CC - Item 4D - Purchase Agreement for Three Utility TrucksROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BILL R. MANIS, CITY MANAGER,
DATE: JUNE 28, 2016
SUBJECT: PUR CHASE AGREEMENTS FOR THREE UTILITY TRUCKS
SUMMARY
As part of the City's Vehicle Replacement budget, staff included the purchase of three
new utility trucks for the Public Safety Division. Staff investigated the use of a contract
which the State of California has negotiated with many vehicle dealers and found that
the use of this contract would be beneficial to this procurement of vehicles. Additionally,
staff conducted thorough research on the type of vehicles to be procured and
investigated trucks from a number of surrounding cities before determining the trucks to
be purchased.
Staff Recommendation
Staff recommends that the City Council:
1. Authorize the City Manager to execute a purchase agreement with Wondries
Fleet Group for the purchase of three (3) 2016 Ford F -150 regular cab truck and
chassis in an amount of $72,819.72; and,
2. Authorize the City Manager to execute a purchase agreement with 10 -8 Retrofit.,
Inc. for the fabrication and installation of three (3) sets of safety lighting in the
amount of $6,533.69
DISCUSSION
Background
During the preparation of the City's Fiscal Year 2015 -16 budget, the Public Works
Department included funds for the purchase of three new utility trucks to replace the
aging vehicles in the fleet used by Public Safety. The trucks will be used in day -to -day
operations including parks, public safety, and code enforcement. Additionally, these
vehicles will be critical tools in the event of an emergency and the response that will
follow.
The following is a list of City vehicles that are recommended for replacement due to
vehicle age, condition, and mileage.
Vehicle #
Department
Year
Make /Model
Mileage
43
Public Safety
2005
Ford Explorer Sport Trac
177,121
ITEM NO. 4.D
City Council Meeting
June 28, 2016
Pape 2 of 2
44
1 Public Safety
2005
Ford Ranger XLT
67,540
46
1 Public Safety
2005
Ford Ranger XLT
65,986
Unit 43, 44 and 46 are service trucks used by Public Safety for daily operations in traffic
control, code enforcement and other duties. All vehicles have reached the end of
service life and repairs are no longer economical. By using same vehicles in the fleet,
this can streamline the maintenance of the fleet and efficiency can be achieved
These Ford F -150 regular cab and chassis are being purchased under the State of
California CMAS Contract #1- 16- 23 -20, which is a contract negotiated by the State's
Department of General Services for Fleet Vehicles. The terms of this contract make the
negotiated pricing available to all public agencies from one of the seven contracted
dealerships in the State, including Wondries Fleet Group in Alhambra, CA.
The truck will have a delivery time of approximately 90 calendar days. The lighting
fabricator has indicated they can complete installation in approximately one month. The
anticipated service date for the completed trucks is November 2016.
In accordance with the City's Purchasing Policy, the City Council may use a competitive
bid conducted by another public agency to purchase goods and services. Known as
"Piggybacking" on another contract, this process allows the City to receive the same
competitively bid price without having to spend a significant amount of staff time to
formally bid and purchase the same goods or services.
FINANCIAL REVIEW
Funds are included in the City's Vehicle Replacement Budget for the purchase of these
vehicles. The total purchase price for two utility -dump trucks, including tax, will be
$79,353.41. The cost for each truck is $26,451.14.
PUBLIC NOTICE
This agenda item has been noticed through the regular agenda notification process.
Prepared by:
6 t nath an Wu Curtis Cannon
Works Manager Interim Assistant City Manager
Attachments
1- Proposal from Wondries Fleet Group, 6/14/16
2- Proposals form Companies for Truck Lighting Fabrication and Installation
10 -8 RETROFIT INC
415 W. MAIN ST
ONTARIO, CA 91762 -3845
909 - 986 -5551 Office
909 - 986 -5506 Fax
Name / Address
CITY OF ROSEMEAD
8838 E VALLEY BLVD.
ROSEMEAD,CA. 91770
Estimate
Date
Estimate #
6/1/2016
12641
Ship To
CITY OF ROSEMEAD
8838 E VALLEY BLVD.
ROSEMEAD,CA. 91770
E -mail Web Site
mario @10- 8retrofit.com www.10- 8Retrofit.com
P.O. No.
