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CC - Item 4B - Minutes of September 13, 2016 MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING SEPTEMBER 13,2016 Workshop The meeting of the Rosemead City Council was called to order by Mayor Armenta at 6:01 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Armenia. Council Members Alarcon, Clark, and Ly ABSENT: Mayor Pro Tem Low STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager McKinney, Director of Finance Chu, Director of Parks and Recreation Chacon, Acting Director of Public Works Fajardo. Director of Community Development Ramirez, Special Projects Manager Cannon. and City Clerk Donohue 1. WORKSHOP A. Public Safety (Community Service Officers &Public Safety Officers) Assistant City Manager McKinney stated that Public Safety staff would be presenting an overview of the Public Safety Division procedures and practices to address any questions and concerns. The workshop provided up-to date information on the Public Safety's vision and roles of CEO. CSO, and Parking Control Officers. The recent change in supervision of the Public Safety Center has been relocated to the City Manager's Office to assure supervision by City employees who follow the same administrative policies and evaluation procedures. Mr. McKinney added this would allow the City Manager's office to facilitate community issues and operation procedures with the division. Public Safety Supervisor Reyes presented a power point presentation reviewing the primary function of CEO. CSO, and PCO. Mayor Armenta asked who enforces the law when a CSO or CEO violates the law when running a stop sign or red light. She suggested that the Council have no tolerance of employees running a stop sign and that they should be held to a higher standard and address the issue immediately if a CSO runs a stop sign. Public Safety Supervisor Reyes replied that any city employee would be subject to the same laws as everyone else. If an employee is running a stop sign or red light, it would be enforceable by a police officer. If the violation is a misdemeanor, it would have to be Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 1 of 15 ITEM NO. 4.8 observed by a police officer. Mayor Armenta stated that she received calls from residents on animal control issues. She asked that if a CSO could handle animal control calls, why they are taking two to four hours to respond to pick up a carcass or a loose dog. Public Safety Supervisor Reyes explained that all calls received are prioritized based on urgency. Animal calls are important because a live or loose animal is considered a threat to the community because they can injure or kill. Dead animals are considered less urgent calls. Mayor Armenta added that a resident captured a loose dog after waiting a long time for officers to respond to his call. Public Safety Supervisor Reyes replied that he was not aware of that situation. He added that people do take in dogs to the Public Safety Center. He stated that residents are welcome to call him personally to address any response issues or complaints. Council Member Ly asked if there was a dedicated or on-call CEO that handles certain issues at night. Public Safety Supervisor Reyes replied that there is currently no on-call CEO for after hours. He explained that there are special night patrol assignments conducted regularly every six to eight weeks. Most cases handled by staff are done during the day and a night shift would be scheduled to conduct an investigation on recurring issues, but not on a regular basis. Council Member Ly asked who would handle noise complaints and if noise disturbances fall under the city code or State law. Public Safety Supervisor Reyes replied that they would need to call the police. City Attorney Richman stated that the City contracts with the Sheriffs Department to enforce the code. Council Member Ly asked that since the City employs the Code Enforcement "team, they could also do that enforcement. Since deputies have bigger crimes to handle, it would make sense to have a CEO handle neighborly issues that are in the code. City Attorney Richman answered in the affirmative. Mayor Armenta shared another concern stating that a teacher was issued a citation even after the hours that were stated on the parking sign. She questioned how staff is working with residents to mitigate issues without issuing a citation. She explained in other Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 2 of 15 occasions, she has had to bring the issue to staff's attention and now to the City Manager's Office. Public Safety Supervisor Reyes explained that working in law enforcement and code enforcement, staff is working the enforcement end and often staff is considered rude because they are issuing something that is unpopular. Mr. Reyes noted parking citation given to the