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CC - Item 5F - Sidewalk Installation Project at Earle Avenue and Wells Street - Award of Contract E M\ Cl- ° ROSEMEAD CITY COUNCIL ��� STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BILL R. MANIS, CITY MANAGER 0. DATE: SEPTEMBER 13,2016 SUBJECT: SIDEWALK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET— AWARD CONTRACT FOR DESIGN CONSULTING SERVICES SUMMARY As part of the City's Fiscal Year 2016-17 Capital Improvement Program, the City Council approved a project entitled "Sidewalk Installation Project — Earle Avenue and Wells Street", which consists of public improvements to the City's local streets and public right-of-way areas. In compliance with the American with Disabilities Act(ADA) guidelines, this project consists of adding and retrofitting colored concrete sidewalk, including the installation of chokers, parkway trees and appurtenances. The proposed work will take place between Mission Drive and Wells Street along Earle Avenue and Wells Street (North Side) between Earle Avenue to Delta Avenue. This project will not only beautifying the area, but also creating continuous sidewalk on both side of the street along Earle Avenue and at the north side on Wells Street. These improvements will help pedestrians and school children that are forced walk on the street due to the lack of continuous sidewalk on these streets. STAFF RECOMMENDATION It is recommended that the City Council authorize the City Manager to enter into a contract with CEJ Engineers, Inc. for design engineering services for the Sidewalk Installation Project at Earle Avenue and Wells Street. The contract cost is not-to-exceed $40,600.00. Staff sent Request for Proposals (RFPs)to four engineering firms with the following results: RANK CONSULTANT LOCATION BID AMOUNT 1 CEJ Engineers, Inc. Irwindale. CA $40,600.00 2 Onward Engineering Anaheim, CA $46,020.00 3 Transtech Chino, CA No Response 4 Infrastructure Engineers Orange, CA No Response Staff has reviewed all proposal documents, as well as the consultants' background and recent ITEM NUMBER: �� City Council Meeting September 13,2016 Page 2 of 2 projects for competency. Staff has determined that CEJ Engineers, Inc. is the lowest responsible bidder to perform the design consulting services for the project. FISCAL IMPACT Funding for this project was approved by the City Council as part of the City's FY2016-17 Capital Improvement Program. The $40,600 for design consultant services for this project will be funded by Measure R appropriation. ENVIRONMENTAL REVIEW The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (a) of the CEQA Implementation Guidelines. PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. Prepared by: -•'r"Y-1/42, :t=0 Rafael M. Fajardo, P.E., City Engineer Attachment A: Proposals • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ONWARD ENGINEERING • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • . • • • • • • • • • • 300 S Harbor Blvd. , Suite 814, Anaheim, CA 92805 • • • • • • • Mr. Rafael Fajardo August 30, 2016 City Engineer City of Rosemead 8838 E. Valley Blvd Rosemead, CA 91770 RE: Request for Proposal Sidewalk Installation Project—Earle Street and Wells Street Onward Engineering (OE) is committed to a partnership with the City of Rosemead to provide design engineering services to prepare construction documents; plans, specifications and estimate for the Sidewalk Installation Project— Earle Street and Wells Street. Our team of innovative managers and engineers alongside our technology driven designers are ready to apply past and present experience on similar projects and exceed your expectations. A FIRM THAT PUTS YOU FIRST OE is thrilled to be considered for this project, and we are certain that our experience on similar projects and the lessons learned from those experiences will be paramount to our success on this project. We are confident in the quality of our work, and we stand behind our past experience as proof of our ability to complete this project on time, within budget, and at the highest level of quality. We believe that providing the highest achievable quality of life begins with properly designed and safely constructed infrastructure. A HANDPICKED TEAM We have proposed an extensive and experienced team led by Doug Benash as the Project Manager. Doug is a local to the City of Rosemead, he understands the area and has worked extensively in the San Gabriel area. Doug has harnessed over 25 years of municipal engineering, construction management, contract administration, design experience, and regulatory compliance. In working with small jurisdictions, as a City Engineer, he was involved in all aspects of the projects that the City designed and constructed. Douglas understands the level of detail and problem solving skills required to complete high profile projects on time and within budget.Justin Smeets is our Project Engineer. Justin is a registered civil engineer, professional land surveyor, qualified SWPPP Developer, and is certified by OCTA to evaluate pavement. He is efficient in civil design software. This allows him to manage the designers, the survey team, and to assess cost effective design methods. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Phone 714-533-3050 www.0nwardEngineering.com Fax 714-948-8978 A TAILORED APPROACH We understand the importance of having a firm on board that has a clear understanding of the project and scope. This is amplified on projects such as this one.The City of Rosemead is seeking a project team that can provide full design engineering services for the Sidewalk Installation Project— Earle Street and Wells Street. The project consists of the construction of a five foot wide ADA compliant decorative colored sidewalk on both sides of Earle Street from Mission to Wells and the northside of Wells Street from Earle Street to Delta Street. In addition, the project will construct ADA compliant driveways; property drainage improvements; resident landscaping and parkway tree installation; installation of drought tolerant landscaped intersection chokers/pop-outs; and the installation of retaining curbs and retaining walls. This project is funded using Los Angeles County Metro, Measure R funds in the amount of$410,000. The project funding covers the engineering and construction costs for the project. We understand the City is looking for a cost efficient design approach to maximize construction funding dollars, and this is our goal. Our preliminary field review concurs with the project scope and the following highlights several areas that will he addressed as part of our design. Earle Street from Wells Street to Mission Drive Earle Street has existing roadway improvements with curb and gutters. There are portions of sidewalks throughout the limits with significant gaps In the sidewalk path.The parkways consist of turf, parkway trees, hardscape-pavers, block walls, fenced in landscape areas, and various types of landscaping. The current landscape conditions are consistent with drought water conservation efforts. This project removes and replaces existing sidewalks with the construction of new ADA compliant decorative colored sidewalks and driveways. Several properties have fixed landscape and hardscape improvements within the parkway area as noted below: • 4406 Earle St— Pavers in parkway • 4417 Earle St— Reverse fall driveway approach • 4527 Earle St— Reverse fall driveway approach • 4603 Earle St— Landscape and fencing in parkway • 4607 Earle St— Landscape and fencing in parkway • 4613 Earle St— Blockwall extending into parkway • 4618 Earle St— Fenced in landscaping in parkway OE will provide exhibits to allow the City to facilitate discussions and negotiations for the removal of existing improvements within the parkway and right-of-way. We have teamed up with Guy Stivers and Associates to provide the landscape plans for this project. Guy Stivers will develop a drought tolerant plant and irrigation plans for the intersection chokers/pop-outs. The landscape architect, with consultation with City staff, will develop three City approved, drought tolerant residential parkway landscape designs that the property owners can choose in a similar pallet to the intersection chokers/pop-outs. Further clarification from the City is required to determine how the new residential landscaping is to be irrigated.The City will decided where the water will come from, if it will be provided through the City or if the City will be providing a point of connection for the residential property owners. OE will prepare exhibits and documents to facilitate City discussions and negotiations for the property landscaping and irrigation improvements along with sidewalk encroachments. The existing parkway tree locations will impact the sidewalk width at several trees.The trees are generally located in the center of the parkway and range in trunk diameter from 6 inches to 12 inches. In order to maintain the five foot wide sidewalk, an encroachment easement may be required from the affected property owner(s) in order to increase the sidewalk width beyond the edge of the right-of-way.Another option is to remove the affected tree and re-plant as a direct replacement. Several utility vaults, handholds and pull boxes may be required to be relocated or adjusted to grade for the sidewalk improvements. OE will initiate contact with the affected utilities and incorporate the utility work into the project. Along the east side of Earle Street, several developments utilize under- sidewalk culverts for storm water drainage from properties behind the homes on Earle St.The lids of these culverts will be removed and replaced with concrete lids which match the decorative sidewalk. Wells Street from Earle Street to Delta Street Wells Street has existing roadway improvements with curb and gutters. There are no parkway trees along this block on either side of Wells Street. The southside of Wells Street is improved with sidewalks and driveways. The northside does not have sidewalks due to the raised elevations of the home pads. This results in slopes from the front yard to the back of curb. The sloped landscaping varies from turf to a developed landscape pallet. Retaining walls will be constructed at three properties with a retaining curb at the corner property at Delta Street. The maximum height of the retaining wall is six feet. We propose to set the face of the block wall five feet from the face of