Terms
Due Date
Project
Net 30
6/6/2016
Qty
Item
Description
Cost
Total
6
MS6BSAA
SURFACE 6 LED AMBER MS6BSAA
80.00
480.00T
6
MISC. BRACKET
CUSTOM MADE BRACKETS GRILL LIGHT
20.00
120.00T
3
HIDE / H83468201
HELLA HIDE A WAY 6 LED AMBER (2) LIGHTHEADS
125.00
375.00T
3
EL3D12A00A
ULTRALITE EXTERIOR AMBER 12 MODULE LED W/ L BRACKET
552.83
1,658.49T
11.5' CABLE 12 VOLT
3
AS /SOUND
SOUND OFF UNIVERSAL ARROWSTICK CONTROLLER
99.54
298.62T
ETSWDASOI/ 158.00
3
MISC. BRACKET
CUSTOM MADE BRACKETS ARROW STICK
45.00
135.00T
3
SWITCH / LED
SWITCH ON /OFF W/ LED LIGHT / ALL LIGHTS WIRED TO ONE
10.00
30.00T
SWITCH
3
FUSE / 5028B
FUSE BLOCK 6 / 5028B W/ COVER PO S. BUS
26.00
78.00T
3
MRCB -100
100 AMP HIGH AMP CIRCUIT PROTECTORS Item #: MRCB -100
39.70
119.10T
3
MISC. BRACKET
CUSTOM MADE BRACKETS BREAKER AND FUSE BLOCK
20.00
60.00T
3
WIRE & TERMIN...
RELAYS 30 AMP, CIRCUIT BREAKER, FUSES, WIRE,
100.00
300.00T
CONNECTORS, ETC,
3
LABOR 3
LABOR SHOP INSTALL EMERGENCY LIGHTING / REAR CORNER
780.00
2,340.00T
FRONT MIRROR / REAR ARROW STICK
2016 FORD F -150
ATTN: MARTY JONES (626) 569 -2262 mjones @cityofrosemead.org
ANY QUESTIONS CALL MARIO THANKS
QUOTE GOOD FOR 30 DAYS FROM DATE ON ESTIMATE
Subtotal $5,994.21
CALIFORNIA CERTIFIED SMALL BUSINESS #1758177
Sales Tax (9.0 %) $539.48
SALES TAX WILL BE CHARGED ON ANY INSTALLATION LABOR FOR VEHICLES
WITH FEWER THAN 500 MILES PER NEW CA STATE BOE REGULATIONS
Total $6,533.69
E -mail Web Site
mario @10- 8retrofit.com www.10- 8Retrofit.com
LLIhorr*ny
Fleet Group
Quote Date: 6/14/16
MARTIN JONES
CITY OF ROSEMEAD
Notes:
Please refer to attached specifications.
This Purchase is made available under the State of California contract # 1-16-23-20
Terms:
Delivery:
Quoted by:
NET 30
90-120 Days A.R.O.
MIKE LADNER
400 South Atlantic Blvd Alhambra CA. 91801
miadner@earthlink.ne (626) 457-5590
Line
City
Item
Option #
Description
Unit Price
Extended
3
FIC
2016 FORD F150 REGULAR CAB PICKUP
22,086.00
PER ATTACHED SPECIFICATIONS
3
KEY
ONE EXTRA KEY PER TRUCK FOR A TOTAL OF 3
175.01)
Subtotal
Sales Tax 9.00%
144
Tire Fee
4WA
EXTENDED WARRANTY
CHARGE
IDELEVERY
ITOTAL PURCHASE ORDER AMOUNT
Notes:
Please refer to attached specifications.
This Purchase is made available under the State of California contract # 1-16-23-20
Terms:
Delivery:
Quoted by:
NET 30
90-120 Days A.R.O.
MIKE LADNER
400 South Atlantic Blvd Alhambra CA. 91801
miadner@earthlink.ne (626) 457-5590
Prepared By:
Administrator
Wondries Fleet Group
400 South Atlantic Blvd
Alhambra, California, 91801
Phone: (626) 457 -5590
2016 Ford F -150
MODEL
Code Description MSRP Invoice
F1C 2016 Ford P- 1504x2 Regular Cab Styleside8'box141 "WS XL $26,840.00 $25,497.00
lSELECTED VEHICLE • ••
Code Description
Interior. MEDIUM EARTH GRAY
Exterior 1: OXFORD WHITE
Extel No color has been selected.