teacher, was issued by an officer who was new and the officer stated to them that she could not void the citation herself but it was going to be voided. Mayor Armenia disagreed and stated that if staff is issuing a citation regardless, then they are not working with residents to mitigate the issue before issuing a citation. Assistant City Manager McKinney stated that there may be occurrences where Public Safety Officers come off as rude when issuing citations and that is unfortunate. He assured that staff will strive to improve to work with residents. Mayor Armenta stated that her concerns are things that have happened in the past and are recurring because they have not been properly addressed. She inquired on the Public Safety Center hours of 7:00 am to 6:00 p.m. There was an incident where a resident called for assistance and after waiting two hours, they called her to report that no CSO ever arrived to assist them. Ms. Armenta reiterated that she called several times and could not get a hold of anybody and therefore, called the Sergeant at that time. She noted that the voice machine is turned on Fridays and Saturdays and suggested that calls be forwarded to staff on their city issued smart phones. Assistant City Manager McKinney stated that staff would look into those shifts where resources are limited. Mayor Armenta spoke about animal control being top priority and that injured animals should be taken to the humane society immediately. Public Safety Supervisor Reyes added that when residents bring in a dog, they need to notify staff of the condition of the animal in order to assess and help them. If there is no veterinary on site then animals are taken to a 24 hour animal hospital. Mayor Armenta questioned why she keeps getting animal control related calls rather than the Public Safety Center. Public Safety Supervisor Reyes stated that he is available to talk to the residents on all animal concerns. He noted that he has not received calls or complaints about response time and his presentation there was a slide that shows that animal calls are handled quicker. Mayor Armenta asked if staff has received data from the San Gabriel Humane Society on what they collected after hours. Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 3 of 15 Assistant City Manager McKinney explained that the information on the slide was taken from the City's online request system that shows how many cases are open and closed. If the San Gabriel Humane Society data was to be included, it would outweigh the numbers shown on the current slide. Public Safety Supervisor Reyes explained that the data on the slide is only the response time of city staff. The Humane Society has only one person dedicated to the whole City along with other cities, therefore our response time is shown as much quicker than theirs. Mayor Armenta stated that she has obtained data by the San Gabriel Humane Society that says otherwise. The data includes calls on dogs, cats, total lives, adopted animals, returns etc. Council Member Clark asked if the data from the San Gabriel Humane Society also included response times. Mayor Armenta replied that response times were not on the data. Furthermore, she also inquired on the PCO's starting shifts during street sweeping. Assistant City Manager McKinney stated that the PCO's are the officers that start before 7:00 a.m. and they report to address the street sweeping hours which start on major arterials anywhere from 3:30 a.m. to 4:00 a.m. Council Member Ly asked why nine out of fourteen CSO positions are filled and if the positions are in the process of being filled. He inquired if officers spoke other languages and if that is a skill considered when hiring. Assistant City Manager McKinney stated staff is reviewing a list of eligibility and potential candidates. A new eligibility list will he established to fill the remaining part-time positions. Public Safety Supervisor Reyes replied that there are some officers that speak Spanish and it's a desirable quality to have a second language when recruiting candidates. Mayor Armenta asked if an officer does not show up for work, how are shifts covered. Public Safety Supervisor Reyes replied that if a shift needs to be covered, usually another officer such as a CEO may stay longer on a shift and handle the calls to assist the public. He also added that CSO's supplement deputies as needed to take reports when callers need assistance on no-emergency issues. Mayor Armenta asked what the protocol is when a crime call is made to the Public Safety Center and expressed concerns. She requested that staff look into the current practices. Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13. 