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CC - Item 5E - City Tree Maintenance Services - Award Contract
ROSEMEAD CITY COUNCIL STAFF REPORT TO: THE HONORABLE MAYOR AND CITY COUNCIL FROM: BILL R. MANIS, CITY MANAGER 3 DATE: OCTOBER 11, 2016 SUBJECT: CITY TREE MAINTENANCE SERVICES — AWARD CONTRACT u4 /:C1 This item was moved to the October 11, 2016 City Council meeting at the request of Councilmember Ly. The City of Rosemead currently uses outside contractual services to perform regular street tree and park tree maintenance. The Services include tree management and regular maintenance of trees located within City parkways, medians, parks and City -owned facilities. As the urban forest is an important City asset, these services are critical to ensure that City trees remain healthy, aesthetically pleasing, and safe for both the motoring and pedestrian public. Currently, the City contracts with West Coast Arborists, Inc. (WCA) on a month -to -month basis for these services. If approved, this proposal would enable the City to enter into a fixed cost maintenance contract for a period of two (2) years with an option to extend the contract for two (2) additional years. Request for Proposals (RFPs) were solicited and on May 5, 2016, four (4) proposals were received. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience, safety record, equipment availability, and proposed cost. At the City Council meeting on August 23, 2016, the City Council tabled this item as requested by the City Manager for more evaluation and analysis of the proposals. This annual program is also in conformance with the City's Strategic Plan Goal 1: "Beautify community infrastructure and improve public facilities" and Strategy 1: "Enhance public right - of -way with attractive and environmentally sensitive landscaping and hardscaping". The project also conforms to Goal 2: "Enhance public safety and quality of life" and Strategy 8: "Take proactive measures to prevent crime, promote safety, and improve perceptions of Rosemead ". STAFF RECOMMENDATION That the City Council authorize the City Manager to enter into a two (2) year contract with WCA Inc. for an estimated annual cost of $159,000 for the first two (2) years, with an annual option to ITEM NUMBER: City Council Meeting October 11, 2016 Page 2 of 4 renew for the following two (2) years. DISCUSSION The City of Rosemead currently owns approximately 6,700 trees that are located within the City right -of -way, City parks and facilities. The City urban forestry inventory continues to increase due to the City's proactive tree planting programs. Proiect Description The current tree maintenance services contract expired on February 9, 2015. Staff has arranged for a continuation of the contract services with WCA, Inc. on a month -to -month basis. The scope of work in the new proposed contract includes maintenance /management services for trees within City parkways, medians, parks and at City facilities. To ensure that a high standard of service is maintained, specifications for tree maintenance services are included in the proposed agreement. In addition, the proposed agreement contains provisions requiring optimal service levels and provides flexibility to the City to enhance the services when needed. The contract performance for maintenance and overall service levels continue to be monitored by City staff. The proposed term of the contract is for two (2) years with an additional two (2) optional one- year extensions. Staff prepared and sent an RFP to qualified tree maintenance providers. On May 5, 2016, four (4) proposals were received, with pricing ranging from $129,000 to $204,000 per year with optional service pricing for on -call services. The proposals were evaluated based on eight (8) areas as follows: 1. Recent experience with similar scope and magnitude 2. Demonstrated understanding of the scope 3. Equipment assignment 4. Well organized work force (organizational chart) 5. Logical proven methodology to carry out the work 6. Safety record 7. References 8. Cost Three City employees were assigned to use the above criteria to evaluate the proposals independently, and assign scores to each category with a possible maximum score of 105 points. The proposals were then ranked based on the scores they received. A Notice Inviting Bids was published on a trade publication and on the City's website on April 13, 2016. In addition, a mandatory pre - proposal meeting was held on April 26, 2016. Four (4) City Council Meeting October 11, 2016 Page 3 of 4 sealed bids were received in the Office of the City Clerk on May 5, 2016. The bidders ranked as follows: RANK BIDDER LOCATION AVERAGE SCORE 1. West Coast Arborists, Inc. Anaheim, CA 88.67 pts. 2. Trimming Land Co., Inc. South Gate, CA 87.00 pts 3. Mariposa Landscapes, Inc. Irwindale, CA 64.67 pts. 4. Great Scott Tree Services, Inc. Stanton, CA Disqualified Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience and the proposed cost. Great Scott Tree Service, Inc. was disqualified because they deviated from the City's request for unit prices on the cost proposal. Instead of listing their prices "per each" they listed their prices "per inch". Therefore, Great Scott Tree Service, Inc. was disqualified for failure to comply with RFP directions. Based on the analysis of these proposals, it is determined that WCA, Inc. was the most responsive and cost effective. West Coast Arborist proposed a $159,000 annual cost for the first two (2) years, with an annual option to renew for the following two (2) years. Contract terms also allow the City to adjust the annual contract cost based on budgetary limitations. Contract Execution Upon City Council approval, the City would enter into an agreement with WCA, Inc. to provide annual tree maintenance services. If approved, the new contract would begin October 1, 2016. FISCAL IMPACT Funding is available under the annual maintenance and operations budget, Public Works tree maintenance account. The total expenditure for tree maintenance services during Fiscal Year 2016 -17 is: ESTMATED PROJECT COST Contract Amount PROJECT FUNDING FY 16 -17 Public Works /Parks & Open Space PUBLIC NOTICE PROCESS $159,000.00 This item has been noticed through the regular agenda notification process. City Council Meeting October 11, 2016 Page 4 of 4 Prepared by: Curtis Cannon, Special Projects Manager afael Fajardo, Acting Public Works Director Attachment A: Proposal Analysis Attachment B: RFP for Tree Maintenance Services Attachment C: Contractor Proposals Attachment D: Evaluation Sheets E M F 113 t O CIVIC PRIDE 11141444;",.. .": ..7 14'CCRPORA '39 Attachment A Proposal Analysis i 1 .n 8p ut v1 ut 0 LA LA V1 LA LA N of LA LA N V1 LA LA 0 0 LA U1 0 0 N N N N LA N N N N n )D N 00 IA N N V1 00 N of 0 N M .-1 LA O 0 VT VT .-1 ,-1 .-1 y Cr, n VD V/ rl Al 'i M 0 00 N V1 N N 1-1 L.A. - y VT U Di y VT VT y VT �..� an. V} y VT �„+ Fl y y LD y V! �0 N V1 VT y .1 .i y O y F- 00 !-• m V1•01•01 ul O V1 LA V1 V1 01 V1 Vl V1 V1 V1 VI V1 U1 Vl U O V1 V1 O O C C C n n n N Vl N N N N n LD N CO Vl N N Vl 00 N r0 n m .--4 LA d VT VT V1 .■ .--1 - VT M N W VT 4N N .-i m O 00 N V1 (-N C) ,--1 VT •-■ V1 N 4) N VT VT VT VT 'y VT VT VT V/ 'i` .--I N VT O V! V! C 0. 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N co 3 a m C d al H N m N N H 0) 00 H O) u 0) Q/ 0 d c W v U C N a y N v d H H H H C u re a) u > .T, O re ` H H J H. H 3 H J 3 H -) - 0 0 0 0to c a C C E ti O C a m re L_ co o E c0 2Q9 `� E c c� o`°n c0 up C7 0) E .o v E Q) 14 O) °o 0) 0 0 C7 V1 c J W a Ln C J W G J W .--4 N m C W M J U m H N N H H CC CC .-1 N (Cl C V1 l0 n CO Cl O .-1 N M C V1 LO N .� N m C Vl LO N CO C71 o N .-1 .-1 .--1 .-I ri ri N z 4iIIII \ M CIVIC PRIDE /4'CORPORAT g9 Attachment B RFP for Tree Maintenance Services CITY OF ROSEMEAD aipoRATED E M\ S \ F ' O REQUEST FOR PROPOSAL RFP No. 2016-02 TREE MAINTENANCE PROGRAM April 2016 Submittal Deadline: May 5, 2016 Mandatory Pre-Proposal Meeting: April 26, 2016 INTRODUCTION The City of Rosemead is soliciting proposals from qualified contractors to provide annual services for maintenance, trimming, removal and replacement of trees, as needed, within the City of Rosemead. II. PROPOSAL SUBMITAL DATE AND REVIEW Contractors must submit three (3) complete copies of their proposals, and one (1) copy of a proposal in PDF format on a disc postmarked no later than May 5, 2016,. All proposals must be delivered to the office of the City Clerk, City of Rosemead, or mailed to: City of Rosemead Attn: City Clerk 8838 East Valley Boulevard Rosemead, CA 91770 The proposals received will become part of the official files of the City of Rosemead and will not be returned. Late proposals will not be accepted. The proposal package must be sealed and labeled as follows: Proposal for Tree Maintenance Prooram — CONFIDENTIAL All proposals will be reviewed to determine conformance with the RFP requirements. Any proposal deemed incomplete, conditional, or non-responsive to the requirements of the RFP may be rejected. The City reserves the right to reject any and all proposals. As part of the review of the submitted proposals, the City will conduct a thorough evaluation as detailed in this RFP. The evaluation will lead to the selection of a Contractor and an award of a tree maintenance service contract at the sole discretion of the City. III. CITY POINT OF CONTACT The sole source of contact regarding this RFP is Jonathan Wu, Public Works Manager, (626) 569-2189. Questions should be submitted in writing post marked no later than April 30, 2016. Contractors interested in submitting a proposal are asked not to contact other staff members of the City of Rosemead in connection with this RFP prior to the announcement of the selected Contractor. Page 2 IV. SCHEDULE The following are key dates for this tree maintenance service RFP: Mailing of RFP: April 13, 2016 Mandatory Pre-Proposal Meeting April 26, 2016 Proposals Due to the City: May 5, 2016 (Postmark) Award of Contract by City Council: To Be Determined V. GENERAL INFORMATION The City of Rosemead is soliciting proposals from qualified contractors to provide annual services for maintenance, trimming, removal and replacement of trees, as needed, within the City. There are approximately 6,700 street and park trees within the City limits. The purpose of this maintenance contract is to develop a City urban tree inventory, develop a City master tree plan and provide the City with the best possible annual tree care, as detailed in the attached Scope of Work (Exhibit A). The selected Contractor will work closely with the Public Services Superintendent, and other City staff to ensure the most appropriate care and maintenance of the City's trees are provided. The City intends to award a Maintenance Agreement, in a form approved by the City Attorney, to the selected Contractor. The City reserves the right to further negotiate the terms and conditions of the Contract. The City shall reserve the right to reject any proposal for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. This project will be awarded based on demonstrated ability and providing similar services; cost will be considered but will not be the sole factor for determining the most qualified Contractor. The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on the annual needs of the Urban Forest. The base Contract will be for a three-year term. The City, at its sole discretion, may extend the approved contract for two additional one-year terms on the same terms and conditions as provided herein. VI. MANDATORY PRE-PROPOSAL MEETING A mandatory meeting is scheduled for contractors who intend to submit a proposal. The meeting is scheduled on April 26, 2016 at 9:00 AM and will be located at 7933 Emerson PI. Rosemead, CA 91770. Various city site locations will be toured and any questions will be taken during this time. Page 3 VII. GENERAL CONDITIONS A. AUTHORITY TO WITHDRAW RFP AND/OR NOT AWARD CONTRACT The City of Rosemead reserves the right to withdraw this RFP at any time without prior notice. Furthermore, the City makes no representations that a contract will be awarded to any contractor responding to the REP The City expressly reserves the right to postpone the opening of proposals at its own convenience and to reject any or all proposals responding to this RFP without indicating any reasons for such rejection. B. PRICING APPROACH The City of Rosemead intends to award a fixed annual contract price for grid trimming for the first three-year term of this Contract, with an option to extend for up to two additional years on same terms or negotiate new terms at its sole discretion. A maintenance supplementary price list (Exhibit B) shall be included as part of the proposal. The primary purpose of this price list is to provide guidance for any additional work or establish clear payment deductions for services not rendered during the course of the contract. A secondary service price list (Exhibit C) shall be completed and submitted to establish possible additional services, but shall not weigh in consideration of the contract. C. PROHIBITION AGAINST TRANSER OR ASSIGNMNET Contractor may not assign any right or obligation of this Agreement or any interest in the Contract without the prior written consent of City. Any attempted or purported assignment without consent of City shall be null and void. Contractor acknowledges that these provisions relative to assignment are commercially reasonable and that Contractor does possess special skills, abilities, and personnel uniquely suited to the performance of contract services and any assignment of this Agreement to a third party, in whole or in part, could jeopardize the satisfactory performance of contract services. Contractor may not employ any subcontractors unless specifically authorized by the City. D. PREVAILING WAGE In accordance with the California State Labor Code, prevailing wage laws apply to this agreement. There are no exceptions or exemptions. Current prevailing wage determination rates may be found at the State of California Department of Industrial Relations website: http://dir.ca.gov/oprl/DPreWageDetermination.htm. VIII. INSURANCE AND PERFORMANCE BOND The selected Contractor shall provide to the City the necessary insurances endorsements and performance bond in the amount of Contract, as specified in all City contracts. Page 4 IX. PROPOSAL EVALUATION CRITERIA The proposals will be evaluated on the basis of the response to all provisions of this RFP. The City of Rosemead uses all of the following criteria in its evaluation and comparison of the proposals submitted. The criteria listed below are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance: A. The Contractor's recent experience in conducting contracts of similar scope, complexity, and magnitude. B. A demonstrated understanding of the scope of work and other proposal tree maintenance services. C. The equipment to be assigned to the Contract, wherever applicable. D. An organizational chart showing the overall heirachy of the organization. E. A logical, proven methodology for carrying out the work tasks described in the proposal. F. The Contractor's safety record. G. Recent references from clients, with particular emphasis on local governments. H. The costs proposed in Exhibit B. Page 5 X. REQUIRED QUALIFICATIONS Award will be made to the contractor that best meets the City's requirements and offer the most advantageous combination of low price and highest qualifications for the criteria described in this document. All contractors submitting bid proposals must provide: A. Experience and References 1. Contractor shall demonstrate that it has substantial experience with tree maintenance program for municipalities, including urban tree inventory and municipal tree master plans. At least three (3) government references are required. B. Licenses and Certificates 1. A valid State of California C-27 and a C-61/D49 Contractor's License. The license must be in good standing with the California Contractors State License Board. 2. All equipment shall be CAL-OSHA Certified. 3. Staffing of a manager who shall be an ISA Certified Arborist. 4. Staff that includes Certified Crane Operator(s) as recognized by National Comm ssion for the Certification of Crane Operators (NCCCO). C. List of Personnel and Equipment 1. A cover letter describing all persons that will be performing the work, and proposed equipment outlined in the Contract. Personnel must be qualified and trained in the tree maintenance industry. At all times during contracted tree maintenance activities, the Contractor shall have work crews on site that are represented by a supervisor who can receive and carry out instructions given by proper authorities. D. Quality Control Plan 1. Contractor shall have a Quality Control Plan with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The successful Contractor shall be required to comply with this quality control throughout the term of the Contract. Contractors shall have a current Safety Manual that meets SB 198 requirements for injury and illness prevention. Page 6 E. Prevailing Wage 1. Contractor is made aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance projects". 2. The Services are being performed as part of an applicable "public works' or "maintenance" project, as defined by the Prevailing Wage Laws. If the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. 3. Contractor shall make copies of the prevailing wage rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the project site, if applicable. Contractor shall defend and indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Page 7 SUBMITTALS Contractors wishing to have their bid proposals considered for this project shall submit a statement of the contractor's qualifications applicable to this project, including the following minimum: A. References A minimum of five (5) references with three (3) references being California municipal government agencies. Type of work conducted, name and position of contact within agency or company, and approximate length of contract/agreement are required. B. Contractor will provide a list of all contracts awarded in the past three years in the Southern California area; including City, year, amount of the contract, and contact information. C. State of California Contractor's License number and expiration date, C-27 & C61/D-49 and any other applicable licenses. D. Names, staff qualifications and proposed duties of staff to be assigned to this project. The Contractor shall identify at least two (2) ISA Certified Arborists who will be responsible for providing project management for the duration of the project as well as a full-time Site Supervisor, who is an ISA Certified Arborist, capable of communicating with any City representative and be authorized to act on behalf of the Contractor. E. List of Staff Qualifications, including but not limited to: 1. All Certified Arborists and Utility Arborists employed by the Contractor. 2. All Utility Line Clearance Treeworkers employed by the Contractor. 3. California State Licensed Pest Control Advisor and Applicator employed by the Contractor. 4. Technicians providing technical support for inventory software. Page 8 F. Corporate Capability 1. Affirmative statement of compliance with indemnity and insurance. 2. All licenses that are required to complete scope of work. G. Services to be Performed 1. A completed Bid Price Form (Exhibit B) and Additional Services (Exhbit C). 2. A comprehensive proposal outlining the contractors understanding of the scope of work. H. Equipment 1. A list of machinery and equipment to be used for this project. Information Management System 1. A written description of the proposed software program to be used to manage the City's Tree Inventory and Contractor's ability to provide accurate inventory updates for all trees serviced. 2. A statement describing the Contractor's ability to provide data for the City's Geographic Information System (GIS). 3. A statement on the ability to provide an Android or other mobile device application to update and access tree inventory. The application should function as best possible to the desktop database. 4. A statement of the ease of creating, editing, and deleting lists by access from both a computer and mobile device. 5. A statement on how crews update and track work throughout the City and an electronic means to inform multiple City representatives of updated work. Page 9 J. Quality Control Plan 1. A written description of the Contractor's plan to report greenwaste generated and the method to divert or recycle all organic material collected. 2. A written description of how the Contractor intends to monitor, control, and report the proposed response time on a monthly basis for: a. Regularly scheduled work b. Emergency response calls c. Closing a service call 3. A written description on the Contractor's ability to generate monthly and quarterly reports on the volume of: a. Trees planted, trees removed, and trees being maintained by the Contractor. b. Provide management tools to measure performance and progress. 4. A written description on the Contractor's procedures on generating reports, invoices, and responses to Request for Information (RFI) promptly with no errors. K. Employee Training 1. A written description of the Contractor's internal tree maintenance and arboricultural training program; including the frequency, training officers' qualifications, required hours of training for different classification, and record keeping. Page 10 EXHIBIT A SCOPE OF WORK The Contractor will be required to perform and complete the proposed tree maintenance work in a thorough and professional manner, and to provide labor, tools, equipment, materials and supplies necessary to complete all the work in a timely manner that will meet the City's requirements. Contractor will be required to perform the following tree maintenance activities at various sites throughout the City: 1. Annual Pruning Program Citywide tree pruning and maintenance (including parkway and median trees, park trees, and city facilities trees) 2. Mature Tree Care 3. Crown Restoration 4. Reduction 5. Cleaning 6. Pruning for Street Signs, Traffic Lights, and Utility Lines 7. Palm Trees 8. Tree Trim Service Requests 9. Tree Removals 10. Tree Planting 11. Tree Watering 12. Small Tree Care and Establishment 13. Tree Inventory with Online Maintenance Access (i.e. Internet-based access to an Urban Forestry Management tool that include work order tracking, ability to send work requests including but not limited to pruning, planting, and removal, access to reports for tree inventory, value of the urban forest, job balance and GPS accessibility (if applicable) 14. Crew Rental and Specialty Equipment 15. Emergency Response Page 11 16. Arborist Services and Inspection 17. Traffic Control 18. Clean Up 19. Disposal of Debris 20. Reporting 21. Parking 22. Invoicing 23. Inspections 24. Project Special Provisions Page 12 1. Annual Pruning Program Contractor shall, within two (2) months of contract award, develop and propose to the City, a Master Tree and Grid Pruning Plan. The plan will be comprehensive and all inclusive, including but not limited to: proposed grids and schedules for tree trimming, vacancies to be filled, and removal and replacement schedules for diseased, dead trees or unstable leaning trees (e.g. on City streets and right-of- ways. Depending on the City's current and future pruning needs the recommended pruning schedule may require multiple crews to perform concurrently within the same time constraints. Any group of twelve (12) trees within two-hundred (200) yards will be billed as a grid trim, regardless of assigned grid location. Pruning will include structural pruning, crown raising, and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards. Special projects that are difficult to access, require the need for specialty equipment (i.e., 95-foot tower), shall be invoiced as Crew Rental. a. Contractor shall comply with Standards of CAUOSHA and the American National Standard Institute, Z133 Safety Requirements. b. Contractor shall notify the residents seventy-two (72) hours in advance of scheduled pruning. c. Contractor shall provide and post City approved "No Parking" signs on individual trees scheduled for pruning seventy-two (72) hours prior to the work being performed. "No Parking" signs will state the day no parking will occur and the starting and finishing time parking will not be allowed. Contractor shall be required to notify residents and/or businesses of scheduled tree pruning operations at least seventy-two (72) hours prior to the work being performed. Notifications shall be made in the form of door hangers. d. Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a manner which will cause the least possible interference and annoyance to the public. The Contractor personnel shall wear identifiable uniforms to identify them as employees of Contractor. The work shall be performed by competent employees and supervised by an experienced, supervisor in tree maintenance operations. The Contractor shall be responsible for advance notification to the residents at each work location of the intended tree operations. The Contractor shall be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work. Page 13 e. Contractor shall avoid trimming trees in the vicinity of schools during drop off and pick up hours, unless otherwise approved by the City. f. Contractor shall exercise precautions as necessary when working adjacent to aerial and subterranean utilities. In the event that aerial utility wires present a hazard to the Contractor's personnel or others, work is to immediately cease and the appropriate utility company notified. The work shall then commence in accordance with instructions from the utility company. The Contractor shall be responsible for appropriate notification of Underground Service Alert (USA) and shall make every effort to communicate and coordinate with City personnel regarding observed irrigation needs, landscaping needs, graffiti issues, etc. g. The City of Rosemead reserves the right to exclude trees from grid trimming. Trees that will be excluded from the grid trim will be listed as exclusions, and a copy of the list will be provided to the contractor, by the Public Works Director or designee. If any work is done on trees listed for exclusion the City will not be billed for work done on excluded trees. h. No hooks, gaffs, spurs or climbers will be used for anything other than removals. Final pruning cuts shall be made without leaving stubs. Cuts shall be made in a manner to promote fast callous growth. j. When pruning fungus, disease or fire blight infected limbs or fronds, all pruning tools shall be cleaned after each cut with alcohol or bleach. k. Topping shall not be done unless specifically requested by the City. Heading, rounding over, or stubbing shall not be an accepted practice for reducing the size or the framework of any tree. The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shalt be removed at the trunk or main branch. All cuts shall be made sufficiently close, % inch, to the parent stem so that healing can readily start under normal conditions. All limbs 2" or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. Page 14 m. Laterals shall be cut to preserve the natural form and functional value of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage shall be reduced by at least fifteen (15%) percent but no more than thirty (30%) percent. n. Trimming and pruning will maintain an even distribution of foliage along large limps and in the lower portion of the crown. When possible it is best to trim with small pruning cuts, instead of large sweeping cuts. o. No lion-tailing is allowed on any City owned trees. An effect known as "lion-tailing" is a result of pruning out the inside lateral branches of a tree. This practice displaces the weight of the branches and results in weakened limbs, increased water sprouts, and possible limb breakage. P. Trees designated or desired not to be grid trimmed by the City's Arborist shall be designated and listed, and a copy of designated trees not to be trimmed or pruned will be provided to the Contractor If any work is performed on designated or marked trees it will be billed at no cost to the City. q. Monthly reports will be submitted every fiscal / calendar year to the City Arborist containing within, but not limited to: the amount of trees trimmed, species trimmed, and health of trees trimmed on the yearly grid trim cycle, the estimated cost of the following years grid trim, and any other information required by the City Arborist. 2. Mature Tree Care a. Mature trees should require little routine pruning. Contractor will never remove more than Y of a tree's breaking crown. The pruning of large mature trees will almost always be limited to only removal of dead, diseased, broken, or potentially hazardous limbs. 3. Crown Restoration a. Crown restoration is intended to improve structure and appearance of trees that have sprouted vigorously after being broken, topped, or severely pruned using heading cuts. Crown reduction may require several prunings over a number of years. One to three sprouts of main branch stubs should be selected to form a nature appearing crown, thinning more vigorous sprouts. Page 15 4. Reduction a. Reductions are intended to reduce the size of a tree, sometimes for clearance for utility lines or other spatial limiters. Reducing the height or spread of a tree is best done by pruning back leader branches and branch terminals to lateral branches. 5. Cleaning a. Trim to remove dead wood or weak, diseased, insect-infested, broken, low, or crossing limbs. Branches with an extremely narrow angle of attachment should normally be removed. Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise. 6. Pruning for Street Signs, Traffic Lights, and Utility Lines a. During the course of this Contract, the Contractor may be required to perform utility line, street sign and traffic light clearance in conjunction with routine or non-routine pruning activities. The Contractor shall be required to furnish all supervision, labor, equipment and materials necessary to accomplish the work in accordance with the Contract. b. The Contractor has the responsibility for compliance with safety and health standards of the California Occupational Safety and Health Act (OSHA) and all applicable rules, regulations and orders. c. The manager overseeing the project should be a Certified Utility Specialist and the persons completing the work should be Line Clearance Tree workers. The competency of Contractor's personnel shall be maintained through regular training. d. All persons performing tree work on City trees that are around primary electrical lines shall be trained to do so in accordance the "Electrical Safety Orders" of the State of California. e. Tree pruning for traffic clearances shall provide clearances of at least fourteen (14') feet and no greater than sixteen feet (16) above finish grade for moving vehicles within the traveled roadway, for pedestrians on sidewalks in accordance with standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and the ANSI A300 Standards under "Pruning to Raise." Page 16 f. Clearance trims are performed on a grid system or on a street-by- street basis. Clearances for adjacent structures and their connecting utility lines (service drops), shall be determined by the City and conform to the following: i. The minimum clearance under trees within the street right-of-way shall be fourteen (14') feet over the traveled road, and nine feet (9') over the curb line and the sidewalk side of the tree. When pruning the bottom branches, care shall be given to obtain a balanced appearance when viewed from across the street immediately opposite the tree. H. Cut to laterals (just outside the branch bark ridge and collar) to preserve the natural form of the tree. Remove lateral branches at their point of origin, or shorten the length of a branch by cutting to a lateral, which is large enough to assume leadership. Hi. When cutting back, avoid cutting back to small suckers. Remove smaller limbs and twigs in such a manner as to leave the foliage pattern evenly distributed. 7. Pruning Palm Trees a. Palm tree pruning shall consist of the removal of loose dead fronds, fruit clusters and other vegetation from the trunks in a manner selected by the Contractor and approved by the City and in accordance with the following: i. Palm Skinning - Dead fronds, and parts thereof, including stubs, shall be removed along the entire length of the trunk of each palm, leaving a clean unsheathed appearance slicked from the ground to approximately twenty-four to thirty-six (24" — 36") inches from the base of the green fronds at the top of the tree. The frond stubs (cut close to trunk) can be left in place within a span of at least eighteen (18") inches but no greater than thirty-six (36") inches. 8. Tree Trim Service Requests a. Contractor may need to provide service for trees prior to their regular and scheduled trim cycle in order to correct an immediate problem or concern. Such request(s) shall be addressed and work completed within two (2) weeks. Any group of twelve (12) trees within two-hundred (200) yards will be billed as a grid trim, regardless of assigned grid location. Page 17 9. Tree Removals a. The City prepares a list of trees to be removed, marks trees, notifies homeowners and submits a list to Contractor. b. The Contractor shall call Underground Service Alert (USA) and prepare internal work order. Crew removes tree and hauls all debris. c. Crew grinds stumps to a depth of at least eighteen (18") inches deep, or until all buttress roots are ground. All holes will be backfilled; as well as all debris cleaned up and hauled away. d. Special projects that are difficult to access with equipment, or require the need for a crane or an aerial tower over ninety-five (95') feet shall be invoiced at Crew Rental rates. e. The Public Works Director or their designee shall make the final determination to remove or provide public noticing for removal at a later date. f. Removals shall be conducted in good workmanlike manner in accordance with the standards of the arboricultural profession. g. If any growth occurs after removal and grinding; growths will be pruned, reground, and backfilled at no cost to the City. 10. Tree Planting —24-Inch Box Planting includes the tree, stakes, ties, root barrier, complete installation and watering for ninety (90) calendar days. Planting lists should be compiled by the Contractor and submitted monthly or as needed. Contractor will guarantee the quality of the tree stock and the workmanship. a. Contractor shall provide all equipment, labor and materials necessary for the planting of trees throughout the City in accordance with the specifications herein. b. The City will be responsible for marking locations and the Contractor shall notify USA prior to planting. c. Planting pit shall be dug twice the width and the same depth of the root ball. Before placing the tree in the planting pit Contractor shall examine root ball for injured roots and canopy for broken branches. Damaged roots should be cleanly cut off at a point just in front of the break. Broken branches should be cut out of the canopy making sure that the branch collar is not damaged. Page 18 d. Tree shall be placed in the planting pit with its original growing level (the trunk flare) at the same height of the surrounding finish grade. In grass-covered parkways, the top of the root ball shall be level or slightly higher than the surrounding soil. In a concrete tree well, the root ball shall be 3 inches below the level of the finished surface of the concrete. e. Backfill material should be native soil. Eliminate all air pockets while backfilling the planting pit by watering the soil as it is put into the hole. f. Trees that are planted in parkways shall have a 4"-6" high water retention basin built around the tree capable of holding at least ten (10) gallons of water. In a concrete tree well, soil should be raked against the edge of the concrete to create a sloping basin. Immediately after planting, the tree shall be watered thoroughly by filling the water retention basin twice. Within the first three (3) months of planting watering will occur four (4) times a month. After four (4) months watering will occur twice (2) a month. After six (6) months of watering trees will be watered once (1) a month. g. All trees shall be staked with two wooded lodge poles and two ties per pole. Minimum size of lodge poles shall be ten (10') feet long, with a one and a half (1'/") inch diameter. Tree ties shall be placed at one-third (%3') and two-thirds (2/3) of the trunk height. Stakes shall not penetrate the root ball and shall be driven into the ground approximately twenty-four to thirty inches (24"-30") below grade. h. Trunk protectors as Arbor-Guards or an approved equal shall be placed at the base of the trunk of all new trees immediately after planting. In some cases, root barriers may be required. The City will make this determination. Should a root barrier be required, the Contractor will install a mechanical barrier that redirects root growth downward, eliminating the surface rooting that damages expensive hardscapes and creates a hazard. The barrier shall be at least twelve (12") inches in depth and at a length determined by the City and placed in a circular fashion surrounding the tree's root system. j. Clean up all trash and any soil or dirt spilled on any paved surface at the end of each working day. k. All trees shall be of good nursery stock that adheres to the American Standard for Nursery Stock as described in the ANSI Z60.1-1996 Standards. Trees shall be free from pests, disease and structural defects. Page 19 11. Tree Watering a. Watering shall be performed on trees at the request of the Public Works Director or their designee. b. Trees planted by the Contractor shall, within the first three (3) months of planting, shall be watered will occur four (4) times a month. 12. Small Tree Care The City requires an active approach to the care of its young and newly planted trees. The Contractor shall be required to perform basic maintenance that will include but not be limited to tree well adjustments and watering, removal of weeds from tree wells, structural pruning, and re-staking when necessary. 13. Tree Inventory The Contractor shall provide to the City access to a record keeping system consisting of an Internet-based software program that allows the City to maintain information about its tree population, including the description of each tree by species, height, diameter, work history, and tree and planting site location. The tree inventory software program shall be an Internet-driven tracking program. The program shall have the capability to produce detailed listings of tree and site information, work histories, service requests, summary reports and pictures of City tree species. The Contractor shall provide software support to the City for the entire term of the Contract. The Contractor shall provide the City with recommendations for tree maintenance, recommended planting locations, and recommended removals. Attributes to be collected by field personnel may include address, street, facility, species, diameter, crown size, height, recommended maintenance, overhead utilities, and parkway size and type. Page 20 A. GPS Tree Inventory The Contractor shall provide the City with Global Positioning System (GPS) coordinates for all trees in public spaces and parks. This includes but is not limited to all publicly owned trees on street rights- of-way, parks and open spaces such as medians, greenscapes, etc. The address information contained in inventory should be linked directly to a Geographical Information System (GIS) program, such as ArcView. Using a handheld computer and a backpack GPS receiver, the inventory collector will identify the trees by their global coordinates of longitude and latitude. By collecting the data using the GPS system, the City can consolidate the tree data with other various GPS coded programs in the City. The City shall receive a complete listing of all sites inventoried, both in hard copy and on software, which will enable you to connect the inventory to the City's GIS program and create various frequency reports. The GPS tree inventory shall be created with a new database using the City's standardized addressing system. Contractor shall be required to create an ESRI ArcView/ ArcGIS compatible "shape file". The new inventory shall be capable of showing the location of every existing tree site and vacancies on the City's existing GIS base maps (streets, parcels, addresses, ROW and hardscape, etc.) The tree inventory shall be conducted by visiting each tree site or vacant planting site and plotting the position. The data shall be compatible with the latest version of ArcView. The minimum accuracy required by the City shall be within one (1) meter. B. Training of City Staff The project shall include field data collection, data entry, access to the computer software, and training of City employees on the use of the system, future technical maintenance and support. Contractor shall provide training to designated City staff during the hours of 7:00 A.M. to 5:00 P.M. Monday through Thursday. The Contractor shall be readily available by telephone or e-mail, and must respond to the City's inquiries in a timely manner. 