CC - Item 2E - Transfer Appropriations From Proposition A Fund to Air Quality Management District FundROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: JEFF ALLRED, CITY MANAGER *�
DATE: APRIL 12, 2016
SUBJECT: TRANSFER APPROPRIATIONS FROM PROPOSITION A FUND TO AIR
QUALITY MANAGEMENT DISTRICT FUND
SUMMARY
On August 11, 2015 the City Council directed staff to enter into an agreement with
Southland Transit for paratransit services as well as converting the five new buses to
propane. For the propane conversion, the City paid the bus manufacturer's propane
conversion subcontractor, Green Alternative Systems, Inc. $130,140 in February 2016.
Those costs were appropriated in the Proposition A Fund and charged to that fund as
well. Subsequently, staff determined that Air Quality Management District (AQMD)
funds can be used for the propane conversion costs. Since these costs had already
been charged to the Proposition A Fund, a transfer needs to be made to transfer both
the costs and the appropriations to the AQMD Fund.
Staff Recommendation
Staff recommends that the City Council approve Resolution # 2016 -16 authorizing the
transfer of appropriations to the AQMD Fund.
Fiscal Impact
The AQMD Fund currently has a fund balance of $218,000. Staff is recommending
appropriating $130,140 to this fund which will bring the fund balance to $87,860.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Submitted by:
Carolyn A. Chu
Finance Director
Attachments: Resolution# 2016 -16
ITEM N0, 21
APPROVED FOR CITY COUNCIL AGENDA:
RESOLUTION NO. 2016 -16
A RESOLUTION OF THE CITY OF ROSEMEAD TRANSFERING APPROPRIATIONS
FROM THE PROPOSITION A FUND TO THE AIR QUALITY MANAGEMENT
DISTRICT FUND
WHEREAS, appropriations are the legal authority for a City to spend its funds; and
WHEREAS, from time to time it is necessary to amend the budget with additional
appropriations; and
WHEREAS, purchases charged to the line items requiring additional appropriations
have received prior City Council approval; and
WHEREAS, funds were previously appropriated in the Proposition A Fund for the
purchase of propane tanks on the Rosemead Explorer vehicles; and
WHEREAS, these funds will now be charged to the Air Quality Management District
Fund (AQMD),
NOW THEREFORE, $130,140 in appropriations will be transferred from the
Proposition A Fund ( #215 - 3040 -5825) to the Air Quality Management District (AQMD)
Fund ( #230 - 3040 -5825) for the cost of the propane tank conversions for the Rosemead
Explorer and Dial -A -Ride vehicles.
This transfer of appropriations is made a part of the approved FY2015 -16 budget as
though it were a part of the initial approved budget fully set forth and the City Manager is
authorized and empowered to expend such sum for the purpose of such account, but with
no expenditure by any office or department for any item within an account shall exceed the
amount budgeted therefore without prior written approval of the City Manager.
PASSED, APPROVED and ADOPTED this 12 day of April 2016.
Sandra Armenta, Mayor
Carol Cowley, Interim City Clerk
APPROVED AS TO FORM:
Rachel Richman, City Attorney