CC - Item 5B- Minutes of August 23, 2016 MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY
TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION
REGULAR JOINT MEETING
AUGUST 23, 2016
Workshop
The workshop meeting of the Rosemead City Council was called to order by Mayor Annenta at
6:03 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard,
Rosemead, California.
PRESENT: Mayor Annenta, Mayor Pro Tem Low, Council Members Alarcon, Clark, Ly
STAFF PRESENT: City Manager Manis, City Attorney Richman, Director of Community
Development Ramirez, Director of Finance Chu, Director of Parks and Recreation Chacon, Acting
Director of Public Works Fajardo, and City Clerk Donohue
1. WORKSHOP
• Military Banner Program
Director of Parks and Recreation Chacon presented a PowerPoint presentation of the
Military Banner program. Mr. Chacon stated that the banner program will be
administered through Parks and Recreation Department and in conjunction with Public
Works for installation of the banners and the Rosemead Chamber of Commerce.
Council Member Ly suggested that the military banners stay up from January to
November.
Director of Parks and Recreation Chacon explained that depending on the direction of
Council, the same banner could go back up or only active duty members could be
installed along with an annual verification.
Brian Lewin, resident, was pleased that the City will start the banner program again.
However, he suggested that the program include both active and veterans who have
served.
Council Member Ly stated that the City should recognize military men, women, and
all others that are associated in the military. He suggested that the City honor the
veterans with a separate memorial and that the military banner program should be for
active members currently serving.
Council Member Clark inquired on the amount of poles available for the banner
program.
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Director of Parks and Recreation Chacon replied there are fifty poles on Valley
Boulevard and ninety on Garvey Avenue.
Mayor Armenta explained that the Council agrees that both active duty and veterans
should be recognized. She reiterated that the Council should discuss what criteria will
be in the program.
Mayor Pro Tern Low asked what the banner cost will include.
Mayor Armenta replied that there were businesses willing to sponsor the banners in
the past and asked staff what precautions will be in place for residents who cannot
afford a banner.
Director of Parks and Recreation Chacon explained that the cost includes the banner,
bracket, and installation, which includes staff time. Mr. Chacon added that staff is
coordinating with the Rosemead Chamber of Commerce to talk to businesses about
starting a fundraiser or scholarship program.
The City Council continued the discussion of the military banner program's criteria
and design. In addition, the banner program will include both active duty and veterans.
The City Council, also agreed to name the banner program, "Rosemead Hero Military
Banner Program".
The City Council moved the closed session item for discussion before the regular City
Council meeting at 7:00 p.m. There being no objections, the City Council recessed to
closed session at 6:37 p.m.
10. CLOSED SESSION
The City Council will recess to Closed Session to discuss the following:
1) CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to Government Code Section
54956.9 (d)(2)
1 potential case
2) PUBLIC EMPLOYMENT:
Government Code Section: 54957
Title: Public Works Director
The City Council reconvened into open session at 7:03 p.m. at which time, City Attorney Richman
announced there was no reportable action.
Regular Meeting
Rosemead City Council and the Successor Agency
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Minutes of August 23,2016
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The regular meeting of the Rosemead City Council and the Successor Agency to the Rosemead
Community Development Commission was called to order by Mayor Armenta at 7:03 p.m. in the
Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California.
PLEDGE OF ALLEGIANCE was led by Mayor Pro Tern Low
INVOCATION was led by Council Member Ly
PRESENT: Mayor/Chair Armenta, Mayor Pro TemNice-Chair Low, Council Members/Board
Members Alarcon, Clark, Ly.
STAFF PRESENT: City Manager Manis, City Attorney Richman, Director of Community
Development Ramirez, Director of Finance Chu, Director of Parks and Recreation Chacon, Acting
Director of Public Works Fajardo, and City Clerk Donohue.
2. PUBLIC COMMENTS FROM THE AUDIENCE
Allen Aguilar, resident, stated that in celebration of the City's anniversary in August and to
preserve the history of the City, the Aguilar family has donated a 1980 customized game
hoard of the City of Rosemead.
Jorge Rodriguez, representative Blue Green Alliance spoke about environmental issues
affecting local communities on gas leaks.
3. PRESENTATIONS
• Employee Introduction—Marc Donohue, City Clerk
Mayor Armenta introduced the new City Clerk Marc Donohue and welcomed him to
the City of Rosemead.
