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CC - Agenda - 08-23-16Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and /or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. City Council and the Successor Agency to the Rosemead Community Development Commission JOINT MEETING AGENDA August 23, 2016 Workshop 6:00 PM Regular Meeting 7:00 PM City Hall Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.citvofrosemead.org Sandra Armenta, Mayor Polly Low, Mayor Pro Tem William Alarcon, Council Member Margaret Clark, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA AUGUST 23, 2016 Workshop 6:00 p.m. • CALL TO ORDER • PLEDGE OF ALLEGIANCE —Council Member Alarcon • ROLL CALL: o City Council —Mayor Armenta, Mayor Pro Tern Low, Council Members Alarcon, Clark, Ly 1. WORKSHOP • Military Banner Program RECONVENE TO REGULAR MEETING Regular Meeting 7:00 p.m. • CALL TO ORDER • PLEDGE OF ALLEGIANCE —Council Member Alarcon • INVOCATION — Council Member Ly • ROLL CALL: • City Council —Mayor Armenta, Mayor Pro Tern Low, Council Members Alarcon, Clark, Ly • Successor Agency —Chair Armenta, Vice -Chair Low, Board Members Alarcon, Clark, Ly 2. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 3. PRESENTATIONS • Employee Introduction — Marc Donohue, City Clerk 4. PUBLIC HEARING - None 5. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2016.41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,152,533.27 NUMBERED 93182, THROUGH 93216, AND 93217 THROUGH 93306 Page 2 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA AUGUST 23, 2016 Recommendation: Adopt Resolution No. 2016 -41 Resolution No. 2016.42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $422,445.34 NUMBERED 93183 THROUGH 93214, AND 93215, AND 93307 THROUGH 93066 Recommendation: Adopt Resolution No. 2016 -42 Resolution No. 2016.44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $184,601.03 NUMBERED 93393 THROUGH 93397, 93418 THROUGH 93419, 93420, AND 93424 THROUGH 93444 Recommendation: Adopt Resolution No. 2016 -44 Resolution No. 2016.45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $681,569.24 NUMBERED 93398 THROUGH 93402, 93403, 93404 THROUGH 93417, 93421 THROUGH 93423, AND 93445 THROUGH 93552 Recommendation: B. Approval of Minutes Adopt Resolution No. 2016 -45 Minutes from the May 10, 2016 Regular Meeting Minutes from the June 14, 2016 Regular Meeting Minutes from the July 25, 2016 Special Meeting Recommendation: Approve the regular meeting minutes of May 10, 2016, the regular meeting of June 14, 2016, and the special meeting minutes of July 25, 2016. C. Titles of Officers Authorized to Make Deposits and Withdrawals in the Local Agency Investment Fund (LAIF) The City of Rosemead (City) invests in the Local Agency Investment Fund (LAIF). LAIF must have on file a City resolution listing the exact names and titles of officers authorized to make deposits and withdrawals in the LAIF account. On May 8, 2012, the City Council passed resolution 2012 -26 designating the City Manager, Assistant City Manager, Chief Page 3 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA AUGUST 23, 2016 Financial Officer and Finance Manager as the officers having authority to make deposits and withdrawals in the LAIF account. Subsequently, the Chief Financial Officer title was changed to Finance Director and the Finance Manager position was eliminated. With any change of title, LAIF requires, for their files, a new resolution identifying the change of titles. The attached resolution provides LAIF with a City resolution listing current names and titles of officers authorized to make deposits and withdrawals in the LAIF account. Recommendation: That the City Council approve Resolution No. 2016 -43. D. Assignment of Environmental Consulting Services Contract to MIG, Inc. (MIG) for a New 21 -Unit Planned Development The City has received entitlement applications from Orange Rosemead Investors, LLC (developer) requesting to develop a new 21 -unit residential development with an attached two -car garage for each dwelling unit and guest parking on the proposed private streets. Each residential unit will range in size from 1,750 square feet to 2,200 square feet. The subject site is currently located at 1151 San Gabriel Boulevard in the P -D (Planned Development) zone. Recommendations: 1. Authorize the Mayor to execute a contract agreement with MIG to assist in the preparation of required CEQA studies; and 2. Direct staff to obtain a deposit of $39,205 from the developer to cover the full cost for contract services prior to authorizing the environmental studies consultant to proceed. E. Assignment of Garvey & Earl Plaza Environmental Consulting Services Contract to Phil Martin & Associates, Inc. The City has received