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CC - Item 5B - City Commissions and Committee Term Dates E M F 71— ROSEMEAD CITY COUNCIL Arf \ Dt STAFF REPORT DAPoRA4D ph4 TO: TI IE HONORABLE MAYOR AND CITY COUNCIL FROM: BILL R. MANIS, CITY MANAGER ivy, DATE: SEPTEMBER 27, 2016 SUBJECT: CITY COMMISSIONS AND COMMITTEE TERM DATES SUMMARY Currently, the term dates for members of the Planning Commission differ from those of the Beautification Committee and the Traffic Commission.The Planning Commission term dates run from June 1"through May 31th while the dates for the Beautification Committee and the Traffic Commission are from July 1"through June 30th. In order to have all City commissions and committees members on the July 1" through June 30th term, administrative policy 50-08 and Rosemead Municipal Code Sections 2.28.020 and 2.32.040 would have to be amended. If approved, this will also extend the term of each Planning Commissioner by one month, as it will go from May 30th to June 30th. STAFF RECOMMENDATION 1. That the City Council introduce for first reading, Ordinance 965, which amends Rosemead Municipal Code Sections 2.28.020 and 2.32.040 to establish July H through June 30th term dates for the Planning and Traffic Commissions. 2. Amend administrative policy 50-08 to establish July 1"t through June 30th term dates for the Beautification Committee. FISCAL IMPACT - None PUBLIC NOTICE PROCESS This item has been noticed through the regular agenda notification process. ITEM NUMBER: 5 City Council Meeting September 27,2016 Page 2 of 2 Prepared by: GAS# Marc Donohue, City Clerk Attachment A: Ordinance No. 965 Attachment B: Municipal Code Section 2.28.020 and 2.32.040 (redlined) Attachment C: Administrative Policy 50-08 (redlined) isek- Attachment A Ordinance No. 965 ORDINANCE NO. 965 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA,AMENDING ROSEMEAD MUNICIPAL CODE CHAPTER 2.28.020 CONCERNING THE PLANNING COMMISSION AND CHAPTER 2.32.040 CONCERNING THE TRAFFIC COMMISSION NOW, THEREFORE. THE CITY COUNCIL OF THE CITY OF ROSEMEAD. DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Chapter 2.28.020 of the Rosemead Municipal Code is hereby amended to read in its entirety as follows: 2.28.020 - Members—Terms—Vacancies. The Planning Commission shall consist of five members,each of whom shall be appointed by the Mayor with the consent of the majority of the members of the City Council and otherwise in accordance with state law.An appointed member of the Planning Commission may be removed at any time by the Mayor, with approval of the Council, or by a majority vote of the City Council. Each member of the Planning Commission shall have a term of office of two years which shall be staggered. Three members shall be appointed in the odd numbered years and two members shall be appointed in even numbered years; except for the year 2009 in which all five members will be appointed and the City Clerk shall draw at random the names of the two members that shall serve only a one year term.Terms shall commence on July l"and expire on June 30th of the appropriate calendar year,unless a lesser term is necessary to fill a vacancy. Should any vacancy exist on the Planning Commission, otherwise than by expiration of term, such vacancy shall be filled by appointment for the unexpired portion of the term. SECTION 2. Chapter 2.32.040 of the Rosemead Municipal Code is hereby amended to read in its entirety as follows: 2.32.040 -Term. The voting members of the Commission shall serve for terms of two years which shall be staggered so that one member's term shall expire in each of three years and two members' terms shall expire in the fourth year. If vacancies shall occur other than expiration of term,they shall be appointed for the unexpired portion of the term. The term of the ex-officio members shall correspond to their respective tenure of office. Terms shall commence on July I" and expire on June 30 of the appropriate calendar year, unless a lesser term is necessary to fill a vacancy. SECTION 3. Severability. If any section, subsection, sentence, clause,or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each and every section,subsection,sentence,clause,or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. SECTION 4. Publication. The City Clerk is directed to certify this ordinance and cause it to be published in the manner required by law. SECTION 5. Effective Date. This ordinance will be effective 30 days after adoption. PASSED, APPROVED AND ORDAINED this XX day of XX, 2016. Sandra Armenta, Mayor APPROVED AS TO FORM: ATTEST: Rachel Richman, City Attorney Marc Donohue, City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) § CITY OF ROSEMEAD I, Marc Donohue, City Clerk of the City Council of the City of Rosemead, California, do hereby certify that the foregoing Ordinance No. 965, was introduced at a regular meeting of the City Council of the City of Rosemead held on the 27th day of September,2016 and was adopted by the City Council of the City of Rosemead at a regular meeting held the XX day of XX, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Marc Donohue. City Clerk M P S * 9 R �O CIVIC PRIDE ORg T h9 Attachment B Municipal Code Section 2.28.020 and 2.32.040 (redlined) PLANNING COMMISSION • 2.28.020-Members—Terms—Vacancies. The Planning Commission shall consist of five members, each of whom shall be appointed by the Mayor with the. Form; consent of the majority of the members of the City Council and otherwise in accordance with state law. An appointed member of the Planning Commission may be removed at any time by the Mayor, with approval of the Council, or by a majority vote of the City Council. Each member of the Planning Commission shall have a term of office of two years which shall be staggered.Three members shall be appointed in the odd numbered years and two members shall be appointed in even numbered years_: e „:,:p1-101 hrei zar 3000 ;itexhich all five melnbefee ih-beapps»m..d ,.a.1 the C fek'itoeehall draw at ranAertrHl nwnes el Om tw,. mxeinb.re I4n.y{rnll ,ertereil, a on.