2016 Page 4 of 15 Public Safety Supervisor Reyes replied that crime calls are reported to the Sheriffs Temple Station and they dispatch the CSO if needed. A log is used to show what crime calls the Public Safety Center is responding to that involve non-emergency issues. Council Member Ly asked if the current CSO positions will be affected with the new money being shifted to hire a full time CEO. In addition, how many hours are budgeted for Community Service Officer under the new budget. Public Safety Supervisor Reyes replied that at least five shifts would need to be cut in order to hire a full time CEO depending on the budgeted hours available. Mayor Armenta clarified that depending on the hours allocated for each CSO to work, some may get more hours; therefore, additional CSO hires may not be needed. Furthermore, she expressed concerns that animal control calls are not a top priority. She reiterated that there are residents who are frustrated and therefore call her to report the animal issue. Assistant City Manager McKinney stated that there are resources going to other calls and Public Safety will make an effort to make animal calls a top priority. Council Member Alarcon stated that he has called the Public Safety Center to report animal issues and they have responded well. Mayor Armenta asked why residents are being told that it's too expensive to catch coyotes or that nothing can be done about it. Public Safety Supervisor Reyes explained that capturing a coyote is expensive which is why hazing is recommended. Public Safety staff have conducted coyote workshops and are looking into new ideas to deter coyotes. City Attorney Richman added that other cities will kill the coyotes because they are considered very dangerous. City Manager Manis explained that if coyotes are relocated and transferred, since they are a pack animal, they will likely be killed by the new pack of coyotes. Assistance City Manager McKinney confirmed that Public Safety staff is working on a plan and for alternative deterrents to address the coyote issue. Council Member Clark asked that staff to look into the legalities on trapping and killing coyotes and what is allowed. Mayor Armenta reiterated her concerns of the lack of presence of Public Safety Officers at Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page5 of15 the first two concerts in the park and addressed communication issues within the Public Safety department. Assistant City Manager McKinney stated that the City Manager's Office is overseeing the department and communications between the Public Safety Department and Sheriff Officers. Brian Lewin, resident, expressed concerns with the city's CRM practice when staff responds and emails updates. to not close the CRM request until the issue is completely resolved. He also requested, that all CRM request, include the officer's name to know who is the contact person for a specific issue. Mr. Lewin suggested that in light of the animal control issues, that the City consider making the dedicated part-time animal control officer to a full time position. LaDon Lewin, resident. stated that dog owners at Rosemead Park let their dogs loose and only one citation was issued in the park and requested that staff patrol the parks frequently. She also was concerned with afterhour animal control calls being properly addressed. Council Member Ly stated that based on Mrs. Lewin's comments on pets, a pet park was needed in the City. Mayor Armenta stated that residents call, mail her letters or emails of concerns about issues in the City, which is why she brings these issues to staff. Mayor Armenta concluded the workshop meeting at 7:09 p.m. Regular Meeting The regular joint meeting of the Rosemead City Council and Successor Agency to the Community Development Commission was called to order by Mayor Atmenta at 7:14 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE was led by Mayor Armenta INVOCATION was led by Council Member Clark PRESENT: Mayor/Chair Armenta, Council Members/Board Members Alarcon. Clark,and Ly ABSENT: Mayor Pro Tem/Vice-Chair Low STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager McKinney, Director of Finance Chu. Director of Parks and Recreation Chacon, Acting Director of Public Works Fajardo, Director of Community Development Ramirez, Special Projects Manager Cannon, and City Clerk Donohue Joint Meeting of the Rosemead Ciro Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13. 2016 Page 6 of 15 2. PUBLIC COMMENTS FROM THE AUDIENCE Ron Esquivel commended staff for being proactive in removing graffiti at a Rosemead school in a timely manner. 