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CC - Item 5B - Minutes of June 28, 2016 MINUTES OF THE CITY COUNCIL AND THE HOUSING DEVELOPMENT CORPORATION REGULAR JOINT MEETING JUNE 28,2016 Workshop The workshop meeting of the Rosemead City Council was called to order by Mayor Armenta at 6:03 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Armenta, Mayor Pro Tem Low, Council Members Alarcon, Clark, Ly STAFF PRESENT: City Manager Manis, City Attorney Richman. Chief of Police Somoano, Director of Community Development Ramirez, Director of Finance Chu, Director of Parks and Recreation Chacon, Acting Director of Public Works Fajardo, and Acting City Clerk Hernandez 1. Graffiti Abatement Program Council Member Ly arrived to the City Council meeting at 6:04 p.m. Acting Public Works Fajardo presented a power point presentation on the City's graffiti abatement program and procedures. Mr. Fajardo explained that the principal goal is to beautify the City by quick removal of graffiti. The Lack of abatement creates visual pollution, public nuisance, lowers property values, and reduces new businesses to come in the City. He reiterated that the Public Works Department takes a pro-active approach to graffiti abatement. There are approximately over 267 calls of graffiti reported to the City yearly. Mr. Fajardo summarized the current standard and operating procedures when removing graffiti on all public right away, government facilities, and any obscene graffiti. He also clarified that there are areas both commercial and residential private properties, freeway sound walls, and construction-wind screen fencing areas in which the City does not abate graffiti. Public Services Leadsman Limon explained that the 267 calls made to the City of Rosemead for graffiti abatement includes calls that are not within the City and staff forwards those the County. Mayor Armenta asked for clarification on the abatement time different between 24 hours to 48 hours to remove the graffiti. Acting Public Works Director Fajardo explained that occasionally the paint does not match and staff is required to go out and order new paint, which may take up to the 48 hours. City Manager Manis stated that if there is gang related or obscene graffiti. staff will spray the area with paint temporarily until they can obtain a proper paint match. Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes ofJune 28, 2016 Page 1 of 10 Mayor Armenta asked what was the current practice and policy for abating graffiti at private properties where the graffiti is publicly visible. Public Services Leadsman Limon explained that graffiti on private property is not abated, unless it's gang or obscene graffiti. If private property owners do not have the equipment the City, on occasion will assist property owners to abate the graffiti. Council Member Ly asked if there was an agreement in place with property owners whose often get hit with graffiti. Public Services Leadsman Limon stated that for properties that get hit with graffiti often, the Public Safety Department gets involved and reaches out to the property owner. Public Safety Supervisor Reyes stated that graffiti abatement cases on private properties are kept on the City's system to refer back. Staff will attempt to contact the property owner by phone and by mail. Council Member Ly reiterated that he has previously suggested requiring businesses on public right away to use graffiti resistant paint when doing improvement projects. He asked if staff had implemented the graffiti resistant paint requirement. If not, he suggested that the City could add a requirement into the municipal code. Chief of Police Somoano explained that all new plans go to law enforcement for security concerns. He added that law enforcement does emphasis and require businesses to use graffiti resistant paint on certain developments. Council Member Clark asked if there are any agreements with property owners who are given paint for their use to remove graffiti on their private properties. Public Services Leadsman Limon explained that the City does have an Adopt a Wall program that the public can call to obtain paint. Council Member Clark expressed concerns with some areas in the City that are constantly hit with graffiti. She asked what staff is doing to resolve the issue. Public Safety Supervisor Reyes stated that the property Ms. Clark is referring to is the Viacom Center, and staff does issue warning citations to the owners to remove the graffiti and address the homeless issue. The Viacom property does have ongoing open code case issues. Mr. Reyes added that the City has similar issues with the auto auction site as well. Council Member Clark asked that staff provide a list of all ongoing open cases where property owners are not responding. Council Member Ly suggested that if the City starts going into agreements with property owners to removed blight and in turn they pay the cost, it would be advantages. Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes of June 28, 2016 Page 2 of 10 City Attorney Richman clarified that the City follows the administrative citation process because it's less costly to the City. If there are properties that are not being responsive to the administration citation, there is the criminal route with the understanding that it's a much more costly endeavor. She reiterated that the City has the ability to do either enforcement. Council Member Clark suggested that the properties that are not being responsive be cited criminally if the property owners do not respond within a month or so. Special Project Manager Curtis gave an example that at a previous agency they started pursuing the criminal citation route and there was an increase in cost. Mayor Armenta thanked the graffiti abatement crew for their hard work and commitment to the City. She also asked if there are any graffiti grants available. City Manager Manis indicated that staff will inquire with the grant writing consultants to check for graffiti grants. Mayor Armenta asked if staff has a youth program regarding graffiti. Public Services Leadsman Limon replied that there is no program in place; however