Loading...
CC - Item 4B - Minutes of August 23, 2016 MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING AUGUST 23,2016 Workshop The workshop meeting of the Rosemead City Council was called to order by Mayor Armenta at 6:03 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Armenta, Mayor Pro Tern Low, Council Members Alarcon, Clark, Ly STAFF PRESENT: City Manager Manis, City Attorney Richman, Director of Community Development Ramirez, Director of Finance Chu, Director of Parks and Recreation Charon. Acting Director of Public Works Fajardo, and City Clerk Donohue 1. WORKSHOP • Military Banner Program Director of Parks and Recreation Chacon presented a PowerPoint presentation of the Military Banner program. Mr. Chacon stated that the banner program will be administered through Parks and Recreation Department and in conjunction with Public Works for installation of the banners and the Rosemead Chamber of Commerce. Council Member Ly suggested that the military banners stay up from January to November. Director of Parks and Recreation Chacon explained that depending on the direction of Council, the same banner could go back up or only active duty members could be installed along with an annual verification. Brian Lewin, resident, was pleased that the City will start the banner program again. However, he suggested that the program include both active and veterans who have served. He spoke about veteran resident Carlos Pandora, who served two tours in Iraq before being killed. Mr. Lewin suggested that the City Council also consider directing staff to look into a memorial to acknowledge Rosemead veterans who have been killed in combat. Council Member Ly stated that the City should recognize military men, women, and all others that are associated in the military. He suggested that the City honor the veterans with a separate memorial and that the military banner program should be for active members currently serving. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofAugust 23, 2016 Page 1 of 8 ITEM NO. 4.B Council Member Clark inquired on the amount of poles available for the banner program. Director of Parks and Recreation Chacon replied there are fifty poles on Valley Boulevard and ninety on Garvey Avenue. Mayor Armenta explained that the Council agrees that both active duty and veterans should be recognized. She reiterated that the Council should discuss what criteria will be in the program. Mayor Pro Tem Low asked what the banner cost will include. Mayor Armenta replied that there were businesses willing to sponsor the banners in the past and asked staff what precautions will be in place for residents who cannot afford a banner. Director of Parks and Recreation Chacon explained that the cost includes the banner, bracket, and installation, which includes staff time. Mr. Chacon added that staff is coordinating with the Rosemead Chamber of Commerce to talk to businesses about starting a fundraiser or scholarship program. The City Council continued the discussion of the military banner program's criteria and design. In addition, the banner program will include both active duty and veterans. The City Council, also agreed to name the banner program, "Rosemead Hero Military Banner Program". The City Council moved the closed session item for discussion before the regular City Council meeting at 7:00 p.m. There being no objections, the City Council recessed to closed session at 6:37 p.m. 10. CLOSED SESSION The City Council will recess to Closed Session to discuss the following: 1) CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION: Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2) I potential case 2) PUBLIC EMPLOYMENT: Government Code Section: 54957 Title: Public Works Director The City Council reconvened into open session at 7:03 p.m. at which time, City Attorney Richman announced there was no reportable action. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 23, 2016 Page 2 of 8 Regular Meeting The regular meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission was called to order by Mayor Armenia at 7:03 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard. Rosemead, California. PLEDGE OF ALLEGIANCE was led by Mayor Pro Tem Low INVOCATION was led by Council Member Ly PRESENT: Mayor/Chair Armenta, Mayor Pro Tem/Vice-Chair Low, Council Members/Board Members Alarcon. Clark, Ly. STAFF PRESENT: City Manager Manis, City Attorney Richman, Director of Community Development Ramirez, Director of Finance Chu. Director of Parks and Recreation Chacon, Acting Director of Public Works Fajardo, and City Clerk Donohue. 2. PUBLIC COMMENTS FROM THE AUDIENCE Allen Aguilar, resident, stated that in celebration of the City's anniversary in August and to preserve the history of the City. the Aguilar family has donated a 1980 customized game board of the City of Rosemead. Jorge Rodriguez, representative Blue Green Alliance spoke about environmental issues affecting local communities on gas leaks. 