curb to allow for greater integration of the private property walkways, driveways and landscaping. Landscaping modifications are required to the retaining wall impacts. The landscape architect will assist in developing the appropriate improvements. OE will prepare the exhibits and documents to facilitate City discussion and negotiations for the property retaining walls, landscape and irrigation improvements. It will be our goal to provide a design that that maintains all the improvements within the public right-of-way. OE will prepare the construction documents utilizing the City's Standard Bid Specifications, Plans and the Standard Specifications for Public Works Construction. AN INCLUSIVE WORK PLAN The following tasks will be utilized to complete the project: Topographic Survey Task 1: Kick-Off Meeting/Research and Review of Available Data/Site Evaluation OE will set up a design kick-off meeting with City staff to discuss the scope of work, objectives, design criteria, technical requirements and project schedule. It is important that the scope of work and schedule be reviewed by the City at this meeting to ensure a smooth and successful project. OE will utilize this meeting to identify additional meetings to be coordinated for specific milestones. The OE team will compile and review all records and documents from the City. Existing documentation that will be reviewed includes State, County, City, utility and other pertinent records and documents. All records will be compiled and returned to the City upon project completion. OE will coordinate a site inspection and evaluation. OE will verify record drawings and data, identify proposed improvements, inventory roadway improvements with signage and striping, pavement markings and take note of the existing grades for the ADA compliant improvements. Task 2:Topographic Survey OE has teamed up with CL Surveying and Mapping (DBE) on this project and we have worked with them on many project in the past. They will conduct all necessary topographic survey work items. They will establish a site-wide network of horizontal/vertical control to serve as the basis for any subsequent boundary, topographic or construction staking surveys that may be required throughout the course of the project. CL will conduct field measurements necessary to re-trace the centerlines and rights-of-way within the project limits.This effort does not constitute a complete boundary survey of the adjacent land parcels. Survey monuments located and indicated on the survey shall be limited to existing centerline monuments found to be present along the streets and all associated ties as indicated. Task 3: Utility Research and Notification We believe that utility notifications are a low cost/high value component of every design project. OE will conduct a three pronged utility coordination and investigation protocol which involves a detailed local utility research, a three-step utility notification protocol (inform, advise, relocate/adjust), as well as utility coordination meetings. We will notify all affected utility companies to alert them of the upcoming project and request verification of the sizes, depths, and location of their underground lines, facilities and substructures within the project vicinity. After receipt of the information, OE will cross check the plotted locations with field review information to ensure existing utility lines are shown, in their proper locations. OE will ensure that final design is compatible with all utilities to be installed, relocated, adjusted or otherwise modified within the project area. Construction Plan Preparation Task 4: Prepare Base Sheets The base map will be prepared with the compilation of the research records, topographic survey data and underground utility records. All plans will be developed using Autocad software. Base maps will be prepared at 1"=40" scale using conventional line style. OE will store text annotation on a separate layer.Once the site evaluation, topographic survey and base maps for the project have been completed, OE will immediately begin the preparation of the Plans and Estimate to make submissions. Our design team will begin to populate the plan set with the necessary plan and profile information. OE will also coordinate with utilities and submit the necessary plans for their review or approval. Before submitting hard copies to the City and to all other affected utility companies, OE will submit an electronic copy. Once that is submitted, OE will coordinate a Plan Check Meeting with the City. OE will prepare a summary of the submittal review comments and scanned red-lined plans in electronic format on CD. Task 5: Prepare Blockwall Structural Calculations/Design OE has teamed up with McLean & Schultz, Structural Engineers on this project and we have worked with them on many project in the past. They will prepare the CMU (blockwall) retaining wall calculations for two, four and six foot high walls including the wall and rebar details. This information will incorporated into the project plans. Task 6: Prepare Landscape Pallets for Chokers and Parkways OE has teamed up with Guy Stivers and Associates on this project and we have worked with them on many projects in the past.They will