staff has gone to schools to speak to the students. Council Member Ly requested that staff bring back another graffiti status update workshop in six months. He requested that staff look into repainting the Garvey Bridge. Mr. Ly asked staff to look into possibly having a City of Rosemead phone app and lastly. he requested a gang workshop to discuss how the City can tackle the gang issues within the community. City Manager Manis stated that there are applications the public could use to report issues. Staff could research applications such as, See, Click, Fix and review the cost to see if the Council believes it's appropriate. Mayor Armenta closed the workshop meeting at 6:58 p.m. Regular Meeting The regular meeting of the Rosemead City Council and Housing Development Corporation was called to order by Mayor Armenta at 7:06 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE was led by Mayor Pro Tern Low INVOCATION was led by Council Member Clark Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes ofJune 28,2016 Page 3 of 10 PRESENT: Mayor/President Armenia, Mayor Pro Tem/Vice-President Low, Council Members/Board Members Alarcon, Clark, Ly. STAFF PRESENT: City Manager Manis, City Attorney Richman, Chief of Police Somoano, Director of Community Development Ramirez, Director of Finance Chu, Director of Parks and Recreation Chacon, Acting Director of Public Works Fajardo, Special Projects Manager Cannon and Acting City Clerk Hernandez 2. PUBLIC COMMENTS FROM THE AUDIENCE - None 3. PRESENTATIONS • Team Recognition of the American Youth Soccer Organization Region 40 — BU10 Section All Star Warriors Mayor Armenta recognized and introduced the Coaches and the Youth Soccer Organization Region 40 - BU10 All Star Team Warriors. The City Council congratulated all the players and presented certificates of recognition. • Introduction of Rosemead Queen Director of Parks and Recreation Chacon introduced the new 2016 Rosemead Queen, Michelle Lui. • Los Angeles Regional (LARA) Presentation and Republic Services Scholarship Recipients Nady Machling, representative of the Los Angeles Regional Agency (LARA), presented a brief power point presentation to discuss Rosemead's diversion and disposal program. Julie Jacobe, represented of the Los Angeles Regional Agency. spoke on the benefits in joining LARA. Elizabeth Martinez - representative of Republic Services introduced the 2016 Essay winners, Marlene Claude, Jake Hoi, Raylene Marichi, Amy Than, and Jennifer Truong. 4. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2016-31 Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes of June 28, 2016 Page 4 of 10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF 5877,924.77 NUMBERED 92728 THROUGH 92866 INCLUSIVELY Recommendation: Adopt Resolution No. 2016-31 B. Used Oil Payment Program Application Recommendation: that the City Council approve Resolution No. 2016-32 respectively entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS. D. Purchase Agreement for Three Utility Trucks Recommendation: That the City Council authorize the City Manager to execute a purchase agreement with Wondries Fleet Group for the purchase of three (3) 2016 Ford F-150 regular cab truck and chassis in an amount of $72,819.72; and, authorize the City Manager to execute a purchase agreement with 10-8 Retrofit., Inc. for the fabrication and installation of three (3) sets of safety lighting in the amount of$6,533.69 Council Member Ly requested to pull item 4C for a separate vote. Action: Moved by Council Member Ly, seconded by Mayor Pro Tem Low to approved Consent Calendar Items 4A,4B, and 4D. The motion unanimously carried by the following vote: AYES: Alarcon,Armenta, Clark, Low, Ly C. Memorandum of Understanding with Rosemead Employees Association and Annual Salary and Benefits Resolutions Recommendation: That the City Council approve a Memorandum of Understanding with the Rosemead Employees Association; adopt Resolution No. 2016-18, Resolution No. 2016-19, and Resolution No. 2016-20 respectively entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes of June 28, 2016 Page 5 of 10 ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL, AND CONFIDENTIAL SERVICE UNIT OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MANAGEMENT SERVICE UNIT OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR THE CITY COUNCIL OF THE CITY OF ROSEMEAD Action: Moved by Mayor Pro Tern Low, seconded by Council Member Alarcon to approve Consent Calendar Item 4C as recommended. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, and NOES: Ly 5. MATTERS FROM CITY MANAGER& STAFF A. Adoption of the 2016-17 Fiscal Year Budget Recommendation: That the City Council to approve Resolution No. 2016-27 and Resolution No. 2016-07 RHDC respectively entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2016-17 FISCAL YEAR A RESOLUTION OF THE ROSEMEAD HOUSING DEVELOPMENT CORPORATION ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE 2016-17 FISCAL YEAR City Manager Maths reviewed the staff report on the 2016-2017 budget and the preliminary assessment of the City's organizational structure. Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes of June 28,2016 Page 6 of 10 Mayor Armenta asked if the Public Safety Center will have a supervisor scheduled on Fridays. Chief of Police Lieutenant stated that Senior Code Enforcement Officer would be the supervisor scheduled on Fridays. City Manager Manis stated that in assessing the Parks and Recreation Department, staff is suggesting moving a 3/4 time Recreation Coordinator to a full time position. Also, hiring a Parks and Recreation Manager position rather than filling a vacant Recreation Coordinator position. Brian Lewin, resident, agreed with staffs recommendation to reassess the City's structure at the mid-year budget review, rather than making changes right away. He also expressed support for the addition of a fourth Code Enforcement Officer at the Public Safety Center. Mr. Lewin stated that Rosemead Park needs a strong oversight and hiring an additional Code Enforcement Officer will be helpful. Council Member Ly stated that he agreed with Mr. Lewin on hiring a Code