Code Description pass MSRP Invoice
100A Equipment Group 100A Base OPT $0.00
(998) Engine: 3.5L 1 /6 A -VCT FFV,; (446) Transmission:
Electronic 6 -Speed Autontil Includes tow/haul mode.; (X19)
3.55 Axle Ratio; (STOGY) G Ill 6, 100lbs Payload Package;
(STDTR) Tires: P24&70R17 BSW A/S; (e4C) Wheels: 17" Silver
Steel, (C) Cloth 40120140 Front Seat: Includes 2 -way manual
drivericassengeradjustment and armrest; (STDRD) Radio:
AM/FM Stereo w14 Speakers: Includes auxiliary audio input jack
(not available with SYNC).
425 50 State Emissions (Fleet) OPT $0.00 $0.00
AVAILABLE ONLY to Commercial and Government Fleet.
998 Engine: 3.5L V6 TI -VCT FFV INC $0.00 $0.00
446 Transmission: Electronic 6 -Speed Automatic INC $0.00 $0.00
Includes towlheul mode.
X19 3.55 Axle Ratio INC $0.00 $0.00
Report content is based on cement data version referenced, Any performancerelated calculatlons are offered solely as guidelines. Actual unit performance will depend on your operating
conditions. PC Gerbil Data Version: 5.0, Data updated 07117/2014 09:13:22 PM=.pyrigh11986 -2012 Chrome Data Solutions, LP. All rights reserved.
June 14, 2016 Page 2
Prepared By:
Administrator
Wondries Fleet Group
400 South Atlantic Blvd
Alhambra, California, 91801
Phone: (626) 457-5590
2016 Ford F-150
I
TS -=9
Code Description Class MSRP Invoice
STDGV GVW R. 6,1001bs Payload Package !NC $0.00 $0.00
STDTR Tires. P24517ORI 7 BSWAIS INC sa 66 $0.00
640 Wheals. 17" Silver Steel INC $0.00 $0.00
0� 0"Ir
Lim Yn —4"P� AMU 21I�N QW40
TAK g-VEM110tvi MUL
A Vinyl 40120140 Front Seat OPT $0.00 $0.00
NONE*#"
141WB 141 Wheelbase STD $0.00 $0.00
PAINT Monotone Paint Application STD $0.00 $0.00
STDRD Radio. AM /FM Stereo w14 Speakers INC $0.00 $0.00
Includes auxiliary audio inputfack (not available with SYNC).
53B Class IV Trailer Hitch Receiver OPT $95.00 $88.00
Includes towing capability up to 5,000 lbs-, smart trailer tow
connector and 4-pin/7-pin wiling harness.
AG Medium Earth Gray OPT $0.00 $0.00
1*7 7k# WRI I N—jar 2 " ,
K0 .1 WOMM"An n "MU RWN'�=W!N' - N "Mi 'NK7
YZ Oxford White 6P7" $0.00 $0.00
OPTIONS TOTAL $96.00 $08.00
Report content is based on Current data version referenced Any parfornranc naatad calculations are offered solely as guideffnes. Actual unit performance wit depend on your operating
conditions, PC C.rlbo.klb, Data Vr.l.rr 5.0, Data updated 0711712014 09: 13:22 PM CGpyright 1986-2012 M... Data Solutions. UP All right. reserved.
Jun. 14, 2016 Pope 3
Prepared By:
Administrator
Wondries Fleet Group
400 South Atlantic Blvd
Alhambra, California, 91801
Phone: (626) 457 -5590
2016 Ford
PRICING SUMMARY
Price Component
MSRP Invoice
Base Price
$26,840.00
$25,497.00
Total Options
$95.00
$88.00
Vehicle Subtotal
$26,935.00
$25,585.00
Advert/Adjustments
$0.00
$0.00
Destination Charge
$1,195.00
$1,195.00
TOTAL VEHICLE PRICE
Customer Signature / Date
$28,130.00 $26,780.00
Dealer Signature /Date
Report content is based on current data version referenced. Any performance - related calculations ere offered solely as guidelines. Actual not performance will depend an your operating
conditions_ PC Cerboolcfw, Oat. Version: 5.0. Data updated 0717 71201 4 09:13:22 PM ®Copyright 1985 -2012 Chrome Dole Solutions, LP All rights reserved
June 14, 2016
Page t
Prepared By:
Administrator
Wondries Fleet Group
400 South Atlantic Blvd
Alhambra, California, 91801
Phone: (626) 457 -5590
2016 Ford F -150
WARRANTY INFORMATION
WARRANTY
Basic:
36 month/36, 000 miles
Powertrain:
60 month /60,000 miles
Corrosion Perforation.
