CC - Item 5F - Youth Soccer and Recreational Development Program GrantROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BILL R. MANIS, CITY MANAGER 3 Qz rr\
DATE: OCTOBER 11, 2016
SUBJECT: YOUTH SOCCER AND RECREATIONAL DEVELOPMENT PROGRAM
GRANT
SUMMARY
Public Works Staff is prepared to submit an application for the Youth Soccer and Recreational
Development Program Grant, provided through the California Department of Parks and
Recreation. The intent of the Youth Soccer and Recreation Development Program is to provide
financial assistance to Local Agencies and Community-Based Organizations to foster the
Development of new Youth soccer, baseball, softball, and basketball recreation opportunities in
the State. The approval of the attached Resolution, will allow the City of Rosemead to submit an
application in the amount of one million dollars ($1,000,000) for a new field and restroom
restoration at Garvey Park. The attached City Council Resolution, certifies and agrees to the
general provisions contained in the Grant Contract with the State of California.
STAFF RECOMMENDATION
That the City Council approve Resolution No. 2016 -56, delegate authority to the City Manager
or his designee, to conduct all negotiations, sign and submit all documents, including, but not
limited to applications, agreements, amendments, and payment requests, which may be necessary
for the completion of the Grant Scope, and approve Resolution No. 2016 -58, which will
appropriate $50,000 in unassigned General Fund Balance for design and non - construction costs.
FISCAL IMPACT
The City will use Youth Soccer Program Funds for Construction Costs and plans to use $50,000
in unassigned General Fund Balance as an in -kind contribution for design and non - construction
costs associated with the grant funded projects.
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
ITEM NUMBER:
City Council Meeting
October 11. 2016
Page 2 of 2
Prepared by:
-" Rafael M. Fajardo, P.E., City Engineer
Submitted by:
g soCh e ar�on, ark and Recreation Director
Attachments: A. Resolution 2016 -56
B. Resolution 2016 -58
Attachment A
Resolution No. 2016 -56
RESOLUTION NO. 2016 -56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD,
CALIFORNIA, APPROVING THE APPLICATION FOR YOUTH SOCCER
AND RECREATION DEVELOPMENT PROGRAM GRANT FUNDS.
WHEREAS, The State Department of Parks and Recreation has been delegated the
responsibility by the Legislature of the State of California for the administration of the Youth Soccer
and Recreation Development Program, setting up necessary procedures governing the application;
and
WHEREAS, said procedures established by the State Department of Parks and Recreation
require the Applicant to certify by resolution the approval of application before submission of said
applicant to the State; and
WHEREAS, successful Applicants will enter into a contract with the State of California to
complete the Grant scope project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEMEAD, DOES
HEREBY RESOLVE, DECLARE, DETERMINE, ORDERS AND APPROVES THE FILING OF
AN APPLICATION.
SECTION 1. Certifies that said Applicant has or will have available, prior to commencement
of any work on the project included in this application, the sufficient funds to complete the project.
SECTION 2. Certifies that if the project is awarded the Applicant has or will have sufficient
funds to operate and maintain the project.
SECTION 3. Certifies that the applicant has reviewed, understand and agrees to the General
Provisions contained in the contract shown in the Grant Administration Guide.
SECTION 4. Delegates the authority to the City Manager or his designee to conduct all
negotiations, sign and submit all documents, including, but not limited to applications, agreements,
amendments and payment requests, which may be necessary for the completion of the Grant Scope.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and hereafter the
same shall be in full force and effect.
PASSED, APPROVED, AND ADOPTED this l It' day of October, 2016.
Sandra Armenta, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney Marc Donohue, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
I, Marc Donohue, City Clerk of the City Council of the City of Rosemead, California, do hereby
certify that the foregoing City Council Resolution, No. 2016 -56, was duly adopted by the City
Council of the City of Rosemead, California, at a regular meeting thereof held on the 11th day of
October, 2016, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Marc Donohue, City Clerk
Attachment B
Resolution No. 2016 -58
RESOLUTION NO. 2016-58
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD,
CALIFORNIA, APPROPRIATING FUNDS FROM UNASSIGNED GENERAL
FUND BALANCE FOR THE YOUTH AND RECREATIONAL
DEVELOPMENT PROGRAM GRANT
WHEREAS, appropriations are the legal authority for a City to spend its funds; and
WHEREAS, from time to time it is necessary to amend the budget with additional
appropriations; and
WHEREAS, the City desires to submit an application for the Youth Soccer and Recreational
Development Program Grant for a new field and restroom restoration at Garvey Park; and
WHEREAS, the $1,000,000 in grant funding is only for construction costs; and
WHEREAS, $50,000 as in -kind contribution for design and non - construction related
expenses is part of the grant application; and
NOW THEREFORE, $50,000 is appropriated from unassigned General Fund Balance for
Expenditures related to the Youth Soccer and Recreational Development Program Grant projects as
defined below:
Fund Organization Account Description Amount
Appropriation
101 3035 5299 Design and Non - Construction $ 187,000
The additional appropriation is made a part of the approved FY 2016 -17 budget as though it were a
part of the initial budget fully set forth.
SECTION 1. The City Clerk shall certify to the adoption of this resolution and hereafter the
same shall be in full force and effect.
PASSED, APPROVED, AND ADOPTED this 1 P day of October, 2016.
Sandra Armenta, Mayor
APPROVED AS TO FORM: ATTEST:
Rachel Richman, City Attorney Marc Donohue, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) §
CITY OF ROSEMEAD )
I, Marc Donohue, City Clerk of the City Council of the City of Rosemead, California, do hereby
certify that the foregoing City Council Resolution, No. 2016 -58, was duly adopted by the City
Council of the City of Rosemead, California, at a regular meeting thereof held on the 11th day of
October, 2016, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Marc Donohue, City Clerk