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CC - Minutes - 03-22-16MINUTES OF THE CITY COUNCIL, HOUSING DEVELOPMENT CORPORATION AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING MARCH 22, 2016 Workshop 6:05 p.m. The Workshop meeting of the Rosemead City Council was called to order by Mayor Clark at 6:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Clark, Mayor Pro Tern Armenta, Council Members Alarcon, Low, Ly, STAFF PRESENT: City Manager Allred, City Attorney Richman, Community Development Director Ramirez, Interim Public Works Director La, Interim Director of Parks and Recreation Soash, Consultant Cannon, and Interim City Clerk Cowley. UPDATE REGARDING JAY IMPERIAL PARK PROJECT Consultant Cannon provided the staff report and PowerPoint presentation updating the City Council on the Jay Imperial Improvement Project. He displayed the proximity map showing the park was split by Pine Street. He provided a history of the park from its inception in June 2008 when the City applied for a grant through the Rivers and Mountains Conservancy, and was awarded a grant in the amount of $550,000, to design approval in October 2015. Mr. Cannon presented an overview of the proposed improvements and introduced Bron Rouf who described the improvements to the City Council based on input from Southern California Edison. He explained the park was designed and modified to fit Edison's requirements. He provided the approximate square footage of each portion of the park and pointed out the twelve light standards throughout the park pointing out where the light standards are going to be situated throughout the park. Mr. Rouf discussed the setbacks from the Edison power lines. He noted there were seven trash cans, seven benches and ten exercise stations situated throughout the park and walking paths on each side of the park. Mayor pro Tern Armenta asked the distance of the walking paths and was advised by Mr. Rouf that each path was approximately one -third of a mile confirming distance markers would be installed. Mayor Pro Tern Armenta questioned the trail loop between Pine and San Gabriel, wherein Mr. Rouf pointed out they did the best they could with the layout of the towers and pointed out the location of the loop. Council Member Low asked what the estimated annual maintenance costs would be. Mr. Allred indicated he didn't know at this time, but will provide that information to Council. He also confirmed for Mayor Pro Tem Armenta that the City contracts out the mowing of the lawns but staff will do some maintenance in the park. Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 1 of 14 Mr. Rouf confirmed for Council Member Low that the center of the park would be sports blend high Bermuda turf. Council Member Ly mentioned that although California has been in a drought for some time, the advantage of having turf at parks is that it becomes a heat sink which helps out during the summer for residents who can't afford air conditioning and go to the park where it is five to ten degrees cooler. Mayor Clark asked if the cost of a bridge across Pine Street was looked at. Interim Public Works Director La responded that staff did not look at pricing for that, but did look at a crossing between the two parks. It is not part of this project because staff did not want to complicate the Edison approval process. However, staff will include a CIP project in next year's budget to look at traffic calming on Pine Street so people can cross between the parks. Consultant Cannon reviewed the preliminary construction costs indicating the base bid is estimated at $1,185,000 plus the contingency and inspection administration for a total of $1.4 million. He explained the issue with project funding for Fiscal Year 2015 -2016. The budget is $700,000, of which approximately $550,000 is coming from the Rivers and Mountains Conservancy grant. Staff is looking at an additional appropriation of $230,000 for next Fiscal Year from the Lighting Fund leaving a total shortfall of approximately $533,000. Mr. Cannon proposed some project funding alternatives for Council consideration. Construct the project in two phases which spreads out the cost over time; a loan to the Park Development Impact Fees from the General Fund, and reimburse the General Fund from the Park Development Impact Fees at a .25% interest rate, which is the interest accrued from the City's Local Agency Investment Fund (LAIF), as fees are accrued with new development. A third option would be a one -time appropriation of $533,000 from the General Fund Reserves. Interim Public Works Director La reviewed the construction schedule advising that staff anticipated Southern California Edison to complete its internal approval sometime next month and submit the Lease Agreement to the Public Utilities Commission (PUC) in May. He noted the PUC takes approximately 90 days to approve an agreement; however, he has seen it take six months to a year. He provided the City Council with a proposed timeline for the bid process and contract award. By the time the construction agreement is signed and the bonds are in place it will be March 2017 before construction begins. He added this type of project takes about six months and won't be completed until September 2017, which presents some concern since the Rivers and Mountains Conservancy grant funds has a specific stipulation that the funds have to be