3. PRESENTATIONS Mayor Armenta requested to the City Council for a motion to add an agenda item in proclaiming September 23rd as Vin Scully Day. She stated that she was contacted by the Dodgers Organization for the request and wanted to address it to the Council. Council Member 1.y asked if Mayor's Armenta's request met the Brown Act standards as an urgency item. City Attorney Richman stated that the item could not be added, but Council could make a general statement to support the idea, but cannot take action. A. Recognition of Muscatel Middle School Science Olympiad Team Mayor Armenta announced that the City Council was recognizing Muscatel Middle School Science Olympiad Team, which placed 9111 at the 2016 Science Olympiad National Tournament held at the University of Wisconsin-Stout on May 20-21, 2016. The Muscatel Science Olympiad Team was awarded medals in the following four official events: 3i° place—Crime Busters; 3.place—Bottle Rocket; 4i'place — Bridge Building; and 6&place—Picture This. The City Council commended and presented each student with a certificate of recognition. B. Proclamation—National Preparedness Month, September 2016 Mayor Armenta read and presented a proclamation for National Preparedness Month to Public Safety Center staff. Public Safety Coordinator Wong stated that September is Nation Preparedness month and encourages the public to continue to prepare for unforeseen emergency such as fire, flood, and earthquakes. Ms. Wong also introduced the City of Rosemead Communication Team and the Community Emergency Response Team 1 raining Program. C. Southern California Edison Streetlight Acquisition Program (Tanko Lighting Presentation) Alex Wurzel, representative of Tanko Lighting, presented a power point Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 7 of 15 presentation on the streetlight acquisition program with Southern California Edison. Mr. Wurzel spoke on the specifications of the new LED lights and the savings and cost that the City would incur over time with the program. 4. PUBLIC HEARING -None 5. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2016-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $42,092.86 NUMBERED 93589 THROUGH NUMBERED 93610, AND NUMBERED 93761 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2016-47 • Resolution No. 2016-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,579,920.80 NUMBERED 93553 THROUGH NUMBERED 93588, AND NUMBERED 93611, AND NUMBERED 93760 INCLUSIVELY, WHICH IS ATTACI IED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2016-48 • Resolution No. 2016-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $8,293.79 NUMBERED 93790 THROUGH NUMBERED 93797 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No.2016-49 • Resolution No. 2016-50 Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 8 of 15 A RESOLUTION OF THE CITY COUNCIL OF TILE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $435,472.98 NUMBERED 93762 THROUGH NUMBERED 93788, AND NUMBERED 93798 THROUGH NUMBERED 93873 INCLIJSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2016-50 • Resolution No. 2016-13 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $3,361.50 DEMANDS NO. 10181 THROUGH 10182 Recommendation: Adopt Resolution No. 2016-13 SA • Resolution No. 2016-14 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF TILE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $743.50 DEMAND NO. 10183 Recommendation: Adopt Resolution No. 2016-14 SA • Resolution No. 2016-15 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $276,350.61 DEMAND NO. 10184 Recommendation: Adopt Resolution No. 2016-15 SA C. Ordinance No. 963 —Second Reading and Adoption: Conflict of Interest Code Recommendation: That the City Council approve the second reading and adoption of Ordinance No. 963. Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 9 of 15 A ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD. CALIFORNIA, AMENDING SECTION 224.020 OF THE ROSEMEAD MUNICIPAL CODE TO STATE THAT FUTURE UPDATES TO THE LIST OF DESIGNATED POSITIONS WILL BE MADE BY RESOLUTION DULY ADOPTED BY THE CITY COUNCIL D. Ordinance No. 964—Second Reading and Adoption: Purchasing System Recommendation: That the City Council approve the second reading and adoption of Ordinance No. 964. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING SECTIONS 3.24.040, 050, 070, 080 AND 090 OF CHAPTER 3.24 TO THE ROSEMEAD MUNICIPAL CODE CONCERNING THE PURCHASING SYSTEM F. Sidewalk Installation Project— Earle Street and Well Street— Award Contract for Design Consulting Services Recommendation: That the City Council authorize the City Manager to enter into a contract with CEJ Engineers, Inc. for design engineering services for the Sidewalk Installation Project at Earle Avenue and Wells Street. The contract cost is not-to- exceed $40,600.00. ACTION: Moved by Council Member Ly and seconded by Council Member Alarcon to approve the Consent Calendar Items 5A, 5C, 5D, and 5F. The motion carried as follows: AYES: Alarcon,Armenta, Clark,Ly and Absent: Low B. Approval of Minutes Recommendation: Approve the regular meeting minutes of the June 28, 2016 regular meeting, the July 12, 2016 regular meeting, the July 26, 2016 regular meeting, the August 22, 2016 special meeting, and the August 21 2016 regular meeting. Brian Lewin, resident, stated that there were comments he made at the July 12th City Council meeting which requested action by Council regarding revising the smoking ordinance in relation to proposition 64. In addition, Mr. Lewin stated that the August 23rd meeting minutes he also made a suggestion for a memorial for all Rosemead residents who died in service in our country. Mr. Lewin requested to the City Council to have his comments reviewed. Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 10 of IS City Clerk Donohue stated that staff will review the minutes and make any necessary changes. Council Member Ly stated that that he requested on the minutes of July 1211 for the record to show that he was present at the June 27th meeting, but did not participate in the meeting and the objections he made. Minutes of August 23rd were deferred to the next meeting pending review of Mr. Lewin's comments. ACTION: Moved by Council Member Ly and seconded Council Member Alarcon to approve the regular meeting minutes of the June 28, 2016 regular meeting, the July 12, 2016 regular meeting, the July 26, 2016 regular meeting, and the August 22, 2016 special meeting, with amendments. The motion carried as follows: AYES: Alarcon,Armenta, Clark,Ly and Absent: Low E. Installation of On Street Disabled Persons' Parking Space (Blue Curb) at 3312 Angelus Avenue Recommendation: That the City Council approve the Traffic Commission's recommendation for the installation of a disabled persons' parking space (blue curb) in front of 3312 Angelus Avenue. Robert Alcaraz, resident, thanked the City Council for consideration of his request for a blue curb parking space in front of his home. Mayor Armenta commended Mr. Alcaraz for being proactive and getting the necessary documents to obtain a blue curb. ACTION: Moved by Council Member Ly and second Council Member Clark to approve the recommended action. The motion carried as follows: AYES: Alarcon, Armenia, Clark, Ly and Absent: Low 6. MATTERS FROM CITY MANAGER & STAFF A. Consideration to Reschedule the November 8, 2016 City Council Meeting and Cancelling the November 22, 2016 and the December 27, 2016 City Council Meetings Recommendation: That the City Council reschedule the November 8`h City Council meeting to Tuesday, November 1 5th and cancel the November 22nd and December 271h City Council meetings. Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page11 of15 City Clerk Donohue stated that due to the presidential election on November 8'1, staff is requesting that the City Council meeting of November 8`11 be rescheduled for November 1511. Council Member Clark stated that due to a commitment to attend a National League of Cities committee meeting in Pittsburg, Pennsylvania on November 15'h through 161h, she would not be able to attend the City Council meeting as proposed. Mrs. Clark requested keeping the regular schedule City Council meeting of November 8th Mayor Armenta agreed with Council Member Clark to keep the regular scheduled City Council meeting of November 8th. ACTION: Moved by Council Member Ly and seconded Council Member Clark to keep the regular scheduled City Council meeting of November 8'11 and cancel the November 22nd and December 27t11 City Council meetings. The motion carried as follows: AYES: Alarcon, Armenta,Clark,Ly and Absent: Low 7. MATTERS FROM MAYOR& CITY COUNCIL A. Possible Support for California Public Utilities Commission Staff Recommendations Following SB 1371 (Requested by Councilmember Clark) Recommendation: Discuss and provide direction to staff. Jorge Rodriguez, representing Blue Green Alliance, requested to the City Council to consider sending a letter of support to the California Public Utilities Commission regarding concerns with the mandatory minimum requirements and best practices for natural gas leak abatement. ACTION: Moved by Council Member Clark and seconded by Council Member Ly to direct staff to send a letter of support to the California Public Utilities Commission. The motion carried as follows: AYES: Alarcon, Armenta, Clark, Ly and Absent: Low B. Garvey Avenue Specific Plan (GASP) Update Recommendation: That the City Council receive and file this report. Community Development Director Ramirez reviewed the staff report and announced that a joint Garvey Avenue Specific Plan Workshop is scheduled for the City Council, Planning Commission. Traffic Commission, and Sub-committee on September 27t11, 2016 to update all parties on the status of the plan and the Environmental Impact Report. Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 12 of 1 Council Member Ly expressed concerns with the proposed workshop on the Garvey Avenue specific Plan on September 27th at 6:00 p.m. He stated that the City Council created a committee to deal with a specific issue; therefore, that committee needs to be empowered to make recommendations to the Council. Mr. Ly reiterated that in the City Manager's update there was no indication of the Ad-Hoc Committee or the Planning Commission regarding this update and asked staff to address his concerns. City Manager Manis explained that it was staffs intent to invite all groups to the workshop. The weekly update is a very general snapshot with what is taking place with the proposed updated workshop. Staff did intend to and would invite each group that Mr. Ly referenced. Council Member Ly reiterated that ifs important to update the remaining members of the City Council with what is going on with the specific plan. Each member of the Council has had a chance to be updated by staff, the Mayor was updated on March 8th, Council Member Alarcon on March 10th and Council Member Clark on March 14t. He reiterated that it's important that the committee gets empowered to do its job. Council Member Clark asked what the date of the city manager's newsletter was and if Council Member Ly spoke to the City Manager about his concerns. Council Member Ly stated that he is bringing it up now and that the City Manager's newsletter was sent on September I", and that he had emailed the City Manager on that item during that weekend and received a response on September 6th. That is why he asked for this item to be on the agenda for discussion. Community Development Director Ramirez stated that the section of weekly update was written by one of the consultants and in previewing it, she did not catch that none of the Commissions or the Ad-Hoc Committee were not mentioned, she apologized on her oversight in reviewing it. Council Member Ly requested that the City Council, Commissions, and Ad-Hoc committee have copies of the presentation before the meeting to review those items incase members have questions for staff 8. CITY MANAGER COMMENTS -None 9. CITY COUNCIL COMMENTS Council Member Clark stated that there was a request for abatement of graffiti at the auto auction property. She also requested that staff contact the owner to discuss on the maintenance of the property. Joint Meeting of'the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13. 2016 Page 13 of 15 Mayor Armenta added that a gate at the auto auction is open and children are going in with their skateboards. Council Member Ly reported out that Mayor Armenta, City staff, and he meet with Sheriff McDonald, Captain Jacob, Lieutenant Somoano, and members of the Sheriff Team. He explained that during their meeting they discussed the Asian Task Force issue and were told that the reason why resources were reallocated is due to crime being viewed dilTerently. As gangs and organizations become more sophisticated with their operations going into other types of industries, it requires Sheriffs to view things in a different perspective. Mr. Ly encouraged the City to continue monitoring the different gang issues to address and mitigate them. Mayor Armenta commended Parks and Recreation Director Chacon and all staff involved on the 9/11 Ceremony tribute. She announced that Rosemead had been rated 5th place for the 9/11 Memorial amongst twenty two other 9/11 monuments around the world. Furthermore, Ms. Armenta stated she received a letter from the Asian Pacific Family Center requesting to renew its membership and asked staff to research the request. Lastly, she reiterated her request on the Vin Scully Day proclamation and requested direction from the Council. City Attorney Richman explained that if an item comes after the agenda has been posted and it requires urgent action, those are the requirements to add something to the agenda. Council Member Ly stated that the Council has never voted on a proclamation and suggested a certificate of recognition instead. Mayor Armenta stated she would discuss the request with the City Manager and City Attorney. 10. CLOSED SESSION The City Council will meet in Closed Session to discuss the following: 1) CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION City of Gardena v. Regional Water Quality Control Board, City of Rosemead et al LASC Case# BS 156342 GOVERNMENT CODE SECTION 54956.9(d)(I) City Attorney Richman stated that the City Council would go into closed session to discuss one item. Mayor Armenta recessed the meeting at 8:51 p.m. and reconvened the meeting at 9:09 p.m. Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 14 of 15 City Attorney Richman reported that there was not reportable action taken during the closed session. 11. ADJOURNMENT The meeting adjourned at 9:09 p.m. The next regular City Council meeting is scheduled to take place on September 27, 2016, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Marc Donohue, City Clerk APPROVED: Sandra Armenia, Mayor Joint Meeting of the Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Minutes of September 13, 2016 Page 15 of 15