• Recognition of Public Safety Coordinator Mandy Wong
The City Council commended Public Safety Coordinator Wong for her commitment
and work to the National Night Out event and the School Resource Fair event.
4. PUBLIC HEARING -None
5. CONSENT CALENDAR
Mayor Armenta pulled item 5F for discussion.
Council Member Ly asked staff for clarification on item 5H, regarding the attendance of
the Assistant City Manager to the ICMA Conference and not the City Manager.
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City Manager Manis explained that he initially was going to attend the conference,
however the ICMA Conference is on the same day of a City Council Meeting and the
Assistant City Manager would attend in his place.
A. Claims and Demands
• Resolution No. 2016-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND
DEMANDS IN THE SUM OF $1,152,533.27 NUMBERED
93182,THROUGH 93216, AND 93217 THROUGH 93306
Recommendation: Adopt Resolution No. 2016-41
• Resolution No. 2016-42
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND
DEMANDS IN THE SUM OF$422,445.34 NUMBERED 93183
THROUGH 93214, AND 93215, AND 93307 THROUGH
93066
Recommendation: Adopt Resolution No. 2016-42
• Resolution No. 2016-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND
DEMANDS IN THE SUM OF $184,601.03 NUMBERED 93393
THROUGH 93397, 93418 THROUGH 93419, 93420, AND
93424 THROUGH 93444
Recommendation: Adopt Resolution No. 2016-44
• Resolution No. 2016-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND
DEMANDS IN THE SUM OF $681,569.24 NUMBERED 93398
THROUGH 93402, 93403, 93404 THROUGH 93417, 93421
THROUGH 93423, AND 93445 THROUGH 93552
Recommendation: Adopt Resolution No. 2016-45
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B. Approval of Minutes
Recommendation: Approve the regular meeting minutes of May 10, 2016, June
14, 2016, and the special meeting minutes of July 25, 2016 as amended with minor
corrections.
C. Titles of Officers Authorized to Make Deposits and Withdrawals in the Local
Agency Investment Fund (LAIF)
Recommendation: That the City Council approve Resolution No. 2016-43 listing
the names and titles of officers authorized to make deposits and withdrawals in the
LAIF account
D. Assignment of Environmental Consulting Services Contract to MIG,Inc.
(MIG) for a New 21-Unit Planned Development
Recommendations: To authorize the Mayor to execute a contract agreement with
MIG to assist in the preparation of required CEQA studies; and obtain a deposit of
$39,205 from the developer to cover the full cost for contract services.
E. Assignment of Garvey & Earl Plaza Environmental Consulting Services
Contract to Phil Martin & Associates, Inc.
Recommendations: To authorize the Mayor to execute a contract agreement with
Phil Martin & Associates, Inc. to assist in the preparation of required CEQA
studies; and obtain a deposit of$41,825 from the developer to cover the full cost for
contract services.
G. Biennial Review and Update of the City's Conflict of Interest List of
Designated Positions and Adoption of Rosemead Municipal Code Ordinance
963 to Permit Changes to the List of Designated Positions to be Made by
Resolution.
Recommendations: That the City Council review and approve the changes to the
City's Conflict of Interest Code; introduce for first reading, Ordinance 963 which
amends Rosemead Municipal Code Section 2.24.020 to state that future
amendments to the list of designated positions be made by resolution; and adopt
Resolution No. 2016-46, which updates the list of designated positions within the
City.
H. ICMA 102"a Annual Conference: September 2.5111 —28'h,Kansas City,MO
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Recommendation: That the City Council authorize the Assistant City Manager's
attendance at the ICMA 102id Annual Conference in Kansas City, MO, on
September 25th—28th, at the City's expense.
ACTION: Moved by Council Member Ly, seconded by Council Member Alarcon to approve
the Consent Calendar Items 5A through 511 with the exception of item 5F. The
motion unanimously carried by the following roll call vote: AYES: Alarcon,
Armenta, Clark, Low, Ly
F. City Tree Maintenance Services—Award of Contract
Recommendation: That the City Council authorize the City Manager to enter into
a contract with Great Scott Tree Service, Inc. for an estimated annual cost of
$204,000 for the first three (3) years, with an annual option to renew for the
following two (2) years.