14. Crew Rental and Specialty Equipment a. The standard crew is three men, one chipper truck, one chipper, one aerial tower and all necessary hand tools. b. The crew and equipment can be modified to complete any type of miscellaneous tasks including special projects that may consist of extraordinary work such as hanging flags, changing light bulbs, or trimming specific trees requiring immediate attention prior to their scheduled trim. c. Trees requiring service prior to their regularly scheduled grid or annual trim to rectify a specific problem such as blocked street lighting or signs, right-of-way clearance for utility lines, or broken limbs may be performed under the Crew Rental rate. Page 21 d. Specialty Equipment such as aerial lifts may be requested by the City, and shall be negotiated upon request of equipment. 15. Emergency Response a. The Contractor shall be required to provide emergency on-call response for damaged trees as a result of storms or other reasons. Emergency calls may occur at any given time. The Contractor will be provided with locations and the work to be done at each location via telephone from a City authorized representative. Emergency work shall begin within two (2) hours of the initial telephone call. b. Contractor shall be required to provide twenty-four (24) hour emergency phone number and names of contact individuals upon award of Contract. Should the contact persons or their phone numbers change during the course of the Contract, those changes shall be submitted to the City within two (2) working days c. Contractor shall be required to provide all necessary traffic control during the course of emergency work. Should the work involve any high voltage power lines or any utility lines the Contractor shall be required to notify the responsible utility company. d. Work performed under the emergency provision of this Contract shall be paid for on a crew hour basis. This shall include all labor, tools equipment, disposal fees and necessary materials. 16. Arborist Services a. On occasion, the City requires independent tree evaluations including written reports. The Contractor shall provide an hourly rate for an Arborist that can respond to the City's request(s) for the preparation of detailed arborist reports, tree evaluations and site inspections. Reporting can be generated on as little as one tree to an entire urban forest population and is handled on a case-by-case basis. 17. Traffic Control a. Contractor shall conform to all City Traffic Safety requirements and operating rules at all times while this Contract is in effect. The Contractor use certified Traffic Control Design Specialists and Traffic Control Technicians in accordance with the American Traffic Safety Services Association (ATSSA) and the WATCH manual for traffic control. b. Contractor shall be responsible for supplying and using all safety equipment necessary to close or delineate traffic lanes to traffic. This is to include a high visibility arrow boards as necessary. The City, prior to use, must approve all traffic safety equipment for use. Page 22 c. Illuminated arrow boards, sign stands, delineators and/or adequate cones shall be used to identify work site for vehicular and pedestrian safety. The City may at its own discretion, specify certain times or days when closures are not allowed. d. Contractor shall maintain accessibility for all emergency services, including access to fire hydrants. Contractor shall cooperate with trash collection operations and other municipal services. 18. Clean Up a. Contractor shall clean all job sites when work is completed, including the raking of leaves, twigs, etc. from the lawns and parkways and the sweeping of streets. b. Each day's scheduled work shall be completed and cleaned up and under no circumstances shall any brush, leaves, debris or equipment be left on the street overnight. c. Brush and debris generated by the Contractor shall be removed daily, sidewalks swept, lawns and parkways raked out and gutters cleaned. d. The Director of Public Works or their authorized representative, shall be the sole judge as to the adequacy of the cleanup. 19. Disposal of Debris a. All tree branches produced as a result of the Contractor's operations under this Contract will be reduced, reused, recycled, and/or transformed 100%. b. The Contractor will generate and submit a monthly Greenwaste Recycling report detailing the amount of material generated and recycled within the City. This report will be used for compliance with Assembly Bill 939. 1. Greenwaste Recycling Report Greenwaste that is transported to an off-site facility for grinding into mulch shall be documented within the above- mentioned report. c. At the direction of the City, wood waste generated from tree removals shall be chipped into pure wood chips with an even, uniform size. These chips shall be dumped in specified locations in the City. d. Chips generated from pruning operations within the City of Rosemead may first be dumped at a City designated site. Page 23 20. Required Contract Reports: The contractor shall generate and provide to the City at least for following reports: • Annual Maintenance Schedule • Annual Maintenance Report • Monthly Maintenance Report • Monthly Greenwaste Recycling Diversion Report 21. Parking a. The City of Rosemead will make every attempt to identify a suitable space for parking of vehicles and equipment for the purpose of this Contract. b. The Contractor will hold the City of Rosemead harmless and release the City of liability as a result of theft or vandalism. c. Should a site not be available, then the Contractor may park on City right-of-way near the project area(s), with prior permission from the Public Works Director or their designee. 22. Invoicing a. Contractor shall be required to submit invoices on a monthly basis. b. Invoice format shall include but not be limited to a list of each street or park that tree maintenance operations took place, the address of each individual planted tree, the specie, and height and trunk diameter of each individual tree. c. Failure to submit invoices in this format may result in non-payment until these requirements are met. 23. Inspections a. The City or Rosemead or its designated representative, shall, at all times, have access to the work and shall be furnished with every reasonable facility for ascertaining full knowledge respecting the progress, workmanship, and character of materials and equipment used and employed in the work. Page 24 24. Project Special Provisions A. Work Quality All tree pruning shall comply with good arboreal practice for the particular species of trees being trimmed and shall be consistent with the Pruning Standards and Best Management Practices as adopted by the International Society of Arboriculture. The Contractor shall also meet the requirements of the American National Standards, Z133-1-2006, entitled "Safety Requirements for Arboricultural Operation," published by the American National Standard Institute. The Contractor shall contact the Director of Public Works or their designated representative as soon as possible when work is completed. Thereafter, the designated City representative will make the necessary inspections to ensure the work was properly and correctly done. If the work is done to the degree of satisfaction acceptable by the Director of Public Works or their representative work will be accepted and payment authorized. The Contractor shall be deemed in contract default, if they consistently fail to comply with the aforementioned standards. B. Standards Prior to beginning the work, the Contractor shall review with the Public Services Superintendent various methods, tools, and work scheduling to be used on the project. Unless otherwise indicated, tree pruning shall include but not be limited to accepted pruning activities. Daily tree pruning operations shall commence no earlier than allowed by the city noise standard Section 8.36.060 Limbs one inch (1") in diameter or greater shall be precut to prevent splitting. When there is a chance of bark tearing at the crotch, remove large limbs with three cuts. Make the first cut on the underside of the branch one foot (1') to two feet (2') from the crotch. The undercut should be at least one-third (%) of the diameter. Make the second cut one-inch (1") to three inches (3") further from the crotch than the first. The final cut is made at the crotch in a manner to favor the earliest possible covering of the wound by callus growth. Cuts shall not be made so large that they will prevent sap flow. All cut branches three and one-half inches (3W) or larger in diameter shall be lowered by proper ropes to the ground. Any damage caused by dropping limbs shall be repaired within three (3) days at the Contractor's expense and to the satisfaction of City staff. All debris resulting from tree pruning operations shall be removed from the work site on a daily basis. Page 25 Tool Sanitation - On all trees, including palms, known or suspected to be diseased, pruning tools and cut surfaces shall be disinfected with a ten (10) percent chlorine bleach solution after each cut and between trees where there is danger of transmitting the disease on tools. Fresh solution shall be mixed daily. All wood from removed trees is the property of the City and shall be disposed of at the direction of the Public Services Superintendent. No wood shall be left along public right-of-way unless approved by the Public Services Superintendent. All tree parts are to be loaded into transport vehicles or containers. The vehicles or containers must have the front, sides and rear solid and the top shall be tarped, or otherwise tightly enclosed. The transporting of tree parts must be made so that no debris escapes during the transport. Branches, suckers, bark and other tree parts that are chipped are to be covered while transported and hauled to the disposal site during the workday. The City is responsible for marking trees so that they are easily identifiable by USA and the Contractor. The Contractor shall be required to call USA at least 48 hours before stumps are to be ground out. All tree stumps must be removed to at least 18 incnes below the lowest soil level adjacent to the stump, or until deep roots are no longer encountered. The Contractor shall grind the stump a minimum distance of one and a half (1W) feet either side of the outer circumference of the stump, or until surface roots are no longer encountered. Stumps should be cut low enough to the satisfaction of the Public Works Superintendent, and can be done safely. This may be accomplished by cutting the stump at the time of grinding, or at the time of tree removal except for infrastructure conflicts. Holes created by stump and root grinding must be filled the same day. The resultant chips from routing may be used to fill the hole to two (2") inches above normal ground level. All excess routing chips debris will be removed and loaded into transport vehicle for disposal. Any damaged paved surfaces shall be restored to their original condition. Page 26 EXHIBIT B BID PRICE FORM 1. The Contractor agrees that for requested and/or required changes in the scope of work, including additions and deletions on work not performed, the Contract sum shall be adjusted in accordance with the following unit prices. 2. Contractor is advised that the submitted unit prices will be used as one of the determining factors in the Contract award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices listed below refer to all services provided, including but not limited to, materials, labor, overhead, and profit for the contractor. 3. The unit price quoted by the contractor shall be those unit prices that will be charged or credited for labor and materials to be provided regardless of the total number units and/or amount of labor required for added or deleted items of work. 4. All work shall be performed in accordance with specifications or otherwise herein specified. Workmanship shall be in accord with the best standard practices. Cost Proposal Grid Tree Pruning Description Qty. Unit Cost Total Cost 1 Grid Tree Trimming Services 3000 _ Special Request Tree Pruning in DBH Description Unit Unit Cost 2 Small Trees (04") EA 3 Medium Trees (5-12") EA ._ 4 Large Trees (13-36") EA 5 Extra Large Trees (37" &Over) EA 6 Palm Tree Trim EA Special Request Tree Removal in DBH Description Unit. Unit Cost 7 Small Trees (0-4") EA 8 Medium Trees (5-12") EA 9 Large Trees (13-36") EA 10 Extra Large Trees (37" & Over) EA ._ Special Request Stump Removal in DBH Description Unit Unit Cost 11 Medium Trees (5-12") EA 12 Large Trees (13-36") EA 13 Extra Large Trees (37" & Over) EA Page 27 EXHIBIT B BID PRICE FORM Tree Planting (Includes: Tree, Material, Equipment, Planting, Labor, & 90 Day Est. Period) Description Unit Unit Cost 14 15 Gal. Tree EA 15 24" box Tree EA 16 36" box Tree EA 17 48" box Tree EA Page 28 EXHIBIT C ADDITIONAL SERVICES BID PRICE FORM Emergency Response Description Unit Unit Cost EmergencyCall Out Hour 1 (3-man crew w/equipment) ._. 2 Labor Rate Hour Additional Services Description Unit Unit Cost Crew Rental Hour 3 (3-man crew w/equipment) Tree Inventory Management System EA 4 Specialty Equipment Rental Hour 5 (100-foot Boom Truck) 6 Tree Watering Man Hour 7 Tree Injection EA 8 Root Pruning EA 9 Root Barrier Installation EA Page 29 - MAYOR: City of Wpsemea SANDRA AneE 171 MAYOR PRO TEM: POLLY Low 1 8838 E.VALLEY BOULEVARD PO BOX 399 COUNCIL MEMBERS: ,_.-e'` ROSEMEAD,CALIFORNIA 91770 Waluw ALABcon 4q'°"'m' TELEPHONE(626)569-2100 MARBAREr0 ace FAX(626)307-9218 STvvILY NOTICE OF ADDITIONAL INFORMATION April 28, 2016 Attn: Potential Bidder SUBJECT: Notice of Additional Information City of Rosemead Annual Tree Maintenance Service Contract Dear potential bidders: A mandator, pm-proposal meeting was held on April 26. Additions intonation s available as follows: 1. Number of overall trees in the city is 6900 2. Number of palms tree that will be on a one-year trimming cycle is 40 3. Exhibit C, 7, Tree injection treatment unit pricing is per injection 4. Exhibit C, 8, Root pruning unit pricing is per foot 5. Exhibit C, 9, Root barrier installation unit pricing is per foot 6. Tree Management system shall be in Lump Sum using 6500 trees as the base of estimate The deadline for Request for Information (RFI) has passed. No more questions will be answered for this RFP. Sincerely, CITY OF ROSEMEAD ,r0/ Jonathan Wu, P,E. Public Works Manager MAYOR: SANDRA A AMFNTA V it y o f W )Seme 1 MAYOR PRO TEM: PoaY Low y�z,��']mer 8835 E.VALLEY BOULEVARD P.O BOX 399 _yu�"„L` ROSEMEAD,CALIFORNIA 91770 COUNCIL ALARCON MEMBERS: .e TELEPHONE(626)569-2100 MARGARET ALARmry FAX(626)307-9218 MARGARET CI ARK STEVEN LY PRE-PROPOSAL MEETING NOTICE April 13, 2016 Attn: Potential Bidder SUBJECT: Pre-proposal Meeting City of Rosemead Annual Tree Maintenance Service Contract Dear potential bidder: A mandatory pre-proposal meeting will be held at the following time and location: April 26, 2016 9:00 AM Public Services Center 7933 Emerson Place, Rosemead, CA 91770 Field activities may be involved, please dress accordingly. Contractor who failed to attend without being excused by the City will be automatically disqualified. If you have any questions, please contact Public Works Manager at(626) 569-2189. Sincerely, CITY OF ROSEMEAD r/ Inathan Wu, P.E. Public Works Manager to \ � � - RRioe oRPORFTED \0 9 Attachment C Contractor Proposals ditiScol TREE SERVICE PROPOSAL , Prepared For: City of Rosemead s M F O st 9 l A o al CIVIC PRIDE. rpr 1 OHPoX4TEO ie RFP: No. 2016-02 May 5, 2016 i 72 - yr kt11 ,�- _ "' Yek Lall " - .1.1a--"---- .a-- s Idlil�� _ 9 >� tar . 7076T Count Aeenue. Stanton,CA 90680 r • Tel.714.826.1750. • fox 714.826 1753 • www.gstsinc.com TABLE OF CONTENTS PROPOSAL LETTER 1101 1-2, PRICING BID FORMS • Exhibit B—Bid Price Form 3-4 Exhibit C—Additional Services Bid Price Form 5 A. QUALIFICATION STATEMENT Mission Statement 6 About Us 6 Customer Service 6 B. REFERENCES _fig,„Z111 Introduction 7 Municipalities 7 Education 7 Commercial 7 Private 7 Client References 8 Letter of Recommendation—El Segundo 9 Letter of Recommendation—Irvine 10 Letter of Recommendation—Newport Beach 11 C. WORK PLAN Pg.12-21 Project Schedule 12-13 Quality Control Overview 14 Safety Program 14 Project Compliance 15 Pruning Standards 15 Crew Supervision 15 Traffic Control 15-16 Clean-Up 16 Inspection 16 Incidents&Complaints 16 Overview of Services 17 Tree Pruning 17 Service Request Pruning 17 Line Clearance Pruning 17 Safety Clearance Pruning 18 Palm Tree Care 18 Small Tree Care 18 Tree Removal 19 Tree Planting 19 Emergency Services 19 Root Pruning 20 Root Barrier Installation 20 Tree Watering 20 Consulting Arborist/Inspection 20 Tree Inventory&Online Maintenance Access 20 Data Entry 20 Specialty Equipment Rental 20 Green Waste Recycling 21 G TABLE OF CONTENTS D.TECHNICAL DESCRIPTION Pg.:22,24j Overview of Inventory Software 22 Online Access 22 Interactive Job Calendar 22 Work Requests 23 Work Orders 23 Invoicing/Work History 23 Tree Inventory 24 GPS Mapping 24 GIS Capabilities 24 Training 24 Contact 24 I E. MANPOWER ANALYSIS ._,.Pg4S49. Introduction 25 GSTS Labor Force 25 Dedicated Staff 25 Key Personnel 26 Project Organization Chart 27 Employee Certification 28 Certified Arborists 28 Certified Municipal Specialists 28 Certified Utilities Specialists 28 Certified Tree Workers 28 Certified Wildlife Protector 29 CA Consulting Arborists 29 Qualified Tree Risk Assessor 29 CA Pest Control Advisor 29 CA Pest Control Applicator 29 Contractors License 29 Registered Public Works Contractor 29 I F. EQUIPMENT LIST .P,q.3042' Introduction 30 Aerial Lift Trucks 30 Dump Trucks 30 Crew Trucks 31 • Sales Vehicles 31 Chippers 31 Specialty Equipment 32 ■ • COVER LETTER City of Rosemead Attn:Jonathan Wu Public Works Manager 8838 East Valley Boulevard Rosemead, CA 91770 RFP: Tree Trimming Services On behalf of the entire Great Scott Tree Service Team, I'd like to personally thank you for the opportunity to submit a proposal for Tree Management Services in the City of Rosemead. We look forward to the opportunity of partnering with the City, and together we will continue to make this great city a beautifully landscaped and responsibly maintained home for all of its residents and businesses. Great Scott Tree Service has been in business for over 39 years, and we are committed to performing all of our tree work with excellent quality at a fair price. We understand the significance of this partnership and are committed to exceeding your expectations. We believe the clientele we service and our quality of workmanship speaks for itself. Our plan is to come alongside the City's Representative to manage the tree care needs within the City of Rosemead. We will do this through enhancing the safety, aesthetics and overall health of the current urban forest. We will assimilate the City's current maintenance schedule and future needs into our operations. We will work together on a long-term planning approach, which will improve the efficiency, longevity and cost controls for the City. The focus of our team is to design and implement a seamless process for the City and its constituents. We will always deploy a team equipped with modem fleet and up to date equipment to perform the tasks requested. At the core of our operation is Great Scott Tree Service's commitment to our corporate safety policy. In addition, we continually strive to be an organization that works hard to reduce the environmental impact within the communities we service. We have included a detailed outline of our corporate capability and the qualified management and field staff that will be designated to this project. Each member of the team has an extensive background in the Tree Care Industry, and will serve as a great resource. At the forefront of our key staff that we will assign to this contract is Scott Griffiths (President/ Founder) who will be your dedicated Management Contact and Jeff Melin (Senior Project Manager) who will serve as your Contractor Representative/Certified Arborist. COVER LETTER Great Scott Tree Service will be committed to perform and complete the proposed urban forestry maintenance program in a thorough and professional manner, and to provide all labor, tools, equipment, materials and supplies necessary to complete all the work in a timely manner that will meet the City's requirements. We will utilize our state-of-the-art inventory database, which offers a complete solution from service request to invoice. Our online access allows City Staff access and interaction so that we can work together on constructing an annual maintenance program that will look forward at not only the current year, but will focus on the preservation of the City's Urban Forestry Plan for years to come. We dedicate ourselves on building personal relationships with our clients and are looking forward to the opportunity to have the City of Rosemead join our resume of distinguished and satisfied clientele. We are very pleased to submit our proposal, and hope to begin a longstanding relationship together. Sincerely, Scott Griffiths President Great Scott Tree Service, Inc. 10761 Court Avenue, Stanton, CA 90680 Telephone: 714-826-1750 4 EXHIBIT B BID PRICE FORM 1. The Contractor agrees that for requested and/or required changes in the scope of work, including additions and deletions on work not performed, the Contract sum shall be adjusted in accordance with the following unit prices. 2. Contractor is advised that the submitted unit prices will be used as one of the determining factors in the Contract award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices listed below refer to all services provided, including but not limited to, materials, labor, overhead, and profit for the contractor. 3. The unit price quoted by the contractor shall be those unit prices that will be charged • or credited for labor and materials to be provided regardless of the total number units and/or amount of labor required for added or deleted items of work. 4. All work shall be performed in accordance with specifications or otherwise herein specified. Workmanship shall be in accord with the best standard practices. Cost Proposal Grid Tree Pruning Description qty. Unit Cost Total Cost 1 Grid Tree Trimming Services 3000 $68 per tree $204,000 Special Request Tree Pruning in DBH Description Unit Unit Cost _ 2 Small Trees (0-4") EA $12 per inch 3 Medium Trees (542") EA 513 per inch 4 Large Trees (13-36") EA $14 per inch 5 Extra Large Trees (37"& Over) _ EA $15 per inch 6 Palm Tree Trim EA $60 per tree Special Re.uest Tree Removal in DBH Description Unit. Unit Cost 7 Small Trees (0-4") EA $20 per inch _ 8 Medium Trees(5-12") EA $25 per inch 9 Large Trees (13-36") EA $35 per inch 10 Extra Large Trees (37" &Over) EA $45 per inch Special Request Stump Removal in DBH Descri•tion Unit Unit Cost 11 Medium Trees (5-12") EA $10 per inch 12 Large Trees (13-36") EA $12 per inch 13 Extra Large Trees (37" & Over) EA $15 per inch Page 27 EXHIBIT B BID PRICE FORM Tree Planting (Includes: Tree, Material, Equipment, Planting, Labor, & 90 Day Est. Period) Description Unit Unit Cost 14 15 Gal. Tree EA $155 per tree 15 24" box Tree EA $295 per tree 16 36"box Tree EA $895 per tree 17 48" box Tree EA $1,795 per tree Page 28 EXHIBIT C ADDITIONAL SERVICES BID PRICE FORM Emergency Response Description Unit Unit Cost Emergency Call Out Hour $315 per hour 1 (3-man crew w/equipment) 2 Labor Rate Flour $85 per hour Additional Services Description Unit Unit Cost Crew Rental Hour $270 per hour 3 (3-man crew w/equipment) Tree Inventory Management System 4 (6500 trees, Lump Sum) EA S29,250 • Specialty Equipment Rental 5 (100-foot Boom Truck) Hour $115 per hour • 6 Tree Watering Man Hour $85 per hour 7 Tree Injection EA $39 per injection 6 Root Froniny EA E a,,. .root p_- 9 Root Barrier Installation (1g font harrier) __ EA $19 per foot Page 29 5ecfionA. QUALIFICATION STATEMENT MISSION STATEMENT "Great Scott Tree Service Inc. believes in providing the highest quality tree maintenance services at a competitive price." ABOUT US - Great Scott Tree Service was started in 1976 with --- a pickup truck, a chain saw and a vision to provide high quality +7 tree maintenance at a competitive cost. Over the years we have developed into a key member of the Southern California tree •at` maintenance industry. Our business is focused on Municipalities `. 4 _ and Commercial accounts primarily in Orange County. We provide our customers with on-line computerized inventory with mapping; multi-year maintenance plans; scheduled tree _ maintenance; tree removal and planting; and full electronic - tracking from Proposal to Invoicing. We stand on our reputation for excellent customer service and high quality tree care in the tree service industry. Our Corporate offices are located at 10761 Court Ave, Stanton, CA since 1987. We currently employ over 100 qualified professionals including Arborists and Tree Workers certified by the International Society of Arborists (ISA). They are fully trained and knowledgeable of the latest pruning standards and techniques. We have over 120 pieces of state of the art equipment located at our yard in Stanton and also a co-located green-waste recycling facility. CUSTOMER SERVICE-In today's customer service oriented society, timely, friendly, and proactive service is paramount in enhancing client experiences and creating long term business relationships. At the core of Great Scott's business model is our dedication to customer care and many of our internal processes have been engineered to serve your best interests. When partnering with GSTS you will always be provided: • An Executive Project Manager who will be dedicated to the success of your project Your project manager will be responsible for understanding, outlining, and implementing all of your expectations under this contract. This person will always have the authority to do all that is necessary to create the best possible results for your vision of this contract. • A dedicated costumer service representative will provide you with timely, courteous, and accurate support throughout the duration of your contract • An English-speaking ISA Certified Arborist will oversee all ongoing operations and will be your direct point of communication to all onsite crews at the ground level. • Sufficient field personnel qualified by reason of education, training and experience to discharge the services agreed through quality of work and respect. Everyone at Great Scott knows that our customers are our #1 Priority and have been trained to exhibit dependability, integrity, quality and courtesy at all times. We believe that you, the customer, are our greatest asset and we are dedicated to creating positive experiences for you. Section REFERENCES Our service area ranges from Los Angeles, - Riverside, San Bernardino, and Orange t..- _ County in which we service over 1200 projects in the municipal, commercial, and - __.. L _ 77-17 private markets. Over the past 15 years we , �� -ea _- have placed focus on the expansion of our ',-c* 4�."�S' municipal division and are successfully ' - � - continuing to do so. As always quality and =� C care has been at the forefront of our . h t I ,-✓r' successful establishment in the municipal 1_ - ` market. Below is a sample listing of some - of our larger contracts we have performed: DISQUALIFICATIONS AND LITIGATION STATEMENT Great Scott Tree Service has had no past project disqualifications or litigation judgments entered against us by any local, state,or federal entities. MUNICIPALITIES • City of Carmel Valley • City of Rosemead • Irvine Ranch Water District • City of Carson • City of San Diego • LA Metropolitan Transport • City of Chula Vista • City of Seal Beach Authority(MTA) • City of Compton • City of Stanton • OC Water District • City of Cypress • City of Westminster • OC Transportation • City of El Monte • City of West Hollywood Authority • City of El Segundo • County of Orange • Laguna Heights Recycled • City of Hawthorne • County of San Diego Water Reservoir • City of Irvine • City of San Diego • Moulton Niguel Water • City of Lake Forest Metropolitan Water District • City of Lake Arrowhead Division • Los Angeles Convention • City of Long Beach • Caltrans Center • City of Newport Beach • Golden State Water District EDUCATION COMMERCIAL PRIVATE • Bellflower USD • Arden • Crystal Cathedral • CSU Long Beach • BRE Properties • District at Tustin • Golden West College • CBRE • Irvine Spectrum • Long Beach USD • Irvine Company Retail • Pelican Hill Golf& Resort • Mount Saint Mary's • Kaiser Permanente • Shady Canyon Golf Course College • Merit PM • Newport Crest HOA • Paramount USD • Optimum PM • Santa Lucia HOA • UCI • PCM • Ziani HOA • USC Section B. REFERENCES CLIENT REFERENCES j Date Valuation Client/Project Description Contact — ' 2013-Present Annual Contract City of Irvine Casey Gnadt $1,704,045.00 • Annual services for maintenance,removal and 949-724-7621 replacement of trees as needed,as well as maintain GPS inventory of the—57,500 trees within the City's urban forest. 2015-Present Annual Contract City of Lake Forest Oscar Garcia $259,995.00 • Annual services for maintenance of trees within 949-461-3576 facilities,medians,roadsides,parks,parkways, and trail areas in various locations throughout the City.Maintain and update the Cities GPS inventory of-13,525 trees within the City. 2015 -Present Annual Contract City of Long Beach Jeff King $483,000.00 • Annual services for maintenance,removal,and 562-570-1592 replacement of trees within Parks(163 Sites), Beach Areas(7 Sites),Marinas(9 Sites),and MTA Right-of-Way(Various Sites).Maintain and update the Cities GPS inventory of-36,000 trees within the City Parks. 2013-Present Annual Contract City of Newport Beach John Conway $1,700,000.00 • Annual services for maintenance,removal and 949-644-3309 replacement of trees as needed,as well as maintain GPS inventory of the estimated 35,000 trees within the City's urban forest. 2009—Present Annual Contract City of Seal Beach Ernest Area $132,680.00 • Provide services for the annual maintenance of 562-493-8660 6,500 Trees,Palms,and anticipated removal of within the City's Urban Forest 2005—Present Annual Contract City of Stanton Allan Rigg $70,000.00 • Furnish labor and necessary materials and 714-890-4203 equipment to annually trim 1,120 Trees,534 Palms,and remove 344 trees throughout. 2011—Present Annual Contract City of Westminster Todd Miller $150,000.00 • Provide services for the annual maintenance and 714-548-3692 GPS inventory of 6,200 Trees&Palms.Remove annually 85 Trees&Palms,and Plant 55 Trees &Palms at various locations throughout the City. 2007—Present Annual Contract ' 'the Irvine Company Anthony Terusa $330,000 • Consists of the Aesthetic Pruning,raising, 949-720-2713 removing,planting,skinning/pineappling, sounding,and treatment of the—11,750 trees maintained within Retail Property Portfolio. Prg Pg.8 e Cna. REFERENCES G��4 ?a 1, • •=oC City of El Segundo secue? Recreation and Parks Department Smboncaa: °=IIs% March 27,2013 —A- --l_ rastass tiainassi r To Wham It May Conan —a—.. mow. Iarrawnting to tecommend the seaices of Cleat Scott Tree Service,Ise. m�. The City of El Segmodolsas contracted with GreatScott Tree Service,Ire siaomy�2�0��0�5 ham/ledge, -PW--aaoncitia we have been satisfied by t}$�essioait standards and work ethic Their ham/ledge, ��„�, service, and attention to detail have aided the Qty m manat i..me am high standards W WI raafiaL tam.:ale. kelainfedent free n�mmd at 3105 Scott -2716. Sswa:,Inc If you have any afineffions, opa..tandca please feel flee to contact at 3105242716. na..loan Fs tams timrsiiyAn Sine y, masa ass --_. 'Milt* Math Trujillo '"4 Park Superintendent ,��,s mhuu0Wa5elaeauvdo ore mia awe ram parr wineria9aeaaae9 150 Mean Sheet 9 Segundo,Ca01wnm 902459519 Phone(3105524-2709 FAr(310)414091 f • Section B. REFERENCES Ay OF r9y w.,w.Carocrvire orq City f 1 e,Opnr. Support Paz'W q91 Le Yon. CA 3261 B-520a 549-774.]np0 June 15,2015 To Whom It May Concern: RE:Letter of Reference for Great Scott Tree Service.Inc. Great Scott Tree Service.Inc.(GSTS)is the current tree contractor for the City of Irvine.We are in a multi-year agreement,where they maintain our urban forest consisting of over 70,000 trees. The annual agreement amount is over$1.7 million for trimming,planting.removal and other trees related services provided. As our contractor,they proactively scheduled and completed citywide trimming in a timely manner.I am very satisfied with their work efficiency. I recommend GSTS,and value their quality of work.professionalism,and timeliness.They offer outstanding customer service with their innovative tree management approach,which blends modern technology and experience. Should you have any questions.please feel free to contact me at(714)724-7621 Sincere Keith Byers �7 Landscape Maintenance Supervisor City of Irvine I Public Works kbvers(aleitvolin'ine.nrg P'.949.724-76211 F:949.724-7607 6427 Oak Canyon I Irvine.CA.92618 • • Ful SEClionB. REFERENCES 8S111p0, snsuperiorAvenve ■b _ 949 644-3055 I 949 650-0747 rAg r q�_ n 6 /mc 1 ons . V Kg °9<rroae�r June 18,2015 To whom it may concern: Great Scott Tree Services (GSTS) has been the Tree Maintenance Services contractor for the City of Newport Beach Tree since December of 2013. The 10- year contract is not to exceed $1.3 milhion/year. During the first year of their service, City Council authorized an additional $500,000 to catch up on delayed pruning, planting and removals. GSTS has performed in on above-average manner completing approximately 27,000 service requests and grid prunes, planting of 500 of 36"box trees,and removal of 360 trees. The City maintains nearly 34,000 trees located on parkways,slopes,and medians focilities. OSTS customer service . excellont. They ore a professional organization and provide timely customer service to the City staff,as well as the residents of Newport Beach. If you have any questions concerning GSTS and the service they provide to the City of Newport Beach,please contact me at your earliest convenience_ Si c///e'i ly, Manager Serena, landscape Division Office: (949) 644-3069 dsereno @newportbeachca.cov DS/ml . . i .hi Veil Section C. WORK PLAN PROJECT SCHEDULE - Great Scott Tree Service, Inc. has in place a very thorough implementation process in the event that the City of Rosemead were to award us with the Tree Maintenance Services contract. Below are the phases that would occur: PHASE I — CONTRACT ADMINISTRATION • Review and execute the Tree Maintenance Agreement. • Provide all required Certificates of Insurance and Bonds. • Acquire all Licensing and Permits required for operations. • Arrange a Pre-Operational meeting between GSTS personnel and City Staff to align expectations and processes. • Schedule introductory meeting of key personnel from Great Scott Tree Service, Inc. and City Staff. • Obtain Notice to Proceed Letter and Purchase Order. PHASE 2— OPERATIONAL PREPERATIONS • Dedicated vehicles and equipment will be selected and made available for pre- inspection by City Staff. • Assigned field crews will be familiarized with City specifications and standards • GSTS Inventory Specialist / Certified Arborist will begin collecting all required GIS inventory data in the order that our crews will be working through the City. The city- wide GIS inventory will be completed and operational within the first six(6) months of the contract period and will be compatible to the City's inventory software. • Cost proposals will always be provided in advance to give City Staff visibility of progress and budget management on the front-end. PHASE 3— COMMENCMENT OF OPERATIONS • Scheduling confirmations including work start date, location, scope, and crew configurations will be sent to City Staff for approval. • Public Notices will be posted in a timeframe and format approved by the city. • English-Speaking ISA Certified crew will arrive on site, on time, and well equipped for the work at hand. • All precautions will be made at the Work Site to ensure positive Public Relations and Protection. • Traffic Delineation will be staged as necessary, and will always be in compliance with the Work Area Traffic Control Handbook(Watch). • Certified Wildlife Personnel will always perform a visual inspection of the trees for Bird Nesting, prior to commencing work. • Crews will verify inventory attributes, record services completed, and report hazardous conditions of each tree on a Daily Basis. • All work performed will conform to ISA, ANSI,and City Standards. • All debris will be removed from the work site each day. nr; 12 Section C. WORK PLAN. PHASE 3- COMMENCMENT OF OPPERATIONS (Cont.) • City Staff will receive prior-day progress reports to track progress and coordinate visual inspections. • Staff access to our web-based GIS Inventory program will give you a transparent overview of all areas of operation. • Reserve Staff and Equipment will provide immediate response to tree related emergency situations twenty-four hours per day, seven days per week. • Onsite incidents, damages, or complaints will be immediately communicated to City Staff; all measures will be taken to resolve such issues in the timeliest manner possible. PHASE 4- CONTINUED IMPROVEMENT • GSTS will host live training studios to educate City Staff on our web-based Inventory System, "TrimiT." We will also provide you with our detailed user guide which offers step-by-step instruction for utilizing all the services that TrimlT has to offer. • Internal hi-weekly Safety Meetings and quarterly Training Seminars are provided to all field staff by our OSHA Certified ISA Safety Supervisor. Agendas include review of our Injury and Illness Prevention Program (IIPP), Cal-Osha policies, ISA, and ANSI safety requirements. • Certified Arborists and Certified Tree Workers practice continuous improvement principles earning Continuing Education Units (CEUs)to maintain their certifications. • Maintain excellent Public Relations through participation in Chamber of Commerce, local Fundraisers, educational demonstrations at Schools, and Arbor Day events. Work Request • P mailed or Billing sent via department Ionia by Bench invoice Customer to customer 1110 1111/1 h Cutup tea-ponies and doxs•M Of dee V A. 7 �► pi„Auction COMMAS I eam[reates III oil, dr."PtcePOS.11 10(review rOPOSili °e-73. Section C. WORK PLAN QUALITY CONTROL OVERVIEW - Great Scott Tree Service, Inc. has incorporated an extensive quality control plan that begins with safety and continues with pruning standards, certified personnel, customer service, traffic control, and working guidelines. This quality control plan will be implemented immediately to ensure the City of Rosemead receives consistent quality work and exceptional service. SAFETY PROGRAM - We take pride in our continual commitment to safety. It is important for the - health and welfare of our employees as well as the communities that we serve. We employ a full time Risk Manager and Field Safety Supervisor. Our .•s- = - industrial safety record is outstanding. On a quarterly a ' t basis we provide a training seminar for all employees -J, t ' at our office in Stanton, California. Our staff abides by - - Cal-OSHA policies, International Society of _P • Arboriculture and American National Standards _ _ ! • Institute(ANSI Z133.1) safety requirements. While we do perform safety training on an annual and quarterly basis, that is not enough. Our crew leaders discuss safety issues on a bi-weekly basis with the management team. Furthermore, crew leaders review the National Arborist Association Tailgate Safety meeting sessions with every member of their crew. Injury and Illness Prevention Program (Safety Manual) - Great Scott Tree Service, Inc. with the help of our insurance carrier has developed an Injury and Illness Prevention Plan. The document includes the following: • General Safety Rules • Drug&Alcohol Free Workplace • General Emergency Action Plans as well as Emergency Fire plans • Safety communication system with employees • Hazard Assessment for Personal Protective Equipment (PPE) Accident investigations and review • Back Injury and Fall Protection Prevention programs • Specific Operational Procedures&Safety Guidelines • Accident Investigation procedures and Root Cause Analysis • Manuals and Training Matrices • Driver SOPs and Safety Guidelines • Traffic Control around Work Zone 3 PQ 14 Section C. WORK PLAN PROJECT COMPLIANCE - Great Scott Tree Service, Inc.will conduct all work outlined in the contract in such a manner as to meet all accepted - s, standards for safe practices during the �'. , _ ; .." '"- Ifs maintenance operation; safely maintain stored t `, _.v. � - equipment, including machines and materials or other hazards consequential or related to the , j y work; and agrees additionally to accept the sole . responsibility for complying with all City, is ' - -County, State or other legal requirements °O-- including, but not limited to, full compliance " with the terms of the applicable OSHA and CAL - EPA Safety Orders at all times so as to protect all - - -—- - - person, including contractor employees, agents of clients, vendors, members of the public or others from foreseeable injury or damage to their property. If it appears that the work to be done or any matter relative thereto is not sufficiently detailed or explained by the specifications, Great Scott Tree Service, Inc. shall refer to the City Representative for such further explanation as may be necessary and shall conform to such explanation or interpretation as part of the contract so far as may be consistent with the intent of the original scope of work. PRTINTNC CT_\NDAPin _ Great Crott Tr S_ e, Inc. adh to F highfct aEty pruning standards set forth by the International Society of Arboriculture, Society of Municipal Arborists, and the American National Standards Institute that results in a neat, clean and attractive appearance to trees and associated sites serviced under the terms of the contract. Great Scott Tree Service's Safety Manager, ensures tree care professionals abide by the most current practices and standards. Certified Arborists and Certified Tree Workers practice continuous improvement principles earning Continuing Education Units (CPUs) to maintain their certifications., Newly hired and promoted apprentice trimmers are trained under the guidance of a Certified Tree Worker. CREW SUPERVISION - Great Scott Tree Service, Inc. will at all times have an English speaking ISA Certified crew leader at each work location. A supervisor, with the ultimate responsibility for the project, will be an ISA Certified Arborist. Each crew leader and supervisor is equipped with a cell phone for immediate contact in case of emergency. TRAFFIC CONTROL - Great Scott Tree Service, Inc. understands that where work is in progress, each street shall be open to local traffic at all times unless prior arrangements have been made and approved by the appropriate agency or its designated representative. Great Scott Tree Service, Inc. will display standardized warning signage in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls. In the event there are county or city specific traffic control guidelines, prior conversations with those entities will take place to ensure that these are adhered to as well. At no time shall traffic be permitted to enter, or operations allowed to carry on, within any work zone that presents a dangerous condition to pedestrian and/or vehicular traffic. 