entitlement applications from Waikiki Property LLC (developer) requesting to construct a new four -story residential /commercial mixed -use development, totaling 44,700 square feet of residential floor area and 7,520 square feet of commercial floor area. The residential /commercial mixed -use development would consist of 35 residential rental units and seven (7) commercial units. The subject site is located at 8449 Garvey Avenue (APN: 5288 - 004 -057 and 5288 - 004 -041), in a C- 3 /RC- MUDO /D -0 (Medium Commercial with a Residential /Commercial Mixed -Use and a Design Overlay) zone. Recommendations: 1. Authorize the Mayor to execute a contract agreement with Phil Martin & Associates, Inc. to assist in the preparation of required CEQA studies; and 2. Direct staff to obtain a deposit of $41,825 from the developer to cover the full cost for contract services prior to authorizing the environmental studies consultant to proceed. Page 4 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA AUGUST 23, 2016 F. City Tree Maintenance Services — Award of Contract The City of Rosemead currently uses outside contractual services to perform regular street tree and park tree maintenance. Services performed by contract include regular tree maintenance and management of trees located within the City parkways, medians, parks and City -owned facilities. As the urban forestry is an important City asset, these services are critical to ensure that City trees remain healthy, aesthetically pleasing, and safe for both the motoring and pedestrian public. Currently, the City contracts with West Coast Arborists, Inc. (WCA) on a month -to -month basis for these services. If approved, this proposal would enable the City to enter into a fixed cost maintenance contract for a period of three (3) years with an option to extend the contract for two (2) additional years. Recommendation: That the City Council authorize the City Manager to enter into a contract with Great Scott Tree Service, Inc. for an estimated annual cost of $204,000 for the first three (3) years, with an annual option to renew for the following two (2) years. G. Biennial Review and Update of the City's Conflict of Interest List of Designated Positions and Adoption of Rosemead Municipal Code Ordinance 963 to Permit Changes to the List of Designated Positions to be Made by Resolution. Government Code Section 87306 and 87306.5, states the code must be reviewed every two years and amended when circumstances change, such as when new positions are created or duties of exiting positions change. The code must be consistent with the minimum requirements of the Political Reform Act. As a result of the current review, staff is recommending that the current list of designed positions be amended to incorporate the updated positions that are required to file FPPC Form 700 Statement of Economic Interest. In addition, the City Council currently has its provisions relating to the positions subject to filing Form 700 Statements of Economic Interest in the Municipal Code. As a result every time there is a title change in the list of positions a code amendment is required. In order to make these changes more streamlined, staff is proposing that the Municipal Code be amended to provide that those changes can be made by City Council resolution. Recommendations: 1. That the City Council review and approve the changes to the City's Conflict of Interest Code. 2. That the City Council introduce for first reading, Ordinance 963, which amends Rosemead Municipal Code Section 2.24.020 to state that that future amendments to the list of designated positions will be made by resolution and adopt Resolution No. 2016 -46, which updates the list of designated positions within the City. A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING SECTION 2.24.020 OF THE ROSEMEAD MUNICIPAL CODE TO STATE THAT FUTURE UPDATES TO THE LIST Page 5 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA AUGUST 23, 2016 OF DESIGNATED POSITIONS WILL BE MADE BY RESOLUTION DULY ADOPTED BY THE CITY COUNCIL 3. That the City Council adopt Resolution 2016 -46 with the updated list of positions to go into effect at the same time as Ordinance 963. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, UPDATING THE LIST OF DESIGNATED POSITIONS REQUIRED UNDER THE CITY'S CONFLICT OF INTEREST CODE H. ICMA 102nd Annual Conference: September 25th _ 28th, Kansas City, MO The City Council will consider authorizing the attendance of the Assistant City Manager who wishes to attend the ICMA 102nd Annual Conference in Kansas City, MO, on September 25th - 28th. Recommendation: That the City Council authorize the Assistant City Manager's attendance at the ICMA 102 Annual Conference in Kansas City, MO, on September 25th — 28th, at the City's expense. 