CC - Item 4J - Assignment of Hampton Inn & Suites Environmetnal Consulting Services Contract M F(----i. 4
ROSEMEAD CITY COUNCIL
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CIVIC 140//11
PRIDE STAFF REPORT
4'CC ORATED
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BILL MANIS, CITY MANAGER z,,�
DATE: JUNE 14, 2016
SUBJECT: ASSIGNMENT OF HAMPTON INN & SUITES ENVIRONMENTAL
CONSULTING SERVICES CONTRACT TO PHIL MARTIN &
ASSOCIATES, INC.
SUMMARY
The City has received entitlement applications from Eric Pan requesting to construct a new
five-story Hampton Inn & Suites Hotel, totaling a development floor area of 71,250 square
feet. The hotel will consist of 123 guest rooms, and include amenities such as a lobby,
conference room, business center, meeting rooms, breakfast area, swimming pool, fitness
center, and a laundry facility. The subject site is currently located at 8910 Glendon Way, in
a C-3D (Medium Commercial with a Design Overlay) and a P-D (Planned Development)
zones.
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On March 31 , 2016, the Community Development Department issued a Request for
Proposal (RFP) to seek a qualified environmental consultant to assist with the preparation
of required California Environmental Quality Act (CEQA) studies. The cost to hire the
consultant will be paid for in full by the developer. ITEM NO. 4.J
I
City Council Report
June 14.2016
Page 2 of 2
Staff Recommendation
It is recommended that the City Council take the following actions:
1) Authorize the Mayor to execute a contract agreement with Phil Martin & Associates,
Inc. to assist in the preparation of required CEQA studies.
2) Direct staff to obtain a deposit of $44,850 from the developer to cover the full cost
for contract services prior to authorizing the environmental studies consultant to
proceed.
ANALYSIS
The RFP for environmental planning services was mailed to two (2) qualified consulting
firms and opened up to any interested party on the City's website. The RFP requested
consultant services to prepare all of the appropriate CEQA documentation and studies.
Two (2) firms submitted formal bid proposals. After reviewing the proposals, staff found
that Phil Martin & Associates, Inc. is most suitable for this project. The applicant is in
agreement with staff's selection. Phil Martin & Associates, Inc. has been providing
environmental services for compliance with the CEQA and National Environmental Policy
Act (NEPA) since 1978. The services include the preparation of Initial Studies, Mitigated
Negative Declarations, Environmental Assessments, Program Environmental Impact
Reports (EIRs), and Project EIRs.
Authorization of this contract will allow staff to manage the environmental review process
without overextending existing resources while providing a comprehensive analysis to
study the impacts that such a development would have on the surrounding neighborhoods.
All associated studies will be completed prior to conducting the required public hearings
before the Planning Commission and City Council.
Prepared by: Submitted by:
st, Utduith C
Lily T. Valenzuela Michelle Ramirez
City Planner Community Development Director
ATTACHMENTS:
Attachment A: Draft Contract Agreement
Attachment B: Proposal by Phil Martin &Associates, Inc.
Attachment C: Proposed Development Elevation Plan
CITY OF ROSEMEAD
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this 15th day of June, 2016 by and
between the City of Rosemead, a municipal organization organized under the laws of the
State of California with its principal place of business at 8838 E. Valley Boulevard,
Rosemead, California 91770 ("City") and Phil Martin &Associates, Inc., a corporation with
its principal place of business at 4860 Irvine Boulevard, Suite 203, Irvine, CA 92620
("Consultant"). City and Consultant are sometimes individually referred to herein as"Party"
and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing professional
enviormental services to public clients, is licensed in the State of California, and is familiar
with the plans of City.
2.2 Project.
City desires to engage Consultant to render professional land use and
environmental consulting services for the proposed mixed use project known as ("Project")
and referred to as the Hampton Inn & Suites as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to
furnish to the City all labor, materials, tools, equipment, services, and incidental and
customary work necessary to fully and adequately supply the professional environmental
consulting services necessary for the Project ("Services"). The Services are more
particularly described in Exhibit"A" attached hereto and incorporated herein by reference.
All Services shall be subject to, and performed in accordance with, this Agreement, the
exhibits attached hereto and incorporated herein by reference, and all applicable local,
state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from June 15, 2016 to
December 31 , 2016, unless earlier terminated as provided herein. Consultant shall
complete the Services within the term of this Agreement, and shall meet any other
established schedules and deadlines.
ATTACHMENT "A"
Phil Martin & Associates, Inc.
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3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will
determine the means, methods and details of performing the Services subject to the
requirements of this Agreement. City retains Consultant on an independent contractor
basis and not as an employee. Consultant retains the right to perform similar or different
services for others during the term of this Agreement. Any additional personnel performing
the Services under this Agreement on behalf of Consultant shall also not be employees of
City and shall at all times be under Consultant's exclusive direction and control. Consultant
shall pay all wages, salaries, and other amounts due such personnel in connection with
their performance of Services under this Agreement and as required by law. Consultant
shall be responsible for all reports and obligations respecting such additional personnel,
including, but not limited to: social security taxes, income tax withholding, unemployment
insurance, disability insurance, and workers' compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to
perform the Services in conformance with such conditions. In order to facilitate
Consultant's conformance with the Schedule, City shall respond to Consultant's submittals
in a timely manner. Upon request of City, Consultant shall provide a more detailed
schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement.
Should one or more of such personnel become unavailable, Consultant may substitute
other personnel of at least equal competence upon written approval of City. In the event
that City and Consultant cannot agree as to the substitution of key personnel, City shall be
entitled to terminate this Agreement for cause. As discussed below, any personnel who fail
or refuse to perform the Services in a manner acceptable to the City, or who are
determined by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project or a threat to the safety of persons or property, shall be promptly
removed from the Project by the Consultant at the request of the City. The key personnel
for performance of this Agreement are as follows: Phil Martin (President).
3.2.5 City's Representative. The City hereby designates the Community
Development Director or her designee, to act as its representative for the performance of
this Agreement("City's Representative"). City's Representative shall have the power to act
on behalf of the City for all purposes under this Contract. Consultant shall not accept
direction or orders from any person other than the City's Representative or his or her
designee.
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3.2.6 Consultant's Representative. Consultant hereby designates Phil
Martin or his designee, to act as its representative for the performance of this Agreement
("Consultant's Representative"). Consultant's Representative shall have full authority to
represent and act on behalf of the Consultant for all purposes under this Agreement. The
Consultant's Representative shall supervise and direct the Services, using his/her best skill
and attention, and shall be responsible for all means, methods, techniques, sequences and
procedures and for the satisfactory coordination of all portions of the Services under this
Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and
other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall
perform all Services under this Agreement in a skillful and competent manner, consistent
with the standards generally recognized as being employed by professionals in the same
discipline in the State of California. Consultant represents and maintains that it is skilled in
the professional calling necessary to perform the Services. Consultant warrants that all
employees and subcontractors shall have sufficient skill and experience to perform the
Services assigned to them. Finally, Consultant represents that it, its employees and
subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to perform the Services, including a City Business License, and
that such licenses and approvals shall be maintained throughout the term of this
Agreement. As provided for in the indemnification provisions of this Agreement,
Consultant shall perform, at its own cost and expense and without reimbursement from the
City, any services necessary to correct errors or omissions which are caused by the
Consultant's failure to comply with the standard of care provided for herein. Any employee
of the Consultant or its sub-consultants who is determined by the City to be uncooperative,
incompetent, a threat to the adequate or timely completion of the Project, a threat to the
safety of persons or property, or any employee who fails or refuses to perform the Services
in a manner acceptable to the City, shall be promptly removed from the Project by the
Consultant and shall not be re-employed to perform any of the Services or to work on the
Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of
and in compliance with all local, state and federal laws, rules and regulations in any
manner affecting the performance of the Project or the Services, including all Cal/OSHA
requirements, and shall give all notices required by law. Consultant shall be liable for all
violations of such laws and regulations in connection with Services. If the Consultant
performs any work knowing it to be contrary to such laws, rules and regulations and without
giving written notice to the City, Consultant shall be solely responsible for all costs arising
therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers,
employees and agents free and harmless, pursuant to the indemnification provisions of this
Agreement, from any claim or liability arising out of any failure or alleged failure to comply
with such laws, rules or regulations.
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3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall maintain prior to
the beginning of and for the direction of this Agreement insurance coverage as specified in
Exhibit "D" attached to and part of this agreement.
3.2.11 Safety. Contractor shall execute and maintain its work so as to
avoid injury or damage to any person or property. In carrying out its Services, the
Contractor shall at all times be in compliance with all applicable local, state and federal
laws, rules and regulations, and shall exercise all necessary precautions for the safety of
employees appropriate to the nature of the work and the conditions under which the work is
to be performed. Safety precautions as applicable shall include, but shall not be limited to:
(A) adequate life protection and life saving equipment and procedures; (B) instructions in
accident prevention for all employees and subcontractors, such as safe walkways,
scaffolds, fall protection ladders, bridges, gang planks, confined space procedures,
trenching and shoring, equipment and other safety devices, equipment and wearing
apparel as are necessary or lawfully required to prevent accidents or injuries; and (C)
adequate facilities for the proper inspection and maintenance of all safety measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set
forth in Exhibit "C" attached hereto and incorporated herein by reference. The total
compensation shall not exceed forty-four thousand eight hundred fifty dollars ($44,850)
without advance written approval of the Community Development Director. Extra Work
may be authorized, as described below, and if authorized, will be compensated at the rates
and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided
since the initial commencement date, or since the start of the subsequent billing periods,
as appropriate, through the date of the statement. City shall, within 45 days of receiving
such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for
any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any
work which is determined by City to be necessary for the proper completion of the Project,
but which the parties did not reasonably anticipate would be necessary at the execution of
this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without
written authorization from City's Representative.
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3.3.5 Prevailing Wages. Consultant is aware of the requirements of
California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code
of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which require the
payment of prevailing wage rates and the performance of other requirements on "public
works" and "maintenance" projects. If the Services are being performed as part of an
applicable "public works" or "maintenance" project, as defined by the Prevailing Wage
Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply
with such Prevailing Wage Laws. City shall provide Consultant with a copy of the
prevailing rates of per diem wages in effect at the commencement of this Agreement.
Consultant shall make copies of the prevailing rates of per diem wages for each craft,
classification or type of worker needed to execute the Services available to interested
parties upon request, and shall post copies at the Consultant's principal place of business
and at the project site. Consultant shall defend, indemnify and hold the City, its elected
officials, officers, employees and agents free and harmless from any claim or liability
arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All
such records shall be clearly identifiable. Consultant shall allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of such
records and any other documents created pursuant to this Agreement. Consultant shall
allow inspection of all work, data, documents, proceedings, and activities related to the
Agreement for a period of three (3) years from the date of final payment under this
Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without
cause by giving written notice to Consultant of such termination, and specifying the
effective date thereof, at least seven (7) days before the effective date of such termination.
Upon termination, Consultant shall be compensated only for those services which have
been adequately rendered to City, and Consultant shall be entitled to no further
compensation. Consultant may not terminate this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as
provided herein, City may require Consultant to provide all finished or unfinished
Documents and Data and other information of any kind prepared by Consultant in
connection with the performance of Services under this Agreement. Consultant shall be
required to provide such document and other information within fifteen (15) days of the
request.
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3.5.1 .3 Additional Services. In the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms and
in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such
other address as the respective parties may provide in writing for this purpose:
CONSULTANT:
Phil Martin & Associates, Inc.
4860 Irvine Boulevard, Suite 203
Irvine, CA 92620
Attn: Phil Martin
CITY:
City of Rosemead
8838 Valley Boulevard
Rosemead, CA 91770
Attn: Lily T. Valenzuela, City Planner
Such notice shall be deemed made when personally delivered or when mailed,
forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and
addressed to the party at its applicable address. Actual notice shall be deemed adequate
notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property.
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or
works of authorship fixed in any tangible medium of expression, including but not limited to,
physical drawings or data magnetically or otherwise recorded on computer diskettes, which
are prepared or caused to be prepared by Consultant under this Agreement("Documents&
Data"). Consultant shall require all subcontractors to agree in writing that City is granted a
non-exclusive and perpetual license for any Documents& Data the subcontractor prepares
under this Agreement. Consultant represents and warrants that Consultant has the legal
right to license any and all Documents & Data. Consultant makes no such representation
and warranty in regard to Documents & Data which were prepared by design professionals
other than Consultant or provided to Consultant by the City. City shall not be limited in any
way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications,
plans, procedures, drawings, descriptions, computer program data, input record data,
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written information, and other Documents and Data either created by or provided to
Consultant in connection with the performance of this Agreement shall be held confidential
by Consultant. Such materials shall not, without the prior written consent of City, be used
by Consultant for any purposes other than the performance of the Services. Nor shall such
materials be disclosed to any person or entity not connected with the performance of the
Services or the Project. Nothing furnished to Consultant which is otherwise known to
Consultant or is generally known, or has become known, to the related industry shall be
deemed confidential. Consultant shall not use City's name or insignia, photographs of the
Project, or any publicity pertaining to the Services or the Project in any magazine, trade
paper, newspaper, television or radio production or other similar medium without the prior
written consent of City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be
necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. If either party commences an action against the other
party, either legal, administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover from
the losing party reasonable attorney's fees and all other costs of such action.
3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City,
its officials, officers, employees, volunteers and agents free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law
or equity, to property or persons, including wrongful death, in any manner arising out of or
incident to any alleged acts, omissions or willful misconduct of Consultant, its officials,
officers, employees, agents, consultants and contractors arising out of or in connection with
the performance of the Services, the Project or this Agreement, including without limitation
the payment of all consequential damages and attorneys fees and other related costs and
expenses. Consultant shall defend, at Consultant's own cost, expense and risk, any and all
such aforesaid suits, actions or other legal proceedings of every kind that may be brought
or instituted against City, its directors, officials, officers, employees, agents or volunteers.
