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CC - Item 4D - LASD Annual Service Level Authorization M F S ROSEMEAD CITY COUNCIL PRIDE STAFF REPORT /NC0RPO TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BILL R. MANIS, CITY MANAGER ;_\ DATE: JUNE 14, 2016 SUBJECT: LASD ANNUAL SERVICE LEVEL AUTHORIZATION SUMMARY The City contracts with the Los Angeles County Sheriff's Department for police services. Each year the City must re-authorize the Service Level Authorization for the deployment contracted by the City. The enclosed Service Level Authorization maintains the existing service levels of 12 56-hour patrol shifts, 7 special assignment deputies, 2 motor deputies, a Sergeant and a Lieutenant. It should be noted that the Lieutenant position is not listed on the authorization form as the position is not directly billed to the City as an itemized cost. The estimated costs include a 3.7% increase in cost, plus an increase in the Liability Trust Fund from 6% to 9.5%. Staff Recommendation That the City Council approve the Service Level Authorization with the Los Angeles County Sheriff's Department for police services and authorize the City Manager to sign any necessary documentation. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Submitted by: CS,cA- Carolyn A. Chu Finance Director Attachment: Contract ITEM NO. 4.D OFLFICE OF THE' SHEiIFF „. 3 4:r COUNTY OF Los ANGELES \td 1I.I4 OI' eTioTSTI(►I;' C„"o•".'” Jeri McDoNNELL,SHERIFF April 20, 2016 William Rawlings, City Manager City of Artesia 18747 Clarkdale Avenue Artesia, California 90701 Dear Mr. Rawlings, CONTRACT CITY RATES The Auditor-Controller has recently approved the 2016-2017 law enforcement contracting cost model. This annual rate renewal process has officially resulted in a 3.7% increase in the cost of a Deputy Sheriff Service Unit for the upcoming fiscal year. Depending on the number of supplemental items that your City purchases from the Sheriff's Department, your City's overall contract cost may exceed this 3.7% increase. In addition to this rate increase, the Contract Cities Liability Trust Fund Oversight Committee voted to increase the liability surcharge on Sheriff's services to 9.5% effective July 1, 2016. This action was taken based on their review of the annual actuary study, the pro forma analysis, and the current financial condition of the liability trust fund. As a resource to you, Contract Law Enforcement Bureau personnel are available to assist you or your staff with your service level projections and deployment proposals. Questions relative to the rate increase should be directed to myself or a Contract Law Enforcement Bureau staff member at (213) 229-1647. Questions concerning the liability surcharge increase should be directed to Jonathan Shull, California JPIA, at (562) 467- 8717. Sincerely, JIM,McDO ELL, SHERIFF 74(2/// Richard T. Mouwen, Captain Contract Law Enforcement Bureau 211 WEST TEMPLE STREET,LOS ANGELES,CALIFORNLA 90012 Jta Pion o ' Ye/twice Iin�r i�:;n LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES _ Service Level Authorization CITY: Rosemead FISCAL YEAR: 2016-2017 EFFECTIVE DATE: 7/1/2016 CODE TOTAL SERVICE UNITS PURCHASED CONTRACT SERVICES LAW NEW PREVIOUS CHANGE USE ONLY DEPUTY SHERIFF SERVICE UNIT 306 40 Hour 307 56 Hour 12.0000 12.0000 0.0000 308 70 Hour 310 Non-Relief 7.0000 