3. PRESENTATIONS • Employee Introduction—Marc Donohue, City Clerk Mayor Armenta introduced the new City Clerk Marc Donohue and welcomed him to the City of Rosemead. • Recognition of Public Safety Coordinator Mandy Wong The City Council commended Public Safety Coordinator Wong for her commitment and work to the National Night Out event and the School Resource Fair event. 4. PUBLIC HEARING -None 5. CONSENT CALENDAR Mayor Armenta pulled item 511 for discussion. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 23,2016 Page 3 of 8 Council Member Ly asked staff for clarification on item 5H. regarding the attendance of the Assistant City Manager to the ICMA Conference and not the City Manager. City Manager Manis explained that he initially was going to attend the conference. however the ICMA Conference is on the same day of a City Council Meeting and the Assistant City Manager would attend in his place. A. Claims and Demands • Resolution No. 2016-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,152,533.27 NUMBERED 93182,THROUGH 93216, AND 93217 THROUGH 93306 Recommendation: Adopt Resolution No.2016-41 • Resolution No. 2016-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $422,445.34 NUMBERED 93183 THROUGH 93214, AND 93215, AND 93307 THROUGH 93066 Recommendation: Adopt Resolution No. 2016-42 • Resolution No.2016-44 A RESOLUTION OF THE. CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF S184,601.03 NUMBERED 93393 THROUGH 93397, 93418 THROUGH 93419, 93420, AND 93424 THROUGH 93444 Recommendation: Adopt Resolution No. 2016-44 • Resolution No.2016-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $681,569.24 NUMBERED 93398 Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 23, 2016 Page 4 of 8 THROUGH 93402, 93403, 93404 THROUGH 93417, 93421 THROUGH 93423, AND 93445 THROUGH 93552 Recommendation: Adopt Resolution No.2016-45 B. Approval of Minutes Recommendation: Approve the regular meeting minutes of May 10, 2016, June 14, 2016, and the special meeting minutes of July 25, 2016 as amended with minor corrections. C. Titles of Officers Authorized to Make Deposits and Withdrawals in the Local Agency Investment Fund (LAIF) Recommendation: That the City Council approve Resolution No. 2016-43 listing the names and titles of officers authorized to make deposits and withdrawals in the LAIF account D. Assignment of Environmental Consulting Services Contract to MIG, Inc. (MIG) for a New 2I-Unit Planned Development Recommendations: To authorize the Mayor to execute a contract agreement with MIG to assist in the preparation of required CEQA studies; and obtain a deposit of $39,205 from the developer to cover the full cost for contract services. E. Assignment of Garvey & Earl Plaza Environmental Consulting Services Contract to Phil Martin & Associates,Inc. Recommendations: To authorize the Mayor to execute a contract agreement with Phil Martin & Associates. Inc. to assist in the preparation of required CEQA studies: and obtain a deposit of$41.825 from the developer to cover the full cost for contract services. G. Biennial Review and Update of the City's Conflict of Interest List of Designated Positions and Adoption of Rosemead Municipal Code Ordinance 963 to Permit Changes to the List of Designated Positions to be Made by Resolution. Recommendations: That the City Council review and approve the changes to the City's Conflict of Interest Code: introduce for first reading, Ordinance 963 which amends Rosemead Municipal Code Section 2.24.020 to state that future amendments to the list of designated positions be made by resolution; and adopt Resolution No. 2016-46, which updates the list of designated positions within the City. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 23,2016 Page 5 of 8 H. ICMA 102nd Annual Conference: September 25th—28th, Kansas City, MO Recommendation: That the City Council authorize the Assistant City Manager's attendance at the ICMA 102'd Annual Conference in Kansas City, MO, on September 25th—28th, at the City's expense. ACTION: Moved by Council Member Ly, seconded by Council Member Alarcon to approve the Consent Calendar Items 5A through 5H with the exception of item 5F. The motion unanimously carried by the following roll call vote: AYES: Alarcon, Armenia, Clark, Low, Ly F. City Tree Maintenance Services—Award of Contract Recommendation: That the City Council authorize the City Manager to enter into a contract with Great Scott 'free Service, Inc. for an estimated annual cost of $204,000 for the first three (3) years, with an annual option to renew for the following two (2) years. City Manager Manis stated that there were some concerns brought to his attention after the agenda was posted. Staff requested to calendar item 5F and bring the item back to the September 27th City Council meeting after a thorough review of the proposals. ACTION: Moved by Council Member Ly, seconded by Council Member Clark to table the Tree Maintenance discussion to the September 27th, 2016 City Council