Consultant shall pay and satisfy any judgment, award or decree that may be rendered
against City or its directors, officials, officers, employees, agents or volunteers, in any such
suit, action or other legal proceeding. Consultant shall reimburse City and its directors,
officials, officers, employees, agents and/or volunteers, for any and all legal expenses and
costs incurred by each of them in connection therewith or in enforcing the indemnity herein
provided. Consultant's obligation to indemnify shall not be restricted to insurance
proceeds, if any, received by the City, its directors, officials officers, employees, agents or
volunteers.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of
the parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed
by both parties.
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3.5.8 Governing Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision
of this Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to
employ other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the parties.
3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without
the prior written consent of the City. Any attempt to do so shall be null and void, and any
assignees, hypothecates or transferees shall acquire no right or interest by reason of such
attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Captions. Since the Parties or their agents
have participated fully in the preparation of this Agreement, the language of this Agreement
shall be construed simply, according to its fair meaning, and not strictly for or against any
Party. Any term referencing time, days or period for performance shall be deemed
calendar days and not work days. All references to Consultant include all personnel,
employees, agents, and subcontractors of Consultant, except as otherwise specified in this
Agreement. All references to City include its elected officials, officers, employees, agents,
and volunteers except as otherwise specified in this Agreement. The captions of the
various articles and paragraphs are for convenience and ease of reference only, and do
not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or
amendment of this Agreement shall be binding unless executed in writing and signed by
both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the
remaining provisions shall continue in full force and effect.
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3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working
solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that
it has not paid nor has it agreed to pay any company or person, other than a bona fide
employee working solely for Consultant, any fee, commission, percentage, brokerage fee,
gift or other consideration contingent upon or resulting from the award or making of this
Agreement. Consultant further agrees to file, or shall cause its employees or
subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as
required under state law in the performance of the Services. For breach or violation of this
warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her
service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an
equal opportunity employer and it shall not discriminate against any subcontractor,
employee or applicant for employment because of race, religion, color, national origin,
handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited
to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination. Consultant shall also comply with all relevant
provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other
related programs or guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies
that it is aware of the provisions of Section 3700 of the California Labor Code which require
every employer to be insured against liability for Worker's Compensation or to undertake
self-insurance in accordance with the provisions of that Code, and agrees to comply with
such provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement.
Each Party warrants that the individuals who have signed this Agreement have the legal
power, right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion
of the work required by this Agreement, except as expressly stated herein, without prior
written approval of City. Subcontracts, if any, shall contain a provision making them
subject to all provisions stipulated in this Agreement.
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CITY OF ROSEMEAD PHIL MARTIN & ASSOCIATES, INC.
By: By:
Sandra Armenta, Mayor
City of Rosemead
Name:
Attest:
Title:
Ericka Hernandez
Acting City Clerk
[If Corporation, TWO SIGNATURES,
President OR Vice President AND
Secretary, AND CORPORATE SEAL OF
CONTRACTOR REQUIRED]
Approved as to Form:
By:
Name:
Rachel Richman, City Attorney
Burke, Williams & Sorensen, LLP
Title:
Phil Martin & Associates, Inc.
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EXHIBIT "A"
SCOPE OF SERVICES
Phil Martin &Associates proposes the following work product to prepare the environmental
impact report for the project.
a. Kick-off Meeting
Upon authorization to proceed and signature of a contract, Phil Martin will meet with City
staff and the project applicant to discuss the project in detail, develop a schedule to
complete the MND and obtain the documents requested in this proposal to begin
preparation of the MND. We will also discuss a traffic scope of work with the City's traffic
engineer and the traffic consultant to ensure the traffic consultant adequately addresses all
City traffic and circulation issues associated with the project.
b. Preparation of Mitigated Negative Declaration
Immediately after the kick-off meeting Phil Martin &Associates will begin preparation of the
Mitigated Negative Declaration. Phil Martin & Associates will prepare the MND to comply
with the 2016 CEQA Guidelines, as amended. The MND will include the following tasks:
Aesthetics
The City of Rosemead General Plan does not identify any designated scenic resources on
the site and the State does not have any adopted scenic state highways adjacent to or
close proximity to the site. Thus, this section will focus on and analyze the potential
aesthetic impacts of the project on the land uses adjacent to and surrounding the site. The
existing aesthetic characteristics of the site and surrounding land uses will be described,
including the residences north of the site. This section will also discuss how the project
design is sensitive to the residential land uses north of the site in regards to massing, siting
of parking and loading facilities and lighting. Surface level photographs of the site and the
surrounding land uses will be provided along with a photo key map to show the aesthetic
and visual qualities on the site and the land uses surrounding the site.
This section will include building elevations showing the architecture, design, and color
scheme of the proposed building as seen from all four sides including the adjacent streets,
the residential homes north of the site and westbound motorists on Interstate 10 adjacent
to and south of the site. A landscape plan showing the proposed plantings and hardscape
materials of the project will be included in the MND. The aesthetic section will compare the
architecture, design, and landscape plans to any applicable City design guidelines.
A photometric study will be provided by the project applicant to determine the potential
lighting impacts of the project to adjacent land uses with focus on the residents north of the
site. The photometric study will show the lumens on the properties adjacent to the site to
determine if project lighting would impact adjacent residents. If potential aesthetic and
lighting impacts are identified, measures to mitigate potential aesthetic impacts will be
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recommended in conjunction with recommendations of city staff and the project developer.
Air Quality
Giroux & Associates will prepare an air quality analysis and greenhouse gas emission
calculations as a sub-consultant to Phil Martin & Associates. Phil Martin & Associates will
summarize the air quality and greenhouse gas emission reports in the MND and attached
in the appendix.
The air quality report will include the following information:
• Provide an air quality setting based upon SCAQMD monitoring data from the Pico
Rivera air monitoring station, which is the closest air monitoring station to the
project.
• Calculate temporary construction activity emissions (demolition, grading &
construction) using procedures identified in the SCAQMD CEQA Air Quality
Handbook (1993) and incorporated into the CalEEMod computer model.
• Calculate regional vehicular emissions using the currently recommended CalEEMod
computer model.
• Prepare a local significance threshold analysis with respect to multi-family and/or
hotel uses near the site.
• Analyze possible air quality issues related to I-10 proximity.
• Discuss project consistency with the South Coast Air Basin Regional Air Quality
Management Plan in terms of land use planning consistency.
• Identify any potentially applicable mitigation measures, including relevant
transportation control measures (TCMs) incorporated into the air basin portion of the
California State Implementation Plan (SIP).
• Discuss the potential effects on local air quality of cumulative development in the
area.
• Summarize the air quality findings in a "stand-alone" draft air quality technical report
in a setting/impact/mitigation format.
The air quality impacts of the project will be divided into the short-term dust generation,
local impacts, and long-term regional air pollution increases. Short-term dust and emission
generation due to construction activities will be forecasted using the URBEMIS model. If
provided by the project applicant, detailed estimates of the potential construction
equipment that will be used during project demolition and construction will be referenced to
calculate these emissions. Otherwise, conservative estimates of the various required
construction activities to determine short-term emissions will be used. The air pollutant
emissions generated during project construction will be compared to the SCAQMD
Regional and Local Significance Thresholds. Measures to reduce dust generation required
by the South Coast Air Quality Management District will be identified. Additionally,
measures in the AQMP to control construction activity emissions will be, as applicable,
discussed in the air quality report. Long-term operational emissions will be generated by
project traffic, combustion of natural gas to heat the building, operation of landscape
equipment, and the use of architectural coatings during building maintenance. The air
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emissions generated by these sources will be assessed and compared to the SCAQMD
Regional and Local Significance Thresholds to determine their significance.
Mitigation measures will be recommended to reduce significant long-term operational air
quality emissions as much as possible to meet adopted thresholds and comply with CEQA.
Greenhouse Gas Assessment
Giroux and Associates will closely follow the generally accepted analysis methodologies
and significance thresholds for greenhouse gas emissions and will apply the most current
standards to the project. The greenhouse gas scope of work will include the following:
• Describe the existing GHG regulatory environment focused on AB-32 and SB-375.
Summarize the base year GHG emissions inventory for Rosemead and discuss the
likely progress in moving forward from that time.
• Identify the appropriate thresholds of impact significance that include both the
quantity of GHG generated by the project as well as project consistency with
sustainable community initiatives.
• Quantify GHG emissions associated with transportation, on-site energy
consumption, indirect electricity generation emissions, solid waste generation, and
water use using the CaIEEMod computer model GHG module.
• Based upon the relative roles of transportation and non-transportation emissions
projections, identify mitigation potential that might reduce the gap between AB-32
goals versus programs that are already in place (CAFE, LCFS, energy efficiency,
etc.).
• Determine GHG impact significance after application of available mitigation
measures.
Geology and Soils
A preliminary geotechnical report will be provided by the project applicant to Phil Martin &
Associates for incorporation into the MND. The geotechnical report will be summarized in
the MND and the full geotechnical report included in the appendix.
Hazards and Hazardous Materials
A Phase I Environmental Site Assessment (ESA) will be provided by the project applicant
to Phil Martin & Associates for incorporation into the MND. The Phase I ESA will be
summarized in the MND and the full geotechnical report included in the appendix.
Mitigation measures, based on the conclusions and recommendations in the Phase I ESA
will be incorporated into the MND to reduce potential hazardous impacts to less than
significant to comply with CEQA.
Hydrology/Water Quality
A hydrology report, grading plan and Standard Urban Stormwater Mitigation Plan (SUSMP)
will be provided by the project applicant to Phil Martin & Associates for incorporation into
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the MND. The hydrology report and SUSMP will be summarized in the MND and the full
reports included in the appendix.
Mitigation measures, if required, will be incorporated to reduce potential water quality,
grading or storm water impacts to less than significant to comply with CEQA.
Land Use
The project will require a Zone Change to change the dual zone on the property to C-3/D
(Medium Commercial with a Design Overlay). It is my understanding a General Plan
Amendment will not be required because the parcel is designated commercial land use and
allows the proposed development plan. The land use section will discuss the compatibility
of the project with the adjacent surrounding land use, including residential to the north.
This section will discuss the consistency of the project with the General Plan and the
required hotel amenities and floor area ratio standards for Commercial land use. This
section will discuss the projects consistency with the Rosemead Municipal Code C-3/D
(Medium Commercial with a Design Overlay) development standards. When required,
measures will be recommended to reduce land use impacts to less than significant.
Noise
Giroux&Associates will prepare a noise assessment for the project as a sub-consultant to
Phil Martin & Associates. Phil Martin & Associates will summarize the noise assessment
and attach the complete report in the MND appendix.
The noise assessment will include the following:
• Perform limited on-site ambient noise monitoring after consultation with city staff to
establish an existing baseline and determine the noise generation from traffic and
commercial operations.
• Develop a baseline traffic noise exposure profile in terms of the CNEL noise metric
using the FHWA Model with the latest California vehicle noise curves (CALVENO)
focused on local impacts from freeway traffic.
• Prepare a no-project versus with-project mobile noise impact comparison, including
any viable project alternative development scenarios. Identify specific sensitive
receiver locations where mobile source noise impacts may adversely affect nearby
sensitive receivers.
• Evaluate stationary noise impacts from temporary on-site construction noise
sources.
• Relate project noise impacts to the Noise Element noise/land use compatibility
guidelines in the City of Rosemead General Plan Noise Element and other
applicable noise exposure regulations.
• Develop a noise impact mitigation plan for any predicted noise impacts that exceed
target noise exposure limits, including community noise standards relevant to this
project as contained in the City of Rosemead Noise Element and Noise Ordinance
(Chapter 8.36). The City's noise standards will be summarized and their relevance
to the project discussed.
w
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• Develop a noise impact mitigation plan for any predicted noise impacts that exceed
target noise exposure limits. Identify likely structural noise protection that will be
needed to meet the building code for hotel units.
• Summarize the findings in a "stand-alone" draft noise report.
Mitigation measures to reduce potential noise impacts will be provided as necessary to
meet the City's Noise Ordinance and comply with CEQA.
Public Services and Utilities
This section will evaluate the potential impacts of the project on the various public services
and utilities that will serve the project. The public services that will be analyzed include
police and fire protection, solid waste collection, water, wastewater, electricity, and natural
gas. Service letters will be sent to the public agencies to solicit their comments with
regards to impacts by the project on their respective service. Information will be provided
that identifies the size and location of the existing services/utilities that serve the site and
discuss if the existing facilities are adequate of if upgrades and improvements will be
required. For the existing utilities that will need to be upgraded or extended to serve the
project the MND will discuss potential impacts to extend or upgrade those utilities. When
required to comply with CEQA, mitigation measures will be recommended to reduce
potential impacts to less than significant.
Transportation/Traffic
Stantec will prepare a traffic and circulation study for the project as a sub-consultant to Phil
Martin & Associates. Stantec's traffic scope of work will be reviewed and approved by the
City prior to their start of the traffic study to ensure the traffic study addresses all of the
city's traffic and circulation concerns. Stantec proposes the following traffic scope of work:
A. Background Research and Field Inventory
The Traffic Impact Analysis (TIA) will be prepared in accordance with applicable City
guidelines. Stantec will conduct research with the appropriate agencies to identify future
planned roadway improvements, if any, within the project study area. They will obtain
recently completed traffic impact studies and information on other projects located in
vicinity of the proposed project, as applicable. Stantec will inventory the existing
intersection geometrics and controls, the number of through travel lanes on roadways,
presence and types of medians, pedestrian, bicycle, parking and transit facilities, and
existing land uses within the project vicinity.