64.Baru ), :0. 15 Section C. WORK PLAN TRAFFIC CONTROL (Cont.) - The rights of the utility companies within the public right of way and their need to maintain and repair their facilities will be recognized. Great Scott Tree Service, Inc. shall exercise due and proper care to prevent damage to utility facilities and to adjust schedules when utility operations prevent the Contractor from performing maintenance during a specified time frame. No additional compensation will be required for complying with these requirements. Notification will be made with the appropriate agency of any utility that is disturbed or damaged. CLEAN UP - Upon completion of work on individual i ^{ street segments that are under the contract, Contractor • •• - shall clean the work site and all grounds adjacent to the ' i • •• • work area of all debris, excess materials and equipment. , t All sections of the work area shall be left in a neat and 9 presentable condition. Care should be taken to prevent ' spillage on any property over which work or hauling is v i��lt� r • h done, and any such spillage or debris deposited on street 4 due to Contractor operations shall be immediately I r ® 1 • cleaned up. - INSPECTION - The City Arborist and/or his/her - - _-_ - - _. authorized representative shall at all times have access to the the work and shall be furnished with every reasonable facility for acquiring full knowledge with respect to the progress, workmanship and characters of- - r - materials used and employed in the work. Whenever the GSTS varies the period during which work is carried out, they shall give advanced notice to the City Arborist. Any inspection of work shall not relieve GSTS of any obligations to fulfill the contract as prescribed. Any and all questions regarding the performance of the work shall be directed to the City Arborist. All equipment used and all maintenance practices employed shall be subject to the inspection of the City Arborist or designated representative and shall meet safety and functional requirements described herein. All vehicles and equipment operating under this contract shall be properly marked with company identification. All equipment must be maintained in a good state of repair. All safety guards shall be in place. No equipment shall leak oil or fluids. No equipment shall present any potential danger to the operator, co-workers, passing motorists or pedestrians. INCIDENTS & COMPLAINTS - Great Scott Tree Service, Inc. understands that the best way to deal with incidents and complaints is to avoid them completely. However, it is inevitable that accidents may happen. In the case of an incident, our Foreman will immediately notify the Customer Service Department, who will log it into our database and schedule the repair within 24 hours. Any complaints will be handled in a similar fashion. The Customer Service Department will log it into the database and schedule a meeting between the complainant and our District Manager within 24 hours. P9.16 Section C WORK PLAN. OVERVIEW OF SERVICES - Great Scott Tree Service, Inc. is a full-service operation equipped and qualified to provide you with the best solutions for all of your tree maintenance needs. GSTS will deliver a level of quality that meets or exceeds the International Society of Arboriculture(ISA) standards. We are dedicated to providing tree services that results in a neat, clean and attractive appearance to trees and associated sites serviced. Below is an overview of ' the most common tree maintenance services that we can provide. TREE PRUNING is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight.A Full Prune typically consists of one or more of the following pruning treatments: • Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low-vigor branches and water sprouts from the entirety of the tree crown. • Crown Reduction is used to reduce the height and/or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay. • Crown Restoration is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances. This treatment is best performed by tree workers who have a good understanding of the effects of pruning for the cult;:ation of tree canopies. • Crown Thinning includes crown cleaning and the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind-sail effect of the crown and the weight of heavy limbs. SERVICE REQUEST PRUNING - At the discretion of City Staff, service requests can be submitted directly through our web vendor portal or through your dedicated supervisor. City Representatives will have the option, at their convenience,to schedule a vendor portal training seminar where they will learn how to create and track service requests, view upcoming and ongoing jobs, and track overall work history in both GIS map form as well as printable invoice/ work history form. Once a request has been submitted City Staff will receive itemized service proposals for review and approval. Regardless of the preferred submittal methods our firm can and will mobilize / deploy crews in any timeline that best fits the City Representative's expectations and needs. It is our intention to work directly with City Staff in providing a level of flexibility to allow for all ranges of response time including, planned project schedules, non-emergency, and emergency requests. LINE CLEARANCE PRUNING is performed when any member of a tree has the potential to compromise the safety or functionality of utility lines within the Cities urban forest. This service type refers to the pruning, trimming, repairing, maintaining, removing, or clearing of trees or the cutting of brush that is near(within 10 feet of) energized power lines in accordance the clearance specifications set forth in General Order 95. Additionally, all efforts will be made to protect the health and overall aesthetics of tree in question. sts -,. 17 Section C WORK PLAN SAFETY CLEARANCE PRUNING is performed when conditions within the crown of a hardwood tree are such that a certain objective needs to be met or a certain condition needs attention. Parkway trees located in adjacent residential neighborhoods with limbs that hang less than 14 feet above the roadway and 9 feet above the sidewalk would be candidates for Safety Clearance Pruning under this contract and may consist of one or more of the following pruning types: • Crown Raising consists of removing the lower branches of a tree in order to provide clearance for buildings, vehicles and pedestrians. It is important that a tree have at least one- half of its foliage on branches that originate in the lower two-thirds of its crown to ensure a well-formed, tapered structure and to uniformly distribute stress within the tree. • Clearance prune is employed as a means of eliminating limbs from the crown of a hardwood tree when an entire pruning of the tree is not warranted. Clearance pruning does not involve the fine detail work described herein as "full prune". PALM TREE CARE criterion varies based on the species, type and/or purpose of the service being performed and consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds and seedpods, truth sounding, and the skinning/pinneappling or shaping of spent petiole bases into a ball or nut as applicable by palm type. • Palm Pruning shall consist of the removal of loose dead fronds, fruit clusters and other vegetation from the trunks of all palms in a manner selected by the Contractor and approved by the City's Contracting Officer. • Palm Sounding is proactive approach to preventing extreme safety hazards and (in some recorded cases)death caused by non-visible decay in the trunk interior.A sound inspection is performed at the three general stem areas: the upper stem, middle stem, and lower stem at the North, East, South, and West points of the tree. Detailed written reports with findings, overall assessment,and recommended course of action are then submitted to the City for review. • Palm Skinning is performed to promote positive health, safety, and aesthetic characterizes in most varieties of palm species. Spent petiole bases are left uniformly long to form a base, which shall extend a specific distance (based on the individual species of palm) below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. • Palm Pineappling is performed to promote positive health, safety, and aesthetic characterizes specific to Date Palms (Phoenix canariensis& Phoenix dactylifera).Dead petiole bases shall be formed into an ornamental ball, which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown.This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet below the lowest live frond in the crown. SMALL TREE CARE is most commonly utilized in the process of"training" young trees to promote a strong arrangement or system of branches with good attachment, appropriate size, and desirable spacing. We support the belief that appropriate care during the tree's establishment period will go a long way in creating safer, aesthetically pleasing, and heathy trees in the years to come. Ellek x _.18 ■ seaonC WORK PLAN TREE REMOVAL consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system. Removals will be completed per monthly lists or individual service requests submitted by the City's authorized representative. With advanced notice GSTS will identify the location of all utilities and private property landscape irrigation components prior to the removal of a tree and its root system. GSTS will maintain control of the tree and its parts at all times; branches, limbs and think sections will be carefully lowered to the ground so as to avoid damage of any type caused by free-falling items. Immediately following the removal, stumps, including the root flare and surface roots shall be ground to a depth in accordance with ANSI Z133 Standards and City of Rosemead Specifications. TREE PLANTING - Great Scott Tree Service along with Elite Nursery will coordinate any planting needs. Elite Nursery is a subsidiary of Great Scott Tree Service and has a 3-acre parcel of land in the City of Stanton that is used for growing grounds. Elite nursery is fully functional and can grow specialty trees, as well as, purchase other types of trees depending on availability and size. Prior to planting GSTS can assess the planting site and provide the City with a Recommended Planting Guide which will include an outline of viable replanting options and will inc! 4e dem?ed description sheets of each species incladcd. Planting palettes will always be determined by our ISA Certified Arborists after a carefully consideration of the planting site area size, probability of successful establishment, cohesive aesthetics to the immediate surrounding area, and the City's general development goals. Upon approval from the City's authorized representative, GSTS will coordinate purchasing and planting operations. Our planting team will conduct all soil preparation, tree installation, and backfill to ISA standards, ANSI A300 standards, and City specifications. EMERGENCY SERVICES- Great Scott Tree Service, Inc. understands the importance of a timely response in the event of emergencies within the City. Our unique customer base along with our strategic market plan allows our work crews to be centrally located in the Orange County Area and our Corporate Headquarters in Stanton is strategically located with five miles of the 91, 22, 5, and 605 freeways. This allows for prompt responses in the event of emergencies. We utilize a twenty-four (24) hour emergency hotline which is routed to our area manager and crew leaders who will immediately respond during normal business hours of operation, afier- hours, weekends and holidays. Great Scott Tree Service, Inc.has a superb record in regards to the prompt response to emergency call outs. We have auxiliary staff that can respond to tree related emergency situations ranging from limbs down on a single tree to large scale storm related damage requiring the commitment of significant resources and staffing levels for several days. Response times and procedures will always be in accordance with City specifications and our response team will never leave until a site has been safely cleared of all tree related hazards. Via '9.19 Section a WORK PLAN ROOT PRUNING is the process of pre-cutting roots behind the line of a planned excavation to prevent tearing and splintering of remaining roots. Pruning should only be considered when feasible and careful consideration of the minimum distances from the trunk must always be taken into consideration to establish the allowable limits of cut-back so as not to compromise the anchorage of the tree. GSTS will always notify the City when root pruning is not a viable option and will never proceed if the pruning will in any way jeopardize the health, stability, or safety of the tree in question. ROOT BARRIER INSTALLATION is a method utilized to prevent damage to hardscapes from tree roots and when used appropriately this application can be utilized to help trees thrive in difficult urban and suburban surroundings. Root barrier installation includes all the root pruning methods described above with the added application of installing semi-rigid deflector panels placed between the tree roots and hardscapes.As will root pruning, the same considerations must be taken before a tree can be deemed a viable candidate for this application. Again, GSTS will always notify the City when root barrier installation is not a viable option and we will never proceed if the installation will in any way jeopardize the health, stability, or safety of the tree in question. TREE WATERING will be performed by a one-man crew with a water truck who will water various routes including landscape median and young trees that are three (3) years old and younger. GSTS will water all trees in such a manner that will not result in erosion of the tree- watering basin, splashing of parked vehicles or damage to any of the tree's surroundings. CONSULTING ARBORIST / INSPECTION can go a long way in keeping liabilities at a minimum. Great Scott Tree Service employs several consulting arborists who can respond to inspection requests and provide detailed reports and recommendations on as little as an individual tree to large tree populations. TREE INVENTORY & ONLINE MAINTENANCE ACCESS -Great Scott Tree Service provides its customers with a comprehensive tree inventory and database program. Over the past eight years our firm has developed an"in-house" state of the art database system based on Microsoft and ESRI architecture. Our program incorporates both GPS (global positioning system)and GIS (geographic information systems)technology. This is a standalone database that is compatible with ArcGis software. Our data collectors will maintain a complete inventory including Tree Species, Condition,Diameter, Work History Records, and Longitude and Latitude Coordinates. Furthermore, the data collector will(based on Customer specifications) identity all vacant planting sites in each zone. The program includes a feature for a work history update disk that will be provided with each invoice. DATA ENTRY is a service that GSTS offers to ensure that you are provided with staff capable of imputing detailed tree information into your Tree Inventory which includes but not limited to: GPS Location, Work History, Service Requests,and Tree Listing Reports. SPECIALTY EQUIPMENT RENTAL will always be readily available should the City come upon a project requiring extraordinary work. GSTS warehouses a number of Roll-offs boxes, loaders, tractors, lifts,and utility vehicles which can be utilized where they are needed. ces Secflun C WORK PLAN GREEN WASTE RECYCLING - Great Scott Tree Service Inc 's dedication to being a responsible corporate citizen is demonstrated in its Green Waste Recycling Program. We realize the importance of investing in our future and protecting our resources. Unless specified otherwise, we divert all of our green waste to recycling centers, instead of the traditional landfills. We have partnered with California's top rated bio-fuel power plant; Colmac Energy Inc. located in Mecca, California. Green Waste Rio-Fuels - is investing in the future and protecting our resources by producing reliable green energy. Colmac Energy has demonstrated that biomass plants using urban wood wastes as fuel (such as — J yT those that result from, right-of-way tree w s trimmings, and other chipped wood wastes) can - —' ..mSi — generate significant environmental benefits, ¢ =-- including reduced air pollutants from open-air - - ` s-_ burning and lowered demand for landfill space. r I _ ,• "Time has proven that the low emissions of the - ,-- o . plant, and the collection of citrus and vineyard '� RII "tv ; l pruning's a^d r_.mev is that v.null othenvis be open-burned, has essentially eliminated open- burning and the associated air pollution" Mulch - is a layer of material applied to the e,:Aiyq:pyamptp*.onto`•* In,,; , surface of an area of soil. Its purpose is to • , q»,jiy, conserve moisture, improve the fertility and Mf , health of the soil, reduce weed growth, and to .-I,- enhance the visual appeal of the area GSTS 1.......,_••... -`sE ' _ .. 4�;`.i. it I�� processes a large amount of its tree debris as •. ;.. - - mulch for use in mulching projects and we offer .._...'.- _ w% to provide your organization with mulch, at no cost for the duration of the tree maintenance - agreement. - . cm.) _. _ .._... -. . ,L, 21 Section D. TECHNICAL DESCRIPTION DATA OVERVIEW OF INVENTORY SOFTWARE - Over the past ten years Great Scott 'free Service, Inc. has been developing and maintaining an "in-house" tree inventory program to assist you in the efficient management of your trees. The program utilizes a GIS (Geographic Information System) component that provides the user with a visual representation of the trees in the field. The program was developed by an ISA Certified Arborist with over ten years of experience in the tree inventory industry. ONLINE ACCESS Trimlt s offers 24-hour online • • access to your tree inventory database. Its intuitive design o HOME City of Rosemead(Inventory) will make the user will feel right at web-based interface. The database allows the user Welcome Joe User , = to query the data on a variety Home I calendar Requests work Order Invoms of fields and conditions that --- - --.-- - - -- - -- is designed for the tree :a � professional not the computer programmer. The following Inventory Media Email Setup xaa functions will allow the user to: • View your Job Calendar • Track upcoming Work Orders • Browse Tree Inventory • Create Work Requests • Review Invoicing • Add Media&Notes INTERACTIVE JOB CALENDAR - Time management is paramount in any professional operation and it is a resource that we rely on the successfully manage each of our contracts. Our interactive calendar provides up-to-date project schedules for all recommended maintenance cycles. In addition, each calendar item is a live hot link that can instantly navigate you up from a GPS map of all trees being trimmed by scheduled grid, or down to a single inventory detail of any tree being trimmed. eamryeme. Lleeema.113 -a 1 e7V.f.lc.eed eve Pp 22 section D. TECHNICAL DESCRIPTION WORK REQUESTS - TrimiT will optimize the time SeM1etluletlwak N18/14-829/14 spent on tree management. All trees are inventoried including the species, dbh, height, condition and maintenance costs. An area on the map can highlighted - 697.4 9->>_5 and the maintenance cost can automatically be " "'`_ -'•"'"'""" e -'_ez calculated. You can then create a work request by a,..4„„ viewing a map and highlighting the desired trees, ^-_••••°•^ X1713 $,C 3E TrimiT will print a work list and a map of the locations " °a'j 7""' 40/14 for an outside contractor or in-house crew. WORK ORDERS - After a request has been submitted it will automatically be added a list of Work Orders _ , which can be dynamically viewed at both micro and macro levels of detail. INVOICING / WORK HISTORY - TrimiT dynamically creates, stores & tracks invoices, proposals, contact information & inventory of all the properties that Great Scott services. In addition to accounting; Quickbooks,a line of business accounting software is used to manage the customer's balances. The most difficult task for the person responsible for tree care is maintaining accurate work history records. Trimf will give yea the ability to maintain work history on each individual tree.The work history includes, the date work was performed,the type of work and the total cost. The true challenge in tree management is locating trees in an open space environment. Trees in a golf course, park, apartment complex, school ground, etc. are difficult to identify using a standard tabular database program. By applying the mapping component to the database the functionality increases exponentially. woncseaue:t ., n > •,•, ,'•",' un..,m,yun ,. < > • ,m. .. ,.u.,. z.....,. M.• 0 I56:55G Pagr 02: 771430„ 7933/3 . n7ig.7 39r4,3••• 02. GIL 21„ .,.., o IpaID n I,,.• ,%;75"x":.,.,„, 0 X o LLI• , „ - ,,t ,,. ,.7,,., o I na o .v„ ,ays 2 ",k5 ,..,-ate. ,„ „La 2/2-77 Li:3 X ❑ Gg 23 section D. TECHNICAL DESCRIPTION TREE INVENTORY - TrimlT is compatible with all known inventory databases and has the ability to provide accurate field-verified inventory updates for all trees serviced. The tree inventory data shall conform to the existing tree inventory database and include but not be limited to the following data fields: Tree Species, Location, Trunk Size (dbh), Height, Canopy Spread, Recommended Maintenance Cycles, Work History, Condition, Removal Priority, Presence of Utilities, and Maintenance Cost. GPS MAPPING - Time is the most valuable resource for any professional. TrimIT will optimize the time spent on tree management. Our mapping feature will eliminate the need for site visits. Each and every tree is assigned a unique serialized identification code which is geo- referenced using latitudinal and longitudinal data which provides a digital mapping network with pinpoint accuracy. We have dynamically incorporated this information onto our interactive area map which can be viewed in a multitude of different ways. GIS CAPABILITIES -While TrimIT will provide the standard user all the necessary mapping capabilities, some end users might require additional GIS functionality. In this case the customer will be provided with an ESRI shape file which is the industry standard for GIS data. opal Noes image. Bosons Inventory Detail 1338 v. Del Oro.Newport Beach.California Tree ID ea55343 C v > �ezz a DISGc Area Address 1350 VISTA DEL sac) Sbe/9re ,-, An Address >. Species Tree sue!. 033 Common Name e ] � yt;re. r Height uI " I Grow Space I S o - Size Overhead Utility Sidewalk Damage Type Service Type Grs Suss A.+K ar Next oat. lue - •ro - Naaotee SSO ps un Scheduled wo �i�se sense r vmamg 4u Lc TRAINING -At your request we arc happy to provide your staff with complementary live training studios which can be hosted at our corporate office in Stanton,CA or at an on-site location for your convenience. We can also provide you with our detailed user guide which offers step-by-step .. . .- instruction on utilizing all the services that our online inventory system has to offer. CONTACT -For more information regarding TrimIT please contact our IT specialist,Dan Doble. Dan can be reached at(714)826-1750 Ext: 307. coat iormak fig.24 section H MANPOWER ANALYSIS INTRODUCTION — Great Scott Tree Service, Inc. is a family-owned and operated company located at 10761 Court Ave, Stanton, CA since 1987. We currently employ over 100 qualified professionals out of our Orange County based Headquarters; including Arborists and Tree Workers certified by the International Society of Arborists (ISA). They are fully trained and knowledgeable of the latest pruning standards and techniques. GSTS LABOR FORCE - The unique makeup of the Great Scott Tree Service, Inc. customer portfolio allows for the most efficient work force. GSTS strategically assigns works crews for cities and commercial customers in order to ensure that any service requests or emergency call outs can be attended to in an accelerated manner. Because we are centrally located in Orange County we have the ability to pull auxiliary personnel if and when needed. DEDICATED STAFF Upon awarding of contract, Great — ---------- --- -- — -- --- - Scott Tree Services Inc. will Great Scott Tree Service, Inc. assign your dedicated Project Manager and Supervisor to this contract. These individuals have a long history in the tree F.-- Io � maintenance field and are ISA °`"° °°""""' certified n. will solely o versee the crews w orking �, -- r ' within the City. Along with the .0 ■ supervision of crews, he will cooperatively work with the City • on all ongoing work, scheduling 4=1 contra, of future work, work requests, • • emergencies, and attend meetings with City officials when requested. In the event of absence or illness, City Staff will be notified of his replacement • and credentials for review and approval. It is imperative that our - customers are able to contact a - Great Scott 'free Service, Inc. employee at any time. The Technology Project Supervisor is in the field continuously supporting his Crew Leaders and will be attending, in addition to the Project Manager, scheduled meetings with City officials. CSC, • e 25 secibn E- MANPOWER ANALYSIS KEY PERSONNEL Jeff Melin, Senior Project Manager Professional Registration ISA, Certified Arborist#WE-5281AM Z ISA, Certified Municipal Arborist f st Qualified Tree Risk Assessor I ,; Jeff Melin has been in the tree servicing industry in excess of twenty �I. years and has been a certified arborist for fifteen years. Jeff has worked • with over fifty GPS based, city-wide tree inventory contracts across the 44 USA. This experience paired with his breadth of knowledge allows him to understand the tree care in both municipal and commercial sectors. Jaime Meza, Safety Manager/Project Supervisor Professional Registration ISA, Certified Arborist#WE-10529A ISA, Certified Tree Worker#2190C Jaime Meza has been with Great Scott Tree Service, Inc. for thirteen years starting off as the Operations Manager and working his way to become the Safety Manager. Jaime is responsible for the training of safe practices for all GSIS employees to ensure their health and safety. He also oversees the continued education for all of our ISA Certified Staff. Victoria Farias, Customer Service Rep. Victoria Farias has been with Great Scott Tree Service, Inc. for five years. As the Customer Service Representative, directly supports the Project Manager and Project Supervisor. Her responsibilities include, but are not limited to,Fielding Service Calls, Scheduling, Mapping, Dig- Alert, Data Entry, and Public Relations. She will ensure that the communication between City Staff and Great Scott Tree Service will be second to none. Mt/ ro 26 sec,ionE MANPOWER ANALYSIS PROJECT ORGANIZATION CHART City of Rosemead lf / Project ( Internal Manager II External Operations I (Municipal / l operations i X \rborist) > % s - .4( Scheduling ! Fleet Mgmt. Project Supervisor ` (Certified \Arbonst) ,- 6 t Contract Admin. 0 Certified Crew I Leader ) Billing ill II Certified Field Crew ) '9.27 ■ Section E. MANPOWER ANALYSIS EMPLOYEE CERTIFICATION - Great Scott Tree Service, Inc. goes one step beyond just • hiring qualified employees, it also works with employees to obtain arborist certification, tree worker certification, as well as wildlife certifications. The breadth of knowledge within our staff is important as in the event of absence or illness another qualified and certified employee would be able to fill in seamlessly.A list of certified employees is listed below. CERTIFIED ARBORISTS - The International Society of Arboriculture (ISA) through research, technology, and education, promote the professional practice of arboriculture and fosters a greater worldwide awareness of the benefits of trees. The ISA offers a rigorous program which our certified arborists have partaken in. It is vital to CER I IFIED the health and wellness of urban forests to ensure that a certified arborist ARBORIST oversee The City of Rosemead Contract. Our arborists are required to j accumulate a minimum of ten Continuing Education Units per year, which most of our arborist exceed. Below is a current list of our Certified Arborist's. 1 Aguilar,Francisco WE-10583A Keil,Parker W&10642A Andrade,Salvador WE-I0747A Malin,Jeff WE-528IAM Arvizu,Enrique WE-10530A Meza,Jaime WE-10529A ISA Darden,Stephen WE-7654A Ozuna,Isaac WE-91I9A Fringer,Patrick WE-0865AU Ruelas,Daniel WE-10688A Griffiths,Scott WE-0901AM Gutierrez,Raudel WE-1058A Tran,Ba WE-6543A 'AM denotes Certified Municipal Specialist 'AU denotes Certified Utility Specialist CERTIFIED TREE WORKERS - The ISA also provides certification for tree workers to ensure strict standards and guidelines are set in place to ensure health and productive growth in trees across the country. Great Scott Tree Service, Inc. strictly trains and CCKTIPII.D assigns certified tree workers to do all tree cutting for all our customers to nikk P.. . . ensure work is done to the highest standards. All of our Certified Tree Workers I • are cafe t ed themselves have a minimum new rf six Continuous or anges.iB Below ti in order t to - - educate themselves on any new requirements or changes. Below is the list of our Certified Tree Workers: Aguilar,Francisco 2236C Ortiz,Fabian 2154C • Andrade,Salvador 2237C Ortiz,Jose L. 2043C °i°- Escobedo,Jesus 859C Padilla,Juan 2296C 19T ISA Ozuna,Isaac Gonzalez,Ruben 2403C Pavia,Fernando 2345C Gutierrez,Servando 2262C Pavia,Gorge 1768C Lopez,Paulino 2265C Renderos,Edwin 2355C Meza,Jaime 2190C Reulas,Daniel 1610C Moto,Juan 2404C Vergara,Pablo WE-8279I Ortiz,Alejandro 2153C rii _ _. _. =0.28 section E. MANPOWER ANALYSIS TLC WILDLIFE AWARE CERTIFIED TLC Wildlife Aware is a program for tree c care professionals that teaches the laws and - regulations surrounding the wildlife living ' - - in trees. Great Scott Tree Service, Inc. •. _ - understand the importance of the wildlife within the urban forest and we find it imperative to check trees prior to doing any - — , --' ,‘;,/ work in a tree. Below are the list of employees who are TLC Wildlife Certified: l Agu lar Francisco Ozuna Isaac � Arando Daniel Padilla Juan 14jw\9ss, Arvzu. Enrique Pavia Jorge / y Escobedo.Jesus Ramirez,Jesus Gutierrez. Raudel Ruelas,Daniel Gutierrez Servando Meru,Jaime Villalobos.Javier Y Ortiz,Jose Luis CA CONSULTING ARBORISTS CA PEST CONTROL ADVISOR Applegate, Greg #365 RPW AA 02023 Stamen, Ted #1639 Kevin Holman QL 30247 QUALIFIED TREE RISK ASSESSOR CA PEST CONTROL APPLICATOR Darden, Stephen Parker Keil #139423 Griffiths, Scott Keil, Parker Mel in, Jeff CONTRACTORS LICENSE State Of California _ * State of Certification: California 1 - CONTRACTORS STATE LICENSE BOARD r °i License Number: 556832 c, ,W ACTIVE LICENSE 'er Entity:Corporation 556832 E CORP "—"^"'" Business Name: Great Scott Tree Service Classifications: C61/D49 B C27 GREAT SCOTT TREE SERVICE INC Expiration Date:02/28/17 REGISTERED PUBLIC WORKS C61/D49 B C27 CONTRACTOR D1R Registration Number: 1000004820 Expiration Date: June 30, 2016 ..mm. 02/28/2017 www.cslb.ca.gov v1�.a1 _--- - - sa.29 section F. EQUIPMENT LIST GSTS owns a modem fleet of over 120 pieces of state of the art equipment located at our yard in Stanton and also a co-located green-waste recycling facility. Great Scott Tree Service, Inc. owns all equipment that will be used for your project.All applicable equipment used is OSHA certified and will be subject to the inspection of the City Arborist or designated representative and shall meet safety and functional requirements described herein. No„r-„Year„„Make_„„Mo4e1 7..ag,# ,._,..AER ALCIFtlIWO.l,(3-. 812- 2002 GMC 75 H 61143649 813 2004 GMC 60 H 7J52024 B14 2004 GMC 60 H 7J52025 B15 2004 GMC 60H 7J52027 316 2004 GMC 60 H 7J52026 B17 2001 FORD 60H 6U43648 8 B19 2007 GMC 60 H 81165502 320 2007 GMC 60 H 8H65501 "`rn`-T 621 2007 GMC 60H 8J31212 -+ ue+ 822 2007 GMC 60 11 8J31211 . 623 2013 FRTLN 60 XT 43558N1 - - 824 2013 FRTLN 65XT 43557N1 825 2013 FRTLN 65 XT 36561P1 ., B26 2013 FRTLN 65 XT 36562P1 -- 827 2013 FRTLN 65 XT 96515R1 - B28 2013 FRTLN 65 XT 95616R1 329 2015 FRTLN 75 XT 96517R1 B30 2011 FRTLN 65 M2 8Z84316 831' 2006 TEREX RM751100 832 2016 FRTLN 75XT R464939 B33 2016 FRTLN M2 B34 2016 FRTLN M2 NW,—Year.Make-,r, Model ..,Tag# _QUM2.IRUCK$jI D19 1999 GMC GMC C92394 D22 2004 NT 4300 28554T D23 2004 NT 4300 L67573 024 2004 NT 4300 28555T 025 2004 NT 4300 285537 - 026 2004 NT 4300 R79529 027 2004 NT 4300 504001 D28 2006 NT 4300 W73182 029 2006 NT 4300 X17497 r D30 2006 NT 4300 8525G1 D31 2006 NT 4300 8526G1 r,, D32 2007 NT 4300 37VAL 033 2007 NT 4300 M22486 - 034 2007 NT 4300 M26742 D35 2007 NT 4300 J90010 1. - , S D36 2009 NT 4300 D26032 1w. / D37 2009 FRTLN M2 T44409 - r_: ”' 038 2009 FRTLN M2 T44403 _ 039 2009 FRTLN M2 T44396 D40 2009 FRTLN M2 6139V1 D41 2012 FRTLN M2 7657E1 D42 2012 FRTLN M2 788901 043 2012 FRTLN M2 0975P1 D44 2012 FRTLN M2 0788D1 fd 8/ 30 suchen E. EQUIPMENT LIST W_ 1..N.0.„-" .Gear,.,,Make,_ ..Model _tan_ __,....»e.e ____ >„-.CREWTRWKSl T12 1999 FORD F450 8J42175 T18 2004 CHEV 3500 1T02275 T19 2001 FORD F350 7C40825 T20 2006 FORD F350 5 � T21 2006 FORD F350 5]5]4F1 7574E1 T22 2008 FORD F50 8N89]2] T23 2007 FORD F2250 8X84363 T24 2007 FORD ;250 7E53224 J T25 2008 FORD F550 8J06519 . T26 2015 DODGE 1500 43688U1 T27 2015 DODGE 1500 4368791 T28 2005 FORD F250 7W23548 T29 2015 DODGE 1500 10088V1 130 2015 DODGE 1500 43720W1 T31 2015 DODGE 1500 98761X1 132 2016 DODGE 1500 45537X1 T33 2016 DODGE 1500 _N-o,.r_„XeaS„RMa1SP.. ,,,,ylpdel_- Tag if „...� ,., —.SALESYEHLCLgS.;1 S20 2004 FORD F150 1L24042 524 2010 TOY PRIUS 6PAA50 a� 526 2010 TOY PRIUS 6PAA5O6 525 2010 TOY PRIUS 6PAA507 • S26 2004 CHEV 1500 ITRIMIT - - --...J S27 2010 LAND LR4 GSTSIN 528 2012 LAND LR4 6WYS51 p$ 529 2012 TOY PRIUS 6YG557 530 2015 TOY PRIUS S31 2016 JEEP JGC I-N-0-,:_.,-Xear_-:-Make _. M-0de4—.._Tag# ,SIPPERS C14 2002 VER 1800 5E527787 C15 2003 VER 1800 5E529747 C18 2003 VER 1800 5E531679 C30 2011 VER 1800 5E615974 C31 2011 VER 1800 5E615973 C32 2013 VER 1500 5E639817 C33 2013 VER 1500 5E6398191 C34 2013 VER 1500 SE639E118 C35 2013 VER 1500 5E639768 ,4, C36 2013 VER 1500 5E621153 q r C37 2013 VER 1500 SE621154 C38 2013 VER 1500 5E639741 rt- C39 2013 VER 1500 5E641223 C40 2013 VER 1500 5E639729 - \ �4,R• 041 2013 VER 1500 5E641245 '� C42 2013 VER 1500 5E641244 - u - CT. C43 2013 VER 1500 5E641480 -� -. C44 2013 VER 1500 5E641256 C45 2013 VER 1500 5E642833 C46 2014 VER 1800 5E642895 C47 2015 VER 1800 5E643007 C48 2016 VER 1500 8E646237 C49 2016 VER 1500 SE646236 C50 2016 VER 1500 5E646238 Mr 31 section F. EQUIPMENT LIST No ;tear _Make _._..Model _..Tag,# -. _ . -..Spgcialtg Equipment{ ROLLOFFS R5 1996 VOLV Roll Off 8L05021 R] 2013 INTER Roll-Off 7E89728 'If" n1 l BIN1 2013 ONSOL BIN 6' NA dB R. BIN2 2015 ONSOL BIN4' NA BIN3 2015 ONSOL BIN 4' NA _. BIN4 2015 ONSOL BIN 4' NA . f , - -' BINS 2015 ONSOL BIN4 NA p1 1 -'1 STUMP GRINDERS - G06 2006 ER SC352 NA GO1 2012 ER SC352 NA G08 2013 ER SC802 NA 009 2014 ER SC372 NA rg 010 2014 ER SC372 NA 1' TRACTORS TRAC 8 2003 AT 9280 NA TRAC 9 2003 AT 928G NA a- 0 TRAC 11 2003 AT 928G NA TRAC 12 2005 OY 1FGCU25 NA TRAC 13 2014 ASE 21E NA WATER TRUCK W01 1985 ORD 700 SE53148 eL. • GATOR TRUCK e t G2 2012 OHN DR GATOR NA - G3 2014 OHN DR GATOR NA - --��- G4 2014 OHN DR GATOR NA --- - - \ TRAILERS TR2 1965 LK CAR TRAILER 48C8890 TR5 2000 10 TEX TRAILER 41d9580 TR7 2002 ARS TRAILER 4DL3699 TRB 2003 LTBED TRAILER 4JP1262 TR9 2010 OXTRL TRAILER 4LF9263 _ -R.� PT TR10 2011 UTLER TRAILER 4LL6089 A - - TR11 2012 .STAR TRAILER 5E627156 .P -�q ' TR12 2012 ONCO TRAILER 4ML1114 ) °�l TR13 2014 UTLER TRAILER 4NJ9969 4 - `i/ TR14 2015 VTRL TRAILER 4NT2415 IRIS 2015 VTRL TRAILER 4NT2409 TR16 2014 UTLER TRAILER 4NL8999 ARROW BOARDS ABE 2010 WNCO 627182 AB7 2013 WNCO ABM 2013 WNCO 3E627179 AB9 2013 WNCO SE627180 ABM 2013 WNCO 5E627181 AB11 2014 WNCO 3E627195 r AB12 2014 WNCO 5E627194 AB13 2014 WNGO 5E627196 AB14 2014 WNCO 5E653827 AB15 2014 WNCO 5E653828 * Certified aerial boom truck with boom height capacity in excess of(90)feet. 6nr,T1 - _ rg 32 ict 7 c ill 74 LI Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.com May 4,2016 City of Rosemead Attn:City Clerk 8838 East Valley Blvd. Rosemead, CA 91770 RE: RFP No.2016-02—Tree Maintenance Program Due: Thursday, May 5,2016 To whom it may concern; Thank you for allowing West Coast Arborists, Inc. (WCA) with the opportunity to submit a proposal to provide tree maintenance services for the City of Rosemead. WCA is a family-owned and operated company employing over 750 full-time employees providing various tasks to achieve one goal: serving communities who care about trees and landscape. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability with no exceptions. WCA's corporate values include listening to customers and employees that will help to improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees. WCA's top management team has created a culture where employees become accountable for actions and results. WCA has a 44-year track record of working for more than 220 California, Arizona and Nevada municipalities and other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Boards under license 4366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service) as well as Class C27 (Landscaping). We currently employ over 75 Certified Arborists and over 100 Certified Tree workers, as recognized by the Western Chapter of the International Society of Arboriculture.WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. Should we be awarded this project, we shall use full-time, in-house employees; no subcontractors will be used. Our employees operate from one of our 7 California offices located in: Anaheim (Corporate HQ), Ventura, San Diego, Riverside, Fresno,San Jose and Stockton. For questions related to this proposal and who has the authority to negotiate, please contact Victor Gonzalez,V.P. Marketing, at(714) 991-1900 or at vgonzalez@wcainc.com. Tim Crothers,Area Manager, will be assigned to this project should WCA be awarded this contract. He can be reached at(714)412-1980 or at tcrothers@wcainc.com. Sincerely, 60-__ Victor Gonzalez Vice President West Coast Arborists, Inc. 2200 E. Via Burton Street • Anaheim, CA 92806 • 714.991.1900 • 800.521.3714 • Fax 714.956.3745 I SMmR of City tsemead MAYOR PRO 4EM: Pour Low � 2838 E.VALLEY BOULEVARD P.O BOX 399 COUNCIL MFMRERS: +c"' ROSEMEAD.CALIFORNIA 91170 WvuM&Amon TELEPHONE(626)569-2100 MAIWAxei Q-An FAX(626)307-9218 Steven Lv NOTICE OF ADDITIONAL INFORMATION April 28, 2016 Attn: Potential Bidder SUBJECT: Notice of Additional Information City of Rosemead Annual Tree Maintenance Service Contract Dear potential bidders: A mandatory pre-proposal meeting was held on April 26. Additional information is available as follows: 1. Number of overall trees in the city is 6900 2. Number of palms tree that will be on a one-year trimming cycle is 40 3. Exhibit C, 7,Tree injection treatment unit pricing is per injection 4. Exhibit C, 8, Root pruning unit pricing is per foot 5. Exhibit C, 9, Root barrier installation unit pricing is per foot 6. Tree Management system shall be in Lump Sum using 6500 trees as the base of estimate The deadline for Request for Information (RFI) has passed. No more questions will be answered for this RFP. Sincerely, CITY OF ROSEMEAD onathan Wu, P.E. • Public Works Manager iii Acknowledged By: jj : . l Victor Gonzalez, Iif •resident EXHIBIT B BID PRICE FORM 1. The Contractor agrees that for requested and/or required changes in the scope of work, including additions and deletions on work not performed, the Contract sum shall be adjusted in accordance with the following unit prices. 