develop a drought tolerant plant and irrigation plans for the intersection chokers/pop-outs.The landscape architect, with consultation with City staff, will develop three City approved, drought tolerant residential parkway landscape designs that the property owners can choose in a similar pallet to the intersection chokers/pop-outs. Landscaping modifications are required to the retaining wall impacts.The landscape architect will assist in developing the appropriate improvements. Task 7: Prepare 70%and 90% Plans Each submittal will be preceded by submission of an electronic copy. OE will provide the exhibits for the removal of the existing landscape improvements, retaining wall impacts and the three landscape design concepts for property owner consideration. OE will schedule a meeting to present and discuss the exhibits. OE is requesting, for the 90% plan submittal to include the accepted landscape design pallet and improvements, retaining wall improvements and property owner selections.This information will be incorporated into the 90% plans submittal. Task:S Prepare 100%and Final Plans Once the City has made the 2nd review of the plans, OE will incorporate the plan check comments into the 100% Plan submittal. OE will expeditiously work toward the completion and submittal of the 100% Plans. It is not anticipated that any major changes will be required for the 100%submittal and it will be our goals to have a quick turnaround so that the City can actively pursue getting this project out to bid. Additionally, if upon submittal of the 100% plans, it is noted that minor changes are needed, OE will incorporate all necessary changes. Construction Specifications Preparation Clarity of bid items, site control and payment method for each item for work are crucial in the preparation of the project specifications. We will ensure that each pay items is clearly referenced and described in each applicable section of work.The specifications will have all the necessary contacts for utilities or residents that have special concerns, and will delineate all items needing relocation on the Contractor's part. If specific details or photographs need to be included in the specifications our staff will gladly prepare them as well.Close attention will be paid to the delineation of each bid items to ensure that the specified project scope covers the City's full intent. Task:9 Prepare 70%and 90%Specifications Once OE receives the City's comments on the 35% design submittal, OE will work expeditiously to incorporate any comments or changes, and begin preparing the next submission of the specifications. Each submittal will be preceded by submission of an electronic copy. Task: 10 Prepare 100%and Final Specifications Once the City has made the 3rd review of the plans, OE will incorporate the plan check comments into the 100% Plan submittal. Construction Estimate Preparation The cost estimate development will be a continuous process which begins at project inception and end with design completion. Our office constantly updates the unit price records from recent local projects in an effort to provide the most accurate project estimated costs. OE will provide an updated cost estimate at each submittal. With the use of modern Civil 3D software, we are able to track quantities and costs while preparing the plan set.This allow us to keep the cost in mind as we conduct our design.The cost estimates for construction shall be based on the quantity take off of the project. OE will coordinate and conduct value engineering study/analysis for any proposed improvements. Task 11: Prepare 70%and 90% Estimate Once OE receives the City's comments on the 35% design submittal, OE will work expeditiously to incorporate any comments or changes, and begin preparing the next submission of the estimate. Each submittal will be preceded by submission of an electronic copy. Task 12: Prepare 100%and Final Estimate Once the City has made the 3H review of the plans, OE will incorporate the plan check comments into the 100% Plan submittal.We are excited for the opportunity and look forward to working with you. We are able to think innovatively and proactively to meet the City's short-term and long-term goals for this project. A FINE FEE We have attached our fee schedule to complete the work in the amount of $46,020. We have also begun preparing an expedited schedule which allows us to turnaround a design in an efficient manner to meet the city's deadlines. WE SHARE YOUR VISION,AND ARE COMMITTED TO IT! If you have any questions, please feel free to contact me at any time at(714) 533-3050 or by email at mataya@oe-eng.com. We hope that our team is selected, we are sure that we will set a new standard for what the City should expect from its consultants. Give us an opportunity and find out why others who have selected us have kept us on board for future projects. We cannot wait to become you consultant of choice!, Thank you, LZ X1 ;t_. Majdi At ya, PE President Onward Engineering v.O b 0 O in e O o O 0 o O n P m N M o N N N o o �n N �n w �n N n • N N N O F 0 N 0 O Q b C - a, N �n �n �n un N Gw a N N C C t u. to O O H o m a w o p VI CD ° 113 0 .. ry ` c s w 2 a .n O w H a = H ? a O C 1- r Or o Ln m c w C J w J C r pp C e . p Ln M 0'o o 0, v v H Q N J f.m° N . .n U w u"ar O t O > O a ° aw Z a w F . w.': w Z Z 'n rod o o 2 w c :. ao w m.