The traffic generation of the project will be based on the latest site plan and estimated
using trip generation rates identified in Trip Generation, 9th Edition, published by the
Institute of Transportation Engineers (ITE — land use code 310 Hotel). The project
geographical trip distribution will be based in accordance with site access and the local and
regional roadway network characteristics.
The proposed Project is anticipated to generate approximately 1,097 weekday vehicle trips
with 48 inbound and 35 outbound trips during the AM peak hour and 42 inbound and 44
outbound trips during the PM peak hour. The existing site is currently a parking area and
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no project trip reduction is appropriate because the existing adjoining land uses will remain.
A typical threshold for an off-site intersection to be included in a traffic study is a location
that receives a minimum of 50 peak hour project vehicle trips. Based on the identified
preliminary project trip generation, the following four (4) intersections are anticipated to
satisfy this threshold and will be studied in the project traffic analysis:
• Glendon Way and Ivar Avenue (1-way stop);
• Glendon Way and 1-10 Westerly Westbound On/Off Ramp (2-way stop);
• Glendon Way and 1-10 Easterly Westbound On/Off Ramp (1-way stop);
• Glendon Way and Rosemead Boulevard (Signalized);
The intersections chosen for analysis in this study are anticipated to include all locations
that may be impacted by the project and no additional study intersections are considered
justified at this time. However, should the City request that additional intersections be
included in the study, the budgets for data collection, analysis, and report preparation tasks
will be provided in a separate proposal.
B. Traffic Volume Data Collection
Existing weekday AM and PM peak traffic data will be collected for the traffic study by
National Data & Surveying Services (NDS) for the intersections listed above. Four (4)
weekday AM peak hour and four (4) PM peak hour turning movement counts will be
conducted at the four off-site study intersections. Weekday 24-hour volume counts will be
conducted at ten (10) roadway segment locations between the study area intersections.
C. Project Trip Generation and Future Traffic Projections
A growth factor will be applied to the existing traffic volumes, if appropriate, to consider
ambient traffic growth to the future baseline year. The baseline year will be the expected
project completion/opening year. Future year scenario analysis will include trip generation
associated with applicable cumulative projects as identified by the City. This traffic scope
of work assumes the project will be implemented in a single phase.
D. Level of Service Analysis
Stantec will use The Intersection Capacity Utilization (ICU) methods for signalized
intersections and Highway Capacity Manual (2010) operations methods for unsignalized
intersections will be used in accordance with City/County guidelines and parameters to
determine intersection level of service (LOS) at the study area intersections. The minimum
target level of service is anticipated to be LOS D per City requirements, or as otherwise
identified for CMP intersections. Roadway level of service will be based on volume-to-
capacity (V/C) analysis. Level of service analysis will be performed for the following six (6)
scenarios for the study area intersections:
• Existing volumes;
• Existing volumes plus Project;
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• Existing volumes plus Project with mitigation (if necessary);
• Baseline (Project Year) volumes;
• Baseline (Project Year) plus Project volumes; and
• Baseline (Project Year) plus Project volumes with mitigation (if necessary).
E. Additional Specific Analyses
The traffic study will also include project access geometric configuration/striping alternative
analysis, traffic signal warrant analysis, queuing analysis, sight distance analysis, on-site
circulation including consideration of horizontal and vertical clearances required for large
vehicles, pedestrian access and circulation, parking and parking code compliance, and
emergency vehicle access.
F. Report Preparation
The traffic report will include all tables, figures, and text as required to document the study
methodologies, conclusions, and recommendations. The report will also include all LOS,
volume-to-capacity, traffic data, and all other appropriate back-up calculations in the
appendix.
Measures to mitigated project traffic and circulation impacts will be recommended
when required to meet City level of service requirements and CEQA.
References, Persons and Agencies Contacted and MND Preparation
This section will list all reference documents used to prepare the MND and all persons,
agencies and individuals contacted during preparation of the MND.
Appendices
The MND appendix will include all technical reports.
a. Screen Check MND
Once the MND is completed five (5) hard copies and one (1) compact disc of the Mitigated
Negative Declaration will be submitted to city staff for its review and comment. Staff's
comments and changes will be incorporated into the MND and five (5) second screen
check hard copies and one (1) compact disc will be submitted for a second review to the
city. Staff's final screen check comments will be incorporated and the Mitigated Negative
Declaration prepared for printing.
b. Print and Mail MND
Phil Martin & Associates will print and mail fifteen (15) hard copies and/or compact disks of
the MND for public circulation and use by the City, including the surrounding cities, the Los
Angeles County Planning Department and any other agencies or private entities requesting
the MND. Phil Martin & Associates will also prepare a Notice of Preparation and prepare
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fifteen (15) compact discs (CDs) for submittal to the State Clearinghouse for a 30-day
review. A master hard copy and a compact disk of the MND will be provided to the city for
its use.
c. Prepare Notice of Intent to Adopt a Mitigated Negative Declaration
Phil Martin & Associates will prepare a Notice of Intent to Adopt a MND (NOI). Once
reviewed and approved by the City, a copy will be mailed to all responsible agencies and
interested persons along with a copy of the MND on compact disc. Phil Martin &
Associates will also file the NOI with the Los Angeles County Clerk to start the 30-day MND
public review period.
e. Respond to Comments
Phil Martin & Associates, Inc. will prepare written responses to all comments received to
the MND. For the purpose of this proposal Phil Martin & Associates has allocated six (6)
hours to respond to comments, which includes time for Phil Martin & Associates and its
sub-consultants. Additional time for Phil Martin & Associates and/or sub-consultants to
respond to comments beyond six hours will be billed on a time and materials basis.
Five (5) hard copies and one (1) compact disc of the Response to Comments will be
submitted to the city for its review and comment. The city's changes will be incorporated
and copies of the Response to Comments will be printed. Phil Martin & Associates will
mail the Response to Comments to the agencies and individuals that submitted comments
at least ten days prior to the scheduled hearing to adopt the MND. Phil Martin &
Associates will print and mail up to ten (10) copies of the Response to Comments.
f. Attend Public Hearings
Phil Martin & Associates has budgeted to attend one (1) Planning Commission and one (1)
City Council hearing. Attendance at additional public hearings will be billed on time and
material basis.
g. File Notice of Determination and Pay Fish and Wildlife Fee
Phil Martin & Associates will prepare the Notice of Determination (NOD) as required by
Section 15094 of the CEQA Guidelines. The day after the MND is adopted and the project
is approved Phil Martin & Associates will file the Notice of Determination with the Los
Angeles County Clerk.
Phil Martin & Associates will file a No Effect Determination form to California Fish and
Wildlife to exempt the project from paying the State required Fish and Game fee at the
time the Notice if Determination is filed with the Los Angeles County Clerk. If a No Effect
Determination is issued by Fish and Wildlife the fee will not be required. However, if a No
Effect Determination is not issued, the project applicant shall provide a check for payment
of the applicable California Department of Fish and Wildlife fee at the time the NOD is filed
with the Los Angeles County Clerk. Once the NOD is filed with the Los Angeles County
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Clerk, Phil Martin & Associates will provide the original Fish and Wildlife Fee receipt and a
copy of the filed NOD to the city for its records.
There is a 30-day statute of limitation period the public has to file legal challenges to the
adoption of the MND once the Notice of Determination is filed with the Los Angeles County
Clerk. If no legal challenges to the adequacy of the MND are filed within this 30-day period
the adoption is final.
h. Mitigation Monitoring Plan
Phil Martin & Associates will prepare a Mitigation Monitoring Plan (MMP) as required by
Public Resources Code Section 21081.6 for all measures that are recommended to
mitigate significant impacts. The Mitigation Monitoring Plan will list all mitigation measures
presented in the MND and identify the City department that will be responsible to monitor
and implement each mitigation measure. Once the MMP is completed, two (2) hard copies
will be submitted to city staff for its review. Staffs comments will be incorporated and five
(5) hard copies submitted to the city for its use.
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EXHIBIT "B"
SCHEDULE OF SERVICES
The schedule and milestones for the preparation of a Mitigated Negative Declaration are
presented below. The schedule is based on an anticipated "start date" of June 15, 2016.
1) Start Date - kick-off meeting — June 15, 2016
2) Submit Screen Check Initial Study/Mitigated Negative Declaration to City—July 27,
2016
3) Receive staff comments to Initial Study/Mitigated Negative Declaration—August 18,
2016
4) Mail Initial Study/Mitigated Negative Declaration — August 22, 2016
5) Initial Study/Mitigated Negative Declaration public review period —August 23, 2016
— September 22, 2016
6) Submit screen check Initial Study/Mitigated Negative Declaration Response to
Comments to City — October 3, 2016
7) Receive staff comments to screen check Initial Study/Mitigated Negative
Declaration (Response to Comments) — October 11, 2016
8) Mail Initial Study/Mitigated Negative Declaration Response to Comments and
submit final Initial Study/Mitigated Negative Declaration to City staff for its use —
October 13, 2016
9) Planning Commission/City Council hearings — October/November 2016
10)File Notice of Determination with County Clerk — November 2016
Milestones
1) Start Date/Kick-off meeting — May 2, 2016
2) Initial Study/MND public review period — June 28, 2016 — July 27, 2016
3) Mail Initial Study/MND Response to Comments — August 10, 2016
4) Planning Commission/City Council hearings — August/September 2016
5) File Notice of Determination — September 2016
iiimmommor
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EXHIBIT "C"
COMPENSATION
Mitigated Negative Declaration Budget
Task Hourly Rate Cost
Kick-off Meeting — Phil Martin $175 $450
Initial Study/MND
Prepare Initial Study/MND — Phil Martin $175 $21,000
Traffic— Stantec Consulting $15,900
Air Quality/Greenhouse Gas Report/Noise * $3,950
— Giroux & Associates
Direct— printing, mailing, CDs $400
Final MND
Response to Comments $175 $1,050
Mitigation Monitoring and Reporting $175 $525
Program
File CEQA notices $525
Public Hearings — 1 Planning Commission $175 $1,050
and 1 City Council — Phil Martin
Total $44,850
*fixed fee contract
The coordination with the completion of the special studies that are provided by the project applicant,
including any response to comments, shall be provided by others.
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EXHIBIT "D"
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain
insurance in conformance with the requirements set forth below. Consultant will use
existing coverage to comply with these requirements. If that existing coverage does not
meet the requirements set forth here, Consultant agrees to amend,supplement or endorse
the existing coverage to do so. Consultant acknowledges that the insurance coverage and
policy limits set forth in this section constitute the minimum amount of coverage required.
Any insurance proceeds available to City in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be
paid in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits are subject to review but in no event less than
$1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol
1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less
that $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above.
If Consultant or Consultant's employees will use personal autos in any way on this project,
Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Any
such coverage provided under an umbrella liability policy shall include a drop down
provision providing primary coverage above a maximum $25,000 self-insured retention for
liability not covered by primary but covered by the umbrella. Coverage shall be provided on
a "pay on behalf" basis, with defense costs payable in addition to policy limits. Policy shall
contain a provision obligating insurer at the time insured's liability is determined, not
requiring actual payment by the insured first. There shall be no cross liability exclusion
precluding coverage for claims or suits by one insured against another. Coverage shall be
applicable to City for injury to employees of Consultant, subconsultants or others involved
in the Work. The scope of coverage provided is subject to approval of City following receipt
of proof of insurance as required herein. Limits are subject to review but in no event less
than $1,000,000 per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on
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a policy form coverage specifically designed to protect against acts, errors or omissions of
the consultant and "Covered Professional Services" as designated in the policy must
specifically include work performed under this agreement. The policy limit shall be no less
than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the
insured and must include a provision establishing the insurer's duty to defend. The policy
retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the state of California and with an A.M. Bests rating of A-or better and
a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant
and City agree to the following with respect to insurance provided by Consultant:
1 . Consultant agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds City, its officials,
employees and agents, using standard ISO endorsement No. CG 2010 with an
edition prior to 1992. Consultant also agrees to require all contractors, and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit
Consultant, or Consultant's employees, or agents, from waiving the right of
subrogation prior to a loss. Consultant agrees to waive subrogation rights against
City regardless of the applicability of any insurance proceeds, and to require all
contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or applicable
to this agreement are intended to apply to the full extent of the policies. Nothing
contained in this Agreement or any other agreement relating to the City or its
operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been
first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called "third party action over"claims, including any exclusion for bodily
injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and
additional requirements by the City, as the need arises. Consultant shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or
reduction of discovery period) that may affect City's protection without City's prior
written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of
insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant's general liability policy, shall be delivered to City at or
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prior to the execution of this Agreement. In the event such proof of any insurance is
not delivered as required, or in the event such insurance is canceled at any time
and no replacement coverage is provided, City has the right, but not the duty, to
obtain any insurance it deems necessary to protect its interests under this or any
other agreement and to pay the premium. Any premium so paid by City shall be
charged to and promptly paid by Consultant or deducted from sums due Consultant,
at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any
cancellation of coverage. Consultant agrees to require its insurer to modify such
certificates to delete any exculpatory wording stating that failure of the insurer to
mail written notice of cancellation imposes no obligation, or that any party will
"endeavor" (as opposed to being required) to comply with the requirements of the
certificate.
9. It is acknowledged by the parties of this agreement that all insurance coverage
required to be provided by Consultant or any subcontractor, is intended to apply first
and on a primary, noncontributing basis in relation to any other insurance or self
insurance available to City.
10.Consultant agrees to ensure that subcontractors, and any other party involved with
the project who is brought onto or involved in the project by Consultant, provide the
same minimum insurance coverage required of Consultant. Consultant agrees to
monitor and review all such coverage and assumes all responsibility for ensuring
that such coverage is provided in conformity with the requirements of this section.