2. Contractor is advised that the submitted unit prices will be used as one of the determining factors in the Contract award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices listed below refer to all services provided, including but not limited to, materials, labor, overhead, and profit for the contractor. 3. The unit price quoted by the contractor shall be those unit prices that will be charged or credited for labor and materials to be provided regardless of the total number units and/or amount of labor required for added or deleted items of work. 4. All work shall be performed in accordance with specifications or otherwise herein specified. Workmanship shall be in accord with the best standard practices. Cost Proposal Grid Tree Pruning Description Qty. Unit Cost Total Cost 1 Grid Tree Trimming Services 3000 $53.00 $159,000.00 • Special Request Tree Pruning in DBH Description Unit Unit Cost 2 Small Trees (0-4") EA $39.00 $39.00 3 Medium Trees(5-12") EA $84.00 $84.00 4 Large Trees (13-36") EA $194.00 $194.00 5 Extra Large Trees (37" &Over) EA $284.00 $284.00 6 Palm Tree Trim EA $144.00 $144.00 Special Re.uest Tree Removal in DBH Description Unit. Unit Cost 7 Small Trees (0-4") EA _ $84.00 $84.00 8 Medium Trees (5-12") EA $284.00 $284.00 9 Large Trees (13-36") EA $754.00 $754 00 10 Extra Large Trees (37" &Over) EA $954.00 $954 00 Special Request Stump Removal in DBH Description Unit Unit Cost 11 Medium Trees (5-12") _ EA $84.00 $84.00 12 Large Trees (13-36") EA $144.00 $144.00 13 Extra Large Trees (37"& Over) EA $254.00 i $254.00 Page 27 EXHIBIT B BID PRICE FORM Tree Planting (includes: Tree, Material, Equipment, Planting, Labor, &90 Day Est. Period) Description Unit Unit Cost 14 15 Gal. Tree EA $154.00 $154.00 15 24" box Tree EA $254.00 $254.00 16 36" box Tree EA $854.00 $854.00 17 48" box Tree EA $1,784.00 $1,784.00 Page 28 EXHIBIT C ADDITIONAL SERVICES BID PRICE FORM Emergency Response ® Unit Cost Emergency Call Out Hour 1 (3-man crew w/equipment) $285.00 2 Labor Rate Flour $95.00 Additional Services Description Unit Unit Cost Crew Rental Hour $210.00 3 (3-man crew w/equipment) Tree Inventory Management System EA NO FEE 4 Specialty Equipment Rental Hour $140.00 5 (100-foot Boom Truck) 6 Tree Watering Man Hour $70.00 7 Tree Injection _ Per Injection $24.00 8 Root Pruning Per Linear Ft. $24.00 Root Barrier Installation Per Linear Ft. $24.00 Page 29 ----mcia.----- CITY OF ROSEMEAD TREE MAINTENANCE PROGRAM r t @ 3. ..Y" r a a akeithil (CoOeata PS) Mae at lad's,ea Ss \A$C6Ste RegionalOffices: Fresno,EA I Riverside,CA San Jose,CA Ventura,CA 800.521 .3714 • WCAINC.COM Phoenix,Al San Diego,CA Stockton,EA 1 :TH r■ VIICA, INC. A- REFERENCES B- CONTRACTS AWARDED-PAST 3 YEARS 5 C- CONTRACTOR'S LICENSE(SEE SECTION F) N/A - PROJECT TEAM E - STAFF QUALIFICATIONS 10 F- CORPORATE CAPABILITY 16 G- SERVICES TO BE PERFORMED 20 EQUIPMENT4 I- INFORMATION MANAGEMENT 3D J - QUALITY CONTROL PLAN 32 K- EMPLOYEE TRAINING 36 WCA, INC.: AAeFisim CA(Corporate Office) :Regional Offices: 'Tree care professionals serving Frelana,CA Riverside,CA San Jose.CA Ventura,CA communities irk care about trees" Phoanix,AZ San Oiega,CA Stockton,CA West Coast Arbarist's(WCA)is a family-owned end operated our customer's valuable time and is far mare cost effective if we do company employing over 750 full-time employees providing our work properly the first time. We are committed to courteous various tasks to achieve one goal: serving communities who care and prompt customer service to fully resolve any issue. about trees. We are proudly serving over 2011 municipalities and • public agencies. We provide superior and safe operations seven days a week 24 hours per day throughout California.Arizona.and Nevada. COMPANY INFORMATION VK OUR V151ON President: Patrick Mahoney C,EST COAST As a corporate citizen,WCA's responsibility and accountability are Organization Type: Corporation AAnuoel si s to the communities where we do business. We hold ourselves to Established:1972 the highest standards of ethical conduct and environmental Federal Tax ID: 95-3250882 responsibility,communicating openly with our customers and the communities in which we work. It is our goal and vision to lead CONTRACT ADMINISTRATION FIELD MANAGEMENT the industry in state-nf-the-art urban tree care and management services. Corporate Office Corporate Office Victor Gonzalez,Vice President Tim Crothers,Area Mgr. 100% CUSTOMER SATISFACTION 22011E. Via Burton St. 2200 E.Via Burton St. Customer satisfaction is our top priority. We guarantee your Anaheim,CA 92808 Anaheim, CA 92808 complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation Phone:(714)991-1900 Phone:(714)991-1900 unrivaled in the industry for dependability,integrity.quality and Fax: (714)991-1027 Fax:(714) 958-3745 courtesy. Email:vgonzalezldwcianc.com Email:tcrothersNwcainc.com We authorize our employees to da whatever is necessary to achieve the highest quality results. We know that high quality *Contract Administrator E Field Manager are ISA Certified Arborists P.1 a II 1 , 0 ''i' WCA, INC. , , , , , , . fHIHRI II li : !MINKrai:t:111 lCi: West Coast Arborists understands the challenge that many cities face to reduce the cost of tree maintenance services,while increasing the level of performance.Utilizing our services as a valuable,cost-effective resource,cities are able to provide better services to their community.These contracts cover a range of services from providing emergency response to maintaining the City's entire urban forest. Aity of 'Ilaig11;11k SEM MY _ s —_ WCA performs various tree maintenance services for the City. The City is currently on a 3 year --- °°°a _ maintenance cycle which includes major arterials. residential areas. parks. and facilities. WCA , maintains all tree maintenance records in ArborAccess. Emergency response is also provided. ill.' Na '. Annual Budget$260,000 ' , Contact Gary DiCorpo.Director of Public Services Address: 12700 Norwalk Blvd., Norwalk,CA 90650 - - Phone: (562) 929-5527 Email: gdicorpolgci.norwalk.ca.us liBby®if ''4flliitiigi• Since 2di!lili WCA performs various tree maintenance services for the City. Based on the work performed. ;, 14 ft WCA maintains work records for 22,623 city-owned tree sites including parkway, parks. ill ` A facilities. The City of Whittier is currently on a 5 year grid trim maintenance cycle. Emergency 1 response is also provided. 4v ,• Annual Budget $380,000 . I' Contact Mike Montoya. Park Supervisor — __ Address: 13230 Penn St,Whittier,CA 90602 Phone: (562)464-3375 Email: mmontoyaRwhittierch.org P.3 L T•' fl 2-I I';.". :RV :if 1il:lit:lal:: h'I:ii::i• li,"asr.;r am:; 211111 ��' �" r WCA currently performs the City's line clearance. The line clearance program is currently an an annual cycle. During December 2011 WCA assisted the City during the severe wind damage the City experienced. Support included clean-up and removals. • Annual Budget: $800,000 Contact Charito Decastru,Electrical Engineering Associate , • Address: 800 Air Way. Glendale. CA 91201 .. Phone: (818)548-3983 • Email: cdecastroPci.glendale.ca.us 'l1iiy of :Ilii:auhr:i •' Tree pruning is performed by district for the Public Works Dept. There are over 21,000 city-owned trees including parks,and the golf course. The city is currently on a four year maintenance cycle. Alhambra was recently a recipient of a CalFire planting grant; WCA assisted the City with the It planting event on Valley Blvd.and Fremont Ave. 4, ui Annual Budget:$350,000 4- j -�Miy ?F;: Contact Mary Chavez,Director of Public Works ter-, 'M Address: Ill South First St..Alhambra, CA 91801 Phone: (G26) 308-4881 T f • Email: mchavezLLcitynfalhambra.org •t)ity of Isiirib IAy %I'm:11E1v WCA performs tree maintenance in several areas including blocks, medians, trails, facilities-and parks. The ficus trees are on an annual maintenance cycle. WCA assisted the City in developing a Master Plan for the urban forest. The City recently experienced damage during the 2011 wind storm,WCA assisted the City by offering emergency response. The GPS inventory was updated in 2012 to reflect the circumstantial changes effected by the storm damage. i "` Annual Budget$175,000 4 '' Contact Cathy Burroughs,Director of Parks 8 Recreation j4 j " • Address: 9701 Las Tunas,Temple City,CA 91780 "* Phone: (62B)285-2171 Email: cburroughsEptemplecity.us P.4 ■ WCA, INC. West Coast Arhorists. Inc.provides tree maintenance services in City of City of Montebello Awarded 2014 multiple California regions,including Southern California.In the last 3 Annual Budget$ 250,000 years,we have been awarded several contracts in the Southern California region. Below is a list of the contracts we have been Contact:Danilo Batson awarded. Address:1000 W.Beverly Blvd..Montebello.GA 90640 Phone:(323)887-1462 CONTRACTS AWARDED BETWEEN 2014-2016: Email:dhatsongcityofmuntebello.com City of Carson Awarded 2014 County of Rialto Awarded 2014 Annual Budget:$450,000 Annual Budget:$ 312,000 Contact:Gregory Macdonald Contact:Sam Sungvornrajasabh Address:2390 East Dominguez St.,Carson,CA 90749 Address:246 South Willow Ave.,Rialto,CA 92376 Phone:(310) 847-3515 Phone:(909) 820-2525 x2303 Email:gmacdonaENcarson.ca.us Email:ssungNrialtoca.gov City of China Hills Awarded 2014 City of San Bernardino Awarded 2014 Annual Budget:$590.000 Annual Budget:$ 470,000 Contact:Mike Curtiss Contact:Tom Townsend Address:14000 City Center Dr.,Chino Hills,CA 91709 Address:300 North"0"Street,San Bernardino.CA 92418 Phone:(909)364-2847 Phone:(90B) 384-5952 Email:mcurtiss&&chinohills.org Email:townsend_toPshcity.org City of Glendora Awarded 2014 City of Fontana Awarded 2015 Annual Budget: $325,000 Annual Budget:$ 737,000 Contact: La Shawn Butler Contact:Chuck Hays Address:163G Compromise Line Rd.,Glendora, CA 91741 Address:18489 Orange Way,Fontana,CA 92335 Phone:(B26) 852-4868 Phone:(909) 350-6530 Email:IsbutlerNci.glendora.ca.us Email:chaysUfuntana.org P.5 sil■ City of Glendale Awarded 2015 City of Santa Ana Awarded 2015 Annual Budget:$1,200,000 Annual Budget:$1.185.000 Contact: Dan Hardgrove Contact:Eland Mercado Address:541 W. Chevy Chase Dr.,Glendale.CA 91204 Address:220 S.Daisy Ave..Santa Ana. CA 92703 Phone:(BIB) 548-3950 Phone:(714) 847-3308 Email:dhardgroveRci.glendale.ca.us Email:dmercadoPsanta-ana.org City of Irwindale Awarded 2015 City of City of Lomita Awarded 2016 Annual Budget:$ 70.000 Annual Budget: $49.000 Contact:William Tarn Contact:Mark Andersen Address:5050 Irwindale Ave..Irwindale.CA 917D6 Address:24300 Narbonne Ave..Lomita,CA 90717 Phone:(626)430-2212 Phone: (31D)597-6425 Email: wtamttci.irwindale.ca.us Email:m.andersenPlomitacity.com City of La Puente Awarded 2015 County of Monterey Park Awarded 2016 Annual Budget:$150,000 Annual Budget$275,000 Contact: Ricardo Carrillo Contact:Chris Reyes Address:15300 E.Main Street,La Puente.GA 91744 Address:320 W.Newmark Ave..Monterey Park,CA 91754 Phone:(826) 855-1568 Phone:(G28)307-2507 Email: rcarrilloNlapuente.org Email: creyesElmontereypark.ca.gov City of Laguna Niguel • Awarded 2015 City of Moreno Valley Awarded 2016 Annual Budget:$ 147.000 Annual Budget:$325,000 Contact:Jerry Sollum Contact:Candace Cassel Address:30111 Crown Valley Pkwy.,Laguna Niguel,CA 92677 Address:14325 Frederick St.,Ste.9. Moreno Valley,CA 92552 Phone:(949)382-4349 Phone: (951)413-3480 Email:jsollomPcityoflagunanigueiorg Email: CandaceLmoval.org City of Orange Awarded 2015 City of Vernon Awarded 2016 Annual Budget:$ 3301100 Annual Budget$ 81,00D Contact:Randy Largent Contact:Scott Rigg Address:637 W. Struck Ave.,Orange,CA 92867 Address:4305 S.Santa Fe Ave..Vernon,GA 80058 Phone:(714)3532-8480 Phone:(323)583-8811 x279 Email:rlargentE2cityuforange.org Email:sriggPci.vernon.ca.us P.6 LI; r Jr I' '�"I,:.: WCA, INC. F 1 , TIM CROTHERS, AREA MANAGER ISA Certified Arhorist#WE-7655AU ISA Tree Risk Assessor Qualification Mr.Crothers is responsible for field operations and management of crews in '" '#/- North East Las Angeles County.He is also involved in scheduling,evaluating,and • producing street tree maintenance. Mr.Crothers has over 10 years of experience in landscape construction and landscape maintenance.Additionally, Mr.Crothers has been a certified arborist for over ID years. HERMINIO PADILLA, SUPERVISOR ISA Certified Arhorist#WE-7552AUM TCIA Certified Tree Care Professional#139 ATSSA Traffic Control Technician#00228612 As Site Supervisor. Mr.Padilla is a full-time employee and speaks fluent English. He is responsible for reviewing the day's activities,assisting the Area Manager 4i r in scheduling,and insuring proper safety procedures are being followed.As 410 - Supervisor,Mr.Padilla is to communicate with city officials and other interested ii parties on a daily basis.Report and resolve malfunctions,damage,or industrial injury.He assists in employee training programs,maintains records,and files daily reports and receipts. NICOLE ANGENE, CUSTOMER SERVICE REPRESENTATIVE y As the CSR(Customer Service Representative).Ms.Angene is responsible for providing support to the Area Manager, Site Supervisor and crew.The CSR is to act as a liaison between the company and it's clients as well as the general n public.The CSR is responsible for responding to Customer Service inquires and facilitating contracting functions,such as:mapping,underground service if - alert,data entry,field book preparation,list preparation,public relations. ,,w. r...- errands,etc. P.B nomo■sa ii Project Area Manager Tim Crothers Ogling Fleet CSR Risk Department Department Nicole Angene Management Project Supervisor Herminio Padilla Project Foreman . Project Foreman II tuft n - (free Pruning) (Planting) mava ; x Field Personnel Feld Personnel Field Personnel P.9 ■ , , ,, : ,,, _ WCA, INC.„ , , r ' : . r"F 11•11 *in'' , • Staff members have diverse educational if _ backgrounds including accounting, business administration, engineering, and forestry. INTRODUCTION CERTIFICATION West Coast Arborist's(WCA)is a company comprised of a WCA encourages its employees to get certified through the management team and a safety committee. Staff members have International Society of Arboriculture,in an effort to raise the diverse educational backgrounds including accounting,business standard of professional tree care companies.This standard administration,engineering and forestry. exemplifies our company's commitment to providing customers with competent,knowledgeable certified workers.WCA employs a large number of ISA Certified Aphorists and ISA Certified Tree Workers. WORK FORCE WCA actively maintains ongoing processes to assure that only CREW EVALUATION qualified and competent staff provides safe and quality tree maintenance services.These skilled employees can only he WCA employees are evaluated through an internal mechanism achieved through both training and work experience. We believe supervised by our Management Team.Each employee performs their that essential experience should always he obtained through duties according to a criteria-based job description that reflects qualified supervision:this includes both basic and extended skills. safety,quality workmanship.productivity,appropriateness of care, WCA makes every attempt to ensure that this is undertaken problem solving and customer service.A performance appraisal is before performing work,leading a crew,or career advancement. conducted for each employee upon completion of the probationary period and at least annually thereafter.Each worker is also required The work performed on this contract is routine,recurring to complete a competency assessment and orientation upon hire and usual.The work includes watering,trimming,pruning, and annually thereafter in selected areas to assure that ongoing planting.removal and replacement of trees and plants,and requirements are met and opportunities for improvement are servicing of irrigation.The rates included in the Cost identified. Proposal are based on prevailing wage determination 'Tree Maintenance Laborer.” P.10 MANAGEMENT , s itio ,Hjpi Vie►, t tI Patrick Mahoney.President Rose Epperson,Vice President 11111 T _,,..,/ Ot et • h /, Richard Mahoney,Vice President Randy Thompson.Vice President Andy Trotter.Vice President Area Manager Filed Operations Manager A . , il" fir Y e Debbie OePasquale,Vice President Chris Crispen,Vice President Victor Gonzalez.President Contract Services Management Information Systems Marketing P.II PATRICK MAHONEY, PRESIDENT RICHARD MAHONEY, VICE PRESIDENT Professional Registration Professional Registration ISA,Certified Arhorist#WE-1172A B.S.,Business Administration, OniversityofHouston.Houston,TX ISA,Certified Arharist#WE-117IA Professional Affiliation Mr.Mahoney has been with WCA since 1974 and has over 35 years founder-Southern California Tree Trimmers Jamboree experience in the tree care industry.He is responsible for internal Past President and Honorary Lifetime Member-Western Chapter operations,management of our fleet as well as overseeing facilities. ISA supplies and purchasing. Prior to his present position with WCA he Servedf989-97-ISA Certification Committee spent two years as Vice President of Operations for Golden Coast Award of Merit-Western Chapter 1SA,1997 Environmental Services,a computer oriented urban forestry AwardofAcbievement-ISA,19913 consulting firm in Irvine,CA. With an extensive background in information systems management,he oversees the computer Society of Commercial Arborists operations of WCA. He has also served as a member of the Hoard of MunicipalArbaristsAssociation Directors since 1978. Street Tree Seminar Tree Care Industry Association Maintenance SuperintendentsAssnciation RANDY THOMPSON, VICE PRESIDENT/ OtilityArberistsAssaciation AREA MANAGER Calilarn/a Oak foundation Professional Registration Mr.Mahoney founded West Coast Arborists,Inc.in 1972. As ISA Certified Arhorist#WE-1043A President and Chief Executive Officer,Mr.Mahoney oversees the TCIA,Certified Tree Care Safety Professional,#77I complete operation of the company. Under his direction the company has grown from 3 employees and 2 trucks to over 600 Wildlife Training Institute,Certified Wildlife Protector employees with a 700 plus unit fleet. In December of 2009,the #581 Anaheim Chamber of Commerce honored Patrick as the"Business Mr.Thompson has been with WCA since 1976.He has over 30 Champion of the Year"for 2009.The Business Champion of the Year Award recognizes an individual who uses their professional years experience in the arboriculture field.He is responsible expertise and talents in activities that promote business and the for estimating,scheduling,contract administration,personnel Anaheim community. and daily operation. He is responsible for field operations. customers service, and management of crews throughout Orange County.Through his employment he has gained valuable ROSE EPPERSDN, VICE PRESIDENT experience in computer estimating,tree inventory systems, Professional Registration and casting programs which are essential in the efficient operation of tree crews. B.S.,Business Administration,Argosy University.Costa Mesa,CA American Society of Consulting Aphorists, Executive ISA,Certified Arborist#10E-1045A Mrs.Epperson has been with WCA since August 1979,and she has been a director at WCA since 1992. Her experience lies in accounting and administration. She is responsible for administrative and accounting functions on a corporate level. She has been involved in the implementation and management of our computerized accounting,estimating and job costing programs. P.12 7- „L'.;cl:'k;.li DEBBIE DEPASOVALE, VICE PRESIDENT/ ANDREW TROTTER, VICE PRESIDENT/ FIELD CONTRACT SERVICES OPERATIONS Professional Registration Professional Registration B.A.,Entrepreneurial Management minor in Political Science, CA Urban Forests Council,Certified Urban Forester#163 California State Ilniversifyfullertan, Fullerton,CA ISA,Certified Utility Arhorist#WE-642AU ISA,Certified Arhorist#WE-3812A Wildlife Training Institute,Certified Wildlife Protector#533 Employee af the Year, WA 1,955 TCIA,Certified Tree Care Safety Professional,#142 Ms.DePasquale has been with WCA since November of 1993. Before Mr.Trotter has been with WCA since August of 1982. Prior to that, that time,she worked as a consultant for WCA and was a Senior he had eight years experience in the tree care industry. After Account Executive for a finance company for five years. Her working as a Foreman for eight years.Mr.Trotter was promoted to responsibilities include managing Customer Service,Billing. Field Operations Manager in March of 1990. As Field Operations Administration and Human Resources. Ms.DePasquale has over 2D Manager,he supervises all of the field operations as well as years computer experience and 17 years in the tree care industry. oversees our safety,training,nursery and wood recycling facility. He has been en industry leader in many key projects including United Voices for Healthier Communities Great Clean Air VICTOR GONZALEZ, VICE PRESIDENT/ Planting Project,Toolkit for Developing[khan Forest Management MARKETING Plans and the Western Chapter ISA's annual"Workday"fundraiser. Professional Registration MA,Management CHRIS CRIPPEN, VICE PRESIDENT/MIS RedlandslIniversity Redlands,CA Professional Registration B,S.,Engineering Technology—Construction Management, Microsoft Certified Professional Ca/ilornia State lniversiy long Beach Long Beach,CA Mr.Crippen has been with WCA since October of 1995. At that time, ISA,Certified Arborist#WE-7175A he had four years experience as a computer programmer for an insurance company. He supports the tree inventory software ATSSA.Certified Traffic Cemtrol Designer#66236811 created by WCA.as well as customizes each software package for TCIA,Certified Tree Care Safety Professional,#761 each City. In addition,he maintains the inventory databases compiled by the Inventory Specialists. He has over 16 years Employee of the Year, WCA 7009 computer programming experience and over 14 years experience in Mr.Gonzalez has been with WCA since June of 1999. During the the tree care industry. previous two years.he worked as a Public Works Inspector for a private engineering firm serving cities in Orange and Los Angeles Counties. Before that time,he served the City of Bellflower for four years as an Executive Assistant to the Director of Public Services. His responsibilities included contract administration. project management,and customer service. He has over seven years of city government and public works experience and nearly IS years in the tree care industry. He is a member of the firm's Management Team that provides strategic leadership and business development.He leads the sales force in developing its customer P.13 Li, U. :j A list of employees ho/dingthe licenses and certifications below is (,I-y WCA Certified/Utility Line available upon request +i Certified Arborists Clearance Tree Workers The State's Occupational Safety and Health Administration (Cal/ International Society of Arboriculture (ISA) Arborist Certification OSHA)requires employers of line clearance tree trimmers and provides an educationally challenging program designed to advance aerial lift operators to ensure that their workers have received the knowledge and proficiency levels in the tree care profession. specific training in accordance with the American National Having an ISA Certified Arborist oversee a tree project is vital for Standard's Institute 71332 guidelines.We have an extensive training the quality and craftsmanship of proper urban tree care. Our program that aids in the continued development of our employees. Arborists accumulate at least ID Continuing Education Units (CEUs) annually, which help to ensure that they are keeping up with the latest research and techniques. `Municipal 8 Utility aphorists are I Licensed Pest Control Advisor on staff as well. We have a full-time Advisor licenesed through the California MU 1. Certified Tree Workers Department of Pesticide Regulation. We are permitted to provide diagnosis along with recommendations including the writing of The purpose of the ISA Tree Worker Certification is to establish a prescriptions. meaningful standard of skill and work quality,to establish and measure a level of training and knowledge,and to promote safe work practices. In an effort to provide the hest possible urban tree -T Licensed Pest Control Applicator/ Dept. care.WCA hires,trains and assigns Certified Tree Workers for our of Pesticide Regulation projects.This insures that a minimum level of training and California Agriculture Production Consultants Association(CAPCA)is knowledge for arboriculture has been obtained and that safe work a professional association that promotes and educates the licensed practices and overall safety will he performed. We ensure Pest Control Applicator (PEA), thereby fostering the highest quality continuing education and training for those Tree Workers who may pest management standards while recognizing our responsibility to wish to gain knowledge in arboriculture or who may want to become the public,our employees,and the environment. Certified Arborists. I Certified Urban Forester Certified ATSSA Traffic Control The American Traffic Safety Services Association (A The California Urban Forests Council's Certified Urban Forester TSSA) provides program recognizes,encourages,and enhances the education, quality roadway safety education and training. Their progressive experience and professional status of urhan forestry professionals. and innovative approach to training and education has made them Andrew Trotter has completed the Certified Urban Forester the state-recognized leader in traffic control safety. Program and has been granted certification#I03. Certified Wildlife Protector 2 Board Certified Master Arborist WCA has certified wildlife protectors on staff. These certified protectors have been specially trained to abide by the migratory This is the pinnacle recognition earned through the International treaties Act of 1918 which includes preventing disturbances during Society of Arhoriculture.The rigorous requirements to qualify for the the bird nesting cycle. WCA will make every attempt to protect all exam include vast arboriculture experience combined with a high level birds(including migratory birds)animals and nests within trees. of current industry knowledge. Before commencing work a visual inspection of the entire tree will be performed,if an active nest is identified staff will attempt to prune around the nest without disturbing its shelter and protection 2[1 :-Certified Tree Care Safety from weather elements and potential predators. Upon request. Professional further information on our certified staff and our work practices as The intent of certifying employees through the Tree Care Industry related to Wild Life Protection is available. Association(TCIA)Certified Tree Care Safety Professionals(CTSP)is to improve our employee's well-being by empowering and encouraging the development of a culture based around safety. Currently,WCA has the greatest number of CTSP's in the state of California. P.14■ • National Commission Certification Crane Operator (NCCCO) We have a number of employees who are certified through the NCCCN. Copies of their certifications can he provided upon request. F Brian Kirkegaard #1508118231 Gabriel Soto #111271823 it,, , .,, ,i Glenn Whitlock Reeve # 130894578 Hector Mantes #60123888R r James Speck # 1411107809 •'`v• Patrick Greathouse #120570518 Rodney Morgan #120374515 P.Is ,,, , u_ ,._ WCA, INC. , , , , . , , ilel If ill.liiII8lIll:S:i Iiittleilic.il I West Coast Arhorists, Inc.. is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers,but also assure them of our continuous ability to carry out the duties of managing their urban forest. In hush§s,guntttnuously end e¢tively Imo e 1972, t,: eA.. f. Yg O CDOO trees pmio i nnu Ily aver:past 3 years a Cunha orsLcenseG9 9G27 ';10&OORtrehure Ili° < _bp flovai;pastayeers,„. • •:, '14.4.d-1-.... .rllthil l Iic f reds a IIAB € ory .a:¢ l lk i Hui j 9it'a it;hf ,tWx,1* ; .; # n iSc f iL .., d'c,° pa rf 4 '�1SI of ul�JLi i dau'I f 'i�SSS-..,1— .J3JI , ,r{� m7 n a..rkss•r a i s t,;7,.lr.zuaff' ” er-L.tye?s ?`'Se, "'t,"m ' r" i�.'w iL9W21rr Kri �n76orion , --,r:,i. �'.',.. °11e rl ''S e o tfpu les • fun ILUI nC, l o; c Ur Iltdk Ad` ; :r IL tj.7 Ci r ifwdiArboris nr l Vie` to a I ederaagoVern man, 1-t "' r10POei(rtt$edTreework @ rs r me over 800miIhon annually ' Orr g free workplace a Ine s Eadnmgs offover::�7 mullah (4000 sq ft.c ead uq rs(Anahel ,,, , �proxitrie lV l:aQQ 44,.••••!4-,, Department b grim ure y 1) .y lieeo e s (�w� State Of California T1 x.,„CONTRACTORS STATE LICENSE BOARD v : ACTIVE LICENSE "I- , 40 Active Memberships: I , � • International Society of Arboriculture �.. 366764 E.„ CORP aSA) • Maintenance Superintendents Es.. 9,, WEST COAST ARBORISTS INC Association(MSA) • California Landscape Contractors Association(CLCA) • Tree Care Industry Association(ICIA) C61/D49 C27 • Street Tree Seminar(STS) ,......”" • California Urban Forest Council(CaIIFC) 47r ire • American Public Works Association 12/31/2016 www.cslb.ca.gov T (APWA) • P.16 is WC INC. . , •Software Development •Preventative Maintenance •Arhoricukural Training *Contract Administration *Training B Support *Major Repairs •Customer Service Training •Public Relations *Internal Operating System •Gear/Supplies/Equipment *Safety Training *Insurance/Hands/ •ArhorAccess *Certification Training/ Business Licenses Admin • e^kwas 'ter vc,,.. WWII W N FLEET SERVICES f� SAFETY PROGRAM y MARS U1 .144'. fECHf O6 e 4 it4-1:1•Customer Service .Area Managers *Tree Production .Billing .Human Resources *Supervisors *Recycling Services *Claims .Crew Development *Logs to Lumber .Accounting *Office Administration CONTRACT FED NURSERY SERVICES SERVICES OPERATIONS- tor ,, ■• 1 V P.17 ■ -, Certificate of IMsuraae IS NOT AN THIS CERTIFICATEIS INSURANCE POLICY IANDDJ SSNOT AMEND,pPX INFORMATION ONLY AND ALTER THE COVERAGE CONFERS NO BY THFPoLIC@9LISIED BELOW.POLICY LIMITS ARENO CERTIFICATE THAN THOSE LISTED ALTHOUGH POLICIES MAY INCLUDE ADDII W NAL SUBLIMrr/L1MUS NOT LISTED BRE OW. This is to Certify that I WEST COAST ARBORISTS,INC 2200 EAST VIA BURTON NAME AND ANAHEIM CA 92806 ADDRESS e1` ; Liberty Mutual, OF INSURED r L INSURANCE certificate, by the l below. N 40 WS cab tbalWm Rms.aL¢bre rv3 Dada and is rot,heeredbysnYr meomLOnor°m im of mymmcor other document mRCto m NUmincaR may e Lam6 EXP DATE TYPE OF POLICY DEDxTETNDt n POLICY NUMBER LIMIT OF LIABILITY m POLICY TERM WORKERS 7/1/2016 WA7-660.039499-075 COVERAGE AFFORDED UNDER WC EMPLOYERS LIABILITY OF THE FOLLOWING STATES: COMPENSATION All States Exuot Bodily hN�J'by AO.mu Statutory Limits ND,OH,WA,WY Si 000,000 ERBBAm*% &dilY LBO By Men. $1,000,000 Pm-r as Badly IN27 By DUNA° e1 000.000 ,._.stem. COMMERCIAL GmaaAwn.e 7/1/2016 TB2-661-039499-015 GENERAL LIABILITY $2,000,000 m OCCURRENCE Product./complead Opaiors Agp,sple $2,000,000 ❑CUas MADE Each Occw,n,ce $1,000,000 RETRG DATE Pam,lAAdvertising Wvr $1,,0000,000 Pa Pam/Organbatioo our mega o premises rented to I Metlicel Expense 35,000 AUTOMOBILE vp F.oh AmidenISinEle Limit ,��a LIABILITY 7/1/2016 AS7-061-039499-035 $2,000,000 aL Ae4 PD.COebinm El OWNED Fick Person mA, NON-0WNED Each Accid&N or IXC,mem'c El HIRED Each Accientor OCCmeae OTHER 7/12015-7/12016 TH7-661-039499-045 $5,000,000 Per Occurrence/Aggregate Umbrella Excess IRhiliy ADDITIONAL COMM RIFTS •tithe emf°ate cxpira Yon doe icontioom or sealed mm youwll he notiikdifcwvago u tvmualed or rWsa baton the cerEO°b expiration date. NOTICE OF CANCELIATION!MOT APPLICABLE UNLESS A NUMBER OF DAYS IS MITERED BELOW.) Liberty Mutual BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE TIM INSURANCE AFFORDED UNDER'DM ABOVE POLICIES LIMIT AT LEAST 30 DAYS NOTICE I,sunnts Group OF SUCH CANCELLATION HAS BEEN MAILED TO, —I �y� � /',, [Evidence Only I &in-o LCX.anc ' Elaine Ulan 2200 E Via Burton 05 Anaheim CA 92806 Los Ange eslo6o3 ALREORIED REPRESENTATIVE Ft B1B W 7th Street,Suite 850 0564408 J Los Angeles CA 90017 213-624-1171 6/1612015 LOFFICE PEONm DATE ISSUED This certificate is executed by LIBERTY MUTUAL.INSURANCE GROUP as respects such insurance as is afforded by those Companies NM 772 07-10 I m -7P6 - GLn/I. AL/2. non, u15 I Nicholas Mesons I artaPm5 12.06:e2 PM ,Curt I Page I of I as 1011 001268898 02 II a a P.18s I nI II' II—, I'l I ci /, Department of Industrial Relations (/.GOV ,,.,,� aonie 0oerna Il n, tabor law caHUim Yzlery x uca'JL w krs'I mn 5t l irdi Au p m Department oflnoustnal Relations(DIR) 0 Public Works Contractor Registration Search This is a lisFng of currant and active contractor registrations pursuant to Division 2.Pad 1.Chapter 1(co'nmenting with secuon 1720)Otte California Labor Code. Enter Etrease one sesml alerts to display active registeredpublic n-arks conaactogs)matching your selections. Registration Year. I Current Fiscal Year.2016 • Registration Number: '1000000966 I Contractor Legal Name: I=' PI "L_ _ -- :'.'Y j •0 Contractor License Lookup License Number: hit I:- ..f T'I __E. I County: 'Select County • Search Rcar Export as 2J E>cel I{•1 PDF i Public Works Contractor Registration Web Search Results One Registered Contractor found_ 1 Details Legal Name * Registration_ County City Registration Expiration Number Date Date View .WEST COAST ARDORISTS,INC. 1000000956 ORANGE ANAHEIM '.06/26/2015 06/30/2016 v22015o101b P.19 ■ WC INC. , , . , , , 1 , , , 1 , All work performed will adhere to industry ISA IC�I IS! and ANSI standards. Mm.0 Sadly of Marlatten Services to be Performed Regardless of the amount of an Agency's tree management budget, WCA,Inc.is a full-service tree maintenance company that is systematic tree maintenance reduces costs in the lung term. qualified and prepared to provide the most effective and efficient li!'7l16u./:/>kAo -eA ��W� ut; means of tree care services. Work can be ordered/requested via 7liel AW,a'.;'9 ��tf'flip, C 5 the"List Management"tool in ArborAccess(WCA's tree 'M ,y�l�•'t� rT��y>� �..,, �'tia maintenance and management software program). Descriptions r��?3.7f/�o)4/X�t;- j�0 t .- //l/� of the most common services are provided below: t�: :.,*-7744� tt �w0. 0 ..�qir� r i All work perfarmedwi ll adhere to industry ISA and ANSI -- ��y__A.A:Irs.?ri .tlithi S%-'� standards. r asio : '` 4ypra, ,i ois i Tree Pruning Objectives: -1,' 411'*`;;. °v�y i'i/p ;1 • Reduce the risk of failure / �yA� � willlm'.41,• Provide clearance I i J cr j�p4s =dun • Reduce wind resistance till ,, , i9 f • Maintain health < • Influence flower or fruit production 04`e � •item•! Il ; PiLl!�' atvZaL,.0 F tPL niGMt E.I•fa • Improve a view A'11*•k �.P , A ! 't Fp® lenli1 €�■E� • Improve aesthetics � ` , - �r �N�= °Leil\� r ■IE�III inr%• Check for safety issues in• i6C i ^If eriii�k �1I�1 If•Benefits of a Grid Tree Pruning Program I � a"' 'f!S'==�— We can assist the Agency with updating or establishing grids for a long term pruning program. Maintenance should be performed throughout the entire fiscal year on a consistent basis. P.2D ■ Improved Public Relations condition of the tree and to maintain its symmetry and direct growth Citizens can be informed in advance when their trees are scheduled away from the utility lines. for service. This is a pro-active approach to manage the Agency's urban forest. Small Tree Care Proper pruning and care during the early stages of the tree's life Equal Service will save money in the future,and create a safer,more beautiful, Every citizen receives service whether requested or not. healthy,easy-to-maintain tree.We believe that tree care that is Maintenance is not dependent on a formal request or individual. This performed early will affect its shape,strength and life span.Our helps reduce the need for"emergency"or"service request" specialized small tree care team consists of certified personnel pruning,and can prevent liability problems(such as dead or weak trained to perform the following: branches). • Selective structural pruning • Preventive Maintenance- All Agency trees receive routine Removal of dead,interfering.split and/or broken limbs maintenance: problems are corrected before they reach crisis • Pre-conditioning the water retention basin built around the tree levels. • Staking or re-staking • Adjusting tree ties Improved Health-Grid/area pruning improves the health of the • Adjusting trunk protectors tree population through routinely pruning weakened or pest infested • Weed abatement • Tree watering branches and developing sound and vigorously growing crowns. Maintain a Capital Asset-The urban forest is one of the most Each tree is inspected to determine specific needs and maintenance valuable and overlooked capital assets. Ey investing in the activities are then performed accordingly. systematic maintenance concept the Agency is maintaining its overall and real financial value to the community. Palm Trunk Skinning Palm tree skinning consists of the removal of dead frond bases Reduced liability-Due to the efficiency of grid trimming,all trees (only),at the point they make contact with the trunk without damage are serviced in a timely manner reducing liability exposure. to the live trunk tissue. Efficient Record Keeping- The Foreman is able to update tree Tree Removal Operations characteristic information on trees that our crew maintains over With a minimum of 48 hours advanced notice.WCA will inform the trim cycle period. Records are maintained for current status Underground Service Alert(USA)of the location of work for the and returned to the Agency for their files. purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any Clearance Pruning hardscape damage. Immediately following the removal,the stump Clearance pruning consists of removing branches to provide will be ground down. clearance from the top of the curb and sidewalk when practical,or as specified by the Agency. This operation also involves clearing Root Pruning limbs or branches away from wires,lights,building,and/or traffic We strongly recommend against any root pruning,however,should signal devices. We will remove all trunk sprouts and suckers and you want to proceed,we recommend that it be done no closer than 3 clear limbs to provide for pedestrian travel above Agency-owned times the diameter of the trunk. Roots will he pruned to a depth of walkways. approximately 12 inches by cleanly slicing through the roots,so as not to tear or vibrate the root causing damage to the tree.The Line Clearance excavated area will be backfilled with native soil and debris will be Trees that interfere or have the possibility of interfering with utility hauled away. lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and P.21a Tree Planting Crew Rental We can replace trees that have been removed and plant new trees in Due to our vast amount of resources,including our specialty accordance with specifications. We are prepared financially and equipment and qualified personnel we are able to extend our logistically to acquire and purchase selected tree species for tree commitment to our customers by providing various miscellaneous planting. At a minimum of 48 hours in advance we will inform services outside of the most common tree maintenance services: Underground Service Alert(USA)of the location of work for the • Flag hanging purpose of identifying any and all utility lines.A well-trained planting • Holiday light installation team will perform the soil preparation and installation of the tree. • Changing ball park lights • Miss.use of aerial towers and cranes(including equip.rental) • Crown reduction Tree Watering • Crown restoration Tree watering will be performed by a full-time,WCA team member on various routes.when requested by the Agency.This team will also Arhorist Reports be responsible for reporting special care needs to the small tree We have full-time Aphorists on staff that can prepare detailed care team.This could include reporting weeds,sail that has settled. aphorist reports,tree evaluations and site inspections based on and/or staking and tying needs. your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis. Emergency Response We are prepared for emergency calls 24 hours a day.7 days a week Plant Health Care including holidays. The toll free number is BBR-LIMA-GOWN(866- Cris Falco,Plant Health Care Coordinator 546-2369). This number will be provided to the Agency,Police DAL 135447 Categories B 6 C •Department and/or Fire Department.Our emergency response team P A128017 Categories ABR •will do what is necessary to render the hazardous tree or tree- related condition safe until the following workday. Our PH program managed by Cris Falco goes beyond standard chemical applications.We have developed an efficient Integrated Pest Management Program(IPM)that requires diagnosis before WCA Inc °hp'', 1p 1p°"'"`°your`°'""'""'" treatment.WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the EMI R G E N Y California Department of Pesticide Regulation. This service allows us to provide you with: RE p • It • • Proper diagnosis based on on-site inspection with laboratory testing when necessary • Proactive and preventative recommendations that reduce the amount of potential pest and disease issues - • Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest — Shot Hale Borer The Polyphagous Shot Hole Borer(PSHB)is a new pest in Southern California.This boring beetle drills into trees and brings with it a pathogenic fungus(fusarium eowa//aces),as well as other fungal CA caceres•WCPWCCOm species.When heavily infested.the resulting fusarium causes the decline and death of trees.Over 120 different tree species are affected in Southern California and over 30 reproductive hosts are of high concern.As tree care professionals,we have a responsibility 1 -866-LIMB DOWN `^r-� to understand and report when we see a tree we are working on ' """ infested with PSHB. P.22■ i LI ial_, _ 11 - New invasive beetle/disease complex on California avocado and landscape trees: Polyphagous Shot Hole Borer(Euwallacea sp.)and Fusarium dieback (Fusarium euwallaceae) Akif Eskalen(PhD),Department of Plant Pathology and Microbiology,University of California,Riverside www.eskolenlob.ucr.edu • Status:Recently a new beetle/fungal complex was detected on avocado and other . . xv host plants In Los Angeles,Orange and San Bernardino Counties.The two fungal ` . 