Loading...
CC - Item 6B - Amendment to City Council Policy Number 50-08 - Beautification Committee E M ,dry ° ROSEMEAD CITY COUNCIL CIVIC PRIDE` STAFF REPORT gto,pORATED,g5c3 TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BILL R. MANIS, CITY MANAGER DATE: JUNE 14, 2016 SUBJECT: AMENDMENT TO CITY COUNCIL POLICY NUMBER 50-08 — BEAUTIFICATION COMMITTEE SUMMARY On July 23, 2013, the City Council approved City Council Policy Number 50-08 (Policy Number 50-08) authorizing the formation and governance of the Rosemead Beautification Committee (Committee). The attached amendment would increase the number of community members, outlined in the most recently adopted Policy Number 50-08, from 6 members to 8 members. In addition, 1 member of the City Council will continue to serve as the Chair of the Committee. Staff Recommendation It is recommended that the City Council approve the amended City Council Policy Number 50-08 increasing the number of appointed residents and/or Rosemead citizens with business or employment ties to Rosemead from 6 members to up to 8 members. BACKGROUND Originally, under Policy Number 50-08 adopted on July 23, 2013, there were a total of 5 members appointed to the Committee. The 5 members included 1 member of the City Council to serve as the Chair and 4 appointed community members. Due to the number of community members interested in participating on the Committee, Policy Number 50- 08 was amended on September 24, 2013 to increase the membership number to 7 members (1 member of the City Council to serve as the Chair and 6 appointed community members). Due to Committee members with expiring terms ending in May 2016, the City Council recently held interviews to fill these seats. Again, a number of community members showed interest in participating on the Committee. As a result, the attached amended Policy Number 50-08 would now increase the number of community members appointed to the Committee from 6 members to up to 8 members. In addition, a member of the City Council will continue to serve as the Chair of the Committee. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. ITEM NO. 6.B City Council Report June 14, 2016 Page 2 of 2 Prepared by: Michelle G. Ramirez Community Development Director Attachment A—City Council Policy Number 50-08 o s E E Policy Number: 50-08 q. 0 Date Established: July 23, 2013 CITY OF ROSEMEAD ' Administrative Policy Manual Date Revised: June 14. 2016 City Council Approval: SUBJECT: ROSEMEAD BEAUTIFICATION COMMITTEE PURPOSE: To create and facilitate a citizen-based, community "grassroots" effort to organize, promote and participate in volunteer service projects and programs designed to beautify Rosemead. GENERAL POLICY The City of Rosemead Strategic Plan includes a goal to "Beautify residential neighborhoods and commercial corridors." The Strategic Plan also includes strategic objective to "Enhance public view areas within the public right-of-way and private properties", along with various actions items to improve the aesthetic appearance of the community. The Beautification Committee is established to accomplish these goals and strategic objectives and to serve in an advisory capacity to the City Council and staff. PROVISIONS The Rosemead Beautification Committee shall operate under the following guidelines: A. Membership A member of the City Council will serve as the Chair of the Rosemead Beautification Committee. In addition, the City Council will appoint six-(6) fp to eight (8) residents or Rosemead citizens with business or employment ties to Rosemead to serve 2 year staggered terms on the Committee. B. Chair The appointment of the Chair will be made by the Mayor and confirmed by the City Council on an annual basis in March or April of each year. The responsibilities of the Chair are to provide leadership and chair regular meetings of the Committee. C. Vice Chair A member of the Beautification Committee that has been duly appointed by the city Council will be designated by the Chair of the Beautification Committee to serve as Vice Chair. The Vice Chair's responsibilities are to assist the Chair in his/her leadership duties and to act in the capacity of the Chair in his/her absence. D. Staff Support The objective and thrust of the Beautification Committee is to function as a citizen-based, grassroots effort that is independent of regular staff involvement. However, at the request of the Chair, the Community Development Department will have primary and lead responsibility for coordinating with the Chair of Beautification committee on an as- needed basis. Staff support can also be accessed by the Chair through contacts with the Director of Public Works and the City Manager. Page 1 of 2 Page 2 of 2 Policy 50-08 Contents of the Administrative Policy Manual E. Meetings The Rosemead Beautification Committee will meet on a regular basis as directed by the Chair, but in no event will meetings be conducted less frequently than quarterly. Meeting agendas will be published and posted in the same manner as City commissions. No official minutes of the meetings will be kept. F. Activities The Rosemead Beautification Committee will engage in various volunteer activities, including but not limited to: 1. Organizing volunteer citizen participation in community "clean up" service projects; 2. Nominating and selecting winners of the annual Beautification Awards; and 3. Serving as an advisory body to the City Council and staff on community beautification efforts. G. Staff Support Primary staff support to the Committee will be provided by the Community Development Department along with interface with the Public Works Department.