6. MATTERS FROM CITY MANAGER & STAFF A. Purchasing Ordinance and Policy On March 22, 2016, City Council directed staff to consider increasing the City Manager approval limit on purchases. Staff conducted a phone survey of surrounding cities to determine their City Manager's approval limit. After surveying nine surrounding cities, it was determined that $30,000 is the average for these cities and a reasonable amount. The Purchasing Policy is defined in the Municipal Code under section 3.24. This section of the code needs to be updated to reflect the updated City Manager's limit. Recommendation: 1. That the City Council introduce, by title, Ordinance 964; and 2. That the City Council amend the City's Purchasing Policy # 20 -01, that will increase the City Manager's approval limit on purchases from $25,000 to $30,000. B. Approving the Issuance of Refunding Bonds of the Former Rosemead Community Development Commission, Approving the Execution and Delivery of an Indenture of Trust and Irrevocable Refunding Instructions, and Providing for Other Matters Properly Relating thereto In 2006, the Rosemead Community Development Commission (the "Former Agency ") issued the following tax allocation bonds for the purpose of financing and refinancing certain Page 6 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA AUGUST 23, 2016 activities of the Former Agency: • $14,005,000 initial principal amount of Rosemead Community Development Commission Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2006A (the "Series 2006A Bonds "); and • $24,230,000 initial principal amount of Rosemead Community Development Commission Redevelopment Project Area No. 1 Tax Allocation Refunding Bonds, Series 2006B (the "Series 2006B Bonds ") As of October 2, 2016, there will be $3,635,000 of principal amount outstanding of the Series 2006A Bonds and $23,205,000 of principal amount outstanding of the Series 20066 Bonds (in aggregate, $26,840,000 outstanding). Recommendation: That the Successor Agency approve Resolution No. 2016 -12 SA (Approving the issuance of bonds in order to refund certain outstanding bonds of the former Rosemead Community Development Commission, approving the execution and delivery of an Indenture of Trust and Irrevocable Refunding Instructions, and providing for other matters properly relating thereto). A description of each of the bond documents covered in the resolution are as follows: Indenture of Trust: This document is a contract entered into between the Successor Agency and U.S. Bank National Association, the appointed Trustee of the refunding bonds. This document contains terms of the refunding bonds including, but not limited to, the payment and redemption provisions, definition and pledge of revenues to pay the refunding bonds, rights and duties of the Trustee, remedies upon a default in the payment of the refunding bonds, and other related matters. Irrevocable Refunding Instructions: These are instructions by the Successor Agency to the Trustee of the Series 2006A Bonds and Series 2006B Bonds: U.S. Bank National Association. Each of the Irrevocable Refunding Instructions contains a set of instructions to apply funds held in an escrow to call the Series 2006A Bonds and Series 2006B Bonds for redemption on a specified date. A RESOLUTION OF THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION APPROVING THE ISSUANCE OF BONDS IN ORDER TO REFUND CERTAIN OUTSTANDING BONDS OF THE FORMER ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION, APPROVING THE EXECUTION AND DELIVERY OF AN INDENTURE OF TRUST AND IRREVOCABLE REFUNDING INSTRUCTIONS, AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO 7. MATTERS FROM MAYOR & CITY COUNCIL Page 7 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA AUGUST 23, 2016 A. Possible Opposition to SB 1298 (Requested by Councilmember Clark) This item is at the request of Councilmember Clark. Recommendation: Discuss and provide direction to staff. 9 a 10. 11 CITY MANAGER COMMENTS COUNCIL COMMENTS CLOSED SESSION The City Council will recess to Closed Session to discuss the following: 1) CONFERENCE WITH LEGAL COUNSEL— ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) 1 potential case 2) PUBLIC EMPLOYMENT: Government Code Section: 54957 Title: Public Works Director ADJOURNMENT The next regular City Council meeting is scheduled to take place on September 13, 2016, at 7:00 p.m, in the Rosemead City Hall Council Chamber. Upcoming City - Sponsored Community Events Rosemead Farmer's Market City Hall Civic Plaza 8838 E. Valley Boulevard Free Family Movie Night Rosemead Community Recreation Center 3936 N. Muscatel Avenue Every Monday at 5:00 p.m. — 9:00 p.m. August 26, 2016 7:00 p.m. — 9:00 p.m.