1 species are Fusarium euwallaceae and Graph/um sp.,which form a symbiotic f 4,f relationship with a recently discovered beetle that is commonly known as the . ,i1 ha ous shot hole borer P5H8,Euwallacea sp.)(Fig.A).Together,they cause the ' y[L. Poea 8 ( P)( & ) 8 ey disease Fusarium dieback(FO).When the beetle burrows Into the tree,it inoculates A -_._ r 1°o the host plant with the fungus(Fig.D),which is carried In its mouthparts in a structure called mycangia.The fungus attacks the vascular tissue of the tree,blocking the transport of water and nutrients from the roots to the rest of the tree,and eventually ca using branch dieback.The beetle larvae live In galleries within the tree and feed on the fungus. FO has been observed on more than 110 different plant species In ,,.■TT • California,including many species common In urban landscapes and on such ' agriculturally Important species as avocado,olive and persimmon. Symptoms:Each host species shows different symptoms depending on the response to Infection.Sycamore,box elder,maple,red willow,and castor bean are good trees is ' , '' to search for signs and symptoms of the beetle,as it tenth to prefer to infest these 1 hosts first.Depending on the tree species attacked,PSHB injury can be identified 1 either by staining,gumming,or a white-sugar exudate on the outer bark In association with a single beetle entry hole. The beetle: An exotic ambrosia beetle(Euwollocea sp.)is very small and hard to see. . .y At the advanced stage of infestation,there are often many en try/exit holes on the tree(Fig.E-F).Females are black and about 1.8—2.5 mm(0.07-0.1 inch)long(Fig.A-B e, (right));males are brown colored and about 1.5 mm(0.05 Inch)long(Fig.B((left)). �3', The entry/exit hole is about 0.55 mm(0.033 inch). it, Known Hosts:The following is a selective list from over 110 hosts:Box elder(Ater negundo),castor bean(Ricinus commons), avocado(Persea americana),coast live ' i. • !. oak(Quercus ogrffollo),English oak(Q.robur),valley oak(Q.lobata),California r.42rski lit,' sycamore(Plotnnus totemoso),big leaf maple(Acer macraphyllum),Japanese maple - . --- (A.pa/momm,red willow(Sal&key/octal goldenra In(Koelreuteria pankulato),olive . - , (Oleo eumpoeo),persimmon(Dlospyros sp.),silk tree(Albizia Jul/brissin),American sweet gum(L/quldambar sryrac/flue),coral tree(Erythrina corallodendon),weeping E willow(Sallxbabylonka),blue palo verde(Parkinsonia florda),palo verde(Parbnsonb florid/um),tortuosa(Sabo matsudana),white alder(Alms ;I ' rhomb/folla). ' .'t.% 'tin �f - What todo: %%- -Look for a single entry/exit hole surrounded by wet discoloration of the outer bark ,5w -Scrape off the bark layer around the Infected area to look for brown discolored a, necrosis caused by the fungus. ss`fC -Follow the gallery to look for the beetle(may or may not be present). -Avoid movement of infested firewood and chipping material out of infested area. •IAlts -Look for other hosts(Castor bean,sycamore,maple,coast live oak,goldenra in, icy Ilquldambar)showing symptoms of the beetle/disease. S '# -Sterilize tools to prevent to spread of the disease with either 25%household bleach, JjAa. f Lysol cleaning solution,or 70%ethyl alcohol. Who to contort if you find the problem: Fr '- ,� If you suspect that you have found this beetle or seen symptoms of the Fusarium 4 rl dieback on your tree please contact either your local farm advisor,pest control �' advisor,county Ag Commissioner office or Dr.Akif Eskalen by either phone . 951-827-3499 or email at akiteskalen®ucr.edu.For more information visit www.eskatenlah,ucr.edu. r r P.23 ■ WC INC. • • B i ST Modern fleet consisting of over 1000 pieces of equipment. r- • • Introduction CHP Biennial Inspection of Terminal Our modern fleet consists of over 1000 pieces of equipment that Certification undergo daily inspection. All equipment is periodically serviced. We have successfully been awarded the CHP Biennial Inspection painted and detailed on a regular basis. Award of Recognition. This inspection has assisted our company in WCA's policy is that all employees hold a valid.insurable Driver's instituting several safety programs,as well as our Preventative, License. We are enrolled in the DMV's Employee Pull Notice Maintenance Program utilized by our in-house fleet department. The Program which provides us with a means of promoting driver inspection reviews our vehicle maintenance and repair records,our safety through ongoing review of the driving records of procedural methods and policies for vehicle maintenance and commercial drivers. operations. This certification ensures that our vehicles operate safely. Equipment Maintenance Facilities • We have full-service maintenance departments at each of - 11! our offices • • WCA has over 25 full-time mechanics,over 5 dedicated saw - • mechanics,and a full-time Preventative Maintenance — " °T`'" t ‘•- Manager — �'` • 90-day detailed inspections are performed by the _ maintenance department `-_j • Aerial lift safety inspections occur annually • P.24 Equipment List Summary: Prius- '2:i :. - - " Pick Up Trucks- 2411 Aerial Lift Devices- 2211 • . Arrowhoards- :III nee ATVs- Y Back Hoes- I Brush Chippers- 1:111 II v Cranes- 4 Dump Trucks- 1111 at "L Ca Flat Beds- 2I0 <r4 fta' o `'' Forklifts- 4 i �� Stump Grinders- AN :. Loaders- 4:_i :. 1 Rubber Track Loader- I Root Pruners- 7 Rolloff Trucks- '3:r:• k'i.N Saw Mill- 'I 4 t Lug Skidder- iI ter ,, , � 8 � .� i s . • • 4 � c, ;~'ifirtr ' -% #4, * i Mme:', lit P.75■ PROJECT EQUIPMENT SUMMARY Through our ability to dedicate specific pieces of equipment for this project. we believe it will lead to a successful program. In addition to aerial lift devices. dump trucks, flatbed trucks and roll off containers. we will also have additional equipment for use throughout the project such as cranes, loaders. and special aerial lift devices for higher elevated trees. Specific vehicles and equipment that are available to the City of Rosemead are listed below: Type Year/Make Model Yin# Arrowboard 21108 NATIONAL SOLARARROWBOARO IN9AP101485272713 Arrowboard 2002 WANGO SOLAR ARROWBOARD 5F11S1013 210 0 0 0 51 Arrowboard 2002 SOLARTECH SOLARARROWBOARO 4GMIA091221519246 Boom 2002 GMC C7500 W/55'HIRANGER IGOL7HIE92J508090 Boom 2014 FORD F650 W/TECO VG-651P-4TFEI 3FRNF6HPIFV525158 Boom 2013 FORD F650/[ECO V6-65IP-IFET2 3FRNFBHP6CV24B851 Boom 2009 GMC 17500 W/HI-RANGER 5FC-60 IEDJ7CIG49F408813 Boom 1996 FORD FHDD W/HI-RANGER 5FA-52 IFOXF80ERTVA221B4 Boom 1992 FORD Hull W/HI-RANGER 10-901 IFDYL90ARNVA02415 Boom 2002 GMC MOD W/HI-RANGER 5FC-S11 IGDJ7HIE32J510537 Boom 2001 GMC C6500 W/HI-RANGER 5FC-60 IGDJTHIEB1J513219 Boom 2000 GMC [6500 W/HI-RANGER 5FB-55 I6OJ7HIDXYJ5124B0 Boom 1999 GMC 16500 W/HI-RANGER 5F11-55 IGDJ5H103XJ510359 Boom 1999 GMC 16500 W/HI-RANGER 5FB-52 IGOJ6HI03XJ5D3136 Boom 1999 GMC C6500 W/HI-RANGER 51B-55 IGDJ6H101XJ507573 Doom 199E FORD F709 W/HI-RANGER 5F13-55 IF0NF70JPWVA23516 Boom 1994 FORD F700 W/HI-RANGER 5FB-55 IFDNF7013RVA37447 Boom 2000 GMC C7500 W/HI-RANGER XT-55 IG017HIC1YJ512542 Doom 1999 GMC C6500 W/HI-RANGER 5F8-55 IGDJ6HI03XJ5075B0 Boom 1999 GMC 16500 W/HI-RANGER 5FB-55 IG11JBHIO2XJ507453 Boom 2097 GMC C7500 W/HI-RANGER 5FC-GO IGDJ7CIG27F425509 Boom 1993 FORD F700 W/HI-RANGER 5FB-55PBI IFDNF70JOPVA32266 Roam 1995 FORD F7011 W/HI-RANGER 91B-55PBI IFONF70JBSVA7B877 P.26 PROJECT EQUIPMENT SUMMARY Type Year/Male: Model Vin# Boom 1994 INTERNATIONAL 4900 WAD-RANGER 5HP-52PBI IHTSDAAP3RH58131B Chipper 2015 VERMEER BCI500 BRUSH CHIPPER IVR2IGIVDFIOU6659 Chipper 2012 VERMEER BCIII00-49 IVRYIII92CI018310 Chipper 2012 VERMEER BCI000-49 IVRYIII94CI01B311 Chipper 2012 VERMEER BCIOU0-49 IVRY11197CI018397 Chipper 2011 VERMEER BC1500 BRUSH CHIPPER IVR21B1V5CI002859 Chipper 21104 VERMEER BCI400 BRUSH CHIPPER IVRUIHI47410015115 Chipper 2005 VERMEER BCI4110XL BRUSH CHIPPER IVRU1614851002289 Chipper 2005 VERMEER BCIBDOXL BRUSH CHIPPER IVRY13126510011794 Chipper 20115 VERMEER BCI800XL BRUSH CHIPPER IVRY13121510 0 0 7 5 2 Dump Truck 2016 FORD FB50 CHIPPER TRUCK 3FRNFHHD8FV708546 Dump Truck 2013 FORD F350 IFORF3GE9CE022169 Dump Truck 2013 FORD F650 DUMP TRUCK 3FRNFBHP2CV28B829 Dump Truck 2000 GMC C6500 CHIPPER TRUCK IG0J7HI05YJ512483 Dump Truck 1995 FORD 1700 CHIPPER TRIM IFDNF70J4SVA40539 Dump Truck 1999 GMC C6500 CHIPPER TRUCK IGUJfiHIDHXJ50774B Dump Truck 2001 GMC [65110 CHIPPER TRUCK IGOJ7HIEBIJ5130119 Dump Truck 2002 GMC C6500 CHIPPER TRUCK IGDJ7HIER2J9D0851 Dump Truck 2008 GMC C7500 CHIPPER TRUCK IG0J7CIG38F408266 Dump Truck 1998 FORD 1700 CHIPPER TRUCK TRUCK IFDNF7OJ8WVA19683 Flatbed 1999 FORD F450 FLATBED IFDXF4BS3XEC10520 Flatbed Truck 2013 FORD F350 FLATBED IFDRF3BB2CE0138B3 Loader 2011 CATERPILLAR 908H WHEEL LOADER CAT0908HJLMDII983 Loader 1994 CATERPILLAR 910F WHEEL LOADER IYK02328 Loader 1994 CATERPILLAR 910F WHEEL LOADER IYKD2012 Loader 1987 CATERPILLAR 91G WHEEL LOADER 740Y03501 Pickup 2010 DODGE RAM 1500SLT 307JBIEP4AGI33101 Pickup 2015 DODGE RAM 1500 PICKUP 3CBJRBOTBFG580917 P. 27 - -1111=1111111- PROJECT EQUIPMENT SUMMARY Type Year/Make Muriel Vin# Pickup 2008 DODGE RAM 1500 SLT ID7HAIBN58JIBID49 - Pickup 2015 FORD F550 SUPER DUTY IFDUF5GY8GEA49805 Pickup 2016 0006E RAM 1500 PICKUP 3C6JR6DT2GG245512 Pickup 2008 DODGE RAM 1500 PICKUP ID7HA16268J123B43 Pickup 2007 FORD RANGER XLT IFTYRI4UX7PA67816 Pickup 2010 DODGE RAM 1500SLT 3D7JBIEP78G518542 Pickup 21107 DODGE RAM 1500 PICKUP 107H416N77J575912 Pickup 2006000GE RAM 1500 PICKUP ID7HAIBNBBJI67366 . Pickup 20060006E RAM 1500 PICKUP ID7HAI6NX7J515266 Pickup 2006 DODGE RAM 1500 PICKUP 1117HAIBNO7J575900 Pickup 2005 DODGE RAM 2500 PICKUP 307KR2BDX5G751491 Pickup 2006 DODGE RAM 2500 SLT PICKUP 3D7KR26D46G180520 Pickup 2008 DODGE RAM 2500 PICKUP 3D7KR26018G15D099 Pickup 20115 DODGE RAM 1500 PICKUP ID7NAIBNOBJI05879 Roll Off 2015 FREIGHTLINER 108 SD ROLL OFF 3ALHG5CY7FOGT0652 Roll Off 2015 FREIGHTLINER IOC SD R1111 OFF IFVHGSCY9GHHD7905 Roll Off 2018 FREIGHTLINER ROLLER I1VHGSCYOGHHD79O6 . Roll Off 2013 FREIGHTLINER 108 S0 ROLL OFF IFVHG5BSSDHBZ9985 Rpms Chipper 2011 VERMEER 8C1000-49 BRUSH CHIPPER IVRYIII9 3 81018 39 9 Stump Grinder 2014 VERMEER SCBO2 STUMP GRINDER IVR215IJ9F1001337 Stump Grinder 2005 VERMEER SC802 STUMP GRINDER IVR2151JERIOOI 145 Stump Grinder 2005 VERMEER SCII02A STUMP GRINDER IVRNI513X61002043 We currently have more than 1000 pieces of fairly new equipment that enables us to replace equipment immediately should there be any unforeseen mechanical problems.We employ 30 full-time mechanics that perform an in-house fleet maintenance program. Each vehicle is schedule for service and inspection every ninety days.This allows our equipment to be in good operating condition necessary for accomplishing the City's needs. Equipment is assigned to different crews and if the crew is shared with another contract the equipment will be as well. P.28 i WC INC. p , r I Y # • aC • Ease of use • Track order management s41. •• Database view • Mapping capabilities•A p B O ^Tm • Tree detail information • Compatibility upgrades• '�+( • Searching database GIS/GPS ArborAccess the different agencies in attendance. Presentations are provided by ArborAccess is an Internet driven program that was developed by WCA management staff and complimented with guest speakers in the tree care professionals at West Coast Arborists,Inc.and was industry. Certified Arborists and Tree Workers who attend are based on the tree maintenance needs of our customers. This eligible to receive continuing education credits(CEO's)from the user-friendly program allows customers to store,retrieve, International Society of Arboriculture. update,delete and add tree records and work histories.The The success of any urban forest program depends on the proper information contained in ArborAccess is live data that can also be management of information. Unlimited telephone and/or email linked directly to a GIS program,such as ArcView,for geo-coding support is available to answer technical questions and aid staff in purposes and can assist your Agency in meeting GASD34 the use of the software system. Software training and support is requirements.ArhorAccess provides an unlimited resource of included in the cost associated with the inventory data collection. information regarding your urban forest. Willing • Software Training WCA Inc.operates a modern invoicing system that is updated on a Our IT Department is based out of our corporate office in daily basis. Progress billings will be submitted to the Customers on Anaheim.CA. Local satellite offices are located throughout the a hi-weekly basis.unless otherwise requested. Invoices will reflect state of California in:Stockton,San Jose,Fresno,Ventura. an amount complete for the billing period,along with a year-to-date Riverside.San Diego,including Las Vegas,NV and Phoenix,AZ. total for that job. Each billing will include a listing of completed work Each office has the ability to provide software training to our by address,tree species,work performed and appropriate data customers. We are also available to provide training sessions on- acceptable to the customer. This information will be supplied in site at the customer's discretion. 0n-site training is proven to be hardcopy and immediately accessible on ArborAccess. dub balances effective as it provides a guided hands-on experience. reflecting the percent of completion for each job can be viewed on ArborAccess. We offer periodic tree maintenance and management workshops each year. These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round-table and networking opportunity for P.30 List Tracking System Ex. Species Frequency Report The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use 46.2% OTHER of this system enables the Agency and WCA to track the completion • of work that is ordered. Sample Management Tools- Detailed Tree Site Characteristics The advanced technology provides a valuable tool to urban forestry — - - - - — professionals by displaying specific tree site information along with a representative photograph of the species type and a 6.7% recommended maintenance field.ArborAccess'built-in quality control features assist in data accuracy. As maintenance is 2.4% performed,the work history is updated and accompanied with hi- 2.4% , • '. 3.9% weekly invoices. This process eliminates the need for dual-inputting 2.6% 3.8% % and helps keep the tree inventory current and accurate. 2'6%3.0%3.2% 3.5% Maintenance Records Accurate maintenance records for each location oftentimes can Top 10 Species assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in 6.7% MEXICAN FAN PALM preserving its urban forest.It is imperative that work requests are pulled from the system prior to the work being performed, 3.3%ALEPPO PINE otherwise inventory accuracy is not guaranteed. 3.8% CARROTWOOD Detailed Reporting Options 3.5% BRISBANE BOX Several types of reports can be generated within ArborAccess. ; 3.2% AMERICAN SWEETGUM Some report samples are: • Inventory - 3,0% QUEEN PALM • Work Summary 2.6% DESERT GUM • View Invoices • Job Balance 2.6%BRAZILIAN PEPPER • Greenwaste • Work History 2.4%LEMON-SCENTED GUM • DOH Frequency 2.4% RUSTY LEAF FIG • Height Frequency • District Frequency • Species Frequency The Species Frequency report can assist your Agency in identifying • Work Type by District frequency the tree population within the urban forest. This type of information • All Trees at an Address is valuable in the event of an insect infestation,deadly disease,or • Estimated Tree Value even estimating future maintenance casts. In addition.an analysis can be performed to evaluate the history of the performance of a particular species within your Agency. P.31 ■ WCA, INC. , . ,H , , , . , , , , , . . , . • , : . , , , , . , , • • . : . . Special shifts including weekends and evenings \� can he arranged in accordance with the Agency's specifications. -1j To ensure the quality of work and the level of service expected. • Supervise crew personnel to insure proper pruning standards WCA abides by a well-defined quality control plan that are followed in a safe manner incorporates the following: • Traffic control setup and maintenance of work zone • Certified personnel • Ensure work area is left free of any debris at the end of each • Safety work day • Pruning specifications and guidelines • Maintain record of work completed each day • Sound equipment • Maintain good public relations at all times • Public relations • Provide immediate notification to Agency Inspector upon • Proper traffic control damage of personal property including a plan for corrective • State-of-the-art communication systems measures to take place within 4h hours 'Specie/shifts inckting weekends and evenings can he Weekly Management arranged in accordance with the Agency's specifications Weekly management will consist of,but is not limited to: Area Mana Manager: TIM • Weekly inspection of work completed g • Meeting with the Agency to review work schedule and progress ISA Certification it:WE-7655-AU • Insure standards of pruning are performed in accordance with The project Area Manager will be the central point of contact and • specifications provided by the Agency will work cooperatively with Agency staff,local residents and • Maintain open communication with the Agency Inspector and business owners,etc. The Area Manger will provide overall field field crew supervision and crew management. Daily Management Customer Service Department Daily management will consist of,but is not limited to the As we work with.or near,the public.we are mindful that we will following: most likely he the first person the public contacts. We have a full- • Email notification complete with location, crew, equipment time Customer Service Department with each Customer Service type.and work description Representative (CSR)trained in addressing concerned residents and bystanders. P.32 The Workflow Process When work is ordered WCA implements the following standards and procedures: Grid Pruning Flowchart Work request CSR creates a work Area Manager Work order is given recieved from order 6 gives to schedules the work to the Foreman Customer Area Manager . B informs the City r• Foreman pasts l r Crew performs Foreman completes CSR closes work scheduled notices J f work work order 6 order 6 Billing Dept. l inventory and turns in prepares invoice Removal Flowchart 4 LJIy creates work Customer marks Work request Work order is given• I order 6 contacts USA I trees for USA 6 recieved from 48 hours n advance of to the Area ` notifies resident Customer work Manager Area Manager schedules Forman completes ' CSR closes work work informs the City.& Crew performs work order S order B Hilling Dept. gives Fretk order to work inventory a turns in , prepares invoice Planting Flowchart Work request CSR prepares work LJR gives work order recieved from order&orders tree Ir to Area Manager to Work order is given schedule Customer 1 hedult work&Worm to Foreman ustomer from Nursery Manager 111 th Cite • •Crew performs Foreman completes Billing Dept. CSR dates off fi I work 6 hangs tree work order 6 processes 6 closes work order • -caredoorhanger invemory6turnsin prepares invoice P.33 L I !J.'.- Scheduling of Work ------ The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will he performed in a - cooperative manner as to cause the least amount of interference or , -' -" inconvenience. 5 r Public Notification . i, y , Upon Agency staff approval.WCA will post a door hanger notice tea. j'P„r ��,rJ � t, r� ,.• prior to commencement of grid pruning(within 24-48 hours). After J,� .,,y P .. :i tree plantings,door hangers will be provided to residents r , - ,V instructing them on the proper care for their newly planted tree. .. ' s f For more comprehensive outreach we can also submit a press ,fiu release for special projects or routine maintenance•The Agency .may modify the procedures and materials to which we notify t i,,, _ !, _ .. residents. IHE tRe `I I once(1)per week i - during cool Communication Systems months. Our use of modern and reliable communication systems affect our ,r/ - - ;,q r • daily job performance by increasing our efficiency. Management and - ' lil TREE Y1 P V 9 V 9 •s:twice(2)per week ., Field Personnel utilize tablets as both navigational and '.e -i during warm communication devices in the field.Tablets have proven to be a I + • monthsg .;- convenient method to input data as related to tree inventories.daily r P e'- e ;� .. work records,timesheets,photos.and billing information: r , ;change or adjust eliminating the need to handwrite data and improving customer the stakes pi Il.ti MI6, service by minimizing response time. ® KEEP t Ht:REF r Permits and Licensing a x or weeds and WCA will procure a City Business License as necessary and any"no- _ I other plants. fee"permits prior to commencement of work. Permits(i.e., I•i E: ,; encroachment.traffic control,etc.)requiring fees will be charged ^' Y adjust the water back to the Agency. basin or mulch /A placed around _ Right-of-Way the tree / ! All work will be performed in the public right-of-way. Employees will •• not utilize private property for eating,breaks or any other reason or - - use water or electricity from such property without prior written permissien of owner. Cooperation and Collateral Work b c„ a! ? � WCA will give right to operate within the project to the Agency workers and/other contractors,utility companies,street sweepers, EsSa"41.^v v"' -” Ate- and others as needed in a cooperative effort to minimize TREE CARE PROFESSIONALS interference in daily operations. P.34 Project Site Maintenance , Work site will be left free of debris at the end of each workday.We • ' will not discharge smoke.dust,or any other air containments in ,- quantities that violate the regulations of any legally constituted authority. Protection of Public and Private Property WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which k will cause the least disturbance. • Public Convenience and Safety WCA will comply with any and all local sound control and noise level • rules,regulations,and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agenc _ *Excluding omen-nay services. rry 4 41111, 1: 21 .11111lIFIIII ' l tea 4 I 2 A ] Ny 4 r 1�I91 calf l3 ' IYtI '9 - c•' T "a JA a - t I I I I I P.35 WCA, INC. West Coast Arborists, Inc.provides an extensive in-house training WCA'S SAFETY TRAINING PROGRAMS curriculum for all employees to broaden their knowledge of the Hi-weekly Tailgate Safety Meetings-for each crew. arboriculture field of study. Included in this training are the ISA standards,both Treeworker and kborist study programs,and a Safety Team-a ten person committee that reviews and discusses variety of Tree Care Industry Association home study programs. We safety procedures,problems and incentives. also offer training courses to our staff in areas of customer service Injury 6Illness Prevention Program-integral to overall safety satisfaction,maintaining professional conduct,and Qualified Line Clearance Trimmer Training. program. On the Job Training Programs-New employees are assigned a Safety standards are top priority at West Coast Arborists. Inc. Our "buddy"with experience to assist them. line of work demands that all work is performed in a manner that provides the maximum safety to the general public as well as our Training with Video-Programs included are Professional Tree employees. Our crews are instructed to follow the safety standards Care,Electrical Hazards,Aerial Rescue,Chipper Safety,Chain Saw of ANSI 7133.1 as well as Cal-OSHA requirements. We have one of the Safety and Pruning Technique. Video presentations in cooperation most extensive safety training programs in the industry. We provide with Tree Care Industry Association. our employees with state-of-the-art training tools and instructional Leadership Training Programs-Continued training and study.uti- sessions company wide. Our insurance carriers and Cal-OSHA have lizing the Crew Leader Home Study Program,available through recognized us repeatedly for outstanding safety training efforts. We Tree Care Industry Association. have a full time Safety Trainer that is professionally trained in the field of horticulture. Ile brings many years of experience to the Certification Training-Continued study sessions are held in prep- company as well as expertise in training new and existing employees. oration for the International Society of Arboriculture Certification He administers LSA.certification training,in-house crew leader Programs. training programs.and new hire orientation training. Safety Bonus Program rewards employees on a company-wide. •Z ini A*11- titwsln,tr6Ftuib e- fid€ Qr-" t ✓ j *a yf; rC.YI � Y I � murg _ P.3H�� w C or oa E 0 in- C n u .V. C @ ry C S co : E B C co 2 v a o a 0 E w m al o _ N a, E E o ti . o IA n u 0 E a U Q c 0 O O o N -13 01 E c v a L N o a E 3 IC u F. O 0 N N W W y ID m d E fin in i0 u € E c To ` t _u c s E w a b a. W c a u £ = c E c w q w Li C gg o S w w > w ul -IQ t 15 T 13 d .. c s in a n r A 0 0 v 0 E RP w o (p w 3 n C — 2 w C r (0 x u° n C, C H 9 C 10 UI C, _ L. E 0 0 7 E° 0 'r1 2 Y 3 C E l■I raU s ✓ A 0 4.1 RI 115 Er 0 Le E$`o E 0 1 . 3w _ 0 Elm u23 a3 J ESE • 3G ..r`u m 0 0 m m> b v Q E r i pa I- E m E 7 'w^ n c e cop oU1 o o LL 0 v C Lc C O to 7 n E n a'' r e „ I ti O C E --c , 2:1,'= E i- ' - a C zz r zZ re S L2 12 ^e '5Q 0 PoWC�RBCalifot.11 Workers' Compensation Experience Rating Form /EST COAST ARBORISTS, INC Bureau Number 3-52-66-59-R west of 3 2200 E VIA BURTON Effec(Ne Dale 07/01/201 6 ANAHEIM CA 92806 Issue Date 03/16/2016 0005 NURSERIES-PROPAGATION/CULTIVATION Experience Modircaaon 74% 0042 LANDSCAPE GARDENING Insurer LIBERTY INSURANCE CORPORATION 0106 TREE PRUNING/REPAIRING/TRIMMING insurer Group LIBERTY MUT GRP#1 2710 SAWMILLS/SHINGLE MILLS Policy Number WA766D039499075 7219 TRUCKING ARMS Issuing OF LEWISTON 8742 SALESPERSONS-OUTSIDE Experience Period 10/01/2011 to 10/01/2014 8810 CLERICAL OFFICE EMPLOYEES Rerate Number 1 Rerate Reason: Subrogation' supersedes x-Mod Issued 03/02/2016 Summary of Payroll and Expected Losses Summary of Claims and Actual Losses Class I Expected I Expected D- Expected Expected Injury Open/ Actual Actual Actual Code Payroll Loss Rate 111 Losses Ratio Primary Excess Claim Number Type/I Closed Losses Primary n Excess er$100 pal'rd Losses Losses of Claims - Insurer:742 Policy Period:07/01/2014 to 07/0112015 0005 1.698,836 2.48 42,131 0.22 9,269 32862 026384130 04 Open 25,458 7,000 18,458 0042 4,843,254 3.49 169,030 020 33,806 135224 036438930 06 Closed 3,558 3,558 0 0106 10,371,995 6.50 674180 0.16 107,889 566,311 096386630 04 Closed 18,219 7,000 11,219 2710 992,069 3.07 30,457 622 6.701 23,756 126484030 06 Open 14.747 7,000 7,747 8742 935,329 618 1,684 020 337 1,347 136513130 06 Closed 2,660 2660 0 8810 2,824865 0.17 4,802 0.22 1,056 3,746 226565330 76960230 04 Open Closed 20,289 7600 13,289 306549030 05 Closed 9,129 7,000 2,129 366840930 04 Open 17650 7,000 10,650 376375630 06 Closed 2.076 2,076 448981130 06 Closed 3,722 3,722 546929730 05 Open 24,777 7,000 17,77 626960330 04 Open 14290 7,000 7,29 636667930 06 Closed 2,736 2,736 646667930 06 Open 8,207 7,000 1,20 656750030 04 Open 30,166 7,000 23,16 676692930 06 Open 7,768 7,000 76 686667830 06 Closed 2,062 2,062 746483930 04 Open 25,476 7,000 18,47 746866530 05 Closed 10,181 7,000 3,18 816451930 06 Closed 6,574 6,574 886940030 06 Closed 3,369 3,369 896483930 06 Closed 86 (S)86 906366130 04 Closed 25,471 7,000 18,47 906709730 06 Closed 2,455 2,455 916623330 05 Open 22,617 7,000 15,61 976852230 04 Open 22,173 7,000 15,17 UNDER$2,001 116 64,908 64,908 Totals ' 21,666,148 922,284 159,038 763,246 Totals 143 393,063 208,445 184,6181 Insurer:742 Policy Period:07/01/2013 to 07/01/2014 0005 1,808,863 2.48 39,850 0.22 8,767 31,083 005908130 04 Open 58,822 7,000 51,822 0042 4,268,824 3.49 148,912 0.20 29,782 119,130 005983430 04 Closed 19,914 7.000 12.914 0106 10,682,618 6.50 693,070 0.16 110,891 582,179 006169730 06 Closed 6,763 6,763 I 2710 1,166,973 3.07 35,826 0.22 7,882 27944 016193630 04 Closed 16,275 7,000 9,275 8810 2,766,687 617 4,703 0.22 1,035 3,668 07602768 0 05 Open 23,233 7,011 16,23 076236330 06 Closed 4,856 4,856 106220130 06 Closed 2,489 2,48' 0 146253130 04 Open 65,013 7,00( 58,013 156037130 03 Open 175,000 7,00( 168,000 158165930 06 Closed 2,610 2,64' 0 1 Rerate due to reporting of subrogation claim(s)foryearts)2014 (S)Subrogation;(J)Joint Claim;(P)Partially Fraudulent,if any CN#RS285687 Workers'Compensation Insurance Rating Bureau of Califomla° 031152016 PoWQ!J3!F liforniae Workers' Compensation Experience Rating Form WEST COAST ARBORISTS, INC Bureau Number 3-52-66-59-R Page 2oi Effective Date 07/01/2018 Issue Date 03/16/2016 Experience Modification 74% insurer LIBERTY INSURANCE CORPORATION Insurer Group LIBERTY MUT GRP#1 Policy Number WA766D039499075 Issuing Office LEWISTON Experience Period 10/01/2011 to 10/01/2014 Rerate Number 1 Rerate Reason: Subrogation' Supersedes X-Mod Issued 03/02/2016 Summary of Payroll and Expected Losses Summary of Claims and Actual Losses Class Expected Expected D- Expected Expected Injury Actual Actual Payroll Loss Rate p Primary Excess Claim Number Type!# Openl Actual primary Excess Code $100 parel Lasses Ratio Losses Losses of Claims Closed Losses Losses Losses Insurer:742 Policy Period:07/01/2013 to 07/01/2014 236143030 04 Closed 16,695 7,000 11,695 266174130 04 Open 29,266 7,000 22,266 326505330 04 Open 19,253 7,000 12253 376015130 06 Open 37,123 7,000 30123 386375130 06 Closed 2019 2,019 0 425931430 05 Closed 2,609 2,609 0 445996830' 05 Closed 7279 7,000 279 666243330 04 Open 36,545 7000 29,545 696224430 05 Closed 2,603 2603 0 816027730 06 Closed 4,877 4877 0 835845230 05 Closed 85,745 7000 78,745 866283830 04 Open 39,602 7,000 32,602 895770730 04 Closed 27,827 7,000 20,827 915811330 05 Closed 5,352 5,352 946350030 06 Closed 11,759 7,000 4,i 946362430 06 Closed 2,224 2,224 DI UNDER$2,001 72 44,318 44,318 Totals 20,469,965 922,361 158,357 764,004 Totals I 99 I 787,3871 199,720 587,6671 Insurer:291 Policy Period:07/01/2012 to 07/01/2013 0005 1,111,081 248 27,555 022 6,062 21,493 015604930 05 Closed 10790 7,00D 3,790 0042 8,225,376 3.49 287,066 0.20 57,413 229.653 045636930 06 Closed 2,326 2,326 0 0106 12,894,427 6.50 838,138 0.16 134.102 704.036 056281930 04 Closed 43,965 7,000 36965 2710 1,230,667 3.07 37,781 0.22 8,312 29,469 285631930 04 Closed 11,673 7,000 4,673 8742 151,955 0.18 274 0.20 55 219 305679130 04 Closed 12,916 7,000 5,916 8810 3,787,492 0.17 6,439 0.22 1,417 5,022 365166230 03 Closed 124,125 7,000 117,125 366769630 05 Open 10,000 7,000 3,000 465343330 06 Closed 2,146 2,146 0 502632806 04 Open 57,394 7,000 50,394 562497206 04 Closed 37,146 7,000 30146 575636930 04 Closed 44,538 7,000 37,538 625511430 05 Closed 10,911 7,000 3,911 747041530 04 Open 16,550 7,000 9,550 775258430 04 Open 94,841 7,000 87,841 805454530 06 Closed 4,336 4,336 0 855856230 05 Closed 7,261 7,000 261 955511430 04 Closed 40,347 7,000 33,347 UNDER$2,001 31 15,867 15,867 Totals 27,400,998 1,197,253 207,361 989,892 Totals 48 547,132 122,675 424,457 1 Renate due to reporting of subrogation clalm(s)for year(s)2014 IS)Subrogation;(J)Joint Claim;(P)Partially Fraudulent,Rare/ CN#R3285687 Workers'Compensation Insurance Rating Bureau of California* 03/15/2, M A R l P O S A L A ND SC A P ES I N C City of Rosemead Request For Proposal For Tree Maintenance Program e E Ms RECEIVED O 9 MAY 0 52016 CIVIC PRIDE • NOORPORATED8g° Bid Date, Time: Thursday, May 5, 2016 Submitted By: Mariposa Landscapes, Inc. TEL 800 • 794• 9458 • FM 626•960• 8477 • www.mariposa-ca.com 15529 ARROW HIGHWAY,IRWINDALE,CA 91706 • CA CONTRACTOR'S LIC#592268 A,C-27,D-49 Our Core Values —Safety • Teamwork • Quality • Integrity May 5,2016 City of Rosemead Attn: City Clerk 8838 East Valley Boulevard Rosemead,CA 91770 RE: Request for Proposal for Tree Maintenance Program Thank you for the opportunity to submit a proposal for the City of Rosemead. Mariposa Landscapes,Inc. looks forward to the competitive process and hopes to be the successful bidder. For over 30 years, we have been in business providing similar services for other cities and counties. Our depth of knowledge and level of experience in our management and supervisory personnel is unmatched by our competitors. Our area of operation is the entire Southern California area where we maintain numerous cities, counties, municipalities,government agencies,and private entities. We have over 500 employees and are able to provide the tree trimming and maintenance services that the City of Rosemead requires and needs. Our many successful years of experience in providing similar free trimming services for ` the public entities, enables us to be the most responsive and responsible firm who will be committed to providing the best level of service for the City of Rosemead. We have thoroughly reviewed all the site conditions. Our price reflects all the necessary labor,equipment, and material to perform this work. All work will be performed in strict accordance with the specifications of the RFP. We look forward to being the successful contractor in this proposal selection process. Contacts name: Dennis Jones, Tree Care Regional Manager Phone: (626) 960-0196 Ext. 329 • Fax: (626) 960-3809 Contacts Email: dennis @mariposa-ca.com Thank You, Antonio Valenzuela, Secretary 4414 Our Core Values—Safety • Teamwork • Quality • Integrity Table of Contents 1 Experience, References & Corporate Capability 2 Licenses & Certificates 3 Personnel & Equipment 4 Quality Control & Safety 5 Employee Training 6 Organizational Chart 7 Information Management 8 Work Plan 9 Costs - Exhibit B 10 Appendix (Additional Certifications/Licenses) 444 Our Core Values—Safety • Teamwork • Quality • Integrity 1 -Experience, References & Corporate Capability Experience Mariposa Landscapes,Inc. has been in business since 1977. Originally incorporated under the name Mariposa Landscapes, we re-incorporated in 1989 as Mariposa Horticultural Enterprises,Inc. In (2009) we re-incorporated back to our original name, Mariposa Landscapes, Inc. All ownership has remained the same since 1977. We originally started out performing custom residential and small commercial maintenance and installation. After five years our operations included public works maintenance. In 1984 we started our public works installation depai Intent. In 1989 we started our tree division. At the present we do custom residential installation and maintenance,public works and commercial development installation and maintenance. We also have a 12-acre nursery and a tree care division. Tree Care Our arborists division (started in 1989) is set apart from the competition. We offer comprehensive consulting services along with expert tree care. Our highly skilled staff includes Certified Arborists and Certified Tree Workers that receive the latest in up to date training in arboriculture. You can count on expert tree pruning for your most valued trees. Our consulting services include: tree evaluations,inventories,hazard reports,tree appraisals as well as insect and disease control recommendations.Our comprehensive list of services sets our arbor care division apart.We can accommodate all of your tree care needs. We currently employ 31 persons in the tree division and the contact for this division is Dennis Jones and his information is located in the cover letter with this document. Update- Mariposa Landscapes Achieves TCIA (Tree Care Industry Association) Accreditation in December 2012 becoming one of the few select Tree Care Companies in California to have completed this Certification. Its a certification which audits the total Tree Division operations with audits in the following fields: • Consumer Satisfaction • Best Business Practices • Business Ethics • Employee Training • Safety • Quality • Industry Standards • Arborist Certification • Insurance Coverage • Work Estimates and Specifications Our Core Values—Safety • Teamwork • Quality • Integrity References City Thousand Oaks (Parkway Tree Pruning) Attn: Kevin Wilson 1993 Rancho Conejo Blvd. Thousand Oaks,CA 91320 Ph. 805-449-2499 Ext. 383 Email KWilson @toaks.org City of San Marino Attn: Ron Serven 2200 Huntington Drive San Marino,CA 91108 Ph. 626-712-3745 Email RServen @SanMarinoCA.gov City of Palmdale Attn: Mark Etherton 39110 3rd Street East Palmdale, CA 93550 Ph. 661-267-5300 Email MEtherton @cityofpalmdale.org LA County Department of Parks & Recreation Attn: Mark Miltko 265 Cloverleaf Drive Baldwin Park, CA 91706 Ph. 626-252-7886 Email mmiltko @parks.lacounty.gov City of Glendale Parks &Recreation Attn: Bill McKinley 541 West Chevy Chase Drive Glendale,CA 91204-1813 Email WMcKinley @ci.glendale.ca.us Ventura County Parks Attn: Theresa Lubin 800 South Victoria Avenue Ventura, CA 93009 Ph. 805-654-3968 Email Theresa.Lubin @ventura ore Our Core Values—Safety • Teamwork • Quality • Integrity Other Municipal Work Clients (List Only From Last 7 Years) • City of Palm Springs($90,000.00 palm job) • City of Rancho Cucamonga(LMD pruning) • City of Los Angeles(2000 trees-$150,000.00 job) • LA County of Dept.of Public Works(2 Jobs,$325,000.00&$230,000.00(10,000+trees) • City of Industry • City of Stanton(2 year city-wide contract) • City of Cypress • City of Rosemead • City of Ontario(LMD work) • City of Palm Desert(Emergency Storm Work) • City of Montclair(LMD Work) • City of Rancho Mirage(LMD Work) • City of Coachella (Emergency Storm Work) • City of Anaheim (Utility&Water Depts) • City of Bradbury • City of Burbank(Metrolink Station and Parking lots) • City of Duarte • City of Irwindale • City of La Habra Heights • City of Mission Viejo • City of Maywood • City of Bell • City of Long Beach • City of Santa Ana • City of Sierra Madre • County of Riverside • County of Orange • Southern California Edison • City of Pasadena(Water& Power Dept.) 444 Our Core Values —Safety • Teamwork • Quality • Integrity Corporate Capability President/Treasurer: Teny Noriega California Corporation: C1469653 California Employer ID: 368-47534 Date Incorporated: October 2, 1989 Licenses&Certificates Contractors State License: 592268 C27,A, C61/D49 Qualified Applicators License: 103864 ABCDEFH Pest Control Adviser License: 74416 ABCDEG Pest Control Business License: 30977 Irwindale Business License: 000538 Supplier Clearinghouse MBE: 941-IS0050 City of Los Angeles MBE: 561730 LA County MBE: 43914 LA Co. Agricultural Pest Control:1000279 Certified Arborist WE-1182A Minority Business Enterprise Our MBE Certification,File No. CCA-7150 for the City of Los Angeles has an expiration date of May 18, 2016. The Women and Minority Business Enterprise Clearing house has audited and verified our eligibility as a MBE pursuant to the California Public Utilities Commission General Order 156. Our EEO/Affirmative Action plan is currently approved by the Office of Contract Compliance pursuant to Los Angeles Administrative Code Section 10.8 et seq,is on file with this office and will expire in 2016. The County of Los Angeles Office of Affirmative Action Compliance has recertified Mariposa Horticultural Enterprises,Inc. as an eligible participant in the County of Los Angeles Community Business Enterprise(CBE) Program and its expiration date is October 27,2016. Geographic Coverage Our current geographic service area includes Los Angeles, Orange,Riverside,San Bernardino and Ventura counties. From our Glendale,Arizona offices,we serve the entire Maricopa County. Our Core Values—Safety • Teamwork • Quality • Integrity ---- Financial Resources Mariposa has been capable of meeting all financial obligations for over 30 years.There has been recent growth in the down economy for the company,including new locations in Santa Ana and Palm Desert. Green Initiatives Mariposa Landscapes,Inc. uses effort to initiate"green" environment and energy conservation. Our company has a recycling program for green waste and paper products. We implement this program at our local office and at all the job sites. Mariposa is researching and looking forward to purchasing hybrid vehicles and equipment to be used on our contracts.We are striving to be as environmentally conscience as possible and are expanding our operations to achieve this goal. Mariposa works with all its clients to assure optimum water usage where possible. Mariposa notifies all project managers of the green initiatives prior to the award of contract. Office Locations Corporate Headquarters Orange County Office San Bernardino County 15529 Arrow Highway 1107 E. Walnut St Office Irwindale, CA 91706 Santa Ana, CA 92701 11093 Almond Avenue Phone 626 960-0196 Phone 626 960-0196 Fontana,CA 92335 Fax 626 960-8477 Fax 626 960-8477 Phone 909 429-2546 Fax 909 429-2749 North L.A. Ventura Office Palm Springs Office Arizona Office 4790 E. Los Angeles Ave. 78355 Darby Rd 7677 N. 67th Avenue Somis, CA 93066 Bermuda Dunes, CA 92203 Glendale,AZ 85301 Phone (800) 794-9458 Phone 626 960-0196 Phone 623463-2200 Fax 805-386-4140 Fax 626 960-8477 Fax 623 463-2223 ctig Our Core Values—Safety • Teamwork • Quality • Integrity dCt STA&T 1 WAPD S �---- ACTIVE LICENSE ' _ 692268 CORD ... MARIPOSA LANDSCAPES INC ow.Imm.1 C27 A C61/D49 I 04/30/2018 www.calb.ce.gov X C• C • C I IS 5 5 E i E • 2 DEPARTMENT OFPEETIOEbE REGULATION pr LICENSING/CERTIFICATION PROGRAM L Nf CUALIPSIDAPPLICATOR LICENSE Liaeaaa4; 103864 €%FIRES:O: t2/301101111037 0010640 a,ARCDEFH SSUE Min HWY IRWINDALE CA 91706 nnuu $11,'HII.T - s--r-Nmwemumn+.01•m!tlYSam+alsinowww SCE NBN PLAN PROGRAM a✓ 6 AGRICULTURAL PERT CONTROL/MISER LICENSE Dowse 8: 74416 EXPIRES: 12131!201 Cate(fofetABCAEG ISSUED: &1A1lO1I TERRY I NORIEGA t5529 ARROW HWY IRWINDALE CA 61706 r. J' a , r ACOROM CERTIFICATE OF LIABILITY INSURANCE DAT "201fi""' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIF` BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZ °EPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. PORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcyQes) most be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CCOONMEACT Benita Hall, CISR NA Landscape Contractors (tic#0755906) PHONE INC No Baa (559)650-3555 In No): 1559)650-3552 Insurance Services, Inc. BD.MAn F55 bhall@lcisinc.corn 1835 N. Fine Avenue INSURER(S)AFFORDING COVERAGE NAms Fresno CA 93727 INsuRERA Atlantic Specialty Insurance 27154 INSURED INSURER a:Navigators Specialty Ins Co 36056 Mariposa Landscapes Inc INSURER C: 15529 Arrow Highway INSURER'): INSURER E( Irwindale CA 91706 INSURERF: COVERAGES CERTIFICATE NUMBER:16/17 Pkg,Auto & Usb REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WIICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMNS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILIER TYPE OF INSURANCE INSR SLUR Yu) POLICY NUMBER POLICY PPE MMIDDYY ? LIMITS 1 IMOLICYPFF IPOLICIYEXP GENERAL LIABILITY rGC11 OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LABILITY PRE AGE MISE ( a Ecc (Ea NTrr 500,000 PREMISES ED e) $ A J CLAIMS-MADE X OCCUR 618-00-11-21-0000 4/1/2016 4/1/2017 MED Dere(Any one person) $ 5,000 PERSONAL a ADV INJRY $ 1,000,000 X $1,000 Pd Ded GENERAL AGGREGATE $ 2,000,000 GENL AGGREGATE LIMIT APP!IFS PER PRODUCTS-COMP/OPAGG $ 2,000,000 POLICY n pi n$,-,c $ AUTOMOBILE LIABILITY COMBINED SINGLE LIM.T % BODILY aent) $ 1,000,LuO NJYAUM BODILY INJURY(Per person) $ AI I.OWNED SCHEDULED 618-00-11-21-0000 4/1/2016 4/1/2017 BODILY INJURY F _ AUTOS AUTOS I'er accident) $ NON-0YM'ED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) S U.