60 month /unlimited mileage
Roadside Assistance:
60 month /60,000 miles
Report content is based on current data version referenced Any performance - related calculations are offered solely as guidellnes. Actual unit performance will depend on your operating
conditions, PC Carbook®. Data Version: 5.0, Data updated 0 711 7/2014 09:13:22 PM@Copyright 1986 -2012 Chrome Data Solutions, IP All rights reserved.
June 14 2010
Page 4
Prepared By:
Administrator
Wondries Fleet Group
400 South Atlantic Blvd
Alhambra, California, 91801
Phone: (626) 457 -5590
Ford F -180
Engine
Engine Order Code 998
Engine Type regular unleaded V -6
Displacement a 5L/ 213 CID
SAE Net Horsepower @ RPM 282 @ 6,250
SAE Net Torque (lb ft) @ RPM 253 @ 4,250
Transmission
Transmission order code 446
Transmission Type Description 6 -speed automatic
Drive Train rear-wheel drive
Mileage
City EPA Fuel Economy Estimate (MPG) 18.00
Hwy EPA Fuel Economy Estimate (MPG) 25.00
City cruising range (ml) 414.00
Hwy cruising range (mi) 575.00
" Indicates equipment which Is in addition to or replaces base model's standard equipment.
Report content is based on current data verson referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating
conditions. PC Carbook ®, Data Version: 5.Q Dale updated 07/17!2014 09:13:22 PM ®Copyright 19882012 Chrome Data Solutions, LP. All rights reserved,
dune 14, 2016 Page 5
Prepared By:
Administrator
Wondries Fleet Group
400 South Atlantic Blvd
Alhambra, California, 91801
Phone: (626) 457-5590
2016 Ford F-160
PAYI-OAD/ SPECIFICATIONE
Weight Information Front Rear TOTAL
Gross Axle Wt Rating (tbs.)
3,000
3,300
Curb Weight (lbsj
2,465
1,685 4,150
As Specd Curb Weight (tbs.)
2,465
1,685 4,150
As specd payload (lbs.)
1,900
Gross Vehicle Wt Rating (tbs.)
6,100
Gross Combined Wt Rating (lbs)
9,500
Trailering
Max Trailer Wt.
Max Tongue Load
Dead Weight Hitch (tbs.)
$ 1 000
Weight Distributing Hitch (tbs.)
5,000
Fifth Mee/ Hitch (Ibs.)
4,400
* Indicates equipment which is in addition to or replaces base model's standard equipment
Report content is based on current data version referenced. Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating
conditions, PC Caroo.W. Data Version: 5.0, Data updated 0711712014 0313.22 PlA (uCtopyright 1386 -2012 Chrome Data Solulians LP. All rights reserved.
June 14, 2018 Pop,. 7
Prepared By:
Administrator
Wondries Fleet Group
400 South Atlantic Blvd
Alhambra, California, 91801
Phone: (626) 457 -5590
2016 Ford F -160
CHASSIS SPECIFICATIONS
Suspension
Front
Rear
Spring
Spring Type
coil
teat
Axle
Axle 7ype
independent
rlgld axle
Brakes
ABS System
4 -wheel
Front
Rear
Disc
yes
yes
Rotor Diam (')
13.800
13.700
Tires
Front
Bear Spare
Tire Order Code
STDTR
STDTR
Tire Size
P245170R17.0
P245170R17.0
Wheels
Front
Rear Spare
Wheel Size
17x 7.5
17x ZS
Wheel Type
steel
steel
Steering
Steering type
electric power-assist
Turning Radius
Curb -to -Curb
23.1
Fuel Tank
Main
Auxiliary
Capacity (gal.)
23.0
. Indicates equipment which is in addition to or replaces base model's standard equipment.
Report cement is based on current data version referenced. Any performance- related calculations are offered solely as guidelines.