� .. N n ry m C Z w Q'a'6z v ,� b e .,J. N w 10 F al f Z Z u a w w_ W• Z O r _ C a O in a C w Z - Q O O z a li O 3a C o X la VI in al an to .11 to J F b d m 3 n A _ m o - • 3 2 - - - : ° 'a E E w i y 2 E c E a E E `n o _3 w E o ° To ¢ t A ' z m z d g c * c c u r 3 c a u ? o c o al v cc c o m d W C. a A N 41 o i > n > 0 - 00 ° c o c E E Z t t t o N q N - _ H o a wan ui o `o `o ` o `o 2 r o o 0 0 e m 0 V m U O N a .CEJ August 30, 2016 CITY OF ROSEMEAD Rafael Fajardo City Engineer 8838 E.Valley Boulevard Rosemead, CA 91770 SUBJECT: PROPOSAL FOR SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO. 16-01) Dear Mr. Fajardo. CEJ Engineers is pleased to have the opportunity to submit this proposal for professional engineering services related to the City's project. CEJ Engineers specializes in street design and street improvement projects. Our staff has extensive experience in preparing street construction plans, drainage studies, utility coordination, master plans, and preparing PS&E for various projects in accordance with local and regional standards and policies. Our key personnel has more than 40 years of experience in working and communicating with a wide spectrum of relevant public agencies throughout Orange County and the Los Angeles County. CEJ's personnel have provided professional consulting services to cities, special districts, and other governmental agencies within Southern California and Caltrans. CEJ is dedicated to professional quality and technical excellence through a proactive QA/QC program. The CEJ team will provide services for the aspects required for this project as per the scope of work. The following Exhibits are enclosed: _ Exhibit A—Scope of work — Exhibit B—Proposed Fee We believe the CEJ Team provides the right combination of experienced staff,Project understanding,and local knowledge to successfully assist the City of Rosemead with Engineering Services. Please feel free to contact us 10 discuss any aspects of this proposal or to arrange for an interview at (626) 960-0152 or at jcervantes @cej-eng.com. Respectfully Submitted, Joaquin Cervantes, P.E. Principal CEJ Engineers,Inc. 15859 E. Edna RI.,Suite 101 Irwindale CA 91706 Engineers•Surveyors •Planners osE qQ 15859 East Edna Pl.,Suite 101, Irwindale CA.,91706/626-960-0152 PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO. 16-01) Table of Contents Firm Introduction 3 Qualifications of Project Team 3 Scope Of Work 5 Project Management 5 Project Understanding 6 Plans,Specifications&Estimates 7 Project Submittals 9 Bid Period Assistance 9 Engineering During Construction 9 Engineers•Surveyors•Planners OSE wO 15859 East Edna PL Suite 101,Irwindale CA.,91706/6269&O-0152 PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO. 16-01) Firm Introduction CEJ is a privately-owned engineering corporation that provides a full range of professional civil engineering dedicated to serving public agencies. CEJ is a certified Small Business Enterprise (SBE) and Disadvantaged Business Enterprise (DBE) that has met the special needs of cities, counties, special districts, as well as state and federal agencies. We offer a full complement of Civil Engineering, Traffic Engineering and Surveying capabilities. Qualifications of Project Team CEJ is highly capable and qualified to perform the tasks outlined in the RFP. We are confident that our qualifications listed throughout this proposal will further illustrate our ability to meet the City's expectations for responsiveness, quality, level of service,expertise and commitment. A successful partnership for the type of services being requested by the City of Rosemead involves choosing the appropriate Project Manager and team with diverse capabilities. Team members need the experience and knowledge to quickly resolve design challenges and field issues, but they also need excellent communication skills to interact with the various parties that become involved. Supervision and Team Management CEJ offers a qualified team of professionals with the technical qualifications and diverse capabilities necessary to undertake the design for the City's project. The following briefly outlines the responsibilities and qualifications of each of our team members. These individuals are committed to this project for its duration. Key Personnel Project Manager Joaquin Cervantes, CEJ's proposed Project Manager for this project will remain in this position and as the key point of contact. Mr. Joaquin Cervantes, P.E., has over 18 years of experience. Mr. Cervantes will be assigned as our Project Manager for this project and as Principal of CEJ Engineers; he will have the authority to negotiate on behalf of the Company. He has extensive experience with various city capital improvement projects including several storm drain and flood control projects. He will be the primary point of contact with the City and will be supported by the staff resources of the firm. He has over eighteen years of civil engineering experience. Mr. Cervantes has assisted in the design and preparation of plans and specifications for street improvements, hydraulics, drainage, engineering