-ensured motorist combined $ 1,000,000 X UMBRELLA LIAB X OCCUR _ EACH OCCURRENCE $ 5,000,000 B EXCESS LIAB CIALMS-MADE AGGREGATE 5 5,000,000 DED I I RETENTION$ 5E16EXC840614IC 4/1/2016 4/1/2017 WORKERS COMPENSATION _ t AND EMPLOYERS'LIABILITY V/N TORY IA MITE VI-H- AND ANY PROPRIETORPARTN LNEOJTIVE OFFICER/MEMBER EXCLUDED' N/A EL EACH ACCIDENT $ (Mandatory In NIX L DISEASE-EA EMPLOYEE $ DESCRIPTION OF OPERATIONS Delow F L.DISEASE-PO-ICY LIMIT $ DESCI PION OF OPERATIONS!LOCATIONS I VEHICLES (Attach ACORD 101.Additional Remarks Schedule,if more space Is required) RE: All landscape operations performed by or on behalf of the named insured ***********Proof Of Insurance *********** CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED , ***+*******************************irk***+ ACCORDANCE WITH THE POLICY PROVISIONS. ************Proof of Insurance*********** *++****************************++******+* AUTHORIZED REPRESENTATIVE B Hall, CISR/HRODEL > - ACORD 25(2010/05) ®1988-2010 ACORD CORPORATION. All rights reserved. INS025Dmna ■01 Tr.,. Are-ion_...,. __A I____._ .___.___.___L_ A�O® DATE ImM/oomrrl CERTIFICATE OF LIABILITY INSURANCE 4/5/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES SLOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED rEPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. PORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Bolton & NAME: FAX 3475 E. Foothill Blvd., Suite 100 PHONE AALC y D.EaP (626)799-7000 (NC.Nol: (626)583-2117 Pasadena, CA 91107 EMAIL - - - ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC& www.boltonco.com 0008309 INSURER A: Berkshire Hathaway Hornestate Ins Co _20044 INSURED INSURER e: Mariposa Landscapes Inc. INSURER D: 15529 Arrow Highway Irwindale CA 91706 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 29353718 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TAODL SUER POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSR AND POLICY NUMBER IMM/DD/YYYYI IMMIDm DYYI COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE _ $ CLAIMS-MADE IOLLUR OAMAGE TO RENTED _PREMISES(Ea occurrence] $ - MEO EXP(Any one person) $ — - PERSONAL BADV INJURY $ GENL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ _ POLICY PRO- __ `- I JECT _J���LOG PRODUCTS-COMP/Op AGG $ OTHER: L COMBINED SINGLE LIMIT I$ /AUTOMOBIBILE LIABILITY EaY INJU RY INJUU ANY AUTO BODILY RY(Per person) .$ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY _ AUTOS PROPERTY DAMAGE HIRED NOWOWNED (Per accident) $ _.. AUTOS ONLY _ AUTOS ONLY UMBRELLA LIAR __ OCCUR EACH OCCURRENCE - $ EXCESS LIAR CLAIMS-MADE AGGREGATE $ DED I RETENTIONS $ A WORKERS COMPENSATION MAW('i707593 411/2016 4/1/2017 / $TANTE OM- ER _ AND EMPLOYERS'LIABILITY YIN 1,000,000 ANVPROPRIETOWPARTNCWEXECUTIVE EL EACH ACCIDENT $_ - OFFICERMEMBEREXCLUDED9 N/A (Mandatory in NH) EL.DISEASE-EA EMPLOYEE E 1,0D0 GOO describe uer DESCRIPTION PTION OF OPERATIONS Below E.L.DISEASE-POLICY LIMIT $ 1,000,000 I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule.may he attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE -oof of Insurance THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE I Chau Tran ©1988-2015 ACORD CORPORATION. All rights reserved. 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Aulbothed Date froym P.pe rs.e....e.u,...,.wd,.... . .SF>.ee.iti....4w* • Western Chapter ISA i CERTIFIED TREE WORKER Jorge Luis Garcia Certified Tree Worker#: 639CL Certification Expires; 12/31/2016 _ ___ 9/14/2013 Amhorima S giimwn Date • rnyw.:4 e.mm.mt*,sI clM.n MGM mlm,Iienpmivern.ddan n...ya.aud,.w.a..✓r...a.e..x»..x. i...IM�+/umm.w�.. I 41,;-%:-.7=-7";;;-:Z.;;:•:;.: 1:<----:'"' / 1 Y V> 1� v.•b <.'R.:7-:1C-‘-..1:17 Z., ;\‘‘1- C' th1" I - `:1 1i. (( 1/i '' }f1 fah a, #iil r ?' i i V {r(p1i: i�" hit 21,16/Pr) x y 4I ,( a ail li Ii�4�i((, 4�f 1�I�) i {1� li�il! l �t,N� / f ItF� l �%o 1,.�yY4li��� IJ jiG(.\+: ?� ▪ .l.1 X4ti1 IA _ I �; j 4} la _ e ' (4�i``, rrP�"'llll w s ```iiiy+ \,a r ...„,:v. }}{s I . '\ Na C ` y S r_ yi l i } i s � ( I •�> '•ail' ` b ( 2 lf� , Il ill i m 1 .,. h Ct 0. •IN,I1 rr i'�Z�_=e v y-+ v �, _ S' bbl` '� �$ u, r d r C1:-.7),<+- 0r A. 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( i( s a ) �fil���j ' � 6 V N / � , � ;J , 11 '11 t .r (� +i \'<v llr VI.I I'Pl 1 t flll l ` - it0s) -�}i C.r1l � �'�A� SIC` Z'� � ,�� �' � y1L1 t ��� � � .i� � �'.-t‘.\‘.: � y��i �'(:'. /sail I 3 -Personnel&Equipment Dennis Tones, Tree Care Regional Manager • Description of Work-Mainly supervision work,scheduling,billing and consultation. • Amount of Time Assigned to Project-Duration of project • Relevant Work Experience-15 years in this capacity • BS Degree in Urban Forestry From Cal Poly San Luis Obispo Certified Arborist WE-5700A • TCIA Certified Tree Care Safety Professional#00843(CTSP) • Qualified Applicators License QAL 108771 Categories B,C, &F • Notary Public Gulliver Erickson,Tree Division Supervisor • Description of work-scheduling,dispatch,emergency contact, supervision • Amount of Time Assigned to Project-Duration of project • Relevant Work Experiences-20 in this capacity • ISA Certified Arborist WE-10288A Orlando Baeza,Field Supervisor • Description of Work-Mainly supervision work,scheduling,billing,consultation. • Amount of Time Assigned to Project-Duration of project. • Relevant Work Experience-.10 Years'Experience in the industry. Jorge L. Garcia,Foreman • Description of Work-On-Site supervision/Pruning while work is in progress. • Amount of Time Assigned to Project-Duration of project • Relevant Work Experience-15 years in this capacity • Certified Arborist WE 7764A • Certified Treeworker WE-639 Sergio Huerta,Foreman • Description of Work-On-Site Supervision/Pruning while work is in progress • Amount of Time Assigned to Project-Duration of project • Relevant Work Experience-15 years in this capacity • Certified Treeworker WE-1177 Our Core Values—Safety • Teamwork • Quality • Integrity Equipment Mariposa has the following,latest model fleet equipment available (Not to mention all small tools necessary to complete the work). • (6) Aerial Lift Trucks • (6) Chipper Trucks • (2) Rolloff Trucks • (4)3/4 Ton Pick-up Trucks • (7) Chippers • (3) Stump Grinders • (1) Cat 908H Loader • (2) Skid Steer Loaders • (2) Utility Dump Trucks • (22) 40-Yard Container Bins • (1) 200-gallon spray rig 1 . Skid Steer Loader Aerial Lift Bucket Truck Rolloff Trucks w/40 yard container Stump Grinder Chipper 34 Ton Crew truck/foreman track s Sri V [ as T • w Utility Dump Truck Chipper Truck Cat 908H Articulated Wheel Loader Our Core Values—Safety • Teamwork • Quality • Integrity 4 - Quality Control&Safety Quality Control Documentation Before the actual start of contract work we will ensure that all necessary documents and insurances are submitted and approved by the City. Scheduling Before the first Mariposa Landscapes, Inc. employee starts work, The City of Rosemead will receive a detailed schedule. This schedule will document all the approved tree care activities for the fiscal year beginning July 1, 2016. After submission and approval of this schedule, we will be ready to start work. Resident/Business Notification Mariposa will notify residents&business via door hanger or letter 48 hours prior to any tree related activity is to occur outside their residence or business location. Constituent Complaints/Damage Any complaints coming from City officials or City residents will be handled by Mariposa Tree Department Supervision directly. Those items will be handled immediately and the end result is customer satisfaction. Any damage that occurs will be handled through our claims department and depending on the severity will be handled accordingly. Communication and Yard Location All communications will be routed through our main office and dispatch center in Irwindale. A 24-hour "800"number will be provided to The City of Rosemead and will use all of the current communication methods such as two-way radios and cellular phones. Our response time will meet or exceed the city's expectations. Quality Control The supervisor assigned to the project will have the direct communication with the City representative. Rosemead can expect a person in this position that can communicate English and be knowledgeable in landscape maintenance operations. These methods combined with instant communications via 24-hour telephone monitoring,two-way radio,cellular phone or fax enables the county to receive a quick response to any maintenance concerns. 111;i9 Our Core Values —Safety • Teamwork • Quality • Integrity Pruning Types • Prune to Raise—Overall objective is to raise the canopies of frees for vehicular and pedestrian access. • Prune for Structure—Overall objective is to provide proper clearances for trees in their youth as so to reduce hazards as they are older. This is one of the most cost effective means of pruning available. Many times pruning for structure addresses trees with a strong central leader by reducing or removing co- dominant stems. • Prune to Clean—Overall objective is the remove dead,diseased, and hazardous branches from a tree's canopy. • Prune to Thin—Overall objective is to perform a cleaning and also remove overcrowded branches to allow light penetration and reduce wind resistance among the canopy. No more than 25%of live foliage should be removed during any one thinning • Prune to Reduce—Overall objective to reduce the size of trees that have had this practice repeated for many years, or to reduce the overall stress on a frees size due to recent root cuttings or disruptions. • Prune Palms — Overall objective is to remove hazardous and messy frond fruit, seeds, and dead/dying fronds. Recycling Mariposa is committed to recycling all materials generated from our operations.All material is either taken from our operations is either re-ground into usable mulch and compost or hauled to firewood retailers. Conclusion It is our goal to provide The City of Rosemead with professional tree care services with the emphasis on results. Results are what we as a contractor and ultimately the City management will be judged by. It is our goal to provide the professional results as indicated in the intent of the specifications. We intend to provide clean and well- maintained trees that Rosemead City Staff and Residents can be proud of. I Ce Our Core Values–Safety • Teamwork • Quality • Integrity 5-Employee Training d a t tl(i 6 , tt, s,afpr e� � n � x r la I - �: �, 4 3 y st L aJ a • n gyp . f r r J• l f TSB. �r" C• • [• Mariposa Tree Crew Working on Southern California Edison HyrdroElectric Site in Kern River Mariposa provides a complete training program.Our goal is to enable our employees to progress to higher levels of pay and rank through knowledge.By providing training to all of our workers we become more efficient as a whole and provide better results for our customers. Currently our training program is a combination of two aspects of instruction,safety and practical knowledge.At regular intervals our supervisors instruct the foremen and crews on safety and current techniques of equipment operation,maintenance practices,chemicals and fertilizers,etc. Some of the many topics covered are: • Chipper safety and operation • Chain saw safety and operation • Pruning techniques • Chemical safety • Tractor safety • Safe driving tactics • Safe small equipment operation • Planting techniques • Traffic control safety and techniques • Tree I.D. (general and account specific) • Fertilizer use and application • Chemicals: herbicides,fungicides,insecticides • Aerial Rescue • Emergency Situations • Case studies or Arboricultural Injuries • EHAP(We currently have 4 Line Clearance Certified Personnel) • CPR& First Aid Training was renewed for our Tree Crew in May of 2016 445 Our Core Values—Safety • Teamwork • Quality • Integrity 6- Organizational Chart See attached 449 Our Core Values—Safety • Teamwork • Quality • Integrity ) ) ± § — ) 2 ) ) . af ; \ E ° — ) \ } ; { [ : ) ( IC , e : ! { § ƒ\ ) ` ) ) / # ) a ° E ) § ) r ! ° \ Cn — } } g / ) \ § — \ \ - ) \ \j 7 } ! ! - ` } 0 j ai — — ) } ) 0 ° j � 0 ` ELI : nS ~ ` ) { \ ) < a \) © E § ea 7 g / jj , £ cu [s ° \ \ \\ ) ) \ \ \ \ \ \ C 44 z two / . . ) ® ` � rn U ) _ 2 ) } ) ® ) { : : Z En : \& \ \ @ : : \ / / ) ) : . ) ) }: . ] }_ 7- Work Plan Scope of Work In order to carry out the proposed scope of work,Mariposa will initially meet with City staff to determine priorities and schedules. We have the adaptability to work this project as City staff prefers. The various tasks items will be scheduled according to the pre-construction meeting with the City. Logistically,we will perform all work as specified in "scope of work" and take City residents/business owners input into account. Our Core Values —Safety • Teamwork • Quality • Integrity 8-Information Management Mariposa will be subcontracting this portion of the work to a company called ArborPro (http://www.arborprousa.com/). They are fully qualified Urban Forest Management Software Company. Information will be provided to the City as specified. Attached is a sample of data collection taken from their website: A note on this: Other contractors"own" the data they collect. Mariposa has no interest in owning this data and holding it over your head at a later date. Any data collected and updated will be available to the City of Irwindale and will be the City's property. It is in the City's best interest to have this done so that the City doesn't have any problems getting this data at a later date if they choose to switch contractors. ArborPro Inc.,provides our clients with a comprehensive GPS Tree Inventory and a state of the art software program to assist you in the efficient management of your Urban Forest. The program utilizes the latest in GIS (Geographic Information System) technology to provide the user with an immediate visual representation of any tree in the Urban Forest. Ease of Use ArborPro,Inc.was developed by a team of Certified Arborists and GIS professionals. The ultimate development goal was an easy to use,powerful GIS tree inventory program to assist our clients to efficiently manage their urban forests. The result is a GIS database program that is easy to use for field personnel and powerful enough for advanced spatial queries requested by GIS professionals. GIS staff can access the data in ArborPro and use it as a feature in the ArcGIS environment. Our Core Values—Safety • Teamwork • Quality • Integrity Map View ArborPro,Inc. is a comprehensive GIS asset management database.The dynamic link between our database and mapping component sets us apart from the competition. Our mapping view provides the ability to view Full Extent,Zoom In,Zoom Out,Select Trees,Identify Trees, Create New Sites,Move Trees,Draw Polygons,Add Base Layers and perform Spatial Queries. Utilizing the Select Tool,the user can select a grouping of trees to request detailed information or to create a work order. Thiscapability can also be performed on mobile units such as tablets. • ,5 Ph EP Pee Swell Rapes Help a+ _ IM«+v. Hm I jErnadapPeee e0e"e" IPM +Iclafat-QIN 1101-1+IB1+ k1®I•7l Y-*P.PisJ epette a ee 15al S — FS-n< _- '-'yn e," -1 LIL Si AV, ','069(5131 n� ... 1 6 -06313X1 _ - cm C.714201 A N£ N ■ } -66415161 �/ -0631sr31 �FF4 Ut GJn�,.. _R- ea ll -CI PPP 0o-zm71 'rd s1v+ Ay 1 . -00311441 bD. ln LI 04RP -.. ro E.1 n611 -0 -0 E11)151 _ 0 E31®1 0Ed12111 -0 RI3121 + •m• 1,17 FH -0F111SA -Y __ 1- 0F) M H0 Fd 101 -0 F41301 _ 0 62120 PIP 611 :p 44 a _ LO 61143 r - pl ' 0651191 0 6341 '..0X1631 t� Oa 1 0/12321P®*SSLe115214E'1v'nInvenp,Pates Rat 300 vi`t17 %13131163%Y3517543 4 9 Our Core Values—Safety • Teamwork • Quality • Integrity Tree Detail Form The Tree Detail form provides the attribute information for each tree. This form is customizable based on the attributes that our clients request. The form also includes a representative photo of the tree specie and a link to add the actual photo of that tree. The ability to add your own photo creates a visual archive for the tree. •+ Tree Detail !� Re Deals l Work Hktory l Sale=I I Tree ID: 119663-Active Tree J TrteTaw I Skit lo: 1w ricbje l Map 1 Dadai Tlirme Zora: IH_S J SMlua IActiro Tree r Fcaus CondAbe IFa;Roped Adder J • 16951 IMTCOWENST J Reg MeetIFw6neRune J OnAdBen: Hardtop,: INo Damage J 11611 IGIADSTONE CW �J DBH: 113-16 J Evart 11 Parkway..IPatkway. J la it Height 11530 J Exact 30 side Isle J mown-- ow it Crow ITC n Trnra:!F 1.. 41, ,a Step: IZ Vamx$5]]5 - Target Rabs IMetn J - • F cwicta tb Overhead UdD'na -Spades ':. IAkppo Rne i !Phu•bakpenrix J rye 210 " - 1 , ' `�ayY v rfeplecement Species--- I 2.1 I J Cac1C - - Reec tative Photo Notes: ( Fed®iku PM1do MShe Wood Photo.Tlu Si@ Updated 31 612011 by: Scott GPS Data 2/13/2011 by: KG .13121520.24 Y: 3.990b65D3 Incede& Frt 2/13/2011 J by: Fr Repel OK The Tree Detail Form also includes a mapping window and a work history detail. The mapping window provides the user with a variety of mapping tools, including;Full Extent,Zoom,Pan and Identify. The Identify tool selects the data associated with any tree that is selected on the map. The work history detail maintains all past history records. By selecting a record,the detailed work history appears on the tab.At the base of the form is a report tab that provides a printable detailed report for the tree that has been selected,it includes the location information,tree attributes, maintenance records,maintenance costs, map and tree photo • 44:Sg Our Core Values—Safety • Teamwork • Quality • Integrity i . I EXHIBIT B BID PRICE FORM I 1. The Contractor agrees that for requested and/or required changes in the scope of I work, including additions and deletions on work riot performed The Contract sum shall be adjusted in accordance with thefollowing unit prices. 2. Contractor is advised that the submitted unit prices Will be used as one of the determining factors in the Contract award Unreasonable antes may result in ¢ rejection of the entire bid proposal. Unit prices fisted below refer to all services l provided, including but not limited to, materials, labor, overhead, and profit for the contractor, i 3. The unit price quoted by the contractor shall be these unit prices that will be charged or credited for labor and materials to be provided regardless of the total number units 1 and/or amount of labor required for added or deleted items of work.. 4. All work shall be performed in accordance with specifications or otherwise herein specified. Workmanship shall be in accord with the best standard practices. I Cost Proposal , Grid Tree Pruning - Description Qty. Unit Cost Total Cost.. 1 Grid Tree Trimming Services 3000 $58.00 $174,000 00 II Special Request.Tree Pruning in DBH H Description Unit Unit Cost I' 2 Small Trees (0-4") EA $45 00 3 Medium Trees(5-12") EA _ $75.00 4. 4 Large T,Pees(182 t 6'7 EA $250.00 �1I 5 Extra Large Trees (37"& Over) EA $400.00 6 Palm Tree Trim EA. $75.00 d Special Request Tree Removal in DBH 1 Description Unit. Unit Cost.. 7 SmallTrees02A") EA $100 go 4 8 Medium Trees (5-12") EA $275.00 9 Large Trees(13-36") EA _ $82500 , 10 Extra Large Trees (37"& Over) EA OD i Special Request Stump Removal in DBH Description Unit Unit Cost. i I 11 Medium Trees(5-12') _ _ - EA. $115 00 12 Large Trees (13-36') EA $250.00 _ ", 13 Extra Large Trees (37"&Over) EA $375.00 Page 27 EXHIBIT C j ADDITIONAL.SERVICES BID PRICE FORM Emergennlr Respgnse _. . . __ D680601o1 Unit Unit Cost ffi EmergeriorCall QLt Hour $265 00 I (3-man crew w{equipment) 2 Labor Rate Hour $so.00 Additional Services . .... __. Description Unit Unit Cost Crew Rental 3 (3-man crew w/equipment) Hour $204.00 ! Tree Inventory Management System: EA 4 $13,000.00 Specialty Equipment Rental Hour $17500 gg 5 (100-foot Boom Truck) 6 Tree Watering Man Hour $90.00 7 Tree Injection . _... EA $1500 8 Root Pruning EA 9 Root Barrier Installation EA $12.00 Page 29 +_ �..�• 4/3/2015 Dear Urban Forester/Municipal ArborisURisk Manager/Purchasing Agent: oar,nn ru8ei°E Enclosed is an informational brochure with facts about the Tree Care TREE CURE INDUSTRY Industry Associat ion's(TCIA)Accreditation program. ASSOCIATION 135 Harvey Road,toile 101 This credential is awarded to tree care businesses and is available to help Londonderry,NH 03053 you identify qualified companies. Here are some features of Accreditation tel(603)3145390 and how it stacks up: fax(603)311-5386 www.tda.or9 _.. . _ TCIA Angie's BBB Yelp Accreditation List Council Members Pass a 63-point(or greater)checklist for Robert A.Good,Jr. approval _.. . ✓. x X X Resident Consumer complaints accepted I ✓ ✓ J J Goods Tree Care earrsburgh,PA On-site audit of company ( ✓ X x f'�X Dennislnlem Requires insurance I J x I X l �A nesaent mmntGremTree nxm Me- Consumer reviews provided Roberts,o vA �- ./x I_._..__ ✓ Accepts business to business (peer) J J x X Peev,e.d� complaints 6 nY4rree.9Peih Review of company safety ✓ X FT- X rmtrWry,vA 'Review of tree care knowledge I ./ r x Ix f x ,l MNAeaI Heel y nioddarrnsmda ata.bK. More unique features: rater,VA Cody Rapidan CRP Qualification assistance. Contractors who need help meeting your bid owner. requirements can use the accreditation program to°get their ducks in a ABS Tree Care row"and get qualified for your bids. Caunnl Bluffs,IA Efficiency. TCIA Accreditation is a blueprint that creates model tree care companies, increasing company efficiency. On average,Accredited companies are 30% more efficient than non-accredited companies and pay TCIA Staff lower insurance premiums.* Mark Garvin,CAE We kindly ask you to consider adding an additional layer of protection and President&CEO due diligence to your contractual requirements by specifying TCIA Robert Rouse,eis Aset Accreditation for your tree service contractors. Please contact me if you U tProgram Office have any questions. MsfMaedamOnA. It Sincerely, rredentbung.5paar t audit Tents /11 /^KNnt l eeettaMe Robert Rouse Chief Program Officer Tree Care Industry Association (TCIA) Toll free: 800-733-2622 Email: rrouse(ohtcia erg Web: www.tcia.orq 'efficiency based on production employees,insurance based on WC Mod. Rates and reported Acr-aevr-10/14 premiums,additional details available. Enclosure: Accreditation Information Brochure 2 A2 Requirement: Section 6.3.4D Regulatory DOT-CMV drivers Due 12/13/2015 are documented by company as qualified drivers (unless prohibited by state law)? Action: Company shall perform driver road tests for all company drivers, including Jorge Garcia&Sergio Huerta of CMV vehicles (10,001 -26,000 GVWR)and store a Certificate of Road Test, issued by the company, in the driver's folder. Existing drivers at the company can be grandfathered based on demonstrated experience in driving company trucks; however they still will need a Certificate of Road Test in their folder. This process is done once, in the future it should be done when hiring a driver and can even be used as a "condition of hire" (i.e.,the potential new employee must show that he/she can drive your trucks adequately).This process is not required for CDL drivers. Submit copies of documentation to TCIA, prior to annual renewal. 3 A3 Requirement: 5.3.2 Ethics Company pays appropriate Due 6/30/2015 annual membership dues to TCIA if applicable. Action: See note in checklist report, kindly check dues for accuracy at next renewal. Thank you. Recommendations: 1 Recommendation: 2 Recommendation: 3 Recommendation: Advisoig t rates-nbt related Vs-TM ActreditaGda r 1 2 3 E M E-- e 4 ° City of CIVIC PRIDE V4;tSig 1 tiediktianald N:Cto„ponATto AO i 72 f,';-,j oit-F-A.:1 it' p .E., -", a, ^„,q7a I - e §. terpa. 1.,179PR i, . - .ar h. • .. ■ ' ''." ''''9q191 ' I , l' - --- I , - it ac - Al,,,,,,-, . ,q.,, „ , :, V.-,e;;, re- . ...-..,. .c.., ;V Ai, ,;:M $ ... .;-, 'P12,c. cp. Ar , pp Oa • ' ' , - Ot-,' - 1 a , _"A .14,::„. . . " NM , , Submitted By TRIMMING LAND CO., INC. aw 4 201 • III Submitted By: TRIMMING LAND CO., INC. EXHIBIT B BID PRICE FORM 1. The Contractor agrees that for requested and/or required changes in the scope of work, including additions and deletions on work not performed, the Contract sum shall be adjusted in accordance with the following unit prices. 2. Contractor is advised that the submitted unit prices will be used as one of the determining factors in the Contract award. Unreasonable prices may result in rejection of the entire bid proposal. Unit prices listed below refer to all services provided, including but not limited to, materials, labor, overhead, and profit for the contractor. 3. The unit price quoted by the contractor shall be those unit prices that will be charged • or credited for labor and materials to be provided regardless of the total number units and/or amount of labor required for added or deleted items of work. - 4. All work shall be performed in accordance with specifications or otherwise herein • specified. Workmanship shall be in accord with the best standard practices. • Cost Proposal • Grid Tree Pruning Description _ Qty. Unit Cost Total Cost 1 Grid Tree Trimming Services 3000 _ $43.00 $129,000.66 • • Special Request Tree Pruning in DBH Description Unit Unit Cost Total Unit Cost 2 Small Trees (0-4") EA $75.00 $75.00 3 Medium Trees (5-12") - EA $75.00 $75.00 4 Large Trees (13-36") EA $175.00 $175.00 5 Extra Large Trees (37"& Over) EA 8175.00 $175.00 • • • 6 Palm Tree Trim EA $150.00 $150.00 Special Request Tree Removal in DBH Description Unit. Unit Cost Total Unit Cost 7 Small Trees (0-4") _ EA s7c 00 575 on • 8 Medium Trees (5-12") EA $325.00 $325 00 9 Large Trees (13-36") EA $725.00 $725.00 • 10 Extra Large Trees (37" &Over) EA $1 625 nn $1.625.00 Special Request Stump Removal in DBH Description Unit Unit Cost Total Unit Cost • 11 Medium Trees (5-12") EA $75,20 S75 nn 12 Large Trees (13-36") EA SIRS nn $165 00 13 Extra Large Trees (37" & Over) EA $225.00 $225.00 Page 27 TLC Trimming Land Co. Inc. EXHIBIT B 1 0513 Dolores Ave. South Gate, 9A 99280 BID PRICE FORM ' Tree Planting (Includes: Tree, Material, Equipment, Planting, Labor, & 90 Day Est. Period) Description Unit Unit Cost Total Unit Cost 14 15 Gal. Tree _ EA $185.00 $185.00 15 24" box Tree EA $355.00 $355 no 16 36" box Tree EA ..1 025.00 r n 17 48"box Tree ._ EA $1,875.00 $1,875.00 • Page 28 TLC Trimming Land Co., Inc. 10513 Dolores Aye. EXHIBIT C South Gate,CA 90260 ADDITIONAL SERVICES BID PRICE FORM Emergency Response Description _ Unit Unit Cost Emergency Call Out Hour $255.00 1 (3-man crew w/equipment) _ __ 2 Labor Rate Hour $85.00 Additional Services Description Unit Unit Cost Crew Rental Hour 3 (3-man crew w/equipment) $225.00 Tree Inventory Management System EA 4 _ _ $2.50 Specialty Equipment Rental Hour $100.00 5 (100-foot Boom Truck) - 6 Tree Watering Man Hour $75.00. 7 Tree Injection EA $135.00 8 Root Pruning PER LINEAR FOOT EA $10.00 per linear foot 9 Root Barrier Installation EA $50.00 10. Crown Reduction Pruning EA $305.00 11. Aesthetic Pruning EA $295.00 12. Organic Mulch Cubic Yard $25.00 13. Colored Mulch Cubic Yard $35.00 14. Native Mulch Cubic Yard $15.00 Page 29 MAYOR: �seme City of ad SANG&AAMHIIEA MAYOR PRO TEM: Pour Low t ]] ^ 8g3g E.VAI TRY BOULEVARD P.O ROX 399 COUNCIL MEMBERS: + ROSEMEAD,CALIFORNIA 91710 WILLIAM ALARCON TELEPHONE(626)569-2100 MARGARET cLMX FAX(626)307-9218 Ste,ENLv NOTICE OF ADDITIONAL INFORMATION April 28, 2016 Attn: Potential Bidder SUBJECT: Notice of Additional Information City of Rosemead Annual Tree Maintenance Service Contract Dear potential bidders: A mandatory pre-proposal meeting was held on April 26. Additional information is available as follows: 1. Number of overall trees in the city is 6900 2. Number of palms tree that will be on a one-year trimming cycle is 40 3. Exhibit C, 7, Tree injection treatment unit pricing is per injection 4. Exhibit C, 8, Root pruning unit pricing is per foot 5. Exhibit C, 9, Root barrier installation unit pricing is per foot 6. Tree Management system shall be in Lump Sum using 6500 trees as the base of estimate The deadline for Request for Information (RFI) has passed. No more questions will be answered for this RFP. Sincerely, —. CO- ( &C_eik`L CITY OF ROSEMEAD I 7iNn�Li er ionathan Wu, P.E. LityrN, Public Works Manager (' � y J \-- 12/9"-- / - ,1 alt City of Rosemead Page 1 --r Annual Tree Maintenance Service Contract May 5,2016 COVER LETTER - EXECUTIVE SUMMARY Since our inception back in 1977,Trimming Land Co., Inc. (TLC) has done Company Snapshot complete tree maintenance work with over 50 municipalities in Southern 38 Years In Business California. Today we work together to service many cities,such as the ,i California Corporation most intelligent City in the world Riverside whom was awarded this ,i Licensed Contractor prestigious award in June 2012. Currently,we have been servicing an All DIR Registered American City in the State of California, City of Lynwood. Recently,we ✓ Fully Insured were awarded a tree maintenance contract with a Tree City USA,City of El _ . Monte and the City of Compton. TLC's professional arborists have been contracted for many years to service trees throughout the communities to provided services that include grid tree trimming, routine tree trimming for safety and clearance purposes, tree removals, emergency response services, tree inventory and consultation services. Since many cities have opted to contract out tree maintenance services,our professional arborists and staff have diligently worked with many clients to provide the best tree maintenance by using industry approved equipment and very competitive bid prices to keep our clients within the allocated budgets. All of our staff members are dedicated professionals who work in accordance with regulations related to the tree care industry. Through our experience and performance over the years, we have built a company that is made up of our reputation of high quality work, highly trained field personnel,great customer service, and competitive prices. Enclosed for your review we have attached summaries of our company's experience, personnel/management, references,governmental work history, tree inventory database and quality control plan. Please note that Trimming Land Co., Inc. meets all of the minimum requirements to be able to completely service the City of Rosemead. After careful review of the complete RFP,TLC understands and accepts all conditions listed in the Municipal Tree Management Services, Request for Proposal. Management Team assigned to this important project are as follow: Basilio Martinez II, Vice President 310-469-2607(b.martinez @trimminglandcom) Tony Martinez, VP of Field Operations 310-704-9885 (tonv@trimmingland.com) Angel Sotelo, Director of Marketing&Public Relations 323-707-5125 (angel @trimmingland.com) Sandra Hernandez, Director of Internal Operations 562-500-1207 (sandra @trimmingland.com) Please free to contact any of your assigned management team directly, if you have any questions or need further information or you may contact our Corporate Office at 323-569-4498. It will be our pleasure to begin a great working relationship with the City of Rosemead on this very important project. Proposal for Tree Maintenance Services is valid for a period of 90 days from date submitted. Sincere, dx___- -. /r Basilio Martinez President/CEO - qTRIMMING LAND CO., INC. ® City of Rosemead Paget ""- May 5,2016 Annual Tree Maintenance Service Contract Y COMPANY INFORMATION Trimming Land Co., Inc. (TLC) is a California Corporation that has been providing complete tree care maintenance for 38 years and is currently owned and operated by Mr. Basilio Martinez, original founder. TLC specializes in the FULL circle tree care maintenance services and prides itself on the quality of properly maintaining all trees for our clients in a professional and timely manner ensuring tree related public safety at all times. Our company provides a web based database to store our clients' complete tree inventory. Our contractor's State license is in good standing with the State of California. We are fully insured with "A" rating insurance companies. Please see"Exhibit A" for complete company details. "Exhibit A" Corporate Office Company Name Trimming Land Co., Inc. Address 10513 Dolores Avenue Phone Number South Gate,CA 90280 (323) 569-4498 Federal Tax Identification Number 95-3930843 DIR Registration Number 1000020810 Type of Business California Corporation .. Industry Tree Maintenance Total Number of Years in Business 38 years _ TLC has current value contracts of similar nature ranging from$50,000 a year to$1.2 million a year. All projects are treated with high priority. Please see"Exhibit B"for similar tree maintenance contracts. TLC prides itself on not having a high turnover, currently 85%of our employees have been with TLC for over 10 years. The structure in our company is to organize small work units, unless otherwise instructed by client on large work unit groups. TLC quickly introduces new employees to the organization's culture and properly trains them for their assigned job/tasks. Keeping our employees motivated and happy provide for good service and very low turnover. Trimming Land Co., Inc. has no significant transactional events in the past three (3)years such as bankruptcies, contract defaults, mergers, acquisitions or any other legal liabilities. 'TRIMMING LAND CO., INC. U Z O m e Y 0 U a H « 3 C 3 3 w 0 Z a '^ i° m e m e s m a « Q T C v C ^' 0 C Y E N J a o yz 3 CD a >- `o t T a 0 0 o Z E -2J" 3 C O „ co c 2 ° v m w E E u v o u E 0 7. E E o o 1- s � NU a U 2 V > +-, • N m 0 in o v o m rI o 0 , O N ti ° -. h M in y O O NI N y C -0 v N O O C O O 6 E 0 O W U o c w I Q S m > r N E Yw L L _ L ' i a 0 m -0 a = = Q a O O a al O u a 3 O C in O O w -C w v . 3 o c - u o C d E. C ~ C H_ T « C a « C a W O C vi y6j H W al i a) YT n C O u 0 E c u E C U E m ° N o a « a � ` _° u ° o e u � u t f 0 . o C c c o = u ° a o = U w 0 0 0 E E '^ v - QE oo a 0 j to • - en c i en. an- ti v r L C i 0 a c° 0 0 0 1- u U U C - 00 00 0 y c E T as 'a E °o m rn „`0) m IN m L. E Q n v COW w c K O a N 0 7 O O U U O `C m w 3 c U Q m C C ›0 d O p° ` ` a a o o o w E a ct r 1 L N « T O0 a Q w u a 3 I II City of Rosemead Page 4 Annual Tree Maintenance Service Contract May 5,2016 LICENSING TLC is a licensed contractor in the State of California(State license#612918)and holds the C61, D49, and the C27 licenses all in good standing. TLC a California Corporation, since 1984, Federal Identification number 95-3930843. Our company is a Certified Minority Business Enterprise (MBE) certified with the City of Los Angeles our certification number is#14 and we are also a Certified Small Business Enterprise(SBE)with the State of California our certification number is#12641. TLC is also registered with the Department of Industrial Relations, registration#1000020810. Attached for your verification is a copy of our Contractors License Detail, "Exhibit C". • "Exhibit C" )Eft, CONTRACTORS STATE LICENSE BOARD n 'e • Contractor's License Detail for License#612918 DISCLMMEFt A license stays check provides Information taken from the CaLB license database.Before relying on this information,you should be aware of the following limitations. - MPIOrdseais,ehtedw ay Rai.71240)911Y entry is suh tlo plb&c !danl EiWnure.a et for cnnyFml aWbmmudl appear LB any eFk°rpueonb obtain 0:Nit and/at talaEhn Inbmman. Pe,cap 701117,wit mniIJCJan need W i lufgrenn apWIJ to me cSLs ao]b2w0. AreAalians are CJe to,e&bad.them mays recant Varna/.i that Ms net yet been enpMMIns vow ma BeaNY Freme database. Data current as of 6/162015 8:39:03 AD' Business information IRIMMING.LAND COINC • 10513 DIXCRES AVENUE SOUTH GATE.CA 90280 Business Phone Nonbad322)5691498 Entity Corporation Issue Dab 02J15/1991 Expire Date O2JZ02017 License Slates his license Is current and active. M II Information belawsnoldd be reviewed. _. _. Classifications I049-TREE SERVICE [C2 -LANDSCAPING B d l f tl contractors Bond This license Mod a Contremrs Bond with AMERICAN CONTRACTORS INDEMNITY COMPANY. Bond Number:SC687352 g ondAmomi:612500 ectie Oab:03/0212000 • antsaora Bond History - BondofooaNyinglndridual The Responsible Managing officer(RMO)SERRANO BASILIO MART l¢certified Pet hgehmhe owns 10 permnl of re albe voting sbc4dequiry of De corpoation.Abond atqualifying Individual is not required. Effective Date:02/1511991 This license Bed Bond of Qualifying Individual number SC951162 for MARTINEZJOSE CASTS in the anounl of 212.500 with AMERICAN CONTRACTORS INDEMNITY COMPANY. Effective Date:03F2R009 I Bars Bond History - - gTRIMMING LAND CO., INC. State Of California ccEasCONTRACTORS STATE LICENSE BOARD ACTIVE LICENSE 612918 En„ CORP eusness. TRIMMING LAND CO INC aaz:,fimais) C61/D49 C27 a ,cs E,p;rSapxle 02/28/2017 www.cslb.ca.gov • TRIMMING LAND CO., INC. DIR REGISTRATION NUMBER: 1000020810 Expiration Date: 06/30/2016 0 Public Works Contractor (PWC) Registration Search This Is a listing of current and arose FWG registrations pursuant to Division 2 Fart?.Chapter 1(commencing'mlgr seal on UT20 of the California Labor Code.) Enter at/ea40n5 search CLE.a lS d& :dLU:e reg t edpua;works tante-ad-DEM mecltng ycur sesert,ons- Registration Year: rC'urrent Fiscal Year 2015/15 V] 0000020810 PWC Registi orlon Number: Contractor Legal Name: frrimming Land Co_ Inc. _ —J C011tia ary LICenS.e Lookup License Number: 1612918 _ County: IL OS ANGELES___ .J Expert as: Eecel I i-1 FOE Search Results One registered contractor found. 1 '. Expiranon Details Legal Name C Nuserhon County 4;City ?Registration Number 7 Date Date ':i=_r: TRIMMING LAND CO., INC. 1000020810 WS ANGELES SOUTH GATE CE!