City Manager Manis stated that there were some concerns brought to his attention
after the agenda was posted. Staff requested to calendar item 5F and bring the item
back to the September 27th City Council meeting after a thorough review of the
proposals.
ACTION: Moved by Council Member Ly, seconded by Council Member Clark to table the
Tree Maintenance discussion to the September 27th, 2016 City Council meeting.
The motion unanimously carried by the following roll call vote: AYES: Alarcon,
Armenta,Clark,Low, Ly
6. MATTERS FROM CITY MANAGER& STAFF
A. Purchasing Ordinance and Policy
Recommendation: That the City Council introduce, by title, Ordinance 964; and
amend the City's Purchasing Policy # 20-01, that will increase the City Manager's
approval limit on purchases from $25,000 to $30,000.
Finance Director Chu summarized the staff report and cited that Ordinance No. 964
would amend the City's Purchasing Policy to increase the City Manager's approval
limit on purchased up to $30,000.
ACTION: Moved by Council Member Ly, seconded by Council Member Clark to approve the
recommended action. The motion unanimously carried by the following roll call
vote: AYES: Alarcon, Armenta, Clark, Low, Ly
B. Approving the Issuance of Refunding Bonds of the Former Rosemead
Community Development Commission, Approving the Execution and Delivery
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of an Indenture of Trust and Irrevocable Refunding Instructions, and
Providing for Other Matters Properly Relating thereto
Recommendation: That the Successor Agency approve Resolution No. 2016-12
approving the issuance of bonds in order to refund certain outstanding bonds of the
former Rosemead Community Development Commission; approving the execution
and delivery of an Indenture of Trust and Irrevocable Refunding Instructions; and
providing for other matters properly relating thereto
ACTION: Moved by Council Member Ly, seconded by Council Member Alarcon to approve
the recommended action. The motion unanimously carried by the following roll call
vote: AYES: Alarcon,Armenta, Clark, Low,Ly
7. MATTERS FROM MAYOR& CITY COUNCIL
A. Possible Opposition to SB 1298 (Requested by Councilmember Clark)
Recommendation: That the City Council direct staff to draft a letter of opposition
to SB 1298.
Council Member Clark stated that she has been involved in storm water issues and
we are facing an L.A County $20 billion program that no other county or city has to
do in the State of California. The proponents of SB 1298, would change the
definition of sewer, because sewer was exempted by the voters. The proponents
want to be able to pass these taxes, which would amount to $20 billion, without
voter approval. They tried to put in on the ballot for November, to have an
exemption state that storm water would be exempt from having a vote by the
people. the estimated yearly tax bill for a property owner would be approximately
$1,400. Ms. Clark asked the Council to oppose the bill.
Mayor Pro Tem Low asked what the League of California Cities position is on the
bill.
Council Member Clark stated that the League of California Cities is neutral,
because there was enough opposition from various cities. It's a policy of the League
that you don't take positions on controversial items.
ACTION: Moved by Council Member Clark, seconded by Council Member Ly to approve the
recommended action. The motion unanimously carried by the following roll call
vote: AYES: Alarcon,Armenta,Clark,Ly and ABSTAIN: Low
Mayor Armenta reported out that she attended the NALEO Emergency
Preparedness conference lead by FEMA in Boston. She shared some information
she gathered and stated that she would pass along informational resources to staff.
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8. CITY MANAGER COMMENTS - None
9. COUNCIL COMMENTS
Council Member Ly asked staff if the grading of the skate park project is complete.
Acting Public Works Director Fajardo confirmed that the grading portion of the project is
completed and the concrete would be poured in the near future.
Council Member Ly asked staff to look into a deep hole-like area between the walking
track and the pool facility and that the nearby tree maybe causing some structural issues.
Also, suggested that Council consider the removal of Wal-Mart's annual review from the
conditions of approval.
Mayor Armenta shared a resident's concern about the West Nile Virus and read an article
from the Rosemead Reader on Cities affected by the virus.
Mayor Pro Tem Low left the meeting at 8:05 pm.
11. ADJOURNMENT
The meeting adjourned at 8:08 p.m. The next regular City Council meeting is scheduled to
take place on September 13, 2016, at 7:00 p.m. in the Rosemead City Hall Council
Chamber.
Marc Donohue, City Clerk
APPROVED:
Sandra Armenia, Mayor
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