planning, flood control, storm drain,sanitary sewer, highway interchange projects for numerous public agencies in Southern California. OSE 40 Pg.3 PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO. 16-01) Education: 1998 B.S, Civil Engineering California State Polytechnic University, Pomona, Registration: California No.C70635,Civil Mr. Miguel Esparta,E.I.T,QSD,will serve as the lead civil staff design engineer and is a Senior Engineer with CEJ Engineers, Inc. He has over 18 years of experience in civil engineering specifically in highway, street improvement, and traffic engineering projects. His experience also includes highway/street design, alternative studies, utility coordination, Storm water Pollution Control Plans (SWPPP) cost estimating,grading, railroad grade separations,stage construction/traffic handling,and detour plans. Education: 1998 B.S,Civil Engineering California State Polytechnic University,Pomona 2001 M.S.Civil Engineering California State University,Long Beach Registration:California E.I.T Mr. Carlos Ureffa, P.L.S., will serve as the lead surveyor, his qualifications include over 16 years of professional work as a Land Surveyor. Mr. Urea has direct exposure to management of office staff and field staff, sales, client relations, cost estimating and proposal generation, commercial ALTA surveys, control surveys including GPS, Boundary, Topographic, Extensive Construction Calculations, survey research for utility mapping and coordination and project management coordination and implementation. Mr. Urena will be responsible for the design of cross-sectional survey, and topography. and the preparation of right-of-way documents as necessary. Education: 2000 B.S,Civil Engineering,California State Polytechnic University, Pomona Registration:Licensed Land Surveyor(PLS),California,License No.8234 Staffing Availability CEJ recognizes that the key to successful project execution is dependent upon the key personnel and how they will manage their time to participate in the project. CEJ will dedicate the appropriate staff on the projects and insure that the staff has the required schedules to be able to properly execute the project. Below is a table indicating the staff availability. Key Personnel Role Availability Carlos Alvarado,P.E QA/QC 10%to 25% Joaquin Cervantes, P.E Project manager 60%to 80% Miguel Esparza, E.I.T Design Engineer 60%to 80% Carlos Urena,PLS Land surveyor 50% OSE 46 Pg.4 PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(REP NO. 16-01) As demonstrated in the above descriptions of our key personnel,CEJ is proposing experienced personnel that will provide best practices to every task. Our key personnel, backed by experienced support personnel,are assigned lead roles to ensure continuity across all services. Scope Of Work The following tasks will give a detailed description of the professional services included in this Scope of Work and our Project Approach. Project Management The team management and close coordination with all parties involved in the project is critical to the successful completion of any project. CEJ takes pride in the high level of service we provide to our clients. Three key elements to successful project management include a Project Kick-off Meeting, and Project meetings. Project Kick-off Meeting A Project Kick-off Meeting will be scheduled to include the decision makers and policy enforcement staff from the governing agencies and utility companies associated with this project(Project Team). Project Meetings CEJ will attend project meetings as required. We anticipate we will need to attend a total of 3 meetings (kick-off and 2 design meetings). Quality Control Approach The primary and most important fundamental aspects to the execution of any construction contract is the adherence to an established Quality Assurance/Quality Control(QA/QC) plan. CEJ proposes Carlos Alvarado as QA/QC manager for all task orders. He has over 40 years of experience in management and oversight of public agency projects.These QA/QC procedures are implemented from initial scoping through agency review and approval. As the QA/QC manager,Carlos Alvarado's responsibilities will include the following: Review project scope,schedule, and budget after the kick-off meetings, ➢ Review progress at critical stages of the project, "r Make technical suggestions, i Provide management recommendations, ➢ Review deliverables prior to submission OSE A Pg. 5 PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO. 16-01) Review the overall project to make certain the projects standards are being achieved Project Understanding CEJ conducted a field review of the two (2) streets within the Project limits. The project is located at Earle Avenue from Mission drive to Wells street and Wells street from Earle Street to Delta Street. The Improvements include grading, removals and installation of new sidewalk, retaining curbs, driveway and curb gutter reconstruction,tree planting and appurtenant improvements.The following describes the scope of work for each of the streets: Earle Avenue—(Mission Drive to Wells Street.) Earle Avenue is a two lane road, classified as Residential Street. It is 40 feet wide with a total distance of approximately 1,600 LF. Existing