meeting. The motion unanimously carried by the following roll call vote: AYES: Alarcon, Armenta,Clark, Low,Ly 6. MATTERS FROM CITY MANAGER& STAFF A. Purchasing Ordinance and Policy Recommendation: That the City Council introduce, by title, Ordinance 964: and amend the City's Purchasing Policy k 20-01, that will increase the City Manager's approval limit on purchases from $25.000 to $30,000. Finance Director Chu summarized the staff report and cited that Ordinance No. 964 would amend the City's Purchasing Policy to increase the City Manager's approval limit on purchased up to $30,000. ACTION: Moved by Council Member Ly, seconded by Council Member Clark to approve the recommended action. The motion unanimously carried by the following roll call vote: AYES: Alarcon, Armenta, Clark, Low, Ly Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 23, 2016 Page 6 of 8 B. Approving the Issuance of Refunding Bonds of the Former Rosemead Community Development Commission, Approving the Execution and Delivery of an Indenture of Trust and Irrevocable Refunding Instructions, and Providing for Other Matters Properly Relating thereto Recommendation: That the Successor Agency approve Resolution No. 2016-12 approving the issuance of bonds in order to refund certain outstanding bonds of the former Rosemead Community Development Commission; approving the execution and delivery of an Indenture of Trust and Irrevocable Refunding Instructions; and providing for other matters properly relating thereto ACTION: Moved by Council Member Ly, seconded by Council Member Alarcon to approve the recommended action. The motion unanimously carried by the following roll call vote: AYES: Alarcon, Armenia, Clark, Low, Ly 7. MATTERS FROM MAYOR & CITY COUNCIL A. Possible Opposition to SB 1298 (Requested by Councilmember Clark) Recommendation: That the City Council direct staff to draft a letter of opposition to SB 1298. Council Member Clark stated that she has been involved in storm water issues and we are facing an L.A County $20 billion program that no other county or city has to do in the State of California. The proponents of SB 1298, would change the definition of sewer, because sewer was exempted by the voters in Proposition 218. The proponents want to be able to pass these taxes, which could amount to $20 billion, without voter approval. They tried to put it on the ballot for November, to have an exemption state that storm water would be exempt from having a vote by the people but they withdrew the ballot measure when the attorney general's office labeled it "taxes without voter approval". Instead they tried this bill which is a '`gut and amend" and does not provide time for the public to know about it. The estimated yearly tax bill for a property owner in a San Gabriel Valley city would be approximately $1-400. Ms. Clark asked the Council to oppose the bill. Mayor Pro Tem Low asked what the League of California Cities position is on the bill. Council Member Clark stated that the League of California Cities is neutral, because there was enough opposition from various cities. It's a policy of the League that you don't take positions on issues that adversely affect some cities. ACTION: Moved by Council Member Clark, seconded by Council Member Ly to approve the recommended action. The motion unanimously carried by the following roll call vote: AYES: Alarcon,Armenia, Clark, Ly and ABSTAIN: Low Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 23,2016 Page 7 of 8 Mayor Armcnta reported out that she attended the NALEO Emergency Preparedness conference lead by FEMA in Boston. She shared some information she gathered and stated that she would pass along informational resources to staff. 8. CITY MANAGER COMMENTS - None 9. COUNCIL COMMENTS Council Member Ly asked staff if the grading of the skate park project is complete. Acting Public Works Director Fajardo confirmed that the grading portion of the project is completed and the concrete would be poured in the near future. Council Member Ly asked staff to look into a deep hole-like area between the walking track and the pool facility and that the nearby tree maybe causing some structural issues. Also, suggested that Council consider the removal of Wal-Mart's annual review from the conditions of approval. Council Member Clark stated that she believed the annual review is in the conditions of approval. She noted that there is one issue that was in the report which needs to be taken care of. Mayor Armenta shared a residents concern about the West Nile Virus and read an article from the Rosemead Reader on Cities affected by the virus. Mayor Pro Tern Low left the meeting at 8:05 pm. 11. ADJOURNMENT The meeting adjourned at 8:08 p.m. The next regular City Council meeting is scheduled to take place on September 13, 2016, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Marc Donohue, City Clerk APPROVED: Sandra Armenta, Mayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of August 23. 2016 Page 8 of 8