Consultant agrees that upon request, all agreements with subcontractors and others
engaged in the project will be submitted to City for review.
11 .Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees that
it will not allow any contractor, subcontractor, Architect, Engineer or other entity or
person in any way involved in the performance of work on the project contemplated
by this agreement to self-insure its obligations to City. If Consultant's existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time the City shall review
options with the Consultant, which may include reduction or elimination of the
deductible or selfinsured retention, substitution of other coverage, or other solutions.
12.The City reserves the right at any time during the term of the contract to change the
amounts and types of insurance required by giving the Consultant ninety (90) days
advance written notice of such change. If such change results in substantial
additional cost to the Consultant, the City will negotiate additional compensation
proportional to the increased benefit to City.
13.For purposes of applying insurance coverage only, this Agreement will be deemed
to have been executed immediately upon any party hereto taking any steps that can
be deemed to be in furtherance of or towards performance of this Agreement.
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14.Consultant acknowledges and agrees that any actual or alleged failure on the part
of City to inform Consultant of non-compliance with any insurance requirement in no
way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
15.Consultant will renew the required coverage annually as long as City, or its
employees or agents face an exposure from operations of any type pursuant to this
agreement. This obligation applies whether or not the agreement is canceled or
terminated for any reason. Termination of this obligation is not effective until City
executes a written statement to that effect.
16.Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Consultant's insurance agent to this effect is acceptable. A certificate of insurance
and/or additional insured endorsement as required in these specifications applicable
to the renewing or new coverage must be provided to City within five days of the
expiration of the coverages.
17.The provisions of any workers' compensation or similar act will not limit the
obligations of Consultant under this agreement. Consultant expressly agrees not to
use any statutory immunity defenses under such laws with respect to City, its
employees, officials and agents.
18.Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits or other requirements nor as a waiver
of any coverage normally provided by any given policy. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a given issue,
and is not intended by any party or insured to be limiting or all-inclusive.
19.These insurance requirements are intended to be separate and distinct from any
other provision in this agreement and are intended by the parties here to be
interpreted as such.
20.The requirements in this Section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts with or impairs
the provisions of this Section.
21.Consultant agrees to be responsible for ensuring that no contract used by any party
involved in any way with the project reserves the right to charge City or Consultant
for the cost of additional insurance coverage required by this agreement. Any such
provisions are to be deleted with reference to City. It is not the intent of City to
reimburse any third party for the cost of complying with these requirements. There
shall be no recourse against City for payment of premiums or other amounts with
respect thereto.
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22.Consultant agrees to provide immediate notice to City of any claim or loss against
Consultant arising out of the work performed under this agreement. City assumes
no obligation or liability by such notice, but has the right(but not the duty)to monitor
the handling of any such claim or claims if they are likely to involve City.
Mk
Phil Marlin & Associates, Inc.
April 21,2016
City of Rosemead
City Clerk's Office
Attn: Carol Cowley, Interim City Clerk
838 East Valley Boulevard
Rosemead,CA 91770
RE: Request for Proposal No. 2016-04 (Hampton Inn and Suites) - Environmental
Consulting Services to the Community Development Department
Dear Ms. Cowley:
Phil Martin & Associates Inc. appreciates the opportunity to submit this proposal for a proposed
123 room Hampton Inn and Suites hotel. It is our understanding the project applicant is requesting
a Zone Change for a 1.83 acre site at the southeast corner of Ivar Avenue and Glendon Way. The
project is proposed for a portion of an existing surface parking lot that is part of and serves an
existing commercial use.
Our proposal is in response to the City's Request for Proposal dated March 31, 2016 to prepare an
environmental document for the project to comply with the California Environmental Quality Act
(CEQA). In this case, Phil Martin & Associates proposes to prepare a Mitigated Negative
Declaration (MND) for the requested Zone Change to comply with CEQA.
1. Contact Information:
The contact information for Phil Martin&Associates is presented below:
Phil Martin
Phil Martin&Associates, Inc.
4860 Irvine Boulevard, Suite 203
Irvine, CA 92620
Office -949-454-1800
Fax—949-454-1801
pmartin(philmartinassociates.com
ATTACHMENT "B"
4860 Irvine Boulevard, Suite 203 • Irvine, CA 92620 ♦ Phone 949-454-1800 • Fax 949-454-1801
2. Firm Profile:
Phil Martin & Associates is a California corporation. Phil Martin is the only employee of the
company. Mr. Martin's rate is $175/hour. The company main business is the preparation of
environmental documents to comply with the California Environmental Quality Act, as
amended. We work with a variety of sub-consultants in the preparation of the various CEQA
documents, which have included disciplines such as archaeology, paleontology, historical
resources, underwater archaeology, biology, water quality, photometric studies, shade/shadow
analysis, noise and vibration, air quality, traffic and circulation, visual renderings, economic
analysis,etc.
Phil Martin is the President of Phil Martin&Associates and will be the project manager and sole
contact person for the project. The philosophy of Phil Martin & Associates is to devote the
time and resources necessary to successfully complete the preparation of a CEQA document on
time and budget, including the management of all applicable sub-consultants. In this case, Phil
Martin & Associates will provide the resources necessary to complete the Mitigated Negative
Declaration for this project as proposed.
Phil Martin & Associates, Inc. Statement of Qualifications with a list of some of the many
projects that he has prepared CEQA documents along with Mr. Martin's resume are attached as
Appendix A.
3. Relevant Experience and Skills:
The following projects represent the experience and skills of Phil Martin & Associates that are
attributable to the proposed project.
a) Hampton Inn and Suites—Mission Viejo, CA
Phil Martin & Associates was hired by the City of Mission Viejo to prepare a Mitigated
Negative Declaration for the development of a 101 room hotel. The project applicant
proposed to demolish an existing vacant 23,113 square foot one-story commercial
building on approximately 1.69 acres located at 28682 Marguerite Parkway to develop a
101 room Hampton Inn. The existing vacant commercial building has been vacant for
approximately two years and is currently used for employee parking by an adjacent car
dealership. The 101 room Hampton Inn hotel is three stories with 102 parking spaces,
including handicap. The hotel includes two meeting rooms with a partition that can be
moved to separate the area into two rooms or opened to make one large room. A
breakfast area is proposed adjacent to the hotel lobby and check-in area. A new
retaining wall up to 10 feet will be constructed approximately twenty feet east of an
existing four foot tall retaining wall at the toe of an existing slope along the east side of
the property. A swimming pool, Jacuzzi and fire pit are proposed for a ground level
courtyard at the east side of the building. The courtyard and pool will be separated from
the parking area east of the building by a six foot wall. The front of the hotel that faces
Marguerite Parkway will be painted steel. Storefront glass will be provided at the
building corners and near the middle of the building at the west elevation. Stone is
proposed for the columns that will support the Porte Cochere at the west elevation.
City of Rosemead—Hampton Inn and Suites Page 2
Proposal To Prepare Mitigated Negative Declaration—April 21,2016
Client Contact: Elaine Lister
Planning Manager
City of Mission Viejo
200 Civic Center
Mission Viejo,CA 92691
949-470-3043
elister @cityofmissionviejo.org
Budget:$20,500
Beginning and Ending Date:June 2013 to September 2013—3 months
Summary of Products:Phil Martin&Associates prepared a Mitigated Negative Declaration,
prepared and filed all CEQA required public notices and attended public hearings to
support the MND.
b) Bicycle Casino Hotel—Bell Gardens, CA
Phil Martin & Associates prepared a Mitigated Negative Declaration for the
development of a 7-story, 100 room hotel of approximately 117,907 gross square feet of
enclosed floor area adjacent to the existing Bicycle Casino. The architectural style is
designed in the contemporary vernacular. Four water features are proposed throughout
the hotel site, including a water feature at the north entry to the hotel at Bicycle Casino
Drive at Eastern Avenue. The hotel includes a sports bar and restaurant, Bakery Cafe,
multi-purpose rooms and patio, meeting rooms, a fitness center, an elevated swimming
pool and Jacuzzi, a penthouse night club and a roof-top open air gaming area.
Construction is estimated to take approximately 10-12 months and be completed in early
2014.
Client Contact: Carmen Morales
Senior Planner
City of Bell Gardens
7100 Garfield Avenue
Bell Gardens,CA 90201
(562)806-7723
cmorales@bellgardens.org
Budget:$66,000
Beginning and Ending Date:June 2012 to March 2013—10 months
Summary of Products:Phil Martin &Associates prepared a Mitigated Negative Declaration,
prepared and filed all CEQA required public notices and attended public hearings to
support the MND.
c) Fountain Valley Civic Center Specific Plan—Ayers Hotel-Fountain Valley, CA
Phil Martin & Associates prepared an environmental impact report for the Fountain
Valley Specific Plan that included a four-story 127 room Ayres hotel, 88 residential units
and 2,300 square feet of retail space on 8.62 acres. All of the existing buildings and
improvements including the single-story vacant 116,472 square foot office building, city
owned storage units, the 8,218 square foot city building that is leased to Coastline
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
Community College, landscaping and other site improvements will be demolished to
allow development of the proposed project. The Ayres Hotel is proposed for 2.0 acres
at the northwest corner of the site and the hotel is four stories in height with 127 rooms
totaling 78,807 square feet. The hotel includes a restaurant (breakfast only) swimming
pool,Jacuzzi, 1,875 square feet of conference facilities and 126 parking spaces for hotel
guests and employees. An 8 foot block wall will be constructed around the perimeter of
the hotel site to separate the hotel from the land uses north of the site and the proposed
townhomes. The remaining 6.62 acres of the site is proposed for 88 residential units (61
townhomes and 27 single family homes) and 2,300 square feet of retail space that may be
converted to storage for the Fountain Valley Police Department in the future.
Client Contact Steven Ayers
Planner
City of Fountain Valley
10200 Slater Avenue
Fountain Valley, CA 92708
714-593-4431
Steven.ayers @fountainvalley.org
Budget:$166,100
Beginning and Ending Date:February 2011 to March 2012— 13 months
Summary of Products. Phil Martin&Associates prepared a Mitigated Negative Declaration,
prepared and filed all CEQA required public notices and attended public hearings to
support the MND.
d) Double Tree Hotel—Rosemead, C/I
Phil Martin & Associates prepared a Mitigated Negative Declaration for a private hotel
development project in Rosemead. The project proposed the expansion of the existing
Double Tree Hotel in two phases to add 52 guest rooms, a hotel lobby, a 12,492 square
foot ballroom for 500 guests, and a 4-level parking structure for 373 cars. Phase I
included the construction of a four-story building for the 52 guest rooms and a hotel
lobby that total 52,620 square feet. Phase I also included parking for 240 cars. Phase II
included the construction of a one-story 12,492 square foot ballroom that will seat 500
guests. A four-story parking structure totaling 86,527 square foot for 373 cars was also
proposed to be constructed in Phase II. The project approval included a Conditional
Use Permit(CUP) Modification.
Client Contact: Sheri Bermejo
Principal Planner
City of Rosemead
8838 East Valley Boulevard
Rosemead,CA 91770
(626) 569-2144
sbermejo @cityofrosemead.org
Budget:$51,000
Beginning and Ending Date:June 2007 to May 2008—11 months
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
Summary of Products. Phil Martin &Associates prepared a Mitigated Negative Declaration,
prepared and filed all CEQA required public notices and attended public hearings to
support the MIND.
4. Project Approach:
Based on our understanding of the project and experience preparing Mitigated Negative
Declarations for similar hotel projects, we propose to prepare a Mitigated Negative Declaration to
comply with CEQA. An outline of the services that Phil Martin&Associates will provide the city is.
provided below with a detailed description of the services following the outline:
• Kick-off meeting — meet with city staff and project applicant to establish a schedule to
complete the MIND, gather specific information/studies from the applicant,identify contact
personnel with the city and applicant,and identify potential environmental issues.
• Prepare MIND — complete and submit MND to city staff for review and comment and
incorporate staff's comments into MND for public circulation.
• Circulate MIND—circulate the MIND for a CEQA required 20 day public review period.
• Respond to Comments—provide written responses to all comments received to the MND.
• Public Hearings —attend and provide support to city staff at the Planning Commission and
City Council hearings.
• Notice of Determination— File the Notice of Determination and pay the required Fish and
Wildlife fee with the County Clerk Recorder.
a. Kick-off Meeting
Upon authorization to proceed and signature of a contract,Phil Martin will meet with City staff and
the project applicant to discuss the project in detail, develop a schedule to complete the MIND and
obtain the documents requested in this proposal to begin preparation of the MND. We will also
discuss a traffic scope of work with the City's traffic engineer and the traffic consultant to ensure the
traffic consultant adequately addresses all City traffic and circulation issues associated with the
project.
b. Preparation of Mitigated Negative Declaration
Immediately after the kick-off meeting Phil Martin & Associates will begin preparation of the
Mitigated Negative Declaration. Phil Martin&Associates will prepare the MND to comply with the
2016 CEQA Guidelines,as amended. The MND will include the following tasks:
Aesthetics
The City of Rosemead General Plan does not identify any designated scenic resources on the site
and the State does not have any adopted scenic state highways adjacent to or dose proximity to the
site. Thus, this section will focus on and analyze the potential aesthetic impacts of the project on
the land uses adjacent to and surrounding the site. The existing aesthetic characteristics of the site
and surrounding land uses will be described, including the residences north of the site. This section
will also discuss how the project design is sensitive to the residential land uses north of the site in
regards to massing, siting of parking and loading facilities and lighting. Surface level photographs
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
of the site and the surrounding land uses will be provided along with a photo key map to show the
aesthetic and visual qualities on the site and the land uses surrounding the site.