Actual unit performance will depend on your operating
conditions. PC Carhaok®. Data Version: 5.0. Caia updated 07/171201409:13:22 PM gCopyrighl 1980 -2012 Chrome bate Solutions,
LP. All rights reserved.
June 14, 2016
Page 6
Prepared By:
Administrator
Wondries Fleet Group
400 South Atlantic Blvd
Alhambra, California, 91801
Phone: (626) 457 -5590
2016 Ford F-160
Exterior Dimensions
Wheelbase (')
Length, Overall w/o rear bumper
Width, Max w/o mirrors ()
Height, Overall ('q
Ground to Top of Load Floor ( )
Ground Clearance
Minimum Ground Clearance O
Maximum Ground Clearance ( ")
Cargo Area Dimensions
Cargo Box Length @ Floor r)
Width
Cargo Box Width @ Floor
Cargo Box Width @ Wheelhousings (')
Cargo Box (Area) Height O
Cargo Volume (cuff)
Interior Dimensions
141.00
227.90
79.90
75.10
$6.90
8.50
8.80
65.20
50.60
21.40
77.40
Passenger Capacity "3
Seating Position Front Second
Head Room (in) 40.80
Leg Room () 43.90
Shoulder Room p7 68.70
Report content is based on current data Version referenced. Any p adormance-related calculations are offered solely as guidelines. Actual unit perrormance will depend an your operating
conditions. PC Carbookif, Data Version: 50. Data updated 07/17/2014 09:1322 PM Mopyright 1986 -2012 Chrome Dal. Solutions. I.P. All rights reserved.
June 14 2016
Page 0
Prepared By:
Administrator
Wondnes Fleet Group
400 South Atlantic Blvd
Alhambra, California, 91801
Phone: (626) 457 -5590
2016 Ford Ill
DIMENSIONS
Interior Dimensions
Hip Room C1 62.50
" Indicates equipment which is in addition 10 or replaces base models standard equipment.
Report content is based on current data version referenced. Any parformance- related calculations are offered salely as guidelines. Actual unit performance will depend on your operating
condltlons. PC Cerbook& Data Version: 5.0, Dale updated 07/17/201409:13:22 PM Copyright 1996.2012 Chrome Data Wullons, LP. All rights reserved,
June 14, 2016
Page 10
1. This Agreement is entered into between the State Agency and the Contractor named below
STATE AGENCY'S NAME
Department of General Services (hereafter called State)
CONTRACTOR'S NAME
Wondries Fleet Group (hereafter called.Contractor)
2. The term of this February 22, 2016 through February 21, 2018. The contract may be extended for two (2)
Agreement is: additional one (1) year periods or portion thereof upon mutual agreement between the
Contractor and the State.
3. The maximum amount
of this Agreement is: $ 0.00 (No guarantee of contract expenditure)
The parties agree to comply with the terms and conditions of the following attachments, which are
reference made a part of the Agreement resulting from RFP DGS 1510 -011:
• RFP Section 5, Administrative Requirements
• RFP Section 6, Technical Requirements
• Exhibit 11.5, General Provisions (GSPD -401 Non -IT Commodities, Revised and Effective 06/08/2010)
http://www.documents.dcjs.ca.gov/pd/modellanaiGPnonIT060810.pd f
• Contract Pricing Pages (Exhibit 11.28, Cost Workbook)
Bidder's entire proposal and the entire RFP DGS 1510 -011 are hereby incorporated by reference and made a part of this
contract. All purchase orders issued under this contract incorporates the terms and conditions set forth in this contract
During the term of this agreement, any changes made to contract line items and /or pricing will be accomplished via a
contract supplement.
CONTRACTOR Department of General Services
CONTRACTOR'S NAME (If h the n I Zvi al, state whethers corporation, partnership, etc.J
Won dries Fleet o
BY (Authorized
.Cr
PRINTED NAME AND TITLE OF PERSON SIGNING
iVWfl
Clarke Cooper, Fleet Manager
ADDRESS
1247 W. Main Street Alhambra CA 91801
STATE OF CALIFORNIA GY
,
_ Z /Z / /c
Page t
STATE OF CAUFOAMA
STANDARD AGREEMENT STANDARD AGREEMENT
M. zi3 (rrfiw %W)