7.0000 0.0000 DEPUTY SHERIFF SERVICE UNIT(BONUS LEVEL) 301 40 Hour 302 56 Hour 303 70 Hour 305 Non-Relief GROWTH DEPUTY,UNITS (Non-Relief Only) 335 Deputy 336 Deputy, B-1 GRANT UNITS (Non-Relief Only) 386 Deputy 385 Deputy B-1 1.0000 1.0000 0.0000 SUPPLEMENTAL POSITIONS (Non-Relief Only) 342 Lieutenant 353 Sergeant 1.0000 1.0000 0.0000 348 Sergeant(Motor) 305A Motor Deputy 1.0000 1.0000 0.0000 354 Watch Deputy 345 Operations Assistant Ill 344 Operations Assistant II 343 Operations Assistant I 329 Crime Analyst 347 Security Officer 331 Custody Assistant 340 Law Enforcement Technician w/o Vehicle 351 Station Clerk II 325 Community Service Assistant wNehicle Other (Need to insert cost on Pg 2) SH-AD 575(REV.04/16) ©Copyright 2016 Los Angeles County Sheriffs Department. All Rights Reservec. Page 2 HOURS OF SERVICE&ESTIMATED CHARGES CITY: Rosemead 7; 127 7 UNIT AL LIABILITY TOTAL YEARLY ANNUAL ANNUAL PERSONNEL SERVICE UNITS COST . -ESTIMATED @ 9.5% COST WITH HOURS PER GOAL GOAL REQUIRED LIABILITY SERVICE UNIT (HOURS) (MINUTES) DEPUTY SHERIFF SERVICE UNIT 40 Hour $273,175 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $382,446 12 4,589,352.00 435,988.44 5,025,340.44 2920 35,040 2.102.400 19.5840 70 Hour $478,057 0 0.00 0.00 0.00 3650 0 0 0.0000 Non-Relief $248,341 7 1.738,387.00 165,146.77 1,903,533.77 1789 12.523 751,380 7.0000 DEPUTY SHERIFF SERVICE UNIT(BONUS LEVEL) 40 Hour $288274 0 0.00 0.00 0.00 2086 0 0 0.0000 56 Hour $403,583 0 0.00 0.00 0.00 2920 0 0 0.0000 70 Hour $504,479 0 0.00 0.00 0.00 3650 0 0 0.0000 • Non-Relief 5262,067 0 0.00 0.00 0.00 1789 0 0 0.0000 GROWTH DEPUTY UNITS(Non-Relief Only) Deputy $163.226 0 0.00 0.00 0.00 1789 0 0 0.0000 Deputy 8-1 $177,846 0 0.00 0.00 0.00 1789 0 0 0.0000 GRANT UNITS(Non-Relief Only) Deputy $163,226 0 0.00 0.00 0.00 1789 0 0 0.0000 Deputy B-1 $177,846 1 177,846.00 16,895.37 194,741.37 1789 1,789 107.340 1.0000 SUPPLEMENTAL POSITIONS (Non-Relief Only) Lieutenant $258,740 0 0.00 NIA 0.00 1789 0 0 0.0000 Sergeant $215.599 1 215.599.00 N/A 215,599.00 1789 1,789 107,340 1.0000 Sergeant(Motor) $227,457 0 0.00 0.00 0.00 1789 0 0 0.0000 Motor Deputy $262,067 1 262,067.00 24,896.37 286,963.37 1789 1,789 107,340 1.0000 Watch Deputy $175,346 0 0.00 0.00 0.00 1789 0 0 0.0000 Operations Assistant III $119,050 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant II $103,960 0 0.00 N/A 0.00 1789 0 0 0.0000 Operations Assistant I $83,670 0 0.00 N/A 0.00 1789 0 0 0.0000 Crime Analyst $119,638 0 0.00 N/A 0.00 1789 0 0 0.0000 Security Officer $73,311 0 0.00 0.00 0.00 1789 0 0 0.0000 Custody Assistant $97,014 0 0.00 0.00 0.00 1789 0 0 0.0000 Law Enforcement Technician w/o Vehicle $87,900 0 0.00 0.00 0.00 1789 0 0 0.0000 Station Clerk II $77,353 0 0.00 N/A 0.00 1789 0 0 0.0000 Community Service Assistant wNehicle $59,762 0 0.00 0.00 0.00 1789 0 0 0.0000 Other (Need to insert cost in next column) 0 0 00 N/A 0.00 1789 0 0 0.0000 Public Safety Equipment(see Page 4) 4.650.00 N/A 4,650.00 , ESTIMATED COST FOR SERVICE UNITS $6,987,901.00 LIABILITY @ 9.5%= $642.926.94 MINUTES PERSONNEL TOTAL ESTIMATED COST $7,630,827.94 • LIEUTENANT 0 0 0.00 SERGEANT 1,789 107,340 1.00 • BONUS DEPUTY 1,789 107,340 1.00 MOTOR DEPUTY 1,789 107,340 1.00 DEPUTY 47,563 2,853,780 26.58 SECURITY OFFICER 0 0 0.00 LET,CSA,CA,PCO 0 0 0.00 CLERICAL 0 0 0.00 • TOTAL SWORN 52.930 3,175,800 29.58 • TOTAL CIVILIAN 0. 