CC - Item 4K - Hellman/Del Mar Intersection Improvemetns Project - Award of Contract s E M E
A < ° ROSEMEAD CITY COUNCIL
*** `y STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BILL R. MANIS, CITY MANAGER�-,�,,
DATE: JUNE 14, 2016.
SUBJECT: HELLMAN/DEL MAR INTERSECTION IMPROVEMENTS PROJECT —
AWARD OF CONTRACT
SUMMARY
As a part of the City's Fiscal Year 2014-15 Capital Improvement Program, the City
Council approved a project to improve the intersection of Hellman Avenue and Del Mar
Avenue. The project consists of the conversion of this intersection to Portland Concrete
Cement (PCC) from asphalt as well as crosswalk, traffic signal, signage and striping
improvements. This high volume intersection is a major access route into the City from
the Interstate 10 Freeway and it will benefit from the durable PCC surface. Funding in
the amount of $500,000 was obtained from the Federal Surface Transportation Local
Funds (STP-L) account through the Los Angeles County Metropolitan Transportation
Authority (LACMTA).
Staff Recommendation
It is recommended that the City Council:
1. Approve the plans and specifications for the Hellman/Del Mar Intersection
Improvements Project, and;
2. Authorize the City Manager to enter into a contract with PTM General
Engineering Services in the amount of $ 593,395. In addition, authorize an
amount of $59,339.50 (10%) as a contingency to cover the cost of unforeseen
construction expenses.
DISCUSSION
A Notice Inviting Bids was published in local newspapers and trade publications on May
12tH 19'n and 24th, 2016. Sealed bids were received in the Office of the City Clerk until
10:30 a.m. on Wednesday, June 8`n, 2016. At 11:00 a.m. On June 8`n, 2016 the City
Clerk publicly opened and read eight (8) sealed bids with the following result:
ITEM NO. 4.K
City Council Meetlng
June 14,2016.
Page 2 of 3
Rank Bidder Location Bid Amount
1 PTM General Engineering Riverside, CA $593,395.00
2 CEM Construction Corp. Downey, CA $731,942.50
3 EC Construction South El Monte, CA $753,813.80
4 Beador Construction Company Corona, CA $761,300.00
5 Sully-Miller Contracting Company Brea, CA $776,756.00
6 All American Asphalt Corona, CA $777,756.00
7 Griffith Company Santa Fe Springs, CA $780,585.00
8 Excel Paving Company Long Beach, CA $783,924.00
Staff has reviewed the bid documents for completeness and investigated the
contractor's background and recent projects for competency. It has been determined
that PTM General Engineering Services is the lowest responsive bidder and is qualified
to complete the work as specified for this project. PTM General Engineering Services
has previously completed a Hellman and San Gabriel Intersection Improvements
Project and Safe Routes to School project within the City and has completed public
works projects for the California Department of Transportation, the County of Riverside,
and the City of Newport Beach.
FINANCIAL REVIEW
This project was included in the Fiscal Year 2016-17 Capital Improvement Program as a
carryover project from Fiscal Year 2014-2015. The budget for this project is $685,000
which includes $500,000 of Federal Surface Transportation Local Funds (STP-L),
$135,000 in State Gas Tax proceeds, and $50,000 from Lighting District Funds.
ESTIMATED PROJECT COST
Description Amount
Base Bid Amount $593,395.00
Construction Contingencies $50,000.00
Total Contract Work $643,395.00
Contract Administration $28,065.00
(Inspection and Staff Time)
Geotechnical Engineering Services $13,540.00
(Soil Testing and Material Testing)
Total Project Cost $685,000.00
City Council Meeting
June 14, 2016.
Page 3 of 3
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (a) of the CEQA Implementing Guidelines.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared By: Submitted By:
e" t4,x/iteri
Rafael M. Fajardo, P.E. Curtis Cannon
City Engineer Special Project Manager
Attachments:
A. Plans, Specifications, Project Location (Available in the City Clerk's Office)
B. Bid Analysis
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