 AM
PK CONSTRUCTION
BASE BID PRICE
#1
ITEM.
1
DESCRIPTION
CLEARING AND GRUBBING.
QTY +'
1.00
AJNITPRICE
$ 29,608.25
' TOTAL
$ 29,60825
2
DISPOSAL OF WASTE MATERIALS.
1.00
LS
500.00
$ 500.00
3
REM E,DI POSEA DC TRUCT4 -I CH CEBTA CC
SIDEWALK PER SPPWC STD. PLAN 113 -1.
7,0000
$ 3.50
$ 28,000.00
4
PER SPPWC STD 120 -2.
100.00
$ 22.00
$ 2,200.00
TOTAL BASE BID PRICE
$ 60,308.26
CEM CONSTRUCTION
BASE BID PRICE
#2
ITEM
1
DESCRIPTION, I.
CLEARING AND GRUBBING.
QTY +'
1.00
UNIT
LS
UNITIPRICEd
$ 1,000.00
.TOTAL
$ 1,000.00
2
DISPOSAL OF WASTE MATERIALS.
1.00
LS
$ 1,500.00
$ 1,500.00
3
REMO , S SE AND CON TR _ T4- INCHEST CC
SIDEWALK PER SPPWC STD. PLAN 113 -1.
8,000.00
SF
$ 7.00
$ 56,000.00
4
R OVE, DISPOSE CONSTR e- ES CURB ON
PER SPPWC STD 120 -2.
100.00
LF
$ 40.00
$ 4,000.00
TOTAL BASE BID PRICE
$ 62,600.00
EC CONSTRUCTION
BASE BID PRICE
#3
ITEM'
1
DESCRIPTION
CLEARING AND GRUBBING.
' QTY'�-
1.00
UNIT
LS
-UNIT PRICE,...-
$ 23,980.00
; TOTAL,`,,- ';
$ 23,980.00
2
DISPOSAL OF WASTE MATERIALS.
1.00
LS
$ 5,000.00
$ 5,000.00
3
REMO ,D POSE AND CO TRUCT4- INCHES KPCC
SIDEWALK PER SPPWC STD. PLAN 113 -1.
8,000.00
SF
$ 12.50
$ 100,000.00
4
REMOVE, OSE AND CO TR CT 8 -INC ES CUR LY
PER SPPWC STD 120 -2.
100.00
LF
$ 35.00
$ 3,500.00
TOTAL BASE BID PRICE
$ 132,480.00
PAGE