This section will include building elevations showing the architecture, design, and color scheme of
the proposed building as seen from all four sides including the adjacent streets, the residential homes
north of the site and westbound motorists on Interstate 10 adjacent to and south of the site. A
landscape plan showing the proposed plantings and hardscape materials of the project will be
included in the MND. The aesthetic section will compare the architecture, design, and landscape
plans to any applicable City design guidelines.
A photometric study will be provided by the project applicant to determine the potential lighting
impacts of the project to adjacent land uses with focus on the residents north of the site. The
photometric study will show the lumens on the properties adjacent to the site to determine if project
lighting would impact adjacent residents. If potential aesthetic and lighting impacts are identified,
measures to mitigate potential aesthetic impacts will be recommended in conjunction with
recommendations of city staff and the project developer.
Air Quality
Giroux &Associates will prepare an air quality analysis and greenhouse gas emission calculations as
a sub-consultant to Phil Martin & Associates. Phil Martin & Associates will summarize the air
quality and greenhouse gas emission reports in the MND and attached in the appendix.
The air quality report will include the following information:
• Provide an air quality setting based upon SCAQMD monitoring data from the Pico Rivera
air monitoring station,which is the closest air monitoring station to the project.
• Calculate temporary construction activity emissions (demolition, grading & construction)
using procedures identified in the SCAQMD CEQA Air Quality Handbook (1993) and
incorporated into the CaIEEMod computer model.
• Calculate regional vehicular emissions using the currently recommended Ca1F,EMod
computer model.
• Prepare a local significance threshold analysis with respect to multi-family and/or hotel uses
near the site.
• Analyze possible air quality issues related to I-10 proximity.
• Discuss project consistency with the South Coast Air Basin Regional Air Quality
Management Plan in terms of land use planning consistency.
• Identify any potentially applicable mitigation measures, including relevant transportation
control measures (TCMs) incorporated into the air basin portion of the California State
Implementation Plan (SIP).
• Discuss the potential effects on local air quality of cumulative development in the area.
• Summarize the air quality findings in a "stand-alone" draft air quality technical report in a
setting/impact/mitigation format.
The air quality impacts of the project will be divided into the short-term dust generation, local
impacts, and long-term regional air pollution increases. Short-term dust and emission generation
due to construction activities will be forecasted using the URBEMIS model. If provided by the
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
project applicant,detailed estimates of the potential construction equipment that will be used during
project demolition and construction will be referenced to calculate these emissions. Otherwise,
conservative estimates of the various required construction activities to determine short-term
emissions will be used. The air pollutant emissions generated during project construction will be
compared to the SCAQMD Regional and Local Significance Thresholds. Measures to reduce dust
generation required by the South Coast Air Quality Management District will be identified.
Additionally,measures in the AQMP to control construction activity emissions will be,as applicable,
discussed in the air quality report. Long-term operational emissions will be generated by project
traffic, combustion of natural gas to heat the building, operation of landscape equipment, and the
use of architectural coatings during building maintenance. The air emissions generated by these
sources will be assessed and compared to the SCAQMD Regional and Local Significance Thresholds
to determine their significance.
Mitigation measures will be recommended to reduce significant long-term operational air quality
emissions as much as possible to meet adopted thresholds and comply with CEQA.
Greenhouse Gas Assessment
Giroux and Associates will closely follow the generally accepted analysis methodologies and
significance thresholds for greenhouse gas emissions and will apply the most current standards to
the project. The greenhouse gas scope of work will include the following:
• Describe the existing GHG regulatory environment focused on AB-32 and SB-375.
Summarize the base year GHG emissions inventory for Rosemead and discuss the likely
progress in moving forward from that time.
• Identify the appropriate thresholds of impact significance that include both the quantity of
GHG generated by the project as well as project consistency with sustainable community
initiatives.
• Quantify GHG emissions associated with transportation, on-site energy consumption,
indirect electricity generation emissions, solid waste generation, and water use using the
CalEEMod computer model GHG module.
• Based upon the relative roles of transportation and non-transportation emissions
projections, identify mitigation potential that might reduce the gap between AB-32 goals
versus programs that are already in place (CAFE,LCFS,energy efficiency,etc.).
• Determine GHG impact significance after application of available mitigation measures.
Geology and Soils
A preliminary geotechnical report will be provided by the project applicant to Phil Martin &
Associates for incorporation into the MND. The geotechnical report will be summarized in the
MND and the full geotechnical report included in the appendix.
Hazards and Hazardous Materials
A Phase I Environmental Site Assessment (ESA) will be provided by the project applicant to Phil
Martin &Associates for incorporation into the MND. The Phase I ESA will be summarized in the
MND and the full geotechnical report included in the appendix.
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
Mitigation measures, based on the conclusions and recommendations in the Phase I ESA will be
incorporated into the MND to reduce potential hazardous impacts to less than significant to comply
with CEQA.
Hydrology/Water Quality
A hydrology report, grading plan and Standard Urban Stormwater Mitigation Plan (SUSMP) will be
provided by the project applicant to Phil Martin&Associates for incorporation into the MND. The
hydrology report and SUSMP will be summarized in the MND and the full reports included in the
appendix.
Mitigation measures, if required, will be incorporated to reduce potential water quality, grading or
storm water impacts to less than significant to comply with CEQA.
Land Use
The project will require a Zone Change to change the dual zone on the property to C-3/D (Medium
Commercial with a Design Overlay). It is my understanding a General Plan Amendment will not be
required because the parcel is designated commercial land use and allows the proposed development
plan. The land use section will discuss the compatibility of the project with the adjacent surrounding
land use, including residential to the north. This section will discuss the consistency of the project
with the General Plan and the required hotel amenities and floor area ratio standards for
Commercial land use. This section will discuss the projects consistency with the Rosemead
Municipal Code C-3/D (Medium Commercial with a Design Overlay) development standards.
When required,measures will be recommended to reduce land use impacts to less than significant.
Noise
Giroux & Associates will prepare a noise assessment for the project as a sub-consultant to Phil
Martin &Associates. Phil Martin &Associates will summarize the noise assessment and attach the
complete report in the MND appendix.
The noise assessment will include the following.
• Perform limited on-site ambient noise monitoring after consultation with city staff to
establish an existing baseline and determine the noise generation from traffic and
commercial operations.
• Develop a baseline traffic noise exposure profile in terms of the CNEL noise metric using
the FHWA Model with the latest California vehicle noise curves (CALVENO) focused on
local impacts from freeway traffic.
• Prepare a no-project versus with-project mobile noise impact comparison, including any
viable project alternative development scenarios. Identify specific sensitive receiver
locations where mobile source noise impacts may adversely affect nearby sensitive receivers.
• Evaluate stationary noise impacts from temporary on-site construction noise sources.
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
• Relate project noise impacts to the Noise Element noise/land use compatibility guidelines in
the City of Rosemead General Plan Noise Element and other applicable noise exposure
regulations.
• Develop a noise impact mitigation plan for any predicted noise impacts that exceed target
noise exposure limits, including community noise standards relevant to this project as
contained in the City of Rosemead Noise Element and Noise Ordinance (Chapter 8.36).
The City's noise standards will be summarized and their relevance to the project discussed.
• Develop a noise impact mitigation plan for any predicted noise impacts that exceed target
noise exposure limits. Identify likely structural noise protection that will be needed to meet
the building code for hotel units.
• Summarize the findings in a "stand-alone" draft noise report.
Mitigation measures to reduce potential noise impacts will be provided as necessary to meet the
City's Noise Ordinance and comply with CEQA.
Public Services and Utilities
This section will evaluate the potential impacts of the project on the various public services and
utilities that will serve the project. The public services that will be analyzed include police and fire
protection, solid waste collection, water, wastewater, electricity, and natural gas. Service letters will
be sent to the public agencies to solicit their comments with regards to impacts by the project on
their respective service. Information will be provided that identifies the size and location of the
existing services/utilities that serve the site and discuss if the existing facilities are adequate of if
upgrades and improvements will be required. For the existing utilities that will need to be upgraded
or extended to serve the project the MND will discuss potential impacts to extend or upgrade those
utilities. When required to comply with CEQA, mitigation measures will be recommended to
reduce potential impacts to less than significant.
Transportation/Traffic
Stantec will prepare a traffic and circulation study for the project as a sub-consultant to Phil Martin
& Associates. Stantec's traffic scope of work will be reviewed and approved by the City prior to
their start of the traffic study to ensure the traffic study addresses all of the city's traffic and
circulation concerns. Stantec proposes the following traffic scope of work:
A. Background Research and Field Inventory
The Traffic Impact Analysis (TIA) will be prepared in accordance with applicable City guidelines.
Stantec will conduct research with the appropriate agencies to identify future planned roadway
improvements, if any, within the project study area. They will obtain recently completed traffic
impact studies and information on other projects located in vicinity of the proposed project, as
applicable. Stantec will inventory the existing intersection geometrics and controls, the number of
through travel lanes on roadways, presence and types of medians, pedestrian, bicycle, parking and
transit facilities,and existing land uses within the project vicinity.
The traffic generation of the project will be based on the latest site plan and estimated using trip
generation rates identified in Trip Generation, 9th Edition, published by the Institute of
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
Transportation Engineers (ITE — land use code 310 Hotel). The project geographical trip
distribution will be based in accordance with site access and the local and regional roadway network
characteristics.
The proposed Project is anticipated to generate approximately 1,097 weekday vehicle trips with 48
inbound and 35 outbound trips during the AM peak hour and 42 inbound and 44 outbound trips
during the PM peak hour. The existing site is currently a parking area and no project trip reduction
is appropriate because the existing adjoining land uses will remain.
A typical threshold for an off-site intersection to be included in a traffic study is a location that
receives a minimum of 50 peak hour project vehicle trips. Based on the identified preliminary
project trip generation, the following four (4) intersections are anticipated to satisfy this threshold
and will be studied in the project traffic analysis:
• Glendon Way and Ivar Avenue (1-way stop);
• Glendon Way and I-10 Westerly Westbound On/Off Ramp (2-way stop);
• Glendon Way and I-10 Easterly Westbound On/Off Ramp (1-way stop);
• Glendon Way and Rosemead Boulevard (Signalized);
The intersections chosen for analysis in this study are anticipated to include all locations that may be
impacted by the project and no additional study intersections are considered justified at this time.
However, should the City request that additional intersections be induded in the study, the budgets
for data collection,analysis,and report preparation tasks will be provided in a separate proposal.
B. Traffic Volume Data Collection
Existing weekday AM and PM peak traffic data will be collected for the traffic study by National
Data & Surveying Services (NDS) for the intersections listed above. Four (4) weekday AM peak
hour and four (4) PM peak hour turning movement counts will be conducted at the four off-site
study intersections. Weekday 24-hour volume counts will be conducted at ten (10)roadway segment
locations between the study area intersections.
C. Project Trip Generation and Future Traffic Projections
A growth factor will be applied to the existing traffic volumes, if appropriate, to consider ambient
traffic growth to the future baseline year. The baseline year will be the expected project
completion/opening year. Future year scenario analysis will include trip generation associated with
applicable cumulative projects as identified by the City. This traffic scope of work assumes the
project will be implemented in a single phase.
D. Level of Service Analysis
Stantec will use The Intersection Capacity Utilization (ICU)methods for signalized intersections and
Highway Capacity Manual (2010) operations methods for unsignalized intersections will be used in
accordance with City/County guidelines and parameters to determine intersection level of service
(LOS) at the study area intersections. The minimum target level of service is anticipated to be LOS
D per City requirements, or as otherwise identified for CMP intersections. Roadway level of service
will be based on volume-to-capacity (V/C) analysis. Level of service analysis will be performed for
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
immium
the following six (6) scenarios for the study area intersections:
• Existing volumes;
• Existing volumes plus Project;
• Existing volumes plus Project with mitigation (if necessary);
• Baseline (Project Year)volumes;
• Baseline (Project Year) plus Project volumes;and
• Baseline (Project Year) plus Project volumes with mitigation (if necessary).
E. Additional Specific Analyses
The traffic study will also include project access geometric configuration/striping alternative
analysis, traffic signal warrant analysis, queuing analysis, sight distance analysis, on-site circulation
including consideration of horizontal and vertical clearances required for large vehicles, pedestrian
access and circulation,parking and parking code compliance,and emergency vehicle access.
F. Report Preparation
The traffic report will include all tables, figures, and text as required to document the study
methodologies, conclusions, and recommendations. The report will also include all LOS, volume-
to-capacity, traffic data,and all other appropriate back-up calculations in the appendix.
Measures to mitigated project traffic and circulation impacts will be recommended when required to
meet City level of service requirements and CEQA.
Cumulative Impacts
Per CEQA Guidelines Section 15355 this section will provide a discussion of the potential
environmental effects that could occur with development of the project in conjunction with other
planned and entitled projects in the area, including the compounding of cumulative project impacts.
Cumulative project information will be obtained from City staff and include projects that have been
entitled but not constructed, projects that are not entitled, but in the planning process, and
reasonably foreseeable future projects. The cities adjacent to Rosemead will be contacted to identify
any projects within their jurisdiction that should be included in the cumulative impact analysis. A
map will be prepared to show the location of the cumulative projects. When required by CEQA,
mitigation measures will be recommended to mitigate any cumulative project impacts.
References,Persons and Agencies Contacted and MND Preparation
This section will list all reference documents used to prepare the MND and all persons, agencies and
individuals contacted during preparation of the MND.
Appendices
The MND appendix will include all technical reports.
b. Screen Check MND
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
Once the MND is completed five (5) hard copies and one (1) compact disc of the Mitigated
Negative Declaration will be submitted to city staff for its review and comment. Staffs comments
and changes will be incorporated into the MND and five (5) second screen check hard copies and
one (1) compact disc will be submitted for a second review to the city. Staff's final screen check
comments will be incorporated and the Mitigated Negative Declaration prepared for printing.