0 0.00 SH-AD 575(REV.04/16) • • • • • Page 2 ■ LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT CITY LAW ENFORCEMENT SERVICES DEPLOYMENT SURVEY EFFECTIVE DATE: 7/1/2016 City: Rosemead TOTAL DEPLOYMENT TOTAL SERVICE UNIT UNITS GENERAL LAW TRAFFIC LAW UNITS MOTOR SPECIAL TEAM PURCHASED ASSIGNED EM DAY PM EM DAY PM DEP ASSIGN D.B. LEADER DEPUTY,GENERALIST 40 Hour 0 0 56 Hour 12 2 3 4 1 1 1 12 70 Hour 0 0 Non-Relief 7 7 7 Motor 1 1 1 DEPUTY,BONUS I 40 Hour 0 0 56 Hour 0 0 70 Hour 0 0 Non-Relief 0 0 GROWTH DEPUTY Deputy 0 0 B-1 0 0 GRANT DEPUTY Deputy 0 0 B-1 1 1 1 Routine City Helicopter Billing Agreement(Indicate preference with an"X") YES NO X License Detail- Business License&Renewal Applications(Indicate preference with an"X") YES X NO License Detail-Acts on Violations Observed within the City(Indicate preference with an"X") YES NO X NOTE: License Detail is billed on an hourly basis and billed monthly as service is provided. REPORT PREPARED BY: Sergeant John MCNeaI DATE: nq If APPROVED BY: Captain Coronne Ja •• DATE: .) 1$ ko UNIT COMMANDER CITY APPROVAL BY: DATE: CITY OFFICIAL"I certify that I am authorized to make this commitment on behalf of the City" PROCESSED AT CLEB BY: Sergeant John McNeal DATE: FOR CONTRACT LAW ENFORCEMENT BUREAU USE ONLY YES NO NIA __ BILLING MEMO REQUIRED AND SUBMITTED: (PERSONNEL TRANSACTION REQUEST)"PTR"REQUIRED AND SUBMITTED: ORGANIZATIONAL CHART REQUIRED AND SUBMITTED: DUTY STATEMENT REQUIRED AND SUBMITTED: SMS DEPLOYMENT CONTRACT UPDATED: MINUTE PROGRAM IN RAPS UPDATED: _ SH-AD 575(REV.04/16) Page 3 FY 2016 - 2017 CONTRACT CITY PUBLIC SAFETY EQUIPMENT USE RATES ANNUAL COSTS WITH MAINTENANCE & FUEL Ford Taurus with MDC Ford Explorer with MDC Billing Code #of Initiated Fiscal Year Rate Billing Code #of Initiated Fiscal Year Rate 364 FY 14/15 $9,145 365 FY 14/15 $17,443 364A FY 15/16 $13,429 365A FY 15/16 $22,378 364B FY 16/17 $13.976 365B _ FY 16/17 $22,945 364C N/A SO 365C N/A $0 364D N/A $0 365D N/A $0 ANNUAL COSTS WITH MAINTENANCE ONLY (NO FUEL) Ford Taurus with MDC Ford Explorer with MDC Billing Code #of Initiated Fiscal Year Rate Billing Code #of Initiated Fiscal Year Rate 366 FY 14/15 $6,880 367 FY 14/15 $11,053 366A FY 15/16 $11,164 367A FY 15/16 $15,988 366B FY 16/17 $11.711 367B FY 16/17 $16,555 366C N/A $0 367C _ N/A $0 366D N/A SO 367D N/A $0 ANNUAL COSTS WITH AIR TIME & SOFTWARE MAINTENANCE MDC (CF-31) Only for City Install' MDC (CF-31/19) Only' Billing Code #of Initiated Fiscal Year Rate Billing Code #of Initiated Fiscal Year Rate _ 375 FY 14/15 $1,265 376 FY 14/15 $1,265 375A FY 15/16 $5,606 376A FY 15/16 $5,606 375B FY 16/17 $5,606 376B FY 16/17 $5,606 375C N/A $0 376C N/A $0 375D N/A $0 376D N/A $0 ALPR with Install on LASD Vehicle Vehicle Purchases for Contract Additions Billing Code #of Initiated Fiscal Year Rate Billing Code #of Vehicle Type Rate 377 FY 14/15 $4,650 378 B/W Patrol Vehicle $81,259 377A 1 FY 15/16 $4,650 379 Solid Sedan (Charger) $41,576 377B FY 16/17 $4,650 377C N/A $0 377D N/A $0 Cost of all Equipment Purchased: 1 $4,650 Notes: 1. MDC&ALPR Costs for mainteneance and upgrades after year 5 will be adjusted. 2. After Year 5 vehicles will be returned to LASD for reuse unless City exercises option to keep current vehicle. 3. MDC Equipment Costs Paid in Years 1&2. SH-AD 575(REV.04/16) Page 4