/1 /2015 06/30/2016 / -1 TRIMLAN-01 RSMITH A�o CERTIFICATE OF LIABILITY INSURANCE DAt/119/201r6Y" 2/19/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT CAME: Jose Lads TOR Insurance Services.Inc. PHOONE Em: FAX xn1:(818)446-4749 1840 Habra,,CA 90631 #94 E-MAIL DSS: ose@torinsurance.com La Habm,GA 90631 I INSURERIS)AFFORDING COVERAGE NNCU INSURER A:International Insurance Company of Hannover LTD INSURED INSURER a:Plaza Indemnity Company Trimming Land Co.,Inc. MSURER Cr State Compensation Insurance Fund 10513 Dolores Avenue INSURER O: South Gate,CA 90280 INSURER E: _ INSURER F_ COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. - ADDL SUBS( POLICY EFf POLICY E%P LIMITS ILTR TYPE OF INSURANCE SD VIVO POLICY NUMBER IMMIODNYYI) /NM/C MITY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE 1,000,000 II X OCCUR PREMISE (Ea a ocI re culMS�MADE IG01400909703 410612015 1210612016 PREMISES U REN!HT r,LS) 50,000 MED EXP(Mr one person) 5,000 PERSONAL&ADV INJURY 1,000,000 GEM.AGGREGATE LIMIT APPLIES PER: GENERALAGGREGAIH 2,000,000 / I IPRT rH LW PRODUCTS-COMP/OP AGO 2,000,000$ OTHER: COMBINE AUTOMOBILE LIABILITY - (Ea acdde01RINGLE LIMIT 5 1,000,000 B ANY AUTO PALGMI001442-00 • 12/0612015 12/0612016 BODILY INJURY(Per parson) $ ALL OWNED X SCHEDULED )BODILY INJURY Wier acddenl) 5 NON-OWNED (Per OOsaIdene DAMAGE $ X HIRED AUTOS X AUTOS UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ OEO RETEMION$ PER 0TH WORKERS COMPENSATION X I STATUTE ER ANY EMPLOYERSLIABILITT 9122957-16 0112012016 9112012011 EL.EACH ACCIDENT $ 1,000,000 C .W PROPRIETORPARTNERIEXEOUTIVE in I'NF - OFFICERIMEMBEREXCLUDEDi NIA ELOISEASE-EAEMFLOYEE$ 1,000,000 (Mandatory Iy SS,descn eNp 1,000;000 IDESCRIPTION OFOPERATIONS below EL DISEASE-POLICY LIMIT E DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORO 101,Additional Remarks Schedule.may be attached If mow pace Is required) Proof CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Insureds File Copy ACCORDANCE WITH THE POLICY PROVISIONS, AUTHORISED REPRESENTATIVE I 0 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD Cµ�+�' � City of Rosemead Page 5 C1- Annual Tree Maintenance Service Contra[[ May 5,2016 STAFFING Trimming Land Co., Inc. employs over 70 full-time professionals. Our experienced professionals are led by an accomplished management team. Following are brief backgrounds on TLC's management team. An organizational chart has been is shown below as"Exhibit D". "Exhibit D" ' CITY OF ROSEMEAD TONY MARTINEZ BASILIO MARTINEZ II ANGEL SOTELO VP of Field Operations Vice President Director of Marketing&Public Relations SAN DRAHERNANDEZ JOSE C.MARTINEZ Director of I nternal Operations. Field Area Manager ALEX HERNANDEZ ASSIGNED FIELD SUPERVISOR PROFESSIONAL CREW Basilio Martinez, President In 1977, Basilio founded Trimming Land Co., inc.(TLC). He is the CEO of TLC, and is 100%owner of the corporation. With over 30 years'experience and his very hard work and effort in the tree care and landscaping industry he has made Trimming Land Co., Inc. a successful business. He is and has always been a hands on person when it comes to running his business, he is actively involved in all of the day to day operations. Basilio is very involved in the management of fleet maintenance, repairs and the purchasing of all major equipment. He is also a lifetime member of the International Society of Arboriculture (I.S.A.) Basilio Martinez II,Vice President As one of our newest addition to TLC, Basilio brings to TLC his Public Relations and Marketing experience from the solid waste industry. His professionalism,enthusiasm and great attitude is exactly why Trimming Land is excited to have him on board. Elvira F. Martinez,CFO Elvira is the Chief Financial Officer since 1977 for Trimming Land Co., Inc.She is responsible for the accounting, she oversees and manages TLC's accounting functions; accounts payable,accounts receivable, payroll and preparation of the Corporation's monthly financial statements. amnnuena=a fr IarbaaraL'arc ,mnnT,eo1 ?Nolo a a " _ — r r` Ian _._..} gTRIMMING LAND CO., INC. City of Rosemead Page 6 Annual Tree Maintenance Service Contract May 5, 2016 Tony Martinez,VP of Field Operations Tony has been with Trimming Land Co., Inc.since 1993, he has over 20 years'experience in the tree care and landscaping industry. He started with TLC as a ground-man while attending College. He is responsible for field operations, scheduling and the management of all crews. He is also actively involved with the implementation of our proprietary web based database that supports the tree inventory that was created by TLC. Tony is a Certified Arborist and Utility Specialist under the International Society of Arboriculture(WE-1278AU)since 1993 making him the youngest Certified Arborist that year. Tony, is also Certified as a Wildlife Protector(#582)with the Wildlife Training Institute.Tony holds a B.A. in Political Science from Cal Poly San Luis Obispo and has completed over two years of Landscape Architecture and Ornamental Horticulture. Angel Sotelo, Director of Marketing and Public Relations Angel has been with Trimming Land Co. Inc.since 2007. Prior to that he has over 6 years' experience in the tree care industry. He is a Certified Arborist and is the Director of Marketing and Public Relations for our Company. Angel overlooks TLC existing contracts and is involved in the procurement of new contracts. He is currently on the President of our local chamber of commerce and is deeply woven in community affairs. Sandra Hernandez, Director of Internal Operations Sandra is the Director of Internal Operations for Trimming Land Co. since 1993, she has over 18 years' experience in the tree care and landscaping industry. Her experience lies in project managing and administration. She supervises the day to day operations internally and in the field, in addition to managing the integration of all services at TLC. Sandra makes the ideal Director to help TLC succeed in today's evolving tree care and landscaping industry. Jose C. Martinez, Field Area Manager Jose has been with Trimming Land Co., Inc.since 1986, he has over 25 years'experience in the tree care and landscaping industry. Mr. Martinez began his career with TLC as a ground man,tree trimmer, foreman and is now a Field Area Supervisor. He is a Certified Arborist under the International Society of Arboriculture (WE-4589A); also, he is certified in CPR, First Aid and Aerial Rescue.As the Field Area Supervisor he supervises the field operations,assists with safety meetings and management of field crews. Alex Hernandez,Field Supervisor Alex has been with Trimming Land Co., Inc. since December 2011. He has over 10 years'experience in the tree care and landscaping industry. As the Field Supervisor Alex supervises field operations and management of crews. He is also involved in the scheduling of projects in both public and private sectors. w..,-, ,a� aM 1_r.,l‘15zarsd3rmnu:rt 11 44 :'£t 3 TRIMMING LAND CO., INC. P H cri Y � O r. 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IL, li. 0 . w• ok( ALIN E torz . pd 0 st.........•ibb n4 :3„0„.......mt, ,....N.,.....,• •• �� t y yf \ y, p i... i 4 =4 d•i 4Alitoi1f'rj�%wiSO 4�D,".,,,L` •S nom` •�k"1/1 .'•�••�•.%Z. 1 yms� `� '� J °3��4�� s s d - Irr g CID S \ _ z . : 2 „ ;-4 � ` / a \ La \ \' \ » ® aWrWs' a , \ \ \ \ \ \ \ \ 2 . 2 ..c;- .\ E - < \li \ / % ƒ ± } \ Ww ® « / _ . 0 Q , \ \ .4-) N : U •) ® � 2 j } \ 4 / G _ ® U / � � � \ ) ) 0 2 \ .A W ^ 48 / � 0 f - 0 / / \ \ « / u \ . d \ z I / 3 ct IL- 4 / 4 2 lir . \ \ \ \\ \ \ w z Ca) q \ • \ i \ \ ` z \ E � rd : y / \ - / , \ / � \ ƒ \ 4 ) . _ , « c \ - 0 ® » © ® - U d { ./ / 2 . 2 ® ® z ■ \ \ \ < 2 S \ { \ \ƒ \q O w ƒ /% _ 0 › & 2 -0 � g / / / - . -. - 4 .: d ` c ^ \ / \ ( / ° \> . w \ » ® \ ‘ 4 \ 4 MEW City of Rosemead Page 7 Annual Tree Maintenance Service Contract May 5,2016 COMPANY PROFILE AND CALIFORNIA LOCATIONS Trimming Land Co., Inc. (TLC)Corporate Headquarters is located in the City of South Gate with one of our maintenance and storage yards is located in the City of Riverside and the other is located in the City of Los Angeles. Below are the addresses for our Corporate office and our Maintenance/Storage yards. CORPORATE OFFICE: MAINTENANCE&STORAGE YARD: 10513 Dolores Avenue 9301 Laurel Street South Gate,CA 90280 Los Angeles, CA 90002 Main No. 323-569-4498 Yard No.323-567-9845 Toll-Free No. 1-800-378-7332 Emergency Response No. 310-420-3238 RIVERSIDE COUNTY MAINTENANCE&STORAGE YARD: 6840 Van Buren Blvd. ""r Riverside, CA 92509 rC'r ' We have a fully equipped staff of qualified mechanics to handle any equipment repairs in the designated and assigned facilities. The mechanics at Trimming Land have cellular phones that are used to communicate between ALL staff members throughout our company. Our mechanics have service trucks equipped with everything they might need in order to get the repairs done immediately. If our mechanics determine that the equipment needs to be brought back to our main maintenance and storage facility for further inspections and repairs,we have a partnership with a tow company that can tow anything from a pick-up truck to a roll-off bin truck. TLC works very closely with several professional nurseries throughout the Los Angeles, Orange,San Bernardino and Riverside County. Our company has the financial means to acquire many specie trees of different sized boxes. We have our facility storage yard completely equipped and secured to store any trees we may acquire for the City of Rosemead. Trimming Land Co., Inc. office and field representatives have cellular phones and tablets to communicate between office and the field. We also, have emails as another way of sending further information with attachments between office and field representative. qTRIMMING LAND CO., INC. 0 City of Rosemead Page 8 Annual Tree Maintenance Service Contract May 5,2016 EXPERIENCE AND REFERENCES For 38 years we have been providing complete urban forestry and landscaping services to over fifty(50) municipalities along with and extensive list of school districts, parks, and business associations, commercial and residential clients. During this time frame we have successfully completed municipal and county contracts in California, for which we have trimmed in excess of 2,000,000 trees and removed over 50,000 trees during this same time period. In addition,the Company has experience in the planting of 15 gallon, 24", 36" and 48" box trees as well as transplanting various trees and palm trees. All work is performed in a very professional manner by highly qualified tree professionals with years of experience in the tree care and landscaping industry. Enclosed are a few of our clients as reference that are similar to the size, complexity and scope of services, please feel free to contact them. All work is performed in a very professional manner by highly qualified tree professionals with years of experience. CLIENT NAME: LOS ANGELES WORLD AIRPORTS(LAX) ADDRESS: 7411 WORLD WAY WEST, LOS ANGELES,CA 90045 PROJECT NAME: TREE MAINTENANCE SERVICES CLIENT NAME: ED MELARA(424)646-7900(emelara(glawa.orq) PROJECT DATE: 01/2000 to 12/2009 CONTRACT AMOUNT:$700,000 Tree Maintenance Services for LAX Airports. Provide tree trimming services to meet the requirements of the Los Angeles World Airports.There are approximately 7,000 trees on airport property that require periodic trimming.Trimmed various broadhead trees, palm tree trimming,tree removals and performed stump grinding.TLC relocated (transplanted) approximately 50 palm trees from one airport location to another airport location. Our company used specialized equipment and staff able to trim LAWA's trees in a cost-effective and timely manner with minimum disruption to traffic flow and the traveling public. Project work schedule consisted of both day and night shift tree maintenance. CLIENT NAME: CITY OF LYNWOOD,CA ADDRESS: 11330 BULLIS ROAD, LYNWOOD, CA 90262 PROJECT NAME: TREE PRUNING AND MAINTENANCE SERVICES CLIENT NAME JOSEF KEKULA(310) 603-0220(jkekula(a.lynwood.Ca.US) PROJECT DATE: 07/2009 to Present CONTRACT AMOUNT: $1,320,000 Tree pruning and maintenance services of over 9500 trees throughout the City of Lynwood. Project consisted of completely removed over 300 hazardous and dead trees the first year. Began a tree planting program that consisted of planting and watering over 200 trees throughout the City. Responsible of taking complete tree inventory throughout the City of Lynwood and maintaining all information on a web-based database.Our company has continuously maintained the City's tree beautification program. qTRIMMING LAND CO., INC. CyCity of Rosemead Page 9 Annual Tree Maintenance Service Contract _ May 5,2016 CLIENT NAME: CITY OF COMPTON, CA ADDRESS: 205 S.WILLOWBROOK AVENUE, COMPTON, CA 90220 PROJECT NAME:TREE MAINTENANCE SERVICES CLIENT NAME: RENEA FERRELL(310)605-5585(rferrell( comptoncity.org) PROJECT DATE: 10/2013 to Present CONTRACT AMOUNT: $702,000 Schedule tree trimming,tree removal, recommended schedule planting,and clean-up/disposal, root pruning/root barrier,tree inventory by species,tree care and emergency on-call services citywide. TLC began the tree planting program that consisted of planting and watering over 1,200 trees throughout the City. CLIENT NAME: CITY OF RIVERSIDE,CA ADDRESS: 3900 MAIN STREET, RIVERSIDE, CA 92522 PROJECT NAME: MUNICIPAL TREE MANAGEMENT SERVICES CLIENT NAME: ROBERT FILIAR(951)826-5311 (rfiliar(driversideca.gov) PROJECT DATE:07/2011 to Present CONTRACT AMOUNT: $5,062,500 Perform Municipal Tree Management services for the City's Public Works Department. Approximately maintain over 20,000 trees throughout the City of Riverside. Completely remove various trees and palm trees as well as perform stump grinding and root pruning. Planted various box size trees with and without root barriers. Responsible of taking complete tree inventory throughout the City of Riverside and maintain all information on a web-based database. Our company used specialized equipment and staff able to trim Riverside's trees in a cost-effective and timely manner with minimum disruption to traffic flow and the traveling public.Our company was readily available to respond to after-hour's emergency work and special service requests. CLIENT NAME: CITY OF SOUTH GATE, CA ADDRESS: 8650 CALIFORNIA AVENUE, SOUTH GATE,CA 90280 PROJECT NAME: CITYWIDE TREE MAINTENANCE PROGRAM CLIENT NAME ANNA RODRIGUEZ(323)563-5785(arodriquez©a yoga te.org) PROJECT DATE: 12/2012 to Present CONTRACT AMOUNT: $901,600 Annually trimmed an excess of 8300 trees a year for the annual citywide tree maintenance program. Completely removed hazardous trees. Responsible to taking complete tree inventory throughout the City of South Gate and maintain all information on a web-based database. Responded to emergency response work orders. Performed stump grinding at various locations throughout the City of South Gate. Our company provided citywide tree planting services for the South Gate Urban Reforestation, Phase II program, planting over 1,500. TRIMMING LAND CO., INC. i�\a City aJ Rosemead Page 10 ` Annual Tree Maintenance Service Can tract May5,2016 CLIENT NAME: CITY OF INGLEWOOD, CA ADDRESS: ONE MANCHESTER BLVD. INGLEWOOD, CA 90301 PROJECT NAME: TREE MAINTENANCE SERVICES CLIENT NAME HARRY FRISBY(310)412-5111 (hfrisbi a7Citvofinglewood.orq) PROJECT DATE: 7/2013 to Present CONTRACT AMOUNT:$900,600 Trimmed trees for the annual citywide tree maintenance program. Completely removed various trees and performed stump grinding, root pruning/root barriers. TLC also provides the City for emergency call out services. Responsible of taking complete tree inventory throughout the City of Inglewood and maintain all information on a web-based database. CLIENT NAME: CITY OF EL MONTE,CA ADDRESS: 11333 VALLEY BLVD, EL MONTE,CA 91731 PROJECT NAME: TREE MAINTENANCE SERVICES CLIENT NAME: MIKE RODRIGUEZ(626) 580-2250(mrodriguez @Ci.el-monte.Ca.uS) PROJECT DATE: 01/2012 to Present CONTRACT AMOUNT: $130,000 a year Trimmed trees for the annual citywide tree maintenance program. Completely removed various trees and performed stump grinding, root pruning/root barriers. Participated in the planting program of planting over 40, 24" box trees at various locations. TLC also provides the City for emergency call out services. Responsible of taking complete tree inventory throughout the City and maintain all information on a web-based database. TRIMMING LAND CO., INC. Iw "IC City of Rosemead Annual Tree Maintenance Service Contract May 5,2016 ADDITIONAL REFERENCES CLIENT NAME CONTACT NAME&ADDRESS TELEPHONE NUMBER Hector Banuelos,Street Tree 213-847-3110 Superintendent City of Los Angeles 1149 5. Broadway, 3rd Floor Los Angeles,CA 90014 Irma Serna, Public Works Division 626-458-3118 County of Los Angeles 900 S. Fremont Avenue Alhambra, CA 91803 Kenneth Graham, Forestry Supervisor 626-744-3880 City of Pasadena P.O. Box 7115 Pasadena,CA 91109 Mike Rodriguez, Public Works 626-580-2250 City of El Monte Operations Superintendent 3527 Santa Anita Avenue El Monte,CA 91731 — Danny Rojas,Grounds Supervisor 909-591-9842 City of Chino 5050 Schaefer Avenue Chino,CA 91710 lose De Loera,Senior Supervisor 424-646-7066 C.A. World Airports(LAX) 7411 World Way West Los Angeles, CA 90045 Corrine Strege, Parks& Recreation 310-349-1664 City of Hawthorne 4455 W. 126th Street Hawthorne, CA 90250 Antonio Perez,Asst. Civil Engineer 310-603-0220 City of Lynwood 11330 Bullis Road ext. 273 Lynwood,CA 90262 Robert Filiar,Street Tree Division 951-351-6112 City of Riverside 3900 Main Street Riverside, CA 92522 _ Roger Garner, District Grounds 626-453-3751 El Monte School District Supervisor Temple City Unified School David Matter,Supervisor of Facility 626-548-5112 District Services&Maintenance West Covina School District John Resendez 626-939-4600 Gateway to L.A. Laurie Hughes 310-216-7328 Studio Improvement Assoc. Lorena Parker 818-655-5377 Wilshire Business Improvement Mike Russell 213-321-6163 Assoc. Larchmont Business Tom Kneafsey 323-463-4220 Improvement Assoc. Downtown Business Association Ron Calcol 213-624-2146 qTRIMMING LAND CO., INC. City of Rosemead Page 11 — Annual Tree Maintenance Service Contract May 5,2016 TECHNICAL APPROACH/QUALITY CONTROL PLAN Trimming Land Company, Inc. (TLC) would assign Jose Martinez, Field Area Supervisor to the tree maintenance project. Mr. Martinez has over 20 years' experience in tree maintenance projects and is an I.S.A.Certified Arborist (#WE-4589A), and is also an I.S.A. Certified Tree Worker. He is also certified in Cardio- pulmonary Resuscitation (CPR),Certified in First Aid and Aerial Rescue. Mr. Martinez is currently the Field Operations Manager of Trimming Land Co., Inc. and has supervised the completion of contracts with the County of Los Angeles,City of Los Angeles, Orange, San Bernardino, South Gate,San Diego and Ventura. Currently he is supervising TLC's tree maintenance contract with the County of Los Angeles. PERFORMANCE OF WORK. A. Daily-Weekly Supervision: 1. Report to City representative on a daily basis. 2. Supervise tree services crew to maintain proper trim patterns. 3. Supervise traffic control. 4. Report any damages or injuries within one hour of occurrence. 5. Respond to any residents'/personnel complaints or questions concerning project. 6. Final inspection of tree work to insure proper clean-upon daily basis. 7. Maintain daily records of hours worked by each employee and work completed. 8. TLC's authorized representative shall meet with the City representative each Friday between 8:30 and 9:00 am, or anytime specified by the City Grounds Supervisor for the purpose of reviewing the week's work, receiving special instructions, and to discuss any problems encountered on the job.Also TLC shall on each Friday,or as specified by the City,submit to the City(Engineer a weekly copy of daily work reports throughout the term of the contract. In addition,the contractor shall advise the Grounds Supervisor of the following Week's schedule. Daily work records shall be formatted for easy translation in the AGENCY"S Excel program or as directed by city staff. 9. Trimming Land will notify the City of any changes in start date of each tree maintenance operations at least 48 hours in advance.Should Trimming Land discontinue work for any reason, the City must be notified immediately as to the rationale behind the shut-down and the restarting date of operations. B. Work Schedule: 1. Trimming Land will start the tree trimming project within ten (10)working days of award of contract or as to be determined by the City.Trimming Land will, prior to commencing work,submit and gain approval of a weekly work TEMPORARY schedule indication the order, location, and completion of work based ■.O on the information provided by the City representative or Grounds ry Supervisor. - PARKING - 2. TLC C will notify notify the City of the work schedule on a daily and weekly basis. The schedule will be submitted for approval in writing at least 48 TREE TRIMMING hours prior to the commencement of any tree work in the City or as a,.TE directed by the City representative and Grounds Supervisor. TIME 3. TLC must notify residents 72 hours in advance prior to restricting street TOW-AWAY parking or access to work area.TLC will post"No-Parking" signs with 'TRIMMING LAND CO., INC. Cityual Tree Maintenance Page 12 Annual Tree Maintenance Service Contract May 5, e16 the date of work to be performed including notification of tree trimming on each sign 72 hours in advance of operations. 4. Only one job site shall be worked at a time unless specifically approved in advance by the City Inspector or his authorized representative. 5. As soon as notified by the City of award of contract Trimming Land representatives will meet with City Representative to develop a preliminary work schedule for accomplishing the work. Tree trimming schedule will be modified, as necessary,during the course of the contract, based on City trimming needs. C. Tree Work Performed: 1. Will be according to the International Society of Arboriculture or National Arborist Association and to the City specifications(see detailed specifications of Request for Proposal). 2. Trimming Land will maintain a written log of all complaints including the date,time of occurrence, location, problem,and action to be taken pursuant thereto or reasoning for non- action. Log is to be reviewed by the City representative at the end of each day or as directed by the City. Pictures are to be taken at time of incident. 3. Hazardous Tree Notifications:TLC will report to the City Arborist/Grounds Supervisor of any tree defects or hazardous trees within an hour of notice. 4. Any activities found by the City to be unacceptable will be rectified immediately.All other complaints shall be abated within 24 hours of occurrence by Trimming Land. 5. Trimming Land will be responsible to see that private property and vehicles at work locations are not endangered or damaged during the course of work. The City authorized representative will serve as mediator between the contractor and resident if property or vehicular damage should occur during the course of work.Sign stands, delineators and/or cones shall be used to identify work site for vehicular and pedestrian safety. 6. Trimming Land will exercise precaution as necessary when working adjacent o aerial utilities. In the event that aerial utility wires present a hazard to TLC's personnel or others near work site, work is to immediately cease and the appropriate utility company notified by TLC. 7. Sprinkler repair will be made immediately.All TLC Supervisors'trucks are equipped to handle most sprinkler repairs as they occur. 8. No hooks,gaffs,spurs, or climbers will be used by anyone employed by Trimming Land for tree trimming. Plants or other material growing on the trees shall be removed at ground level at time of trimming. D. Wildlife Protection Plan: 1. Trimming Land Co., Inc. (TLC) understand the importance of the wildlife protection plan. We currently instruct all of our employees that if they come across any birds, nests,feathers, eggs, etc... they are to stop any tree work immediately and NOT touch or remove it themselves. They have also been instructed to notify their supervisor immediately so that he/she can notify the City officials and make the proper determinations. 2. Trimming land Co., Inc.currently has employees certified with the Wildlife Training Institute...after careful research we felt the need to be completely certified as a wildlife protector, in order to address these issues properly and safely. 3. Our Company has partnered up with a Biologist that from time to time inspects specific trees for wildlife nests. • - TRIMMING LAND CO., INC. City of Rosemead Page 13 Annual Tree Maintenance Service Contract May 5,2016 E. Hours of work in City: 1. TLC will observe all holidays recognized by the City and the City shall provide inspection for a 40- hour work shift(7:00 am to 4:00 pm or as directed by the City) 2. Before performing any work at said times,TLC shall give written notice to the City so that proper inspection may be provided and so that appropriate noise and lighting standards may be imposed. 3. No maintenance functions that generate excess noise which would cause annoyance to residents of the area shall be commenced before 7:00 am. F. Emergency—On Call Work 1. TLC will provide the City with 24-hour emergency phone numbers and names of at least two (2) assigned individuals to be contacted in case of an emergency or call out. 2. TLC will respond and begin emergency work/call out within 1 hour and will communicate with assigned City staff of the completion of assigned work via,telephone call, text or email. 3. City staff will be immediately notified if any changes in assigned TLC personnel,telephone numbers and or pagers. G. Clean-up& BMP 1. TLC shall clean all job sites when work is completed, including the raking of leaves,twigs, etc. from the lawns and parkways and the sweeping of streets. 2. Each day's scheduled work shall be completed and cleaned up and under no circumstances shall any brush, leaves, debris or equipment be left on the street overnight unless authorized by the Director, her/his designee,and residents adjacent to equipment are all notified. 3. City authorized representative shall be the sole judge as to the adequacy of the clean-up. 4. TLC shall fully adhere to the City's BMP practices. 5. Temporary Sediment Control shall be utilized to prevent any green-waste material from entering the storm drains. 6. Vehicle washing, mechanic or other non-storm or other activities shall be contained within the project site using the right BMPs. 7. TLC will adhere to Federal,State and local requirements for BMPs. H. Compliance with Laws and Regulations: 1. TLC shall keep employees fully informed of and shall observe and comply with,and shall cause any and all persons employed to observe and comply with, all State, Federal, County and City, laws, ordinances, regulations, orders, and decrees which in any manner affect the conduct of the work. Drug Free Workplace: 1. TLC published a statement notifying employees that the unlawful manufacture,distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor's workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibitions. 2. TLC has established a Drug Free Awareness Program to inform employees about the dangers of drug abuse in the workplace. TRIMMING LAND CO., INC. r .. City of Rosemead Page 14 Annual Tree Maintenance Service Contract May 5,2016 3. TLC's existing policy of maintaining a drug free workplace and the penalties that will be imposed upon employees for drug abuse violations occurring in the workplace.Taking appropriate personnel action against such employee, up to and including termination. 1. Brochure/letter: 1. Trimming Land will provide the City a sample brochure "Public Notice of the Tree Trimming Program"for approval before starting any tree work in the City. Once sample brochure has been approved,final draft will be printed and distributed 24 to 48 hours prior to commencing any tree trimming work. A sample copy has been included in this proposal. K. Photographs: 1. Trimming Land will supply the City representative photographs of"Before and After"trimming that is suitable for reproduction if required. 2. Trimming Land will supply the City representative photographs of any damages that occur to public and or private property or persons. L. Disposal of Materials: 1. All tree branches produced as a result of TLC's operations will be reduced reused,recycled, and/or transformed. 2. Weight slips or load slips for material removed from the City will be submitted to the City once a month as proof of final disposal to a recycling facility for documenting reusage per AB 939. 3. All tree branches chipped and/or mulched shall be made available free of charge to the City. 4. Trimming Land operates a fully licensed and permitted Green Waste Transfer& Recycling facility in the County of Rosemead and County of Los Angeles. M. Public Safety/Traffic Control: 1. TLC shall furnish, erect and maintain such lights, barricades, bridges and other 42,-. devices as required by the City,State, Federal and County "Public Safety" of the Standard Specifications.Should the City point out the inadequacy of warning devices or should the City approve the location of warning devices, - J a:r"itiS.ai�srra such action shall not relieve Trimming Land of responsibility for public vc7'elmn1 lmni nor abrogate its obligation to furnish and pay for these devices. e. 2. All construction signs to be used on the job site and on the approaches to the job site shall conform to those standards set forth by the State of California, epinialifalr Business and Transportation Agency, Department of Transportation, Manual of Traffic Controls, latest edition and WATCH (Work Area Traffic Control - Handbook). 3. Barricades shall be effectively reflectorized by having not less than one-half of the top board of the barricade covered with reflectorized sheeting surface or two 3-inch diameter reflector units. All other types of delineators shall have reflectorized sheeting, other reflective surfacing, or 3- inch unit reflectors. 4. All warning flashers shall be kept in good working order and each flasher shall have some type of reflective surface. 5. No material or equipment shall be stored where it will interfere with the safe passage of public traffic, and at the end of each day's work and at other times when tree trimming operations are gTRIMMING LAND CO., INC. City of Rosemead Page 15 Annual Tree Maintenance Service Contract May 5,2016 suspended for any reason,TLC shall remove all equipment and other obstructions from that portion of the roadway open for use by the public traffic. 6. Spillage resulting from hauling operations along or across any public traveled way shall be removed promptly. 7. Whenever TLC's operations require one-way traffic or create a condition hazardous to the public traffic,TLC shall provide and station competent flagmen whose sole duties shall consist of directing the movement traffic through or around the work. TLC shall also furnish such flaggers as are necessary to give adequate warning to traffic or public of any dangerous conditions as included in the various bid items. 8. Under no circumstances will any City street be closed to thru traffic unless authorized by City official. N. Customer Service: TLC has highly trained customer service representatives in speaking with the public on any concerns they might have. All of our customer service representatives are very patient and courteous,they have been trained to use the best possible approach to address any concerns or issues that might arise from the residents or public. At TLC we understand the importance of listening to a resident's complaint NOT interrupting them while they are speaking at all times we are respectful and calm. This will at all times help resolve the issues on hand immediately and efficiently. Our protocol is to have complaints resolved within 24 to 48 hours of the incident. Our representatives are trained to specifically handle and resolve damage to any property, both private and public.TLC has the capability to immediately address and dispatch our incidents representative to the incident site to take the proper measurements and take action right away. All repairs should be acceptable to the City, and the private property/resident q.' TRIMMING LAND CO., INC. j City of Rosemead - - Page 15 Annual Tree Maintenance Service Contract May 5,2016 TLC dBASE Computer Software System Trimming Land Company Inc., (TLC) has created a propriety ?TLC=LC web-based database that is user friendly and very reliable. — This system uses the most modern and innovative technology out in the market. It provides real-time updates on work-history and makes it a viable tool for city users. How Inventory Is Collected or Imported? A Certified Arborists will walk the streets with a Handheld aria a•, M .. GPS System and Create an Arc View File,with each tree site - entering the information to be imported into the database. - _ , This will include but not limited:Address, On Address,Tree Site,Tree Side,Species of Tree, DBH of Tree, Height of Tree - ,,,Qy Health of Tree, and if there are Power Lines. If the city already ...,,_ -- - - - - - has inventory and work history for prior years we will take the 't ° information and import it into our system along with the work c history provided for the prior years. Important and Detailed Information for Each Site girt ---- cc--- cJ Our state of the Art System provides very accurate and ---- up to date records of each tree being worked on in the city with real-time updates. Each Tree has a specific ID and is - unique to our system so no tree has the same ID.You have 11 the capability to print or export any of the important -,- --- -------- .!=.�M- ', - characteristics of each site. For example, a before and after r -- .. , photo of each site being completed. By clicking the arrow next to work history,you will have the full entire history of this tree by the click of a key. Work Orders and Billing You will be able to create work orders,track them down on real time basis, know what the progress of that individual job tat y ..t. and receive instantly an invoice for that work performed. All of our supervisors are equipped with Laptops,and Blackberry's so they instantly get the work orders and update the status . _ of each individual job. - TRIMMING LAND CO., INC. • � 1 •• CITY OF ROSEMEAD • CIUDAD DE ROSEMEAD • 'o4-\ �'4\•4 p1w • 4.. �` • • • TREE MAINTENANCE NOTICE NOTIFICATION DE • • MANTENIMIENTO DE ARBOLES The City of Rosemead has awarded the pruning of La ciudad de Rosemead ha concedido el mantenimiento y parkways trees to Trimming Land Co., Inc a private el code de Arboles de la Cuidad a Trimming Land Co., Inc contractor. The contractor will be pruning trees on your un contratista pdvado autorizado. El contratista podara los street within the next couple of days. There will be"NO arboles de su calle en los proximos dias. Habra anuncios PARKING"signs posted due to the danger of falling limbs. de NO ESTACIONARSE NO PARKING" Para avisar a los There will be"NO PARKING" between the hours of 7:00 ciudadanos de posible peligros de caida de ramas. No am to 4:30 pm. Please do not park on the street until the Habra estacionamiento entre las horas siguentes: 7:00 am trees have been pruned and the area cleaned. a 4:30 pm. Por favor no se estacione durante este horario Additionally, due to the hazard of falling limbs we ask that hasta que el trabajo haya terminado y la calle este you clear your front yard of cars, furniture, and other completamente limpia y segura. Agradecemos su • valuables (especially children) during the pruning cooperacion y compression. Si tiene alguna pregunta por operations. Your cooperation is very much appreciated. If favor flame: you should have any questions please feel free to contact: CITY OF ROSEMEAD CUIDAD DE ROSEMEAD PUBLIC WORKS DEPARTMENT DEPARTAMENTO DE OBRAS PUBLICAS (626) (626)569-2189 TRIMMING LAND COMPANY INC TRIMMING LAND COMPANY INC (323)569-4498 (323)569-4498 ' '.4 TLC TREE PLANTING NOTICE In an effort to beautify the City of Rosemead and help the environment, a tree has been scheduled to be planted on your parkway. The selected tree was based on tree performance characteristics, such as limb and root structure and general resistance to insects and disease. The planting will be done by Trimming Land Company, Inc., the tree care and maintenance contractor for the City of Rosemead. The City of Rosemead shall be responsible for all major pruning and any tree maintenance that is needed and the control and treatment of insect pests and diseases. However, we ask that you help us with watering the tree as needed. Here are a few things to follow for properly caring and maintaining your new tree: 1. Do not change the staking...tight staking does not let the tree grow strong. 2. Keep the tree well free form weeds and other plants...they will take nutrients away from the tree. 3. Fill the tree well with water twice a week...deep watering will promote downward growth of the roots and help prevent broken curbs and sidewalk damage. 4. Keep fertilizer with weed killer at least five to ten feet away from the tree. 5. If a tree needs re-staking, please call Trimming Land Company, Inc. at 323-569-4498. Thank you in advance for your cooperation in this wonderful effort to making the City of Rosemead a beautiful place to live. o 4, .., TLC ?:ri•A y c NOTIFICACION DE PLANTACION DE ARBOL En un esfuerzo para embellecer la Ciudad de Rosemead y ayudar al medio ambiente, un arbol ha sido programado para ser plantado en la avenida. El arbol fue seleccionado en base a las caracteristicas de rendimiento de los arboles, coma las extremidades y estructura de las raises y la resistencia general a los insectos y las enfermedades. La plantacion sera realizada por Trimming Land Company, Inc., el contratante del cuidado y mantenimiento de los arboles para la Ciudad de Rosemead. La Ciudad de Rosemead sera responsable de las podadas y cualquier mantenimiento que sea necesario y el control y tratamiento de plagas de insectos y enfermedades. Sin embargo, le pedimos que nos ayuden con el riego del arbol, seg6n sea necesario. Aqui estan algunas cosas para seguir para el cuidado adecuado y el mantenimiento de un arbol nuevo: 1. No cambie la estaca... replanteo apretada no permite que el arbol crezca fuerte. 2. Mantenga el arbol libre de malas hierbas y otras plantas...le quitaran nutrientes al arbol. 3. Rellene el arbol con agua dos veces por semana... riego profundo contribuira el crecimiento descendente de las raices y ayudar a prevenir los bordillos rotos y danos en la acera. 4. Mantenga los fertilizantes con el herbicida, al menos entre cinco y diez pies de distancia del arbol. 5. Si un arbol necesita re-replanteo de estaca por favor Ilame a Trimming Land Company, Inc., al 323-569-4498. Gracias de antemano por su cooperacion en este maravilloso esfuerzo en hacer de la Ciudad de Rosemead un lugar hermoso para vivir. 4- Annual Rosemead 5,2 16 _ ..• Annual Tree Maintenance Service Contract May 5,2016 EQUIPMENT LIST Equipment listed is tentative and subject to change. Motor Vehicles/Equipment: ✓ 2 Aerial bucket trucks 55' to 95' in height ✓ 2 Chipper Dump Trucks ✓ 1 3/4 ton pick up ✓ 1 Stump Grinder ✓ 1 65' crane ✓ 1 skip loader ✓ 1 roll-off truck ✓ 1 BC1800x1 Vermeer Chipper ✓ 1 Arrow board ✓ 1 130'Aerial bucket truck ✓ 1 One-ton dump truck ✓ 1 small trailer Tree Trimming/Pruning Equipment/Tools/Safety Equipment: ✓ 10 Power chainsaws (large and small) ✓ 6 pole pruners, 4 hand toppers, 4 had saws, 4 small hand pruners ✓ 2 power extensions 12' chain saws ✓ 3 sets of climbing gears ✓ 30 to 40 28" safety cones ✓ Misc. Safety Equipment(Traffic and Pedestrian Signs)-Glove, safety Glasses, Hard Hats, Ear Plugs, Safety Vests, Stop & Slow Hand Signs and Safety Flags,Traffic Control Orange Cones, Orange Cones with Reflectors, Traffic Control Arrow boards Our company has more than enough equipment and resources to fulfill our contract obligations with the City of Rosemead in a very professional manner. In the event more equipment is needed for this project will get it from our maintenance facility. We have a major inventory of equipment as mentioned above to fulfill all of our other contractual agreements with our other City Clients. qTRIMMING LAND CO., INC. aCity of Rosemead Page 18 Annual Tree Maintenance Service Contract May 5,2016 ACTION SHOTS I c- lit - 3s P IlliN , Y- i• "i +Y 4 1 Fu 7 0 it N.4 ms._.r a � q a },} °3 a` -- r i -5 ■ - qTRIMMING LAND CO., INC. I44 .!;ill. City of Rosemead Page 19 CliviWy Annual Tree Maintenance Service Contract May 5,2016 Satis I , ■ t • .11 I •, I. ;.,1•411 _ qjr! 41.1 • 4.•• ‘._• i,f 'fr ;11* it /- • . . • '11 C `ft- • I — ; • T 711/4, ',kit • • , •-• • • *".4. • 4 ;1- „it 4"."‘:%--s? . , . -; ‘1/47. - I • , 124,-- \if i> V1 TRIMMING LAND CO., INC. • C TRIMMING LAND CO,.INC Safety Program Manual/ Injury & Illness Prevention Program 10513 Dolores Avenue,South,CA 90280(Corporate Office, Los Angeles,CA) 6840 Van Buren Blvd, Riverside,CA 92509 (Inland Empire Facility) Contents POLICY STATEMENT ON SAFETY 2 DUTIES AND RESPONSIBILITIES 4 COMPLIANCE AND ENFORCEMENT T Disciplinary Action' Z SAFETY COMMITTEE 9 COMMUNICATION.... . . . . . . . . . . .. . . . . . . . . . .. . . . . .. 10 CODE OF SAFE PRACTICES 11 HEAT&ILLNESS PREVENTION 18 BLOODBORNE PATHOGENS PROGRAM 22 HAZARD IDENTIFICATION AND ASSESSMENT 27 Periodic Safety Inspections 28 Documentation of Inspections 28 HAZARD PREVENTION,CORRECTION,AND CONTROL 29 Techniques for Correcting Hazards 29 Documentation of Corrective Action 29 HAZARD COMMUNICATION PROGRAM 30 Introduction 30 Hazardous Material Inventory 30 Material Safety Data Sheets(MSDS) 30 Container Labeling 31 Employee Information and Training 31 Hazardous Non-Routine Tasks 31 Informing Outside Contractors and Vendors 32 Employee Rights Under The Hazard Communication Standard 32 FIRST AID AND MEDICAL EMERGENCY PROCEDURES . . 33 First-Aid Kits 33 First Aid 33 Accident Procedures 34 ACCIDENT/EXPOSURE INVESTIGATION 35 Responsibility for Accident Investigation 35 The Purpose of Accident Investigations: 35 What Types of Incidents Do We Investigate? 