• c. Print and Mail MND
Phil Martin & Associates will print and mail fifteen (15) hard copies and/or compact disks of the
MND for public circulation and use by the City, including the surrounding cities, the Los Angeles
County Planning Department and any other agencies or private entities requesting the MND. Phil
Martin &Associates will also prepare a Notice of Preparation and prepare fifteen (15) compact discs
(CDs) for submittal to the State Clearinghouse for a 30-day review. A master hard copy and a
compact disk of the MND will be provided to the city for its use.
d. Prepare Notice of Intent to Adopt a Mitigated Negative Declaration
Phil Martin & Associates will prepare a Notice of Intent to Adopt a MND (NOI). Once reviewed
and approved by the City, a copy will be mailed to all responsible agencies and interested persons
along with a copy of the MND on compact disc. Phil Martin & Associates will also file the NOI
with the Los Angeles County Clerk to start the 30-day MND public review period.
e. Respond to Comments
Phil Martin &Associates, Inc. will prepare written responses to all comments received to the MND.
For the purpose of this proposal Phil Martin & Associates has allocated six (6) hours to respond to
comments, which includes time for Phil Martin & Associates and its sub-consultants. Additional
time for Phil Martin & Associates and/or sub-consultants to respond to comments beyond six
hours will be billed on a time and materials basis.
Five (5) hard copies and one (1) compact disc of the Response to Comments will be submitted to
the city for its review and comment. The city's changes will be incorporated and copies of the
Response to Comments will be printed. Phil Martin & Associates will mail the Response to
Comments to the agencies and individuals that submitted comments at least ten days prior to the
scheduled hearing to adopt the MND. Phil Martin & Associates will print and mail up to ten (10)
copies of the Response to Comments.
f. Attend Public Hearings
Phil Martin & Associates has budgeted to attend one (1) Planning Commission and one (1) City
Council hearing. Attendance at additional public hearings will be billed on time and material basis.
g. File Notice of Determination and Pay Fish and Wildlife Fee
Phil Martin & Associates will prepare the Notice of Determination (NOD) as required by Section
15094 of the CEQA Guidelines. The day after the MND is adopted and the project is approved
Phil Martin&Associates will file the Notice of Determination with the Los Angeles County Clerk.
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
Phil Martin&Associates will file a No Effect Determination form to California Fish and Wildlife to
exempt the project from paying the State required Fish and Game fee at the time the Notice if
Determination is filed with the Los Angeles County Clerk. If a No Effect Determination is issued
by Fish and Wildlife the fee will not be required. However, if a No Effect Determination is not
issued, the project applicant shall provide a check for payment of the applicable California
Department of Fish and Wildlife fee at the time the NOD is filed with the Los Angeles County
Clerk. Once the NOD is filed with the Los Angeles County Clerk, Phil Martin & Associates will
provide the original Fish and Wildlife Fee receipt and a copy of the filed NOD to the city for its
records.
There is a 30-day statute of limitation period the public has to file legal challenges to the adoption of
the MND once the Notice of Determination is filed with the Los Angeles County Clerk. If no legal
challenges to the adequacy of the MND are filed within this 30-day period the adoption is final.
h. Mitigation Monitoring Plan
Phil Martin & Associates will prepare a Mitigation Monitoring Plan (MMP) as required by Public
Resources Code Section 21081.6 for all measures that are recommended to mitigate significant
impacts. The Mitigation Monitoring Plan will list all mitigation measures presented in the MND and
identify the City department that will be responsible to monitor and implement each mitigation
measure. Once the MMP is completed, two (2) hard copies will be submitted to city staff for its
review. Staffs comments will be incorporated and five (5) hard copies submitted to the city for its
use.
5. Project Team:
Phil Martin is the only person at Phil Martin &Associates that will be assigned to the project. Mr.
Martin will serve as the Project Manager and the contact with the City throughout the project. Mr.
Martin has served as the Project Manager and sole contact person for many similar projects in the
past with superior results,including several past projects in Rosemead. A list of similar projects that
Phil Martin has served as the sole contact person and Project Manager is presented below.
Other team members to prepare the MND for the project include the following sub-consultants:
a. Stantec—traffic consultant
b. Giroux&Associates—air quality,greenhouse gases,noise
6. Resume of Key Project Personnel:
Phil Martin's resume is provided in Appendix A, following Phil Martin & Associates Statement of
Qualification. The sub-consultant's Statement of Qualifications are included in Appendix B.
7. Documentation of Recent Projects:
A list of recent projects that have been prepared by Phil Martin&Associates is presented in Item 3
of this proposal. The project information indudes the types of documents prepared, budgets and a
contact to answer city questions.
8. Current and Accessible References:
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Proposal To Prepare Mitigated Negative Declaration—April 21,2016
The following references are provided in addition to the references provided in Item 3. All
references have worked with specifically with Phil Martin&Associates within the last two years.
a. Scott Lee
Senior Planner
City of Alhambra
111 South First Street
Alhambra, CA 91801
(626) 570-5034 x 5040
slee(a,cityo Alhambra.org
b. Betty Donavanik
Senior Planner
City of El Monte
11333 Valley Boulevard
El Monte, CA 91731
(626) 580-2056
bdonavanik @elmonteca.gov
c. Vince Fregoso
Senior Planner
City of Santa Ana
20 Civic Center Plaza,M-20
Santa Ana, CA 92701
(714) 667-2713
vfregoso @santa-ana.gov
9. Falsification of Work Experience:
All projects and work products represented in this proposal have been prepared by Phil Martin of
Phil Martin&Associates and are accurate and true.
10. Cost Breakdown:
The cost to prepare the Mitigated Negative Declaration is $44,850.00 as shown below.
MND Cost Breakdown
Task Hourly Rate Cost
Kick-off Meeting—Phil Martin $175 $450
Initial Study/MND
Prepare Initial Study/MND—Phil Martin $175 $21,000
Traffic—Stantec Consulting * $15,900
Air Quality/Greenhouse Gas Report/Noise—
Giroux&Associates $3,950
Direct—printing,mailing, CDs $400
City of Rosemead—Hampton Inn and Suites Page 14
Proposal To Prepare Mitigated Negative Declaration—April 21,2016
Final MND
Response to Comments $175 $1,050
Mitigation Monitoring and Reporting Program $175 $525
File CEQA notices $525
Public Hearings—1 Planning Commission and 1 $175 $1,050
City Council—Phil Martin
Total $44,850
*fixed fee contract
The coordination with the completion of the special studies that are provided by the project
applicant,including any response to comments, shall be provided by others.
11.Timeline:
The schedule and milestones for the preparation of a Mitigated Negative Declaration are presented
below. The schedule is based on an anticipated"start date" of December 2,2013.
1) Start Date-kick-off meeting—May 2,2016
2) Submit Screen Check Initial Study/Mitigated Negative Declaration to City—June 13,2016
3) Receive staff comments to Initial Study/Mitigated Negative Declaration—June 23,2016
4) Mail Initial Study/Mitigated Negative Declaration—June 27,2016
5) Initial Study/Mitigated Negative Declaration public review period—June 28,2016—July 27,
2016
6) Submit screen check Initial Study/Mitigated Negative Declaration Response to Comments
to City—August 2,2016
7) Receive staff comments to screen check Initial Study/Mitigated Negative Declaration
(Response to Comments)—August 9,2016
8) Mail Initial Study/Mitigated Negative Declaration Response to Comments and submit final
Initial Study/Mitigated Negative Declaration to City staff for its use—August 10,2016
9) Planning Commission/City Council hearings—August/September 2016
10) File Notice of Determination with County Clerk—September 2016
Milestones
1) Start Date/Kick-off meeting—May 2,2016
2) Initial Study/MND public review period—June 28,2016—July 27,2016
3) Mail Initial Study/MND Response to Comments—August 10,2016
4) Planning Commission/City Council hearings—August/September 2016
5) File Notice of Determination—September 2016
12. Needed Information:
The following information will be required to begin preparation of the MND
• Site plan—digital
• Phase I ESA- digital
• Geotechnical Report-digital
City of Rosemead—I lampton Inn and Suites Page 15
Proposal To Prepare Mitigated Negative Declaration—April 21,2016
• Hydrology Report/SUSMP-digital
• Landscape plan—digital
• Project construction start date and project completion/opening date
• Building elevations—digital
• Grading plan, construction schedule, list of the types and number of pieces of grading
equipment—to calculate construction emissions.
• Contact person for site access.
13. Exclusions and Proposal Limitations:
This proposal does not include any scope of work that is not specifically identified in the above
proposal. •
Limitations:
This proposal is based on a reasonable schedule and the scope of work set forth herein. Changes in
the schedule or scope of work assumptions may result in costs beyond those currently anticipated.
Major changes include,but are not limited to:
1. Changes in the project by the City or applicant, which cause revisions of printed
documentation of plans beyond those covered by the scope of work.
2. Changes in the project, accepted by the City, which cause revisions of the printed
documentation or plans or additional processing beyond that covered by the scope
of work.
3. Changes in the schedule by the City or applicant beyond the parameters set forth in
this proposal.
4. Expansion of the area of study or regulatory activity by the City.
5. Additional planning entitlements or required permits.
6. Appeal of project determination (e.g. project approval or denial) by a public agency,
other groups or organizations.
If one or more of the above incident occurs,Phil Martin&Associates shall be entitled to negotiate a
contract amendment. Actual contract authorization date may cause revisions to the project
schedule. Lengthier review periods by the applicant or delays for redesign or negotiations, entitle
Phil Martin & Associates to re-examine the contract to determine if the costs incurred with the
delays can be accommodated in the fee. If any of the changes described herein occur,Phil Martin&
Associates shall inform the City in writing of the status of the proposal.
Please call if you have questions about our proposal.
cerely,
\\ \\\
Phil Martin
President
City of Rosemead—Hampton Inn and Suites Page 16
Proposal To Prepare Mitigated Negative Declaration—April 21,2016
APPENDICES
APPENDIX A
Phil Martin & Associates
Resume
Statement of Qualifications
Nlk
11)
Phil Martin & Associates, Inc.
RESUME
PHIL MARTIN
4860 Irvine Boulevard,Suite 203
Irvine,California 92620
Telephone (949) 454-1800
Fax (949) 454-1801
Email pmartinnphilmartinassociates.com
PROFESSIONAL EXPERIENCE:
PHIL MARTIN &ASSOCIATES,INC.
Phil Martin is the President of an environmental consulting firm that specializes in the preparation
of environmental impact reports (EIR's) and Negative Declarations for public and private projects
in compliance with the California Environmental Quality Act (CEQA). Recent experience includes
the preparation of EIR's and other CEQA documents for specific plans, large shopping centers, a
research and technology park, commercial projects, mixed-use projects. Mr. Martin's experience
also includes the preparation of CEQA documents for redevelopment agencies in conjunction with
the adoption of redevelopment plans, redevelopment plan mergers, redevelopment plan
amendments and the extension of the authority to use eminent domain to acquire property. Mr.
Martin has also prepared environmental documents for water and wastewater districts and cities to
prepare CEQA documents for the construction of water and sewer lines, treatment plant expansion,
water tanks,sewer lift stations,reclaimed water lines,etc. Mr. Martin has extensive experience hiring
and managing sub-consultants such as traffic engineers, air quality and noise consultants, biologists,
archaeologists, geologists, hazardous waste consultants, and hydrology engineers. Daily duties
include the preparation of proposals, budget preparation,public hearing presentations, research and
obtain information from local, state and federal agencies,evaluate and critique redevelopment plans,
report writing,inter-face with government officials and politicians,marketing,etc.
ULTRASYSTEMS ENVIRONMENTAL, INC.
Mr. Martin was the Vice President of Operations responsible for the daily operation of an
environmental consulting company. Also responsible for sales and marketing to public and private
entities to obtain contracts for the preparation of environmental impact reports. Marketing
responsibilities included day-to-day contacts with a wide variety of public agencies and private real
estate developers including city managers, planning directors, economic development directors,
4860 Irvine Boulevard, Suite 203 • Irvine, CA 92620 ♦ Phone 949-454-1800 ♦ Fax 949-454-1801
1
attorneys,private development companies,etc. The projects included residential tracts,public parks,
redevelopment plan amendments,high-rise office buildings,hotels,industrial parks,etc.
CULBERTSON,ADAMS &ASSOCIATES, INC.
Mr. Martin was the Vice President of a planning/environmental consulting company responsible for
the daily operation of the environmental group. Mr. Martin was responsible for the preparation of
all environmental documents for compliance with the California Environmental Quality Act. The
projects included large specific plans, office buildings, redevelopment plan adoptions, new schools
for a south Orange County school district,automobile dealership,etc.
STEVENSON, PORTO & PIERCE, INC.
Mr. Martin was a Project Administrator for a civil engineering firm responsible for obtaining project
entitlements for tentative and final tract maps and parcel maps for residential, commercial and
industrial projects. Mr. Martin processed sewer plans, water plans, storm drain plans and street
improvement plans with public agencies. Responsibilities included tracking project status to assure
timely project and improvement plan approval to allow construction, coordination of sub-
consultants, liaison between developer and public agencies, public hearing presentations, schedule
preparation, preparation of cost estimates, review of improvement plans with public agencies,
negotiation of conditions of approval with public agencies,etc.
EDUCATION:
Kansas State University-Bachelor of Science-Life Science
University of California,Irvine- Certificate in Urban Planning
University of California, Irvine - Certificate in Light Construction & Development — partial
completion
University of California, Irvine - Certificate in the Environmental Site Assessment and Remediation
-in progress
PROFESSIONAL ORGANIZATIONS:
Association of Environmental Professionals
EXPERT WITNESS:
Phil Martin served as an expert witness in Orange County Superior Court on the adequacy of an
Environmental Impact Report with the California Environmental Quality Act for a large oil
company with regards to an eminent domain action by the County of Orange. Due largely to Mr.