Enforcement Officer and not taking away hours from the Community Service Officer functions. As for other additional concerns Mr. Lewin expressed about Rosemead Park, some are long term issues due to limited park space. Mr. Ly stated he was concern on adding a Parks and Recreation Manager on top of three Recreation Supervisors and suggested the cost of the new position be used for the cost of a new full time Code Enforcement Officer. Mayor Armenta stated that there once was an Assistant Parks Director for many years that never got replaced. She noted that the Director of Parks and Recreation had been taking on those responsibilities. Council Member Ly responded that there is a bigger need for Code Enforcement Officer in the Public Safety Department to handle the workload of the City. Mayor Pro Tem Low asked how many Parks and Recreation staff members are in the department. Director of Parks and Recreation Chacon replied that the Parks Department has three Recreation Supervisors, two full time Coordinator Positions, and one 3/4 Coordinator position. Mayor Pro Tern Low stated she was in support of having the additional Code Enforcement Officer to increase the city's safety. She also, suggested changing the 3/4 part time position to be full time. Council Member Clark asked for clarification on staffs recommendation to hire a Code Enforcement Officer and a new Parks and Recreation Manager. Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes of June 28, 2016 Page 7 of 10 Council Member Ly explained that staff is recommending shifting the money from Community Service Officer to create a Code Enforcement position. Mr. Ly expressed concerns that staff will only be shifting resources among the department. Mayor Armenta asked staff to give the Council a brief history on the Parks and Recreation staff changes over the last couple of years. Director of Parks and Recreation Chacon stated that the Parks Superintendent and Parks and Recreation Assistant positions remained unfilled. The current supervisors and coordinators have had to pick up those responsibilities. As a result, when staff is asked to do a multitude of certain programs to a facility or events, those programs are going to waiver in a way because staff does not have the assistance they need. The mid-management level position will assist the department to allow a plan for the next 3 to 5 years as staff is asked to provide more programs; the need of a mid- management staff member will be needed and appropriate for the size and of the department. Council Member Clark made a motion to approved staffs recommendations on the City budget 2016-17 as presented. Council Member Ly referenced the Memorandum of Understanding which stated that there are three mid-management supervisors and that the need for the City is hiring a new Code Enforcement Officer instead. Mayor Armenta stated that a lot of the graffiti is done by kids on the street. If there were more programs available, kids would be off the streets. She asked City Manager Manis if it was possible to not shift the Community Service Officer hours and hire a new Code Enforcement Officer. City Manager Manis stated that hiring a new Code Enforcement Office is possible; however the cost will go up to $82,500 as opposed to shifting hours of$34,900. Katrina Padilla-Somoso, resident, stated that she would like to try to bring the School Districts, Churches and other entities within the City together to educate and guide the City's youth and have a one day Family Discovery Day. Council Member Ly encouraged Ms. Padilla-Somoso to speak to Public Safety Coordinator Mandy Wong regarding the Public Safety Connection Forum where many churches, non-profit organizations, associations and residents get together to discuss on how to engage the community. Mayor Pro Tern Low suggested that the new Code Enforcement Officer also reach out to schools. Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes afJune 28, 2016 Page 8 of 10 City Manager Manis stated that in recruiting the new Code Enforcement Officer, staff can ask that they have a certain specialty or task to supplement certain duties the department is already doing. Council Member Clark reiterated her motion as recommended to include both a new Code Enforcement Officer and the Parks and Recreation Manager. Action: Moved by Council Member Clark seconded by Mayor Pro Tern Low to approve the City Budget FY 2106-17 as recommended. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, and NOES: Ly Council Member Clark recused herself from the meeting at 8:30 p.m. City Manager Manis stated that staff could come back to reassess the new proposed budget positions and make any necessary adjustments in the future. City Attorney Richman stated that there were two resolutions that required approval, the City Budget, and the Housing Development Corporation budget. Action: Moved by Council Member Alarcon seconded by Mayor Pro 'Fein Low to approve the Housing Development Corporation Budget FY 2016-17 as recommend. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta,Low, and NOES: Ly and ABSENT: Clark 6. MATTERS FROM MAYOR & CITY COUNCIL Mayor Armenta reported out from her attendance to the NALEO Conference. 7. CITY MANAGER COMMENTS -None 8. COUNCIL COMMENTS Council Member Ly requested that staff bring a Military Banner program Workshop at a future meeting. He expressed concerns with economic development within the city and asked staff to look into a Development Task Force to bring regional markets. Mr. Ly also stated that due to the recent data breach, former employees need to be better informed. He requested that the Council take a public vote on the hiring on the new Assistant City Manager position. 9. ADJOURNMENT The Meeting adjourned at 8:48 p.m. The next regular City Council meeting is scheduled to take place on July 12,2016 at 7:00 p.m. in the Rosemead City Hall Council Chamber. Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes ofJune 28. 2016 Page 9 of 10 Marc Donohue, City Clerk APPROVED: Sandra Armenta, Mayor Rosemead City Council and the Housing Development Corporation Joint Meeting Minutes of June 28, 2016 Page 10 of 10