+ear term_ Terms shall commence on Jun,. I July rand expire on May 30 June 30 of the._ - Form appropriate calendar year, unless a lesser term is necessary to fill a vacancy. Should any vacancy exist on the Planning Commission,otherwise than by expiration of term, such vacancy shall be filled by appointment for Form the unexpired portion of the term. TRAFFIC COMMISSION • 2.32.040-Term. The voting members of the Commission shall serve for terms of two years which shall be staggered so that one member's term shall expire in each of three years and two members'terms shall expire in the fourth year. If vacancies shall occur other than expiration of term, they shall be appointed for the unexpired portion of the term. The term of the ex-officio members shall correspond to their respective tenure of office. Terms shall commence on July P' and expire on June 30'h of the appropriate calendar year, unless a lesser term is necessary to fill a vacancy. Ace9 Q � CIVIC PRIDE , ‘,„.„,., o Attachment C Administrative Policy 50-08 (redlined) Policy Number: 50-08 CITY OF ROSEMEAD Date Established: July 23, 2013 Administrative Policy Manual Date Revised: Juno 11,-2&16 09-27-16 1\ y City Council Approval: SUBJECT: ROSEMEAD BEAUTIFICATION COMMITTEE PURPOSE: To create and facilitate a citizen-based, community "grassroots" effort to organize, promote and participate in volunteer service projects and programs designed to beautify Rosemead. GENERAL POLICY The City of Rosemead Strategic Plan includes a goal to "Beautify residential neighborhoods and commercial corridors." The Strategic Plan also includes strategic objective to "Enhance public view areas within the public right-of-way and private properties", along with various actions items to improve the aesthetic appearance of the community. The Beautification Committee is established to accomplish these goals and strategic objectives and to serve in an advisory capacity to the City Council and staff. PROVISIONS The Rosemead Beautification Committee shall operate under the following guidelines: A. Membership A member of the City Council will serve as the Chair of the Rosemead Beautification Committee. In addition, the City Council will appoint up to eight (8) residents or Rosemead citizens with business or employment ties to Rosemead to serve 2 year staggered terms on the Committee. B. Chair The appointment of the Chair will be made by the Mayor and confirmed by the City Council on an annual basis in March or April of each year. The responsibilities of the Chair are to provide leadership and chair regular meetings of the Committee. C. Vice Chair A member of the Beautification Committee that has been duly appointed by the city Council will be designated by the Chair of the Beautification Committee to serve as Vice Chair. The Vice Chair's responsibilities are to assist the Chair in his/her leadership duties and to act in the capacity of the Chair in his/her absence. D. Staff Support The objective and thrust of the Beautification Committee is to function as a citizen-based, grassroots effort that is independent of regular staff involvement. However, at the request of the Chair, the Community Development Department will have primary and lead responsibility for coordinating with the Chair of Beautification committee on an as- needed basis. Staff support can also be accessed by the Chair through contacts with the Director of Public Works and the City Manager. Page 1 of 2 Page 2 of 2 Policy 50-08 Contents of the Administrative Policy Manual E. Meetings The Rosemead Beautification Committee will meet on a regular basis as directed by the Chair, but in no event will meetings be conducted less frequently than quarterly. Meeting agendas will be published and posted in the same manner as City commissions. No official minutes of the meetings will be kept. F. Activities The Rosemead Beautification Committee will engage in various volunteer activities, including but not limited to: 1. Organizing volunteer citizen participation in community "clean up" service projects; 2. Nominating and selecting winners of the annual Beautification Awards; and 3. Serving as an advisory body to the City Council and staff on community beautification efforts. G. Staff Support Primary staff support to the Committee will be provided by the Community Development Department along with interface with the Public Works Department. It Term Terms shall commence on July 1s` and expire on June 30,`" of the appropriate calendar • t year, unless a lesser term is necessary to fill a vacancy., • t