Martin's testimony the Superior Court ruled in favor of the defendant against the County's
environmental that was determined to be inadequate.
2
Phil Markin : 1lssoda+es. Inc.
PHIL MARTIN&ASSOCIATES, INC.
Phil Martin has been providing environmental consulting services for compliance with the California
Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) since 1978.
Mr. Martin provides environmental consulting services to the private sector as well as public
agencies for a wide range of projects. The types of environmental services provided include the
preparation of Initial Studies, Mitigated Negative Declarations, Environmental Assessments,
Program EIRs, Project EIRs, certified mailings, public hearing presentations, etc. Phil Martin &
Associates also prepare the following support documents for certification of CEQA documents:
Mitigation Monitoring Programs; Statement of Facts, Findings and Overriding Considerations;
Resolutions.
Phil Martin & Associates has prepared environmental documents for a wide variety of projects in
many real estate development categories. The various categories and the projects successfully
completed in each category are listed below:
City On-Call Environmental Services
> City of La Habra Heights
> City of Santa Ana
> City of Chino
Public Utilities
> East Cypress Corridor Specific Plan, US Army Corps of Engineers, 6 Miles of 300-year Levee
Construction,404 Permit—NEPA
> Calimesa Creek Improvements—City of Calimesa—NEPA - FONSI
• Wastewater Treatment Plant Expansion—City of Colton—Mitigated Negative Declaration
> Water Service Agreement- City of American Canyon-Mitigated Negative Declaration
> Point Vicente Interpretive Center - City of Rancho Palos Verdes - Mitigated Negative
Declaration
> Wastewater Service Agreement-City of American Canyon -Negative Declaration
• Five Water Tanks—City of American Canyon—Mitigated Negative Declaration
> Construction of Two 10 Million Gallon Water Tanks - Santa Margarita Water District -
Mitigated Negative Declaration
> Retention Basin—City of Redlands—Mitigated Negative Declaration
4860 Irvine Boulevard, Suite 203 • Irvine, CA 92620 ♦ Phone 949-454-1800 • Fax 949-454-1801
v
> 24-inch Water Transmission Line through Trabuco Creek, Orange County - Santa Margarita
Water District-Mitigated Negative Declaration
Specific Plans
➢ Armstrong Ranch Specific Plan - City of Ontario—EIR
➢ Fountain Valley Civic Center—City of Fountain Valley—Specific Plan EIR
> Ritz Carlton Specific Plan- City of Rancho Mirage—Project EIR
➢ East Cypress Corridor 2,500 acre Specific Plan and Annexation—City of Oakley—EIR
➢ Southeast Area Specific Plan-American Canyon—Project EIR
➢ Morrell Family Trust Specific Plan- Riverside County—Project EIR
➢ Woodcrest Specific Plan-Riverside County—Specific Plan EIR
➢ Wood Ranch Specific Plan - City of Simi Valley-Specific Plan EIR
➢ Sakioka Farms Specific Plan -City of Costa Mesa—Specific Plan EIR
➢ Las Virgenes Ranch-Los Angeles County—Specific Plan EIR
➢ National City Downtown Specific Plan — Community Development Commission of National
City—Program EIR
Schools
➢ El Monte City School District—School Closings- Categorical Exemption
➢ Private School/Housing—City of Huntington Park—Mitigated Negative Declaration
➢ Durfee Elementary School—El Monte City School District—Negative Declaration
Street Improvement Projects
➢ Telegraph Road/Lakewood Boulevard/Rosemead Boulevard Intersection Improvements —City
of Downey—Mitigated Negative Declaration
> Paramount Boulevard Street Improvements—City of Downey—Categorical Exemption
➢ Euclid Street/Slater Avenue Street Improvements—City of Fountain Valley—Project EIR
Big Box Retail
➢ SAMS Club- City of Fountain Valley-Project EIR
➢ Home Depot—City of Fountain Valley—Mitigated Negative Declaration
➢ Costco — City of Fountain Valley Expansion and Add Fuel Pumps— Mitigated Negative
Declaration
➢ Wal-Mart Store- Community Development Commission of National City—Project EIR
➢ Clovis-Herndon Shopping Center(Wal-Mart Supercenter)—City of Clovis—Final EIR
➢ Blueberry Crossing/Walmart Super Center—City of Livingston—Project EIR
➢ Moreno Beach Marketplace (Lowe's Warehouse) —City of Moreno Valley—Mitigated Negative
Declaration
2
•
Hotels
➢ Bicycle Casino Hotel—City of Bell Gardens—Mitigated Negative Declaration
➢ Hampton Inn—City of Mission Viejo—Mitigated Negative Declaration
➢ Rosemead Development Complex:Two Hotels—City of Rosemead—Project EIR
➢ Sheraton Hotel-City of Santa Ana—Project EIR
➢ Double Tree Hotel Expansion - City of Rosemead—Mitigated Negative Declaration
➢ Bicycle Club Expansion - Convention Center—City of Bell Gardens—MND
Senior Care Facilities
➢ Fountain Valley Senior Center—City of Fountain Valley—Mitigated Negative Declaration
➢ Heritage Villas Senior Housing Project—City of Mission Viejo—Negative Declaration
➢ Heritage Villas Senior Housing Project — City of Mission Viejo — HUD Environmental
Assessment
➢ Los Angeles Community Design Center Senior Affordable Housing — City of Bell Gardens —
Mitigated Negative Declaration
Sports Facilities
➢ Vigilantes Semi-Professional Baseball Team Stadium - Saddleback College - City of Mission
Viejo—Mitigated Negative Declaration
➢ Elsinore Sports Facility—City of Lake Elsinore—Mitigated Negative Declaration
Residential Development
➢ Teracoletta Six Custom Home Lots, Coto de Caza — County of Orange — Mitigated Negative
Declaration
➢ Olympic Station Residential Project—City of Hayward—Mitigated Negative Declaration
➢ Olson Company Residential Development—City of Huntington Beach—Categorical Exemption
➢ Olson Company Residential Development—City of La Mirada—Mitigated Negative Declaration
➢ City Ventures - Residential Development—City of San Dimas—Mitigated Negative Declaration
➢ Olson Company — Residential Development — City of San Dimas — Mitigated Negative
Declaration
➢ Big Canyon Residential Lot Grading—City of Newport Beach—Mitigated Negative Declaration
➢ Nieblas School Site Tentative Tract 16929 — City of Fountain Valley — Mitigated Negative
Declaration
➢ Ter Maaten Tentative Tract No. 34201- County of Riverside—Project EIR
➢ Mission Peak/Fallon Crossing—City of Dublin—Mitigated Negative Declaration
➢ Pacific View Estates Residential Project — City of National City — Mitigated Negative
Declaration
Condominiums/Townhomes/Apartments
➢ The Olson Company First Street Townhomes — City of Santa Ana — Mitigated Negative
Declaration
3
➢ Los Coyotes Country Club- 125 Townhomes—City of Buena Park—Project EIR
➢ Villa Venetia Apartment Rehabilitation — Marina del Rey, Los Angeles County — Mitigated
Negative Declaration
➢ Boulder Hills Townhome Development—County of Riverside—Mitigated Negative Declaration
➢ North Point Apartment Complex- City of Mission Viejo—Mitigated Negative Declaration
➢ Bay Canyon Condominiums - Community Development Commission of National City -
Mitigated Negative Declaration
➢ The Lakes Condominium Project-City of Costa Mesa—Project EIR
Shopping Centers
➢ Commonwealth Plaza—City of Alhambra—Mitigated Negative Declaration
➢ Garvey Avenue Marketplace Shopping Center — City of Rosemead — Mitigated Negative
Declaration
➢ Garvey Marketplace Retail Center—City of Rosemead—Mitigated Negative Declaration
➢ Home Place Shopping Center- City of Santa Ana—Project EIR
> Lynwood Gateway Retail Center—City of Lynwood—Project EIR
> Newhope Design Center—City of Fountain Valley—Mitigated Negative Declaration
Industrial/Manufacturing
➢ Todd Avenue Industrial Project—City of Azusa—Mitigated Negative Declaration
➢ Four Light Industrial Office Buildings — City of Fountain Valley — Mitigated Negative
Declaration
➢ 6151 Street Manufacturing/Warehouse—City of Commerce—Mitigated Negative Declaration
➢ Mace Metals Warehouse—City of Commerce—Mitigated Negative Declaration
➢ Fox Luggage Warehouse Distribution Facility — City of Commerce — Mitigated Negative
Declaration
➢ MSI Manufacturing—City of National City—Negative Declaration
➢ IDS Manufacturing—City of National City—Mitigated Negative Declaration
➢ Yakult Manufacturing—City of Fountain Valley—Mitigated Negative Declaration
Mixed Use Development
➢ Valley Plaza—City of El Monte—Mixed Use Project—Mitigated Negative Declaration
➢ Garden Plaza—City of Rosemead—Mixed Use Project—Mitigated Negative Declaration
➢ Garvey/Del Mar Plaza Mixed Use—City of Rosemead—Mitigated Negative Declaration
➢ Rosemead Mixed Use—City of Rosemead—Mitigated Negative Declaration
➢ Providence Center Mixed Use—City of Fullerton,Mitigated Negative Declaration
Commercial/Office
Arena Corporate Center- City of Anaheim—Project EIR
4
Car Washes
D. Shell Car Wash, Gas Station, and Convenience Store - City of Santa Ana - Project Approval
including General Plan Amendment,Zone Change,and Conditional Use Permit.
➢ Greenstreet Auto Spa and Retail—City of Mission Viejo—Mitigated Negative Declaration
➢ Euclid Avenue Car Wash—City of Fullerton—Mitigated Negative Declaration
Religious Facilities
➢ Buddhist Temple—City of Rosemead—Mitigated Negative Declaration
Technology Park
D. City of Clovis Technology Park Expansion—City of Clovis—Program EIR
Landfills
D. Comstock Realty - Commerce Municipal Landfill Remedial Action Plan (RAP) — Los Angeles
Regional Water Quality Control Board—Mitigated Negative Declaration
D. County of San Bernardino Closed Municipal Landfill — Remedial Action Plan (RAP) for
Residential Development—Mitigated Negative Declaration
Restaurants
D. Trophy Lounge Restaurant—City of National City—Mitigated Negative Declaration
D. Commerce—Two Fast Food Restaurants—City of Commerce-Mitigated Negative Declaration
➢ Carl's Jr. Restaurant—City of Fountain Valley—Mitigated Negative Declaration
Horse Race Tracks
➢ Pomona Fairplex Horse Race Track—City of Pomona—Mitigated Negative Declaration
Self-Storage
➢ 644 Unit Self-Storage facility—City of Fountain Valley—Mitigated Negative Declaration
Dog Park
➢ Mission Viejo Dog Park—City of Mission Viejo—Mitigated Negative Declaration
Parks
D. Colton Sports Park—City of Colton—Mitigated Negative Declaration
➢ Hunt Park—City of Riverside—Mitigated Negative Declaration
5
Redevelopment Plans - Program EIRs and Negative Declarations
➢ Redevelopment Plan Amendment—City of Bell Gardens—Program EIR
➢ Community Development Commission of National City - Redevelopment Plan — Mitigated
Negative Declaration
➢ Community Development Commission of National City - Amendment to Extend the
Authority to Use Eminent Domain—Mitigated Negative Declaration
➢ Chula Vista Redevelopment Agency— Redevelopment Plan Amendment and Merger -
Program EIR
➢ Oakley Redevelopment Agency—Redevelopment Plan Amendment-Program EIR
➢ San Bernardino Economic Development Agency — 40th Street Redevelopment Plan —
Program EIR
➢ Community Redevelopment Agency of the City of Palm Springs — Redevelopment Plan
Amendment for 9 Project Areas to Extend the Authority to Use Eminent Domain -
Negative Declaration
➢ Coronado Redevelopment Agency-Redevelopment Plan Amendment-Program EIR
➢ Mission Viejo Redevelopment Agency-Redevelopment Plan Adoption-Program EIR
➢ Santa Ana Redevelopment Agency - Harbor Boulevard Redevelopment Plan Amendment -
Program EIR
➢ Santa Ana Redevelopment Agency - South Main Street Redevelopment Plan Amendment -
Program EIR
➢ Santa Ana Redevelopment Agency - North Harbor, Inter-City, Central City Redevelopment
Plan Amendments -Program EIR
➢ Garden Grove Redevelopment Agency-Redevelopment Plan Merger Program-EIR
➢ Big Bear Improvement Agency- Redevelopment Plan Merger-Program EIR
➢ San Marcos Redevelopment Agency-Redevelopment Plan Amendment-Program EIR
➢ Palm Desert Redevelopment Agency- Redevelopment Plan Adoption -Program EIR
➢ La Quinta Redevelopment Agency-Redevelopment Plan Amendment-Program EIR
➢ Community Development Commission of National City- Redevelopment Plan Amendment
-Program EIR
➢ Santa Ana Fashion Square(Main Place) -Redevelopment Project-Program EIR
➢ El Monte Redevelopment Agency—Redevelopment Plan Amendment-Program EIR
➢ Community Development Commission of National City—Redevelopment Plan Amendment
to Extend Authority to Use Eminent Domain-Negative Declaration
➢ Community Development Commission of National City — Redevelopment Plan for Harbor
Area—Program EIR
➢ Burbank Redevelopment Agency—West Olive Redevelopment Plan Amendment to Extend
the Authority to Use Eminent Domain-Negative Declaration
➢ Garden Grove Redevelopment Agency—Redevelopment Plan Amendment-Program EIR
➢ Carlsbad Redevelopment Agency—Redevelopment Plan Amendment-Program EIR
Hazardous Waste Projects
➢ Delta Cove Residential Project-City of Antioch—Project EIR
➢ Delta Dunes Residential Project-City of Antioch—Project EIR
6
Expert Witness
Provided expert testimony in Orange County Superior Court regarding adequacy of a County
certified Environmental Impact Report for a County eminent domain action on the take of right-of-
way.