spent by June 30, 2017. The Conservancy has advised Mr. La that they will not give another extension. He advised Council of the options available, one of which is while the PUC is reviewing the agreement, advertise for bids and include in the instructions to the bidders that the bid result will be held for 90 days. He explained this would save about three months, allowing the project to begin in June. If the PUC takes six months to approve the agreement, the Council will have to decide whether to go ahead and award the bid and start the project before receiving PUC approval. He informed Council that Edison is not opposed to the City doing that. He informed Council that Edison did not see any reason why the PUC would not approve the lease agreement. Staff will continue to monitor the PUC's approval process and may need Council's help to get the PUC staff to move a little faster. He also explained that staff was meeting with the PUC tomorrow to clarify what the PUC means by the project having to be complete by June 30, 2017. Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 2 of 14 In response to Council Member Ly's question, Mr. La explained the last time staff spoke to the PUC, staff was advised the probability of getting approval from the State is not good. He also confirmed for Council member Ly that the funding comes from the Department of Water Resources. Consultant Cannon confirmed for Council Member Low that staff would keep Council informed of the PUC's process in the City Manager's weekly report. City Manager Allred advised the City Council that the $533,000 deficit on this project is the deficit in the Budget. He explained the City's operating budget for the next fiscal year is balanced; however, the $533,000 is not operating funds; it's a capital improvement project and that is still a deficit. He noted that this is not a planned expenditure and would have to come from the General Fund Reserves that is why staff has brought these funding alternatives to the City Council so the city doesn't have to go into the reserves to build a park. Mr, Allred mentioned the alternatives of building the park in two phases or the loan to the Park Development Impact Fee. Council Member Ly expressed his position is to use the DIF funds to build the park. Mayor Pro Tern Armenta added that the residents in that part of town are very eager to get a park. Council Member Low felt it was important to have the park there because it will help clean up the area. There being no further business to come before the Council, Mayor Clark adjourned the workshop at 6:31 pm, Regular Meeting 7:00 p.m. The meeting of the Rosemead City Council, the Housing development Corporation, and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor /President/Chair Clark at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE was led by Council Member /Board Member Ly INVOCATION was led by Council Member /Board Low PRESENT: MayorPresident/ /Chair Clark, Mayor Pro Tern/Vice-President/Vice-Chair Armenta, Council Members /Board Members Alarcon, Low, Ly. STAFF PRESENT: City Manager Allred, City Attorney Richman, Community Development Director Ramirez, Interim Public Works Director La, Interim Director of Parks and Recreation Soash, consultant Cannon, and Interim City Clerk Cowley. Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 3 of 14 2. PUBLIC COMMENTS FROM THE AUDIENCE Velia Navarro requested an update on Angelus and Klingerman issue because she still has the same situation. Mayor Clark asked that the issue be on the next City Council agenda. Ms. Navarro expressed concern about two or three street vendors pushing carts and selling food at Rice Elementary School, including a lady who pushes a stroller and sells food from a backpack. She asked if this was allowed by the City. City Manager Allred advised Ms. Navarro that it is not allowed because they don't have a business license. He suggested she contact the Public Safety Center to send a code enforcement officer out to issue a citation. Mayor Pro Tem Armenta commented that the vendors are across the street from the school and asked that the vendors' carts not be confiscated when they are cited because that is their livelihood. Ms. Navarro made further comments about the street vendors. Council Member Low asked staff to contact the school and let the school know that if the vendors return to the area around the school to contact Public Safety so someone can be sent out. Mayor Clark advised Michael Reyes, the Public Safety Supervisor, to take care of the vendors by the school. Mayor Pro Tern Armenta responded to further comments from Ms. Navarro indicating s she hoped the vendors would be cited and have them leave the area, but not take away their equipment. Min Wang, on behalf of Republic Services, shared some of the programs Republic has to offer the City of Rosemead noting specifically the Rosemead Education Scholarship Program in which $1,000 scholarships will be given to five college -bound seniors that are residents of Rosemead. The students will have to submit an essay to Republic's designated email and the five essays selected will be awarded to the winners at a City Council meeting. He noted that Republic Services will be participating in the Civic Pride Day on April 30th by providing the gear and equipment to make the event successful. He also announced the Rosemead recycling rewards