35 Procedures for Investigation of Accidents 35 Questions to Ask 36 Once the Accident Investigation is Completed 37 TRAINING AND INSTRUCTION 38 Documentation of Training 39 FIRE PREVENTION AND EMERGENCY ACTION PLAN 40 Facility Emergency Evacuation and Fire Prevention 40 During an Emergency 40 Fire Prevention in Shops and Warehouses 41 FLEET AND DRIVER SAFETY 42 Driver Selection 42 Driver Training 42 Company Vehicle Use Policy 42 Vehicle Inspection&Preventive Maintenance 43 TLC Accident Investigation 43 Auto Accident Preventability Guide 43 FALL PROTECTION 47 Fall Protection is Required 47 Fall Protection Types 47 Standard Guardrails,Safety Cables,or Covers 47 Personal Fall Arrest Systems 49 Positioning Device Systems 50 Personal Fall Restraint 50 RECORDKEEPING 51 APPENDIXES 52 HAZARD ASSESSMENT AND CORRECTION RECORD 53 ACCIDENT/EXPOSURE INVESTIGATION REPORT 55 WORKER TRAINING AND INSTRUCTION RECORD 56 EMPLOYEE SAFETY CONTACT REPORT 57 NEW EMPLOYEE SAFETY ORIENTATION 58 W.A.T.C.H MANUAL PROCEDURES 59 Instructions to Flaggers 60 Proper Way for Sidewalk Closure 61 Full Road Closure with Detour 62 Traffic Signs Used by Trimming Land Company 63 CODE OF SAFE PRACTICES RECEIPT 64 COMPANY VEHICLE POLICY RECEIPT 65 SAFETY COMMITTEE MEETING MINUTES 66 Date of Committee Meeting 66 Minutes prepared by 66 SAFETY MEETING MINUTES 67 Company 67 Presenter 67 Driver Date 67 Vehicle Inspection Checklist 68 FACILITY INSPECTION CHECKLIST 69 GENERAL WORK ENVIRONMENT 71 Appendix A(Daily Onsite Supervisor Checklist) 73 Appendix B(Daily Pre-Job Briefing) 74 Appendix C(Supervisor Kits) 75 Appendix D(Chainsaw Training) 76 Appendix E(Aerial Bucket Training) 77 Appendix F(Aerial Rescue Training) 78 Appendix G(Classroom Training) 79 Appendix H(Drug and Alcohol Free Workplace) 80 Appendix I(Standard Operating Procedures While Working on Aerial Bucket Truck) 81 Appendix J(Standard Operating Procedures While Working on Aerial Bucket Truck in Spanish) 83 Appendix K(Standard Operating Procedures for Tree Removals) 86 Appendix L(Standard Operating Procedures for Tree Removals in Spanish) 88 Appendix M(Company Wide Recognized Drop Zone) 91 2 TLC :ROAMING WIC Ca,INC POLICY STATEMENT ON SAFETY The management of Trimming Land Co., Inc. (TLC) is very interested in working with you to provide a safe place in which to work.The prevention of accidents and injuries to our employees is the prime objective. All TLC personnel are expected to take an active and constant interest in the prevention of accidents. We call upon all employees to use good common sense and in all their actions, take a second to think of the consequences to your fellow employees.We cannot overemphasize that all employees must do their part to minimize accidents. Please show your support by demonstrating the following: 1.OBSERVING COMPANY SAFETY RULES. 2.KEEPING WORK AREAS FREE OF UNSAFE CONDITIONS. 3.AVOIDING AND ELIMINATING UNSAFE AC S. 4.PROMPTLY REPORTING UNSAFE ACTS AND CONDITIONS. 5.REPORTING ALL ACCIDENTS IMMEDIATELY. Accidents cause suffering and pain.We value each of you as individuals and hope you will cooperate with us in this important endeavor. Any constructive criticism or suggestions toward improving safety on any of our jobs will be given prompt and careful consideration. Sincerely, Basilio Martinez, CEO Trimming Land Co.,Inc. 3 t TLC DUTIES AND RESPONSIBILITIES A successful Safety and Injury and Illness Prevention Program can only be achieved and maintained when there is active interest, participation, and accountability at all levels of the organization. To ensure this, the company, delegates the following safety duties to all management personnel. In some cases, employees will need to perform safety duties outside their regular responsibilities to prevent accidents. The TLC Safety Program Administrator "Sandra Hernandez" must plan, organize, and administer the program by establishing policy, setting goals and objectives, assigning responsibility, motivating subordinates, and monitoring results. Company management will support and maintain an ongoing Safety and Injury and Illness Prevention Program through the following: 1. Providing clear understanding and direction to all management and employees regarding the importance of safety through the development,implementation,monitoring and revision of policy and procedures. 2. Providing financial support for the Safety/Injury and Illness Prevention Program through the provision of adequate funds for the purchase of necessary safety materials, safety equipment, proper personal protective equipment, adequate time for employee safety training,and maintenance of tools and equipment. 3. Overseeing development, implementation, and maintenance of the safety manual, IIPP, and other required safety programs. 4. Maintaining a company commitment to accident prevention by expecting safe conduct on the part of all managers, supervisors,and employees. 5. Holding all levels of management and employees accountable for accident prevention and safety. 6. Reviewing all accident investigations to determine corrective action. Managers and Supervisors play a key role in the prevention of accidents on the job. They have direct contact with the employees and know the safety requirements for various jobs.Safety responsibilities for these individuals include: 1. Enforce all safety rules in the Code of Safe Practices and ensure safe work procedures. 2. Verifying corrective action has been taken regarding safety hazards and accident investigations. 3. Conducting periodic documented inspections of the work sites to identify and correct unsafe actions and conditions that could cause accidents. 4. Act as a leader in company safety policy and setting a good example by following all safety rules. 5. Becoming familiar with local,state,and federal safety regulations. The Safety Coordinator is available for assistance. 6. Train all new and existing employees in proper safety procedures and the hazards of the job. 7. Instruct all employees,under their supervision,in safe work practices and job safety requirements. 8. Hold weekly safety meetings with employees. 9. Ensure employee proficiency when assigning work requiring specific knowledge,special operations or equipment. 4 E TLC 10. Ascertain that all machinery, equipment, and workstations are maintained in safe working condition and operate properly. 11. Correct unsafe acts and conditions that could cause accidents. 12. Communicate with all employees about safety and accident prevention activities. 13. Correct the cause of any accident as soon as possible. 14. Ascertain that proper first aid and fire-fighting equipment is maintained and used when conditions warrant its use 15. Maintain good housekeeping conditions at all times. 16. Investigate all injuries and accidents to determine their cause and potential corrective action. 17. Ascertain that all injuries involving our employees that require medical attention are properly treated and promptly reported to the office. The TLC Safety Program Administrator acts as a safety resource for the company and is responsible for maintaining program records. They will also be our primary person to deal with outside agencies regarding the safety program and its contents. Additional duties include: 1. Coordination of all loss prevention activities as a representative of management.Acting as a consultant to management in the implementation and administration of the Safety Program. 2. Develop and implement loss prevention policies and procedures designed to insure compliance with the applicable rules and regulations of all federal,slate,and local agencies. 3. Review all accident reports to determine cause and preventability. 4. Conduct periodic reviews of the program and job sites to evaluate performance,discuss problems and help solve them. 5. Consult with representatives of our insurance companies in order that their loss control services will support the Safety Program. 6. Review Workers' Compensation Cairns. Help supply the insurance carrier with information about injured employees in order to keep loss reserves as low as possible. Every TLC employee is responsible for working safely,both for self-protection and for protection of fellow workers. Employees must also support all company safety efforts. Specific employee safety responsibilities include: 1. If you are unsure how to do any task safely,ask your supervisor. 2. Read and abide by all requirements of the Safety Manual. 3. Know and follow the Code of Safe Practices and all company safety policies and rules. 4. Wear all required personal protective equipment. 5. Report all accidents and injuries,no matter how minor,to your supervisor immediately. 5 jTLC 6. Do not operate any equipment you have not been trained and authorized to use. 7. Report any safety hazards or defective equipment immediately to your supervisor. 8. Do not remove,tamper with or defeat any guard,safety device or interlock. 9. Never use any equipment with inoperative or missing guards,safety devices or interlocks. 10. Never possess,or be under the influence of,alcohol or controlled substances while on the premises. 11. Never engage in horseplay or fighting. 12. Participate in, and actively support,the company safety program. 6 TLC TLC COMPLIANCE AND ENFORCEMENT The compliance of all TLC employees with our Safety Manual / IIPP is mandatory and shall be considered a condition of employment. The following programs will be utilized to ensure TLC employee compliance with the safety program and all safety rules. • Training programs • Retraining • Disciplinary action • Optional safety incentive programs Training Programs The importance of safe work practices and the consequences of failing to abide by safety rules will be covered in the New Employee Safety Orientation and safety meetings.This will help ensure that all employees understand and abide by company safety policies. Retraining Employees that are observed performing unsafe acts or not following proper procedures or rules will be retrained by their supervisor. A Safety Contact Report may be completed by the supervisor to document the training. If multiple employees are involved, additional safety meetings will be held. Safety Incentive Programs Although strict adherence to safety policies and procedures is required of all employees, the company may choose to periodically provide recognition of safety-conscious employees and job sites without accidents through a safety incentive program. Disciplinary Action: The failure of a TLC employee to adhere to safety policies and procedures can have a serious impact on everyone concerned. An unsafe act can threaten not only the health and well being of the employee committing the unsafe act but can also affect the safety of his/her coworkers and customers.Accordingly, any employee who violates any of the company's safety policies will be subject to disciplinary action. Note: Failure to promptly report any on-the-job accident or injury, on the same day as occurrence, is considered a serious violation of the Company's Code of Safe Practices.Any employee who fails to immediately report a work-related accident or injury, no matter how minor shall be subject to disciplinary action. Employees will be disciplined for infractions of safety rules and unsafe work practices that are observed, not just those that result in an injury. Often,when an injury occurs,the accident investigation will reveal that the injury was caused because the employee violated an established safety rule and/or safe work practice(s). In any disciplinary action,the supervisor should be cautious that discipline is given to the employee for safety violations, and not simply because the employee was injured on the job or filed a Workers Compensation claim. Violations of safety rules and the Code of Safe Practices are to be considered equal to violations of other company policy. Discipline for safety violations will be administered in a manner that is consistent with the company's system of progressive 7 ' TLC n` Mr4-51"'SD Ca discipline. If,after training,violations occur,disciplinary action will be taken as follows: 1. Oral warning. Document it, including date and facts on the "Safety Contact Report" form. Add any pertinent witness statements. Restate the policy and correct practice(s). 2. Written warning. Retrain as to correct procedure/practice. 3. Written warning with suspension. 4. Termination As in all disciplinary actions, each situation is to be carefully evaluated and investigated. The particular step taken in the disciplinary process will depend on the severity of the violation, employee history, and regard to safety. Managers and supervisors should consult with the office if there is any question about whether or not disciplinary action is justified. Employees may be terminated immediately for willful or extremely serious violations. Union or contract employees are entitled to the grievance process specified by their contract. Note:You must be consistent in the enforcement of all safety rules. 8 rah TLC SAFETY COMMITTEE Purpose The purpose of the safety committee is to promote workplace safety and health by increasing the communication,education, and involvement of company personnel.The Safety Program Administrator holds permanent membership in the safety committee in order to ensure that responsibility is delegated appropriately. Membership The safety committee membership shall be represented by having a cross section of key positions that represent the company. This will include a TLC Trimmer I,a Chipper Operator,a Supervisor, Loader Operator,a Fleet Manager,and an Office Representative. Meetings There wiil be one committee meeting every quarter. The dates will be determined by the members'schedules. All committee meetings and training will be conducted during working hours. All committee members will be compensated at their normal rate of pay during the meetings, committee specific training,and any other committee related duties. Emergency Meetings The committee may conduct an emergency meeting if the majority of the members feel that such a meeting is necessary. If an emergency meeting is called outside regular working hours,the non-salaried employees will be compensated at their overtime rate. Recordkeeping Complete and accurate records of the functions and proceedings of the safety committee will be maintained by the Corporate Office with copies distributed to each worksite. Meetings will be recorded and minutes will be prepared following each committee meeting. Copies of the minutes will be kept at each worksite. These documents will be made available for inspection upon request by any employee. Communication All original written communications between the company and the committee, or true copies thereof, will be maintained at each jobsite and made readily available for inspection by government agencies. The company shall issue a timely written response to all written questions and recommendations from the safety committee. 9 • TLC COMMUNICATION This section establishes procedures designed to develop and maintain employee involvement and interest in the Safety Manual. These activities will also ensure effective communication between management and employees on safety related issues that is of prime importance to the company. The following are some of the safety communication methods that may be used: 1. Periodic safety meetings with employees that encourage participation and open,two-way communication. 2. New employee safety orientation and provision of the Code of Safe Practices. 3. Provision and maintenance of employee bulletin boards discussing safety issues, accidents, and general safety suggestions. 4. Written communications from management or the Safety Program Manager,including memos,postings,payroll stuffers, and newsletters. 5. Anonymous safety suggestion program. Employees Will be kept advised of highlights and changes relating to the safety program. Management shall relay changes and improvements regarding the safety program to employees, as appropriate. Employees will be involved in future developments and safety activities,by requesting their opinions and comments,as necessary. All employee-initiated safety related suggestions shall be properly answered,either verbally or in writing, by the appropriate level of management. Unresolved issues shall be relayed to the program manager or safety committee members. All employees are encouraged to bring any safety concerns they may have to the attention of management. The company will not discriminate against any employee for raising safety issues or concerns. The company also has a system of anonymous notification whereby employees who wish to inform the company of workplace hazards without identifying themselves may do so by phoning or sending written notification to the main office. 10 I TLC ,rmfAING LAND Ca,ityc CODE OF SAFE PRACTICES GENERAL RULES All Employees Ergonomics and Video Display Terminals 1. Take periodic rest breaks from repetitive or prolonged activities by standing up and stretching. 2. Use a chair that is padded,is stable,mobile,swivels,and allows operator movement. 3. Sit straight up in your chair, and when needed use a footrest that has an adjustable height and is large enough to allow operator movement. 4. Adjust your computer screen and keyboard so that hey are directly in front of you.Use a table large enough to hold keyboard,the display screen and all necessary documents. 5. Place the keyboard low enough so that the operator is not required to reach up or out to the keys. 6. Keep wrists and hands in a straight position while keystroking by keeping forearms parallel to the floor and elbows at your sides. Vehicle/Driving Safety 1. Only employer-authorized personnel may operate any company vehicle. 2. Do not operate a vehicle if you are ill or fatigued. 3. Do not operate a vehicle if you are taking medication whose container label indicates that the medication may cause drowsiness or other side effects. 4. Shut all doors and fasten seat belt before moving the vehicle. 5. Obey all traffic patterns and signs at all times. 6. Do not drive on the road shoulder. 7. Use side and rearview mirrors before making lane changes,turns,and sudden stops. 8. Turn the vehicle off before fueling. 9. Do not smoke while fueling a vehicle. 10. Wash hands with soap and water if you spill gasoline on your hands. Housekeeping 1. Do not place materials such as boxes or trash in walkways and passageways. 2. Sweep up shavings from around equipment such as drill presses,lathes,or planers by using a broom and a dustpan. 3. Mop up water around drinking fountains and drink dispensing machines immediately. 4. Do not store or leave items on stairways. 5. Do not block or obstruct stairwells, exits, or accesses to safety and emergency equipment such as fire extinguishers or fire alarms. 6. Do not block the walking surfaces of elevated working platforms with tools or materials that are not being used. 7. Straighten or remove rugs and mats that do not lie flat on the floor. 8. Remove protruding nails or bend them down into the lumber by using a claw hammer. 9. Return tools to their storage places after using them. 10. Use caution signs or cones to barricade slippery areas such as freshly mopped floors. 11 • TLC Ladders and Step Ladders 1. Read and fallow the manufacturer's instruction label affixed to the ladder. 2. Do not use ladders that have loose rungs,cracked, or split side rails, missing rubber footpath, or are otherwise visibly damaged. 3. Keep ladder rungs dean and free of grease.Remove buildup of material such as dirt or mud. 4. Do not place ladders in a passageway or doorway without posting warning signs or cones that detour pedestrian traffic away from the ladder.Lock the doorway that you are blocking with the ladder and post signs that will detour traffic away from your work. 5. Do not place a ladder at a blind corner or doorway without diverting foot traffic by blocking or roping off the area. 6. Allow only one person on the ladder at a time. 7. Face the ladder when climbing up or down it. 8. Maintain a three-point contact by keeping both hands and one foot or both feet and one hand on the ladder at all times when climbing up or down the ladder. 9. When performing work from a ladder,face the ladder and do not lean backward or sideways from the ladder. 10. Do not stand on tables, chairs, boxes or other improvised climbing devices to reach high places. Use the ladder or stepstool. 11. Do not stand on the top two rungs of any ladder. 12. Do not stand on a ladder that wobbles,or that leans to the left or right of center. 13. When using a straight or extension ladder extend the top of the ladder at least 3 feet above the edge of the landing. 14. Secure the ladder in place by having another employee hold it if it cannot be tied to the structure. 15. Do not move a rolling ladder while someone is on it. 16. Do not place ladders on barrels,boxes,loose bricks,pails,concrete blocks,or other unstable bases. 17. Do not carry items in your hands while climbing up or down a ladder. 18. Do not try to"walk"a ladder by rocking it.Climb down the ladder,and then move it. 19. Do not use a ladder as a horizontal platform. Lifting Procedures 1. Plan the move before lifting;ensure that you have an unobstructed pathway. 2. Test the weight of the load before lifting by pushing the load along its resting surface. 3. If the load is too heavy or bulky, use lifting and carrying aids such as hand trucks,dollies, pallet jacks and carts,or get assistance from a co-worker. 4. If assistance is required to perform a lift,coordinate and communicate your movements with those of your co-worker. 5. Position your feet 6 to 12 inches apart with one foot slightly in front of the other. 6. Face the load. 7. Bend at the knees,not at the back. 8. Keep your back straight. 9. Get a firm grip on the object using your hands and fingers.Use handles when they are present. 10. Hold the object as close to your body as possible. 11. While keeping the weight of the load in your legs,stand to an erect position. 12. Perform lifting movements smoothly and gradually;do not jerk the load. 13. If you must change direction while lifting or carrying the load,pivot your feet and turn your entire body.Do not twist at the waist. 14. Set down objects in the same manner as you picked them up,except in reverse. 15. Do not lift an object from the floor to a level above your waist in one motion.Set the load down on a table or bench and then adjust your grip before lifting it higher. 16. Never lift anything if your hands are greasy or wet. 17. Wear protective gloves when lifting objects that have sharp corners or jagged edges. OFFICE SAFETY General Rules 1. Do not stand on furniture to reach high places. 12 TLC 1111/11MING tANO CO.,INC. 2. Do not kick objects out of your pathway;pick them up or push them out of the way. 3. Do not jumpfrom ladders or step stools. 4. Do not block your view by carrying large or bulky items; use the dolly or hand truck or get assistance from a fellow employee. 5. Do not throw matches,cigarettes or other smoking materials into trash baskets. 6. Do not tilt the chair you are sitting in.Keep all chair legs on the floor. 7. Use the ladder or step stool to retrieve or store items that are located above your head. Doors 1. Keep doors in hallways fully open or fully closed. 2. Use the handle when closing doors. Files 1. Open only one file cabinet drawer at a time.Close the filing cabinet drawer you are working in before opening another filing drawer in the same cabinet. 2. Put heavy files in the bottom drawers of file cabinets. 3. Use the handle when closing drawers and files. Sharp Objects 1. Store sharp objects, such as pens, pencils, letter openers or scissors in drawers or with the tips pointing down in a container. 2. Carry pencils,scissors,and other sharp objects with the tips pointing down. Paper Cutter/Shredder 1. Position hands and fingers on the handle of the paper cutter before pressing down on the hlade. 2. Keep the paper cutter handle in the closed or locked position when it is not being used. 3. Do not use paper-cutting devices if the finger guard is missing. 4. Do not place your fingers in or near the feed of a paper shredder. Staplers 1. Point the ejector slot away from yourself and bystanders when refilling staplers. 2. Keep fingers away from the ejector slot when loading or testing stapling devices. Use a staple remover,not your fingers,for removing staples. Electrical 1. Do not use frayed,cut,or cracked electrical cords. 2. Do not plug multiple electrical cords into a single outlet. 3. Do not use extension or power cords that have the ground prong removed or broken off. 4. Use a cord cover or tape the cord down when running electrical cords across aisles, between desks or across entrances or exits. 5. Turn the power switch to"Off"and unplug office machines before adjusting,lubricating or cleaning them. Fans 1. Do not use fans that have excessive vibration or missing guards. 2. Do not place floor type fans in walkways,aisles,or doorways. Stairs i. Use the handrails when ascending or descending stairs or ramps. 2. Do not run on stairs or take more than one-step at a time. 13 TLC TRIMMifIL;LCNC CO,INC Phone Use 1. Sit up straight in your chair. 2. Keep your feet on floor. 3. If the chair height is too high,use a book or other object as a footrest. 4. If you use a traditional handset,do not hold the receiver by bending your neck to trap the receiver between your head and shoulder.Hold the receiver with your hand. 5. Use your headset for extended phone use. 6. For additional lower back support,place a pillow or bundled clothing in the chair at the small ofyout back. Carts 1. Do not exceed the rated load capacity noted on the manufacturer's label on the cart. 2. Ask a spotter to help guide carts around corners and through narrow aisles. 3. Do not stand on a cart or float or use it as a work platform. Hand Truck Operations 1. When loading hand trucks,keep your feet clear of the wheels. 2. Do not exceed the manufacturer's load rated capacity.Read the capacity plate on the hand truck if you are unsure. 3. Place the load so that it will not slip,shift,or fall.Use the st raps,if they are provided,to secure the load. 4. For extremely bulky or pressurized items such as gas cylinders,strap or chain the items to the hand truck. 5. Tip the load slightly forward so that the tongue of the hand truck goes under the load. 6. Push the tongue of the hand truck all the way under the load that is to be moved. 7. Keep the center of gravity of the load as low as possible by placing heavier objects below the lighter objects. 8. Push the load so that the weight will be carried by the axle and not the handles. 9. If your view is obstructed,ask a spotter to assist in guiding the load. 10. Do not walk backward with the hand t ruck,unless going up stairs or ramps. 11. When going down an incline,keep the hand truck in front of you so that it can be controlled at all times. 12. Move hand trucks at a walking pace. 13. Store hand trucks with the tongue under a pallet,shelf,or table. Hazardous Materials 1. Follow the instructions on the label and in the corresponding Material Safety Data Sheet (MSDS) for each chemical product you will be using in your workplace. 2. Use personal protective clothing or equipment such as goggles,face shield,neoprene gloves, rubber boots,shoe covers, and rubber aprons,when using chemicals labeled"Flammable","Corrosive",and"Caustic"or"Poisonous". 3. Do not use protective clothing or equipment that has split seams,pinholes,cuts,tears,or other visible signs of damage. 4. Do not use chemicals from unlabeled containers or unmarked cylinders. 5. Do not drag containers labeled"Flammable." • G. Do not store chemical containers labeled"Oxidizer"with containers labeled"Corrosive"or"Caustic". Storeroom/Stockroom: 1. Use long handled snips when cutting strapping bands away from a shipping container. 2. Wear your safety glasses when cutting strapping bands,uncrating materials,and driving nails. 3. Stand to the side of the strapping band when cutting it. Use extreme care when removing bands from pipe on round stock loads.Chock or block loads before removing band to prevent a load shift. 4. Do not use pallets or skids that are cracked or split or have other visible damage. 5. Stack heavy or bulky storage containers on middle and lower shelves of the storage rack. 6. Do not run on stairs or take more than one-step of a staircase at a time. 7. Do not jump from elevated places such as truck beds,platforms,or ladders. 8. Do not lift slippery or wet objects;use a hand truck. 9. Follow the safe handling instructions listed on the label of the container or listed on the corresponding Material Safety Data Sheet when handling each chemical stored in the stockroom. 14 eTLC 10. Do not handle or load any containers of chemicals if their containers are cracked or leaking. General Rules 1. Do not use a chain saw if you are taking medication from a container labeled may cause drowsiness'. 2. Stop tree trimming operations during an electrical storm and when lightning is visible or thunder is heard. 3. Use work gloves when handling tree stumps and branches. 4. Remove your gloves and wash your hands with soap and water after handling tree stumps and branches. • 5. Do not stand under a tree or tree limb when trimming is in progress. 6. Do not cut a branch away until the ground crew is away from the branch's fall area. Pre-Work Inspection 1. Visually inspect the tree for any broken limbs that may already be hanging and remove those limbs first. 2. Walk through the work area before trimming.Remove hoses and toys; mark water meters add sprinkler heads using orange cones or"flags". Proper Lifting Procedure 1. Plan the move before lifting;remove obstructions from your chosen pathway. 2. Test the weight of the load before lifting by pushing the load along its resting surface. 3. If the load is too heavy or bulky,get assistance from a co-worker. 4. If assistance is required to perform a lift,coordinate and communicate your movements with those of your co- worker. 5. Position your feet 6 to 12 inches apart with one foot slightly in front of the other. 6. Face the load. 7. Bend at the knees,not at the back. 8. Keep your back straight. 9. Get a firm grip on the object with your hands and fingers.Use handles when present. 10. Never lift anything if your hands are greasy or wet. 11. Hold objects as close to your body as possible. 12. Perform lifting movements smoothly and gradually;do not jerk the load. 13. If you must change direction while lifting or carrying the load,pivot your feet and turn your entire body. Do not twist at the waist. 14. Set down objects in the same manner as you picked them up,except in reverse. 15. Slide materials to the end of the tailgate before attempting to lift them off a pick-up truck. Do not lift over the walls or tailgate of the truck bed. Chain Saws 1. When transporting a chain saw in a vehicle,keep the chain and the bar covered with a guard and secure the saw to prevent fuel spillage and damage. 2. When transporting a chain saw by hand,stop the engine,grip the saw handle,place the muffler at the side away from your body,and position the guide bar to the rear. 3. Do not use a chain saw with parts that are loose,worn,cracked,or otherwise visibly damaged. 4. Do not remove the chain brake or alter handles,chain brake,chain,or covers. 5. Tag damaged chain saws Out of Service"to prevent accidental start up or use. 6. Only use grip locations as specified by the manufacturer as handholds when operating the chain saw. 7. Do not pour fuel into the tank of a running engine. 8. Do not smoke while servicing,using,or refueling a chain saw. 9. Keep body parts and clothing away from the running engine and the cutting blade. 10. Allow the engine to cool before performing maintenance or refueling. 11. Stop the engine and disconnect the spark plug wire before cleaning,inspecting,adjusting,or repairing cutting blades or other rotating parts. 12. Always start a chain saw with a 10-inch or larger baron the ground. Engage the chain brake,place one foot through 15 ITLC the bottom handle,hold the top handle,and pull the starter rape. 13. Do not place a chain saw on your knee when starting it. 14. Always use both hands to maintain control of the chain saw. 15. When moving from tree to tree or cut to cut,activate the chain brake,remove your finger from the trigger,and keep the bar awayfrom your body. 16. Do not operate a chain saw above your shoulder height. 17. Keep the nose of the bar clear of other nearby objects during cutting to prevent kickback. 18. Do not set a saw down while the blade is engaged. 19. Stop the engine and turn the switch to"OFF"when the chain saw is to be left unattended. Handsaws 1. Keep control of saws by releasing downward pressure at the end of the stroke. 2. Do not use a saw that has dull saw blades. 3. Oil saw blades after each use. 4. Keep your hands and fingers away from the saw blade while using the saw. 5. Do not carry a saw by the blade. GROUND CREW PERSONNEL-Chipper Operators,Traffic Control Personnel,Remote Bucket Operators Traffic Control 1. Wear the international orange reflective vest when directing traffic around trimming work zone area. 2. Place orange warning cones and"det our"signs at the roadside under the work area before beginning tree trimming over streets. 3. Do not walk into traffic lanes outside of the"coned off'work area. Chippers 1. Use wheel blocks to chock the wheels of chippers before beginning any processing. 2. Stand to the side of the hopper opening when feeding the hopper. 3. Use your chain saw to cut long limbs to 6 foot or smaller lengths before putting them in the chipper. 4. Stop the chipper if you hear any uncommon sounds such as clanks or rattles that may indicate loose blades,nuts or other parts. Bucket Truck Operations 1. Do not touch the truck when the bucket is in operation. 2. If you are the remote bucket control operator,do not leave your controls while someone is in the bucket. 3. Do not drive the truck while someone is in the bucket. 4. Engage the parking brake and use the wheel blocks to chock the wheels before lifting anyone in the bucket. TREE TRIMMERS Climbing Techniques 1. No"free-style"climbing is permitted. 2. Once you are off the ground,tie your lanyard and climbing rope to the tree. 3. Do not use any ropes or saddles that are frayed or cut, have bent or broken clamps or are otherwise visibly damaged. 4. Do not tie your lanyard or climbing rope to broken or weak branches. 5. Store ropes lanyards and saddles in dry and clean areas. 6. Do not use ropes that are less than 1/2 inch in diameter. 7. "Double crotch"(tie in to a second lanyard)before operating the chain saw to prevent falls due to the kick of the saw. 8. "Crotch"around the main trunk of the tree. 9. Do not use a climbing rope as a lowering rope. 16 n TLC TRIMMING LAND Co.,INC. ladders 1. Read and follow the manufacturer's instructions label affixed to the ladder if you are unsure how to use the ladder. 2. Do not use ladders that have loose rungs,cracked,or split side rails,missing rubber footpath,or other visible damage. 3. Allow only one person on the ladder at a time. 4. Face the ladder when climbing up or down. 5. Maintain a three-point contact by keeping both hands and one foot or both feet and one hand on the ladder at all times when climbing up or down. 6. When performing work from a ladder,face the ladder and do not lean backward or sideways from the ladder. 7. Do not stand on the top two rungs of any ladder. 8. When using a ladder,extend the top of the ladder at least 3 feet above the edge of the roof. 9. Secure the ladder in place by having another employee hold it. 10. Do not carry items in your hands while climbing up or down a ladder. 11. Do not try to"walk"a ladder by rocking it.Climb down the ladder,and then move it. Bucket Truck Operations 1. Only bucket truck operators are to operate the bucket lift. 2. Keep the bucket at least 10 feet away from energized power lines. 3, Keep both feet on the floor of the bucket while working from the bucket.Do not climb on the bucket's edge. 4. Do not lean out of the bucket. 5. Do not operate the bucket during electrical storms or when lightning is seen or thunder is heard. 6. Do not operate the bucket in windy weather. 7. Use the safety belt and lanyard when working from the bucket. Proper Felling Technique 1. Using the chain saw,cut a triangular notch one quarter the diameter of the tree facing the direction you wish the tree to fall. 2. Make the back cut by boring a recess in the trunk approximately two inches above the bottom of the triangular notch by sawing forward to the holding hinge wood and then sawing backward until the saw is dear of the trunk. 3. If the tree is thick or if you are felling against the lean,place wedges in the back cut as you continue the back cut. 4. Establish an escape route free from obstructions at a 45"angle in the opposite direction of the planned tree fall before felling the tree. 5. After completing the back cut,engage the chain brake,shut the saw off,and retreat using the escape route. Do not turn your back on the falling tree. 17 • re TLC MMIAING LAUD CO,INC HEAT&ILLNESS PREVENTION Purpose The purpose of this program is to ensure that all TLC employees,working in outdoor places of employment or in other areas when environmental risk factors for heat illness are present,are protected from heat illness and are knowledgeable of heat illness symptoms,methods to prevent illness,and procedures to follow if symptoms occur. Scope The Heat Illness Prevention Program applies to all employees that may be at risk of heat illness and applies to all indoor and outdoor places of employment where environmental risk factors for heat illness are present. Responsibilities Employees • Awareness and compliance with all appropriate heat illness prevention procedures while performing assigned duties • Employees are ultimately responsible for drinking adequate amounts of hydrating fluids when the environmental risk factors for heat illness are present • Ensure access to a shaded area is available to recover from heat related symptoms • Inform their supervisor if shade and/or water is inadequate • Report symptoms of heat related illness promptly to their supervisor • Call 911 to request emergency medical services in the event medical assistance is required Supervisors • Identify and maintain records of all tasks/employees that are required to work outdoors where potential heat illness could occur • Require all affected employees receive proper training on heat illness prevention and comply with all appropriate procedures • Ensure that adequate water and shade are available at the job site when the environmental risk factors for heat illness are present • Encourage employees to drink water frequently • Call 911 to request emergency medical services in the event medical assistance is required Environmental Health and Safety(EH&S) • Establish and update the written Heat Illness Prevention Program • Provide consultation/training to departments who fall within the scope of the program • Assist departments in determining when,where,and how water and shade is provided Program Components The following elements for heat illness prevention provide specific information for supervisors complying with the program: Provision of Water 18 It TLC TRIMMING LAND Ca,{KC Whenever environmental risk factors for heat illness exist,supervisors are responsible to ensure that clean,fresh, and cool potable water is readily available to employees. Where unlimited drinking water is not immediately available from a plumbed system,supervisors must provide enough water for every employee to be able to drink one quart of water per hour for the entire shift(at least 2 gallons per employee for an 8-hour shift). Smaller quantities of water may be provided at the beginning of the shift if there are effective procedures for replenishing the water supply during the shift as needed. The CAL-OSHA standard requires not only that water be provided,but that supervisors encourage employees to drink frequently. Employees must be understand that thirst is not an effective indicator of a persons need for water and it is recommended that individuals drink one quart of water,or four 8-ounce cups,per hour when working in hot environments. Departments shall take one or more of the following steps to ensure employees have access to drinking water: 1. Provide access to drinking fountains 2. Supply water cooler/dispenser and single service cups 3. Supply sealed one time use water containers Drinking water and water dispensers shall meet the following requirements: • All sources of drinking water shall be maintained in a clean and sanitary condition • Drinking water must always be kept cool. When temperatures exceed 90°F it is recommended that ice be provided to keep the water cool. • Potable drinking water dispensers used to provide water to more than one person shall be equipped with a spigot or faucet • Any container used to store or dispense drinking water shall be clearly marked as to the nature of its contents and shall not be used for any other purpose • Dipping or pouring drinking water from containers,such as barrels,pails or tanks,is prohibited regardless of whether or not the containers are fitted with covers • The use of shared cups,glasses or other vessels for drinking purposes is prohibited • Non-potable water shall not be used for drinking • Outlets for non-potable water shall be pasted in a manner understandable to all employees that the water is unsafe for drinking Access to Shade Supervