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CC - Agenda - 06-14-16Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and /or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead, the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead, and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission JOINT MEETING AGENDA June 14, 2016 Closed Session 6:00 PM Regular Meeting 7:00 PM City Hall Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.c ityof rosemead.orci Sandra Armenta, Mayor Polly Low, Mayor Pro Tem William Alarcon, Council Member Margaret Clark, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA June 14, 2016 Closed Session Meeting 6:00 p.m. • CALL TO ORDER • ROLL CALL: o City Council — Mayor Armenta, Mayor Pro Tern Low, Council Members Alarcon, Clark, Ly CLOSED SESSION The City Council will recess to Closed Session Pursuant to Government Code Section 54957 PUBLIC EMPLOYMENT: Assistant City Manager City Clerk RECONVENE TO OPEN SESSION Regular Meeting 7:00 p.m. • CALL TO ORDER • PLEDGE OF ALLEGIANCE —Council Member Ly • INVOCATION — Mayor Pro Tern Low • ROLL CALL: • City Council —Mayor Armenta, Mayor Pro Tern Low, Council Members Alarcon, Clark, Ly • Successor Agency— Chair Armenta, Vice -Chair Low, Members Alarcon, Clark, Ly 2. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 3. PRESENTATIONS • Introduction of new Parks and Recreation Director • Proclamation of Life Saving Recognition of Sheriff Deputies 4. CONSENT CALENDAR Page 2 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA June 14, 2016 A. Claims and Demands Resolution No. 2016 -24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,308,376.02 NUMBERED 92455 THROUGH 92612 INCLUSIVELY Recommendation: Adopt Resolution No. 2016 -24 Resolution No. 2016 -30 A RESOLUTION OF THE CITY COUNCIL OF THER CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $526,225.04 NUMBERED 92613 THROUGH 92727 INCLUSIVELY Recommendation: Adopt Resolution No. 2016 -30 Resolution No. 2016 -09 SA A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $7,020.00 NUMBERED 10174 THROUGH 10175 Recommendation: Adopt Resolution No. 2016 -09 SA B. Approval of Minutes Minutes of April 12, 2016 Minutes of April 26, 2016 Minutes of May 20, 2016 Recommendation: Approve the Minutes of April 12, 2016, Minutes of April 26, 2016 and Minutes of May 20, 2016 C. Authorizing the Release of Unclaimed Checks Pursuant to Government Code Section 50050 Through 50056 On an annual basis, the City is required to review the outstanding check list for outdated checks pursuant to Government Code Section 50050 through 50056. Unclaimed checks which are held over three (3) years are published once a week for two successive weeks in a Page 3 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA June 14, 2016 newspaper of general circulation published in the City of Rosemead. A statement announcing that the money shall become the property of the City of Rosemead forty -five (45) days after the publication of the first notice is included in the Public Notice. Upon the close of business on the forty -fifth (45) day after publication of the first notice, the unclaimed checks shall become the property of the City of Rosemead and transferred to the General Fund. Unclaimed checks that are less than $15 which remain unclaimed for a period of at least one year can be transferred to the General Fund after City Council approval without having to publish a notice in a newspaper. Recommendation: That the City Council approve Resolution No. 2016 -25 and Resolution 2016 -26 respectively entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AUTHORIZING THE RELEASE OF UNCLAIMED CHECKS PURSUANT TO GOVERNMENT CODE SECTION 50050 AND 50053 TO THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AUTHORIZING THE RELEASE OF UNCLAIMED CHECKS PURSUANT TO GOVERNMENT CODE SECTION 50055 TO THE CITY OF ROSEMEAD D. LASD Annual Service Level Authorization The City contracts with the Los Angeles County Sheriff's Department for police services. Each year the City must re- authorize the Service Level Authorization for the deployment contracted by the City. The Service Level Authorization maintains the existing service levels of 12 56 -hour patrol shifts, 7 special assignment deputies, 2 motor deputies, a Sergeant and a Lieutenant. It should be noted that the Lieutenant position is not listed on the authorization form as the position is not directly billed to the City as an itemized cost. The estimated costs include a 3.7% increase in cost, plus an increase in the Liability Trust Fund from 6% to 9.5 %. Recommendation: That the City Council approve the Service Level Authorization with the Los Angeles County Sheriff's Department for police services and authorize the City Manager to sign any necessary documentation. E. Probation Officer Contract Renewal The City currently contracts with the Los Angeles County Probation Department for one Deputy Probation Officer (DPO) for juvenile prevention and intervention programs. The DPO works full -time with Rosemead youth who have been identified as at -risk or arrested for minor criminal offenses. These juveniles may have problems ranging from school performance and attendance to vandalism, theft, and drug arrests. The DPO's authority allows him to work closely with the juveniles and their families to implement a variety of programs and services to help correct their behavior. Page 4 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA June 14. 2016 Recommendation: That the City Council approve the agreement with the Los Angeles County Probation Department and authorize the City Manager to sign any necessary documentation. School Resource Officer Program Funding The City currently contracts with the Los Angeles County Sheriff's Department for a Special Assignment Deputy that is assigned to Rosemead High School as a School Resource Officer (SRO). The El Monte Union High School District currently shares the cost of the SRO with the City for the hours that the SRO is assigned to the School; however, the agreement must be renewed by both the City and the School District. City staff has included the necessary funding in the 2016/17 Budget to cover the City's portion of the agreement. Recommendation: That the City Council approve the agreement with the El Monte Union High School District for assistance in funding the SRO position. G. Adoption of the City of Rosemead's Fiscal Year 2016 -17 Appropriation Limit Article XIIIB of the Constitution of the State of California was enacted by a vote of the people as Proposition 4 (the Gann Initiative) in November 1979. This law limits the level of most appropriations from tax sources that the State and most local government entities are permitted to make in any given year. It also requires that annually each governmental unit calculate its Appropriations Limit and adopt it by Resolution prior to the beginning of the fiscal year under consideration. Recommendation: That the City Council adopt Resolution No. 2016 -29 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING AN APPROPRIATION LIMIT FOR THE 2016 -17 FISCAL YEAR H. Memorandum of Understanding with Rosemead Employees Association and Annual Salary and Benefits Resolutions The City Council will consider approval of a two -year Memorandum of Understanding (MOU) with the Rosemead Employees Association covering all General Service employees, and annual Resolutions that detail the terms and conditions of employment for other full -time employees and members of the City Council. The purpose of the annual salary and benefits resolutions is to ensure transparency and to implement modifications to the City's compensation system. Amendments to the MOU and the resolutions for full -time employees include: implementation of the employee contributions to CaIPERS towards retirement benefits, salary range adjustments to maintain competitive compensation levels; eligibility for merit salary increases up to 5 %; reinstatement of tuition reimbursement; clarification of MOU language; addition of the Deputy City Clerk and Finance Services Supervisor classifications; and the removal of the City Clerk classification under the Management Service Unit. Page 5 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA June 14,2016 Recommendation: That the City Council approve a Memorandum of Understanding with the Rosemead Employees Association; adopt Resolution No. 2016 -18, Resolution No. 2016- 19, and Resolution No. 2016 -20 respectively entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL, AND CONFIDENTIAL SERVICE UNIT OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MANAGEMENT SERVICE UNIT OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR THE CITY COUNCIL OF THE CITY OF ROSEMEAD I. Crossing Guard Services — Annual Cost Sharing Agreements With School Districts The City Council approved an amendment to extend crossing guard services with All City Management Services, Inc. (ACMS), on June 23, 2015. The amendment extended services for an additional 2 years. The costs for these services are split between the Rosemead School District and the Garvey School District on an annual basis. The annual cost sharing agreements with the Districts are for the upcoming Fiscal Year, 2016 -17. Funds to cover the City's share of the costs, which total approximately $65,500, are contained in the City's proposed 2016 -17 Fiscal Year Budget. Recommendation: That the City Council authorize the City Manager to execute the cost sharing agreements with Rosemead School District and the Garvey School District in funding the crossing guard services for the 2016 -17 Fiscal Year. J. Assignment of Hampton Inn & Suites Environmental Consulting Services Contract to Phil Martin & Associates, Inc. The City has received entitlement applications from Eric Pan requesting to construct a new five -story Hampton Inn & Suites Hotel, totaling a development floor area of 71,250 square feet. The hotel will consist of 123 guest rooms, and include amenities such as a lobby, conference room, business center, meeting rooms, breakfast area, swimming pool, fitness center, and a laundry facility. The subject site is currently located at 8910 Glendon Way, in a C -31D (Medium Commercial with a Design Overlay) and a P -D (Planned Development) zones. Page 6 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA June 14, 2016 On March 31, 2016, the Community Development Department issued a Request for Proposal (RFP) to seek a qualified environmental consultant to assist with the preparation of required California Environmental Quality Act (CEQA) studies. The cost to hire the consultant will be paid for in full by the developer. Recommendation: That the City Council authorize the Mayor to execute a contract agreement with Phil Martin & Associates, Inc. to assist in the preparation of required CEQA studies and direct staff to obtain a deposit of $44,850 from the developer to cover the full cost for contract services prior to authorizing the environmental studies consultant to proceed. K. Hellman /Del Mar Intersection Improvements Project - Award of Contract As a part of the City's Fiscal Year 2014 -15 Capital Improvement Program, the City Council approved a project to improve the intersection of Hellman Avenue and Del Mar Avenue. The project consists of the conversion of this intersection to Portland Concrete Cement (PCC) from asphalt as well as crosswalk, traffic signal, signage and striping improvements. This high volume intersection is a major access route into the City from the Interstate 10 Freeway and it will benefit from the durable PCC surface. Funding in the amount of $500,000 was obtained from the Federal Surface Transportation Local Funds (STP -L) account through the Los Angeles County Metropolitan Transportation Authority (LACMTA). Recommendation: That the City Council approve (1) the plans and specifications for the Hellman /Del Mar Intersection Improvement Project, and; (2) Authorize the City Manager to enter into a contract with PTM General Engineering Services in the amount of $ 593,395. In addition, authorize an amount of $59,339.50 (10 %) as a contingency to cover the cost of unforeseen construction expenses. 5. MATTERS FROM CITY MANAGER & STAFF A. Adoption of the 2016 -17 Fiscal Year Budget The City Council will consider the adoption of the City's Budget for the 2016 -17 Fiscal Year, which provides for total appropriations of $33,934,800. The ongoing General Fund Operating Budget of $20,920,300 is balanced with a small surplus for the upcoming fiscal year. Consequently, a full scope of services to residents will be continued without service reductions. A budget workshop with the City Council was held on May 10, 2016. The General Fund operating budget has a surplus of $553,900; however, this operating surplus will be transferred into the Capital Improvement Program (CIP) along with limited resources from the unallocated fund balance of the General Fund to pay for needed infrastructure projects. No additional major financial changes have been made to the draft budget as presented at the Mayl Oth workshop. Page 7 of 9 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA June 14. 2016 Recommendation: That the City Council to approve Resolution No. 2016 -27 and Resolution No. 2016 -07 RHDC respectively entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2016 -17 FISCAL YEAR A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2016 -17 FISCAL YEAR 6. MATTERS FROM MAYOR & CITY COUNCIL A. Methodology to Determine Compensation for Members of the Planning Commission and Traffic Commission The City of Rosemead has established both a Planning Commission and a Traffic Commission. In establishing the two Commissions, the City Council has authorized a minor compensation to members of each Commission to partially compensate these individuals for the time and effort involved in serving in this role. Over the years, the City Council has made adjustments to the methodology of how a Commissioner would be paid. The City Council will again consider an amendment to the methodology so that a Commissioner will be compensated based upon meetings held and attendance of those meetings. Recommendation: That the City Council approve Resolution No. 2016 -23 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AMENDING THE COMPENSATION FOR MEMBERS OF THE PLANNING AND TRAFFIC COMMISSIONS. B. Amending to City Council Policy Number 50 -08 Beautification Committee On July 23, 2013, the City Council approved City Council Policy Number 50 -08 authorizing the formation and governance of the Rosemead Beautification Committee. The attached amendment would increase the number of community members, outlined in the most recently adopted Policy Number 50 -08, from 6 members to 8 members. In addition, 1 member of the City Council will continue to serve as the Chair of the Committee. Recommendation: That the City Council approve the amended City Council Policy Number 50 -08 increasing the number of appointed residents and /or Rosemead citizens with business or employment ties to Rosemead from 6 members to up to 8 members. ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA June 14, 2016 C. Diversion Rate for Waste Disposal At several occasions during the Council Comment Sessions, questions were raised as what were the City's solid waste diversion rates that indicate the City's effort in waste reduction and recycling. The report is intended to provide an in -depth analysis to aid the understanding for "diversion rate" and its goal and updates on the latest regulatory requirements as the law is constantly evolving. Recommendation: That the City Council receive and file the report. A a CITY MANAGER COMMENTS COUNCIL COMMENTS ADJOURNMENT The next regular City Council meeting is scheduled to take place on June 28, 2016 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Upcoming City - Sponsored Community Events Rosemead Community Area Watch Meeting Thursday, June 16th Janson Elementary School - Cafeteria 6:00 p.m. — 8:00 p.m. 8628 E. Marshall Street Family Game Night Friday, June 17th Rosemead Community Recreation Center 6:00 p.m. — 8:00 p.m. 3936 N. Muscatel Avenue Rosemead's Farmer's Market Every Monday at City Hall Civic Plaza 5:00 p.m. — 9:00 p.m. 8838 E. Valley Boulevard Rosemead's Low Cost Pet Clinic Event Wednesday, June 22nd Zapopan Park 5:30 p.m. — 7:30 p,m. 8301 Garvey Avenue 4th of July Parade and Festivities Monday, July 4th • Parade — Valley Blvd. 10:00 a.m. • Carnival — Rosemead Park Noon —10 :00 p.m. Page 9 of 9