for the fourth quarter 2015 were going to those residents who live in Zone 2 who signed up to participate in the Rosemead Recycling Rewards program will be given a $10 gift card. The gift card can be picked up at the Chamber of Commerce's office. He added that because the participation is not that high, he and Elizabeth will be going to City functions with I -pads to sign up interested residents. Every quarter the zone with the highest recycling percentage and gift cards will be rewarded to those residents. Mayor Clark asked where Zone 2 is and was advised that it is in the vicinity of Savannah School. Mr. Wang noted that the program needs to be promoted and asked the Chamber President to help promote the Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 4 of 14 program. Council Member Ly remembered asking staff for diversion rate numbers as well as an update on how well the City is doing when it comes to recycling programs and how the City is doing on the different recycling programs sponsored by Republic. Lanny Aplanalp addressed the City Council regarding three safety issues regarding a metal fence built along the north side of Grand Avenue from Rosemead Avenue to Muscatel and at the end of that fence there is a block wall and between the block wall and fence there is a huge gap that people are still going through. He expressed concern because he knew for a fact that at least three deaths have occurred on those railroad tracks in that general area over the past few years. City Manager Allred responded that the City will report the issue to the railroad who erected the fence because it is not a City fence. Mr. Alpanalp also expressed concern about the walking track at Rosemead Park which has now become a bicycle track. Baby buggies, carts and bicycles are making it difficult for people to walk on the track without being bowled over particularly when the park is really busy. He thought it would help to have better signage that says it is a walking track for pedestrians only and no bicycles in the languages that are normally translated to inform the residents. Mr. Alpanalp also brought to Council's attention the intersection at Grand Avenue and Walnut Grove which is a four -way stop and when there is no east/west traffic there, the people going north /south virtually never stop. He expressed his fear that someone will get hurt there. Mayor Pro Tern Armenta advised the City Council that in La Puente on Fairgrove, there is a stop sign that appears to be solar powered and actually lights up. She suggested the City look into the costs of that type of sign. She explained that it is a stop sign that flashes red around the edge so drivers can see it. She did not think it would cost that much. Lydia Lee on behalf of the U.S. Census Bureau advised the City Council about the 2016 Census test. She explained the purpose of the test and noted that the Census Bureau selected two locations one in Texas, and Los Angeles, California. She explained the questionnaire was in four languages, English, Spanish, Chinese and Korean and there is a link where the citizens can complete the form on the Bureau's website. She noted that the questionnaire would also be printed and mailed to residents. A census taker will also be sent out after May for individuals who did not complete the form. The intent is to make the census more cost efficient. She asked the City to help by encouraging the household member living in the census area to participate. She advised she would follow up by requesting a meeting with the Mayor, Mayor Pro Tern and the City Manager next week. Mayor Pro Tom Armenta advised Ms. Lee that in this area is a large Vietnamese speaking community and very few Korean speaking residents and asked what was being done to make sure the Rosemead residents are being informed in Vietnamese. Ms. Lee responded that the second count will contain a phone number for Vietnamese speaking residents in which a Vietnamese speaking representative will help them fill out the questionnaire. Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 5 of 14 Mayor Clark explained she thought Mayor Pro Tem Armenta was asking why the Korean language was selected when the residents largely speak Vietnamese. Ms. Lee explained that the languages were selected based on the census tract map and the languages spoken in the different locations. 3. PRESENTATIONS None 4. CONSENT CALENDAR Council Member Ly added a correction to the February 9th Minutes on page 7, paragraph 3, which should read "City Manager Allred." He also asked that Item E of the consent calendar be tabled because he needed more time to review the item. Mayor Pro Tern Armenta pulled Item F A. Claims and Demands • Resolution No. 2016 -09 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,134,807.23 NUMBERED 91669 THROUGH 91767 INCLUSIVELY Recommendation: Adopt Resolution No. 2016 -09 • Resolution No. 2016.10 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,048,670.05 NUMBERED 91768 THROUGH 91933 INCLUSIVELY Recommendation: Adopt Resolution No. 2016 -10 • Resolution No. 2016.06 SA entitled: A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $613,260.43 NUMBERED 10165 THROUGH 10167 INCLUSIVELY Recommendation: Adopt Resolution No. 2016 -06 SA • Resolution No. 2016 — 03 RHDC entitled: A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $85.00 AND DEMAND NO.1579 THROUGH 1580. Recommendation: Adopt Resolution No. 2016 -03 RHDC B. Approval of Minutes • Minutes of February 9, 2016 Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 6 of 14 • Minutes of February 23, 2016 • Minutes of February 29, 2016 Special • Minutes of March 11, 2016 Special • Minutes of March 15, 2016 Special Recommendation: Approve the Minutes of February 9, 2016, February 23, 2016, February 29, 2016, March 11, 2016 and March 15, 2016 C. Display of the Vietnam American Heritage and Freedom Flag with the United States of America Flag Along Valley Boulevard as a Symbol of Freedom and Democracy Recommendation: That the City Council approve the request of the Vietnamese Refugee Community of Los Angeles County to display the Vietnamese American Heritage and Freedom Flag side -by -side with the United States of America Flag along Valley Blvd, from April 24 2016 through May 1, 2016 in accordance with the protocol specified in the United States Flag Code. D. Beverage Container Recycling Payment Program Application Recommendation: That the City Council approve Resolution No. 2016 -11 authorizing the submittal of a Beverage Container Recycling Payment Program Application to the California Department of Resources Recycling and Recovery. G. Approval of Baque Bros Concessions for 4th of July Recommendation: That the City Council authorize the City Manager to execute the agreement in the amount of $27,000. H. Extension of Professional Services Agreement for Consulting Services with SitePacific, Inc. Recommendation: That the City Council authorize the City Manager to execute a contract extension with SitesPacific, Inc., for a not to exceed amount of $75,000 for the period of July 1, 2016 through December 31, 2016. ACTION: Moved by Council Member Ly, and seconded by Council Member Low, to approve Consent Calendar Items A through H including the Minutes as corrected; excluding Item E, which was tabled, and Item F which was pulled for Discussion. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly. TABLED UNTIL MEETING OF APRIL 12,2016: D. Approval of Professional Services Agreement for Kimley -Horn and Associates for a Sewer System Comprehensive Study Recommendation: That the City Council authorize the City Manager to enter into an agreement TointMeeting ofthe Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 7 of 14 with Kimley -Horn and Associates, Inc. for engineering services related to the completion of the Sewer System Comprehensive Study in the amount not to exceed $99,800. Mayor Pro Tern asked if the area by Rice School where the sewer smell is so bad would be taken into consideration. Council Member Ly thought the study would be looking at the Capacity of the sewer system. Thereafter followed a brief discussion regarding the area of the sewer system that will be studied in which Interim Public Works Director La advised the City Council that the study looks at the sewer model to better forecast future sewer capacity needs of the Garvey area specific plan and other areas throughout the City based on the General Plan's build out condition so the City can determine costs for development impact fee program. He explained that if there are bottlenecks in the system, which are the areas that produce the odors then there is a mechanism to pay for those improvements. PULLED FROM CONSENT FOR DISCUSSION: Rosemead Skate Plaza - Award of Contract Recommendation: That the City Council approve the plans and specifications for Project 41009, Rosemead Skate Plaza; waive the minor irregularities in PK Construction's bid; award the construction contract to PK Construction in the amount of $381,999, and authorize a construction contingency of $57,301 (15 %), for a total of $439,000. It is also recommended that Council adopt Resolution No. 2016 -12 allocating an additional $187,000 from the Redevelopment Bond Fund for the Project. Mayor Pro Tern Armenta asked for an update on the project since it is past the time frame when theCcity Council originally wanted the project to start. Consultant Cannon indicated the schedule would be brought to the City Council soon, he did not have a specific schedule at this time. Mayor Pro Tern Armenta stated she would like an approximate timeframe for the project and when groundbreaking was scheduled. Interim Public Works Director La explained that in August the City Council approved the project and directed staff to go with Spohn Ranch to do a design build to get the park completed quickly. Unfortunately under California Law the City was prohibited from using the design build method and had to go to design bid build. He advised that had staff followed the process, it would have taken longer. He explained under the authority of the City Council, staff ordered the pre -cast, pre -fab element of the skate park because those take a long time to fabricate. He added they should be ready by May. He added the project will probably begin in a month, and the site will probably be ready sometime in September for the pre -cast elements to be delivered and the entire project should be substantially complete by the end of September or October. ACTION: Moved by Council Member Ly, and seconded by Mayor Pro Tern Armenta to approve the recommended actions -- approve the plans and specifications for Project 41009, Rosemead Skate Plaza; waive the minor irregularities in PK Construction's bid; award the construction contract to PK Construction in the amount of $381,999, and authorize a construction contingency of $57,301 (15 %), for a total of $439,000. The motion unanimously carried by the Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 8 of 14 following vote: AYES: Alarcon, Armenta, Clark, Low, Ly. 5. MATTERS FROM CITY MANAGER & STAFF A. 2016 -2017 Budget Outlook Recommendation: That the City Council receive and file the 2016/2017 budget forecast report. Finance Director Carolyn Chu presented the staff report beginning with revenues in the General Fund advising the City council that property tax is the City's largest source of income and for the quarter ended September 30, 2015, the median home price was up to $470,000 as opposed to $440,000 the prior year which is a 6.28% increase over the prior year. In the current fiscal year 2015 -2016 the Consumer Price Index is 2 %; however, for 2016 -2017, the CPI is forecasted at 1.25% which will have a slight impact on property taxes. Overall, staff is projecting property tax to increase $398,000 in 2016 -2017. Sales tax is the City's second largest source of revenue and sales tax receipts for third quarter 2015 -2016 is 9.15% more than the previous year. The City's general consumer goods which is Walmart and Target are the leaders in that category and restaurants and casual dining remain strong. Staff is estimating sales tax to increase $260,000 which is a 5.4% increase. The City is anticipating the opening of the Boiling Crab seafood restaurant as well as a Grocery Outlet neighborhood market that will help bolster the sales tax. Staff is also anticipating the opening of Lucille's Barbeque but staff does not expect to see those revenues until 2017- 2018. She advised the Transient Occupancy Tax is another strong category of revenue for the City. The first and second quarters of TOT revenues received this year have increased over the prior year and staff is projecting 2016 -2017 revenues to come in at over $1.8 million, which is approximately $70,000 more than the City's adjusted budget in the current fiscal year and these are conservative projections. The Doubletree Hotel expansion has been a major factor in this category as well as the previous Holiday Inn Town Center location by the mall which is becoming the Marriott Fairfield and may bring in higher revenues. Staff is also expecting a new Hampton Inn in the next few years and the possible opening of the Ciao Gardens in the next few years. However, since staff does not know the opening dates those hotels were not included in the city's projected revenue. In other revenues business license revenues are expected to generate about $200,000 this year and next year as well. The administrative and parking citation collections are projected to decrease $73,000 in 2016 -2017 since in the previous year there were numerous parking citations related to tour bus violations, massage parlors and the illegal marijuana dispensary which is no longer operating. Building Permit and Plan Check fees have increased and staff is projecting a 40% increase in the 2016- 2017 Fiscal Year. Ms. Chu reviewed additional factors such as CDBG funding which is likely to continue to be reduced. Staff is budgeting a 16% reduction in CDBG funds for 2016 -2017; gas tax funds are also projected to decrease by 7.6% or approximately 94,000 in 2016 -2017. In General Fund expenditures the Sheriffs contract will increase by 3.7% in 2016 -2017 and the liability trust fund will increase 9.5 %; those two items will result in an increase of $501,000 to the General Fund next year. Ms. Chu summarized the General Fund Revenue chart indicating the total General Fund revenue is being projected at $20,616,000 which is approximately a 3.8% increase over the current year. The General Fund expenditures for 2016 -2017, is projected to be $20,153,000 in operating costs. The variance between revenue and expenditures in the General Fund for 2016 -2017 is positive by $463,000. However, the CIP Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 9 of 14 expenditures are estimated to be $1,015,000 which leaves a total negative balance of approximately $552,000. City Manager Allred added that the $552,000 is the same number previously talked about in the workshop earlier in the evening for the Jay Imperial Park Improvement project. Ms. Chu advised the City Council that staff has some potential solutions to solve the negative variance. She advised the City Council that over the next five years the City Council will need to consider that salary and benefit costs will continue to rise, including PERS; fuels and vehicles and other utilities will continue to rise; electricity rates have generally increased 6% to 8% annually since the year 2000, the Sheriff's contract will continue to rise and State unfunded mandates for storm water continue to create a financial hardship for the General Fund. Ms. Chu summarized that the revenues are showing modest growth and expenditures are increasing at a larger pace than revenues. The General Fund expenditures including CIP exceeds the City's revenues suggesting some solutions such as using the Street Lighting Fund to help fund the Jay Imperial Park; separating the Jay Imperial Park project into two phases over two fiscal years; advance funds to the Park Development Impact Fees from the General Fund to be reimbursed in the future. Additional solutions would include issuing passports to increase revenue noting a number of agencies have done this and have seen significant revenue. Council Member Low asked how much the City would receive. Interim City Clerk Cowley explained that in the past the City received $35 per passport but the amount has changed and she would have to look into what the amount is now. She explained tin her prior experience the revenue received was approximately $96,000. Thereafter followed a brief discussion regarding the service that will have to be provided in order to make that kind of revenue and offering passport photo service for an additional $15 per passport. Ms. Chu advised another potential solution to the variance is to consider various fee increases noting the Comprehensive Fee Schedule will be coming to Council in April. She advised the City's business license fees are below the County medium; facility rental fees are low; and field rental fees are not offsetting costs. City Manager Allred clarified for Mayor Clark that Ms. Chu was referring to the off - season field use in which the teams are not being charged. Ms. Chu reiterated some future issues such as the unfunded mandates which continue to be very costly such as a continuation of reduced Gas Tax funding for streets and sidewalks which limits the City's resources to maintain streets. She mentioned that Rosemead's sewers are over 50 years of age and a recent survey found the sewers were in good condition but there may need to be some capacity improvements. The City Council thanked Finance Director Chu for her hard work. B. CDBG and HOME Programs FY 2016.17 Annual Action Plan Recommendation: That the City Council review and finalize the CDBG and HOME funding Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 10 of 14 recommendations under the City's FY 2016 -17 Annual Action Plan. Community Development Director Ramirez provided a staff report indicating that on February 23, 2016, the City Council conducted a public hearing on the City's Annual Action Plan covering the period July 1, 2016 to June 30, 2017. During the public hearing several organizations made presentations and submitted funding requests. The City has officially been notified by HUD that Rosemead will be receiving $631,009 in CDBG funds for next fiscal year which is a 2.52% reduction from its current allocation and $217,225 in HOME funds which is an approximate 8% increase from its current allocation. She informed the City Council that when combined with carryover funds and anticipated program income the City anticipates having a total of $681,742 in CDBG funding and $752,244 in HOME funds available for the fiscal year 2016 -2017. Based on funding requests and ongoing CDBG and HOME funded activities a list of staff- endorsed projects was developed and is included in the staff report. At this time it would be appropriate for the City Council to review and finalize the CDBG and HOME funding recommendations for next fiscal year. The Annual Action Plan will be brought back for a public hearing and final City Council approval in April. Mayor Pro Tem Armenta confirmed the organizations listed in the report were the only organizations that submitted funding requests. Ms. Ramirez confirmed and said Fair Housing has also applied and explained that People for People no longer exist so they are unable to apply. Mayor Pro Tem Armenta asked for an update of what other cities pay to the Fair Housing. Community Development Director Ramirez advised that El Monte plans to give $18,000 and they serve approximately 300 people; Montebello plans to give $20,000 and they serve approximately 177 people; Monterey Park plans to give 10,000 and they serve 100 people; and Rosemead plans to give $10,000 and they serve approximately 130 people for Rosemead. In addition, the fair Housing Council provides a minimum of two workshops for the City each year; and they will do some workshops of their own, as well as special workshops for staff and any particular problems that are seen in the community. She also added that because this area is so diverse they will bring people who speak any language that is needed. Staff feels that for the services we are receiving their funding is appropriate at this time. 6. MATTERS FROM CITY COUNCIL A. CITY COUNCIL REORGANIZATION This is the time for the Council to reorganize by appointing a Mayor and Mayor Pro Tem, respectively for one -year terms. Appointment of Mayor— City Clerk Presiding 2. Appointment of Mayor Pro Tem — Newly appointed Mayor Presiding Administration of Oath of Office to the new Mayor and Mayor Pro Tem will be conducted during the April 12, 2016 City Council meeting. The Interim City Clerk opened nomination for Mayor. Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 11 of 14 ACTION: Council Member Steven Ly nominated Sandra Armenta for Mayor; the nomination was seconded by Council Member Polly Low. There being no further nominations, Council Member Ly moved to close nominations. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly. ACTION: Council Member Ly nominated Polly Low for Mayor Pro Tem; the nomination was seconded by Mayor Pro Tem Armenta. There being no further nominations, Council Member Ly moved to close nominations. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly. 7, COUNCIL COMMENTS Mayor Pro Tem Armenta has received complaints that on Garvey Avenue behind the CVS Pharmacy tour buses are picking up people around that vicinity and asked staff to look into that. Mayor Pro Tem Armenta asked if the 3.7% increase in the Sheriff's contract included any additional services or whether it was cost of living. City Manager Allred advised it does not include any additional services; it's for increased costs the Sheriff's department is experiencing for their Labor contract. Mayor Pro Tem Armenta also noted that on March 16, 2016, she was nominated by the nominating committee of the California Contract Cities Association to be the incoming Secretary- Treasurer and in two years she will be the incoming President. She noted the last time one of our council members was a president of contract Cities was in 1997. Council Member Ly referred to Mr. Alpanalp's concerns about bikes and wheel use on the track. He cautioned staff about how this is handled. He jogs there sometimes and there are young families with their kids in their strollers, and young kids playing. He would hate to deprive them of the opportunity to be outdoors when that is already an issue with that generation. People are focused on being indoors watching TV, on their ]-pads, or on their smart phones, and not being outdoors. He hoped that as Zapopan and Jay Imperial get built out this problem can be alleviated. Council Member Ly also reminded staff the City contributed $800,000, approximately 60% of the build cost for the Rosemead High School track and in return it was supposed to be a shared track. He felt the City needed to do a better job of insuring the track was accessible and the residents know it is an open facility for them to use as well. If the jogging trail at Rosemead is over capacity people should feel comfortable in going to the high school track to exercise. Council Member Ly commented on the concession stand agreement that was on the consent calendar. He didn't recall this contract coming before the City Council before and asked if the reason was that the contract was over the City Manager's authority to sign. He asked that increasing the City Manager's Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 12 of 14 authority to approve financial items be looked into. He felt it might be time to increase that authority because of the increase in the cost of living it makes sense for that amount to go up. City Manager Allred advised that would require an ordinance to amend the code; therefore staff would want direction as to what level Council is looking for. Council Member Ly suggested $30,000. Council Member Alarcon advised he sometimes walks in Rosemead Park early in the mornings and he confirmed there are several parents with children in strollers and also elderly people in wheel chairs, which is expected to happen sometimes. Council Member Low asked if the track at Rosemead High School is accessible now and how that arrangement works. City Manager Allred advised that the School District is supposed to keep the gate open and staff has checked in the past and found it open. Staff will check again. Council member Ly suggested more signage and announcing hours of operation. Mayor Clark announced the reason the March 8th Council Meeting was cancelled was because three council members were in Washington D.C. at the National League of Cities. She mentioned she is on the Energy Environment Committee and the Mayor and Mayor Pro Tern from Flint Michigan spoke about the water situation and everyone was in tears. She did not realize until they described the situation. It wasn't the actual water, it was the fact that the Flint River has Ph. acidic that corrodes the pipes and leaches the lead from the pipes into the water. The National League of Cities prepared a Resolution for Flint, Michigan. Council Member Ly reported that he also attended the National League of Cities conference and he attended a session in which a discussion on federal funding increasing in the next coming years and specifically there will be more money for Safe Routes to School which he is sure that staff is aware of and will apply. Mayor Pro Tern Armenta requested the meeting be adjourned in memory of the victims in Brussels from the terrorist attack. City Manager Allred announced the times and dates of the upcoming City sponsored events and mentioned the Farmers Market will begin again in April and it will be on Mondays. 8. CLOSED SESSION At 8 :07 p.m. the Assistant City Attorney announced the City Council will recess to closed session on two items: (1) pursuant to Government Code section 54957.6 to conference with labor negotiators and the Rosemead Employees Association; and (2) pursuant to Government Code Section 54957 public employment: Title: City Clerk. The City Council reconvened at 9:15 p.m. at which time the Assistant City Attorney announced that no reportable action was taken in closed session. .joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 13 of 14 9. ADJOURNMENT There being no further business to come before the City Council, Mayor Clark adjourned the meeting at 9:15 p.m. The next regular City Council meeting is scheduled to take place on April 12, 2016 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Carol Cowley, ntenm City Cler t / / Margaret Clark, Mayor Joint Meeting of the Rosemead City Council, Housing Development Corporation, and the Successor Agency to the Rosemead Community Development Commission Minutes of March 22, 2016 Page 14 of 14