Insurance
Phil Martin&Associates,Inc. maintains $1 million of professional liability and$1 million general
liability insurance.
7
APPENDIX B
Consultant Resumes
GIROUX & ASSOCIATES
COMPANY QUALIFICATIONS
Giroux & Associates (G&A) has been providing aerometric assessment services (air quality,
greenhouse gases/climate change, acoustics, meteorology, airborne hazards/toxics and airborne
nuisance such as dust and odors) for over thirty-four(34)years. Within the last three decades,the
firm has participated in almost 3,000 environmental investigations. Specialized services include
ambient pollution and noise monitoring,computerized air pollution and noise dispersion modeling,
greenhouse gas emissions inventories, inert tracer gas field studies, APCD/AQMD permit
preparation and processing, expert witness testimony and regulatory agency liaison.
General environmental program areas and specific types of experience include the following:
LAND USE PLANNING-Prepared air quality and noise sections for EAs,EIRs,NDs;developed
impact mitigation and compliance monitoring plans;provided consistency analyses with regional air
quality plans and applicable General Plan Noise Elements.
ROADWAYS&AIRPORTS-Performed air quality monitoring and modeling from line and area
sources;evaluated transportation and air quality planning consistency;performed noise and vibration
monitoring and impact modeling;evaluated noise abatement criteria and developed noise reduction
plans through barriers or structural insulation requirements.
ESSENTIAL SERVICES-Analyzed air quality and acoustic impacts from wastewater treatment
plant and landfill operations; performed odor impact studies and certification of odor removal
efficiencies in packed column scrubbers in wastewater treatment processes;performed risk screening
analyses for treatment plants and landfills and for siting schools and hospitals in possible air toxic
environments.
INDUSTRIAL PROJECTS - Performed computer dispersion estimates from industrial fuel
combustion sources;prepared Prevention of Significant Deterioration(PSD)applications;prepared
APCD/AQMD applications for Authority to Construct; performed noise standard compliance
monitoring and modeling; assisted in design of acoustical insulation and barriers for industrial
sources such as rock plants, concrete block plants, liquid blending operations, steam ejectors from
cooking evaporators; operated air quality monitoring stations near industrial sources such as mines
and mills to determine mitigation effectiveness.
RECREATION PROJECTS- Prepared analyses and impact mitigation plans for nuisance sources
such as equestrian activity dust and odor; noise control from competitive activities such as racing,
golf tournaments, tennis stadiums; prepared indirect source analyses for major tourist attractions;
identified and mitigated air and noise impacts in pristine environments such as ski areas,wilderness
off-road vehicle parks and sensitive wildlife habitats.
D:\Documents\Consultant Resumed tans Giroux\Giroux Company Summary 2012.doc
Mr. Giroux has over 38 years of professional experience in the
Giroux& preparation of environmental documentation for projects, including
Associates 34 years as principal in a small firm specializing in air quality,
1820 E.Garry, greenhouse gases/climate change and acoustics. His background
Suite 211
Santa Ana,CA includes weather forecasting for the U.S. Air Force, instruction as
92705 a graduate teaching assistant and as an adjunct professor at several
949.387.5477(t) state universities and community colleges, as senior meteorologist
949.387.5478(f) for nuclear and fossil-fueled power plant siting studies, and as a
hgiroux @att.net consulting analyst for almost 3,000 CEQA/NEPA documents.
Mr. Giroux is currently the analyst for a diverse collection of both
large- and small-scale projects throughout Southern California.
B.A., Physics Recent projects include the redevelopment of the Chevron
University of Research Park into a "big box" retail complex, the redevelopment
California, Berkeley of several AutoNation sites into Costco, WalMart, Home Depot
B.S., Meteorology and similar uses, San Diego Ballpark area redevelopment projects,
Univ.of Utah Temescal Valley/Corona aggregate mining and reclamation master
Grad.Studies plans, Chino Basin and San Joaquin Valley dairy relocations and
Univ.of Wisconsin waste management plans, Monarch butterfly habitat protection
Master of Science design in Santa Barbara, NAFTA cross-border trucking and
UCLA, Los Angeles materials conveying, CPUC application environmental applications
Ph.D.-cand.
UCLA, Los Angeles for SCE and Southern Cal Gas, freeway construction (SR-905),
roadway widening (Foothill Blvd.), freeway ramp improvements
(I-805, SR-78), and specific plans in new development areas
(Murrieta,Hemet, Temecula, Otay Ranch, Corona Farms).
Because of Mr. Giroux's extensive experience, he is often involved
American in controversial projects in providing peer reviews, and as an
Meteorological
Society exp ert witness in both CEQA/NEPA document challenges, as well
as in nuisance issues involving dust, noise, or odors. Recent
projects have included the Lake Elsinore Sports Complex and
Raceway, the Lindbergh Field expansion master plan, freeway
widening inverse condemnation lawsuits, landfill expansion
lawsuits, and gun club noise demonstration projects. He has a
close working relationship with city staffs in a number of local
jurisdictions in providing independent review of impacts from
various discretionary/CUP actions, as well as with SCAQMD and
other air district personnel. He has also conducted numerous
health risk assessments from toxic air contaminants from diesel
exhaust, as well as in designing mitigation programs for noise,
dust, odor and other potential nuisance.
Stantec
Stantec Consulting Services, Inc. (Stantec) is a full service consulting engineering firm specializing
in the fields of public works engineering; transportation and traffic engineering;storm drain,flood
control and water resources engineering; right of way engineering;land surveying, building
design and construction, construction management,and construction inspection services.
Stantec founded in 1954, has been providing professional engineering services for over 61 years.
This work has benefited from the synergy within a multi-disciplinary firm that combines the diverse
talents and experience of our staff to achieve client goals.Stantec's technical staff of over
15,000 professional engineers, designers, construction managers, inspectors,surveyors and
support staff has the broad range of skills required for creative solutions to complex problems.
r
Keith Rutherfurd FE Stantec •
Traffic Engineering
Keith Rutherfurd offers over 30 years of experience in transportation and traffic engineering with a broad
background in transportation analysis and the preparation of design plans. He has performed technical analyses
and studies, prepared various reports,and designed improvement plans for numerous private and public works
projects. He has also served as an on-call consultant to public agencies. Specific transportation engineering
experience includes:road alignment studies; highway and street improvements design including geometric
studies,interchanges,and ramps;traffic engineering including site impact studies, parking and bikeway studies,
bus operations, and signing,striping,traffic signal, and traffic control plan design.
EDUCATION
B.S.,Administrative Studies, University of California, Garvey Garden Plaza Traffic Study*, Rosemead,
Riverside,California, 1983 California
Client:City of Rosemead c/o Phil Martin&Associates
M.S.,Civil/Transportation Engineering, University of Project Manager and Traffic Engineering Task Lead responsible
California, Irvine,California, 1986 for preparation of a traffic study to support the environmental
document for this mixed-use development project located on the
southeast corner of Garvey Avenue and Delta Avenue in the City
REGISTRATIONc, of Rosemead. The project included development of 46 multi-
family Engineer#TR001647,State of California .family dwelling units and 11,380 square of retail/office use. The
traffic study identified the project trip generation,distribution,
and level of service(LOS)impacts at ten(to)off-site study area
MEMBERSHIP: intersections. The study also included analysis and
Member,Orange County Traffic Engineers Council recommendations for on-site access,circulation,and parking.
Lomas Del Sol Specific Plan Traffic Impact Study*,
Member, American Society of Civil Engineers Coachella,California (Project Manager)
Client:City of Coachella
Member, Institute of Transportation Engineers Project Manager for the preparation of a specific plan level
traffic impact study for the Lomas Del Sol project,
approximately 2,200-acres in Coachella,California.This project
includes a total of 9,070 single family,multi family and
PROJECT EXPERIENCE apartment units,1.1 million square-feet of commercial
Traffic Studies development,over 455 acres of open space golf courses and,54
Garvey Del Mar Plaza Traffic Study*, Rosemead, acres of park uses,and school sites.The project will be developed
California in three phases and is estimated to generate over 128,000
vehicle trips per day at completion.Services included analyzing
Client:City of Rosemead c/o Phil Martin&Associates both on-and off-site circulation impacts of the project and
Project Manager and Traffic Engineering Task Lead responsible considering the dynamics of internal trip reduction for a multi-
for preparation of a traffic study to support the environmental use commercial and residential site.Level of service analysis
document for this mixed-use development project located on the was performed for 24 study intersections using the 2000
northeast corner of Garvey Avenue and Del Mar Avenue in the Highway Capacity Manual(HCM)Method for signalized and
City of Rosemead. The project was located on a 1.14-acre site unsignalized intersections.Mitigation measures were identified
and included development of 91 multi family dwelling units, for off-site intersections to meet agency specified level of service
15,553 square of commercial use,and 3,262 square feet of criteria.Traffic signal warrant analysis was also performed for
restaurant use. The traffic study identified the project trip each intersection to determine if signalization is required by
generation,distribution,and level of service(LOS)impacts at forecast project traffic volumes.The study included a build out
seven(7)off-site study area intersections. The study also analysis of the off-site circulation system and identified the
included analysis and recommendations for on-site access, project fair share cost of the improvements required at each
circulation,and parking. intersection.
*denotes projects completed with other firms Design with community in mind
•
Keith Rutherford T[
Traffic Engineering
Jeffrey Road/Alton Parkway Intersection VORTEX Specific Plan-Vehicular Traffic Circulation
Improvement Project Traffic Analysis, Irvine,California System and Management Plan*, Desert Hot Springs,
Client:City of Irvine California (Task Manager)
Traffic Engineering Task Lead on the Kreuzer Consulting Group Client:City of Desert Hot Springs
(KCG)Team for a traffic analysis included in a Project Report Task Manager for preparation of a Vehicular Traffic Circulation
prepared to identify and recommend widening improvements at System and Management Plan as part of The Planning Center's
this critical intersection of major(Jeffrey Road)and primary team to prepare a Specific Plan for a 132-acre oasis of new
arterial(Alton Parkway)roadways. The traffic study included commercial,retail,office,restaurant,entertainment,residential
level of service(LOS)analysis considering existing intersection units,and hotel uses for redevelopment of downtown Desert Hot
improvements and five(5)widening alternatives under existing Springs.Services included preparing traffic forecasts for
(2013),interim Year 2017,and Post-2035 traffic volume analysis which consider the internal trip capture and pass-by
conditions. Counts of existing traffic volumes were provided for potential of the new development.The project study area
analysis of existing traffic conditions and future volume included 3o intersections and roadway segments for capacity
forecasts were provided by the City's ITAM model. Intersection and level of service analysis.The firm prepared a final report
LOS was determined using Intersection Capacity Utilization that provided recommended roadway and intersection
(ICU)analysis in accordance with City procedures and configurations,traffic controls,driveway and access locations,
requirements. Several feasible widening alternatives were and transit stop locations.
identified that would provide acceptable level of service for
existing through Post-2035 conditions and the City is currently Fullerton College Traffic and Parking Study*, Fullerton,
in the process of determining a preferred alternative based on
public input. The preferred alternative is anticipated to require California (Project Manager)
construction on three legs of the intersection and include triple Client: North Orange County Community College
left-turns on the westbound approach. A traffic analysis District
memorandum report was prepared including tables,figures, Project Manager for traffic engineering analysis services as part
and discussion text to document the study methodologies, of the environmental documentation to address potential traffic
conclusions,and recommendations. Level of service impacts related to the construction of a new field house and
calculations,traffic data,and other appropriate back-up renovations to the existing football/athletic field located at the
analysis was included in an appendix. northern end of the campus.Services included conducting a
traffic study to recommend design guidelines that will address
Cameron Ranch Traffic Impact Analysis*, Riverside the increase traffic volumes on neighboring streets and a
County,California (Project Manager) parking study to establish the criteria for design guidelines of
Project Manager for the preparation of a traffic impact analysis the new parking structure and implementation.The project
for development of 154 single-family detached housing units in required working closely with the North Orange County
an unincorporated mountainous area of Riverside County south Community College District,City of Fullerton and UltraSystems
of the City of Banning near State Route 243.The traffic study Environmental Consultant.
was prepared in accordance with County criteria to support the
Project environmental document.Prior to completion of the Yorba Elementary School—Traffic Impact Analysis*,
study,the firm coordinated with the County Transportation Norco,California (Project Manager)
Department to obtain approval of a traffic study scoping Client:Corona-Norco Unified School District
agreement to identify the extent of the project study area and Project Manager for the preparation of a Traffic Impact
confirm study parameters.Following approval,the firm had
volume data collected for peak am/pm and 24-hour traffic Analysis(TIA)for the Yorba Elementary School.The study was
conditions throughout the study area roadways and prepared in accordance with City of Norco and Riverside
intersections.The firm's study included trip generation and County Transportation Department guidelines.The firm
assignment,level of service analysis using the Highway conducted research with the City and School District to identify
Capacity Manual(HCM)operations method for intersections any future development projects in the vicinity of the proposed
and volume-to-capacity analysis for roadway segments,traffic school site.Services included research and field inventory,data
signal warrant analysis,on site circulation,and emergency collection,traffic counts,project trip generation and traffic
vehicle access.A final report was prepared to document the forecasts,highway capacity manual delay and level of service
v methodology,icl e a and preparation of a traffic report.
recommendations,and conclusions of the study
including graphics,tables,and technical appendices.
denotes projects completed with other firms
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ATTACHMENT "C"