Conditions: There is currently no sidewalk on both sides of the street and large sections damaged driveways and curb and gutter. Proposed Scope Our initial assessment is to constructs new sidewalk on both sides on the street and remove and replace large sections from curb to curb at locations where severe cracking is observed. The City's construction budget will determine the extent of the repairs,sidewalk and curb and gutter replacement. CU will prepare conceptual design for the proposed hardscape and landscape improvements as well a preliminary construction cost estimates to adequately assess the extent of the construction improvements as shown on the RFP. Wells Street—(Earle Avenue to Delta Avenue.) Wells Street is a two lane road, classified as residential Street. It is 40 feet wide with a total distance of approximately 350 LF. Existing Conditions: There is currently no sidewalk on the north side of the street along the project limits. Proposed Scope: Our initial assessment is to constructs new sidewalk on the north Street and remove and replace large sections from curb to curb at locations where severe cracking is observed. In order to meet ADA requirements,the construction of the sidewalk within the project limits will require grading, retaining walls and new driveway construction for the four homes. 0SE 46 Pg. 6 PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO. 16-01) Structural calculations. In addition, Structural Calculations will be prepared for the proposed retaining wall along this segment of homes. Structural calculations will be prepared and submitted to the City for review and approval. Plans, Specifications & Estimates Task 1-Field Condition Assessment 1.1 Prepare a field survey to assess the physical conditions and utilities within the project area. 1.2 Meet with City staff to define and clarify the work plan and project elements and obtain all project data from the City.We will review all City-supplied information and neighborhood concerns. 1.3 We will coordinate with all utility companies to determine underground, surface, and overhead facilities. CEJ Comply with the City-adopted "Utility Coordination Procedures." Determine where interfaces with existing facilities will occur as a result of the future of this project. In addition, we will consult with affected utility companies and resolve any conflicts. We will prepare a utility log and include findings in our biweekly status reports Task 2- Topographic Survey 2.1 Perform topographic surveys at the necessary locations as necessary to design the intended improvements. CEJ will establish horizontal and vertical ground control necessary to produce a 1"=40' scale digital topographic map within the street right-of-way and beyond the street right-of- way where required. 2.2 CEJ will establish existing and proposed controls including centerline, street geometrics, and right- of-way throughout the project limits. Elevations will be based on the Los Angeles County Department of Public Works (LACDPW). 2.3 We will provide a topographic map showing detailed survey at 1"=40' scale using AutoCAD on 24" X 36" sheets. The map will show all existing conditions, will identify all features include BCR, ECR, flow-lines, centerlines, angle points, top of curb, spandrels, pavement striping, utilities, structures, walls, trees and landscape, underground and surface utilities, poles, hydrants, catch basins, signs, valves, manholes. Task 3-Construction Plans The Plans,Specifications, and Estimates will conform to the City of Rosemead's standards and practices. OSE 40 Pg. 7 PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(REP NO. 16-01) CEJ will provide clear, concise, and complete drawings with Latest version of AutoCAD and Civil3D software. The design will be plotted using permanent drafting ink on mylar, and drafted on twenty-four inch by thirty-six inch (24"x36") mylar sheets. The plans will be prepared under the supervision of a Civil Engineer registered in the state of California who will sign the final plans. The original drawings and the electronic data of these drawings will be submitted to the City, along with a CD in AutoCAD format upon completion. The construction plans will incorporate the following: 3.1 CEJ will conduct all necessary research to establish precise location of all utilities and utility easements for each project. CEJ will provide the utility with a preliminary notification/request for current information letter and up to three relocation notices via certified mail CEJ will consult with affected utility companies requiring relocations, and resolve any conflicts, keeping City staff informed in writing, including the possibility of undergrounding utilities presently on poles along the project area. Comply with Caltrans' "Manual on High and Low Risk Underground Facilities within Highway Rights-of- Way. Construction plans will include telephone numbers of utilities and other affected agencies; power poles; driveway approaches;edge of pavement;water service relocation and/or installation if necessary; sewer manhole cover and water valve cover adjustment if necessary; and other utility's that are of benefit to the design of the project. 3.2 CEJ will prepare and submit a final construction cost estimate. Preliminary construction estimates will be updated monthly and will be submitted to the city as design work progresses. CU will prepare a final detailed engineer's estimate prepared in Microsoft Excel spreadsheet format that includes the bid items described within the contract specifications. The estimate will be based upon recent bid prices for similar projects as maintained by CEJ and Caltrans. Backup quantity calculations will be provided showing detailed computations for accuracy of the quantities upon request. 3.3 CEJ will address all comments and obtain final design approval from the City of Rosemead. Task 4-Specifications Cu will use the City provided "Boiler Plate" and prepare the project's contract specifications using the latest edition of the Greenbook (Standard Specifications for Public Works Construction). The City will provide a copy of a sample specification for reference. 0SE 40 Pg.8 PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(REP NO. 16-01) Project Submittals The final plans will be submitted in three (3)submittals and will consist of the following submittals and materials. The 60%submittal materials will include the following: 60% Improvement Plans • Title Sheet with vicinity map, General Notes, Signature Blocks, Legend, Sheet Index, Utility Contact Information. • Utility Plans • Sidewalk Plans, Profiles,Sections, Details, and Construction Notes • Construction Plans with base mapping including survey and utility locations. The 85%submittal materials will include the following: • 85%Improvement Plans • 85%Specifications • 85%Engineers Estimate-Including Quantity Calculations and Cost Data. 100%Final Submittal Material will include the following item: • 100% Improvement Plans—On mylar and stamped by the Engineer • 100%Specifications—Stamped by the Engineer • 100% Engineers Estimate-Including Quantity Calculations and Cost Data. Final plans,specifications,and estimates will be provided on "D" size mylar,three sets of copy's and in electronic format to the City on a CD and PDF version. Bid Period Assistance • During the bidding process remain"on-call"to provide analysis and interpretation of the drawings and specifications. When requested to do so, prepare and issue addenda to address concerns of potential bidders. • Attend pre-bid meeting. Engineering During Construction • Attend pre-construction meeting. • Review and approve shop drawings and submittals. • Provide consultation during construction including construction RFQ's and RFI's. OSE '4Q Pg. 9 PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO. 16-01) • Prepare record drawings (as-built)from record information provided by the contractor. Proposed Fee Proposed fee is enclosed in a separate document. See exhibit"B"attached OSE A� Pg. 10 EXHIBIT "B" CEJ ENGINEERS, INC. Effective July 1,2016 to June 30,2017 Hourly Rate Schedule ENGINEERING DIVISION SURVEYING DIVISION Principal Engineer 150.00 Senior Surveyor 150.00 Project Manager 140.00 Senior Survey Analyst 135.00 Senior Project Engineer 130.00 Survey Analyst II 120.00 Senior Engineer 115.00 Survey Analyst I 100.00 Associate Engineer 105.00 Survey Party Chief 105.00 Design Engineer 100.00 Field Party(Three) 190.00 Designer/CADD Drafter 95.00 Field Party (Two) 180.00 Clerical/Technical Aide 65.00 Field Party(One)..................................110.00 CONSTRUCTION MANAGEMENT/INSPECTION LANDSCAPE ARCHITECTURE Operations Manager 110.00 Senior Landscape Architect 110.00 Supervising Public Works Observer 105.00 Associate Landscape Architect 100.00 Senior Public Works Observer.. 95.00 Public Works Observer 90.00 Construction Manager 110.00 Construction Engineer 85.00 REIMBURSABLE EXPENSES Reproduction....................................Cost Subconsukant Services..................... Cost plus 10% Automobile Transportation. .Current rate Delivery, Freight, Courier.....................Cost Agency Fees ....................................Cost Commercial Travel/Subsistence......... Cost Addlunel brio clesselcelons may be added to the above lWn9 doing the year as new positions one crested.The above schedule le N Sight that au.drdre, reproduction,mmryseesius,and pmtling'a(ll be Invoiced it mtlqus In pent(10%).A.AOnurad management fee often wont(10%)wnbe added to to cane oast of stneaaag ae\US to prOAde farm cost of adnWndin.oossultelon,end ccadroe ,.Vald Jun 1.201edw No 30.2017, 1eeann the rnnmey be raid once per year kthe Hue d cangeOMS Consumes Rka Ida he e Los AngdmChnge Cady area.W not more than the Percent per year. 0SE q0 EXHIBIT "B" August 30, 2016 CITY OF ROSEMEAD Rafael Fajardo City Engineer 8838 E.Valley Boulevard Rosemead,CA 91770 SUBJECT: FEE PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO. 16-01) Dear Mr. Fajardo: CEJ Engineers is pleased to have the opportunity to submit this FEE proposal for professional engineering services related to the City's project. Proposed Fee Our proposed fee is based on the proposal required format and is not to exceed lump sum fee amount of $40,600 based on established hourly rates. Respectfully Submitted. Joaquin Cervantes, P.E. Principal CEJ Engineers, Inc. cF 15859 E. Edna Pt,Suite 101 Irwindale CA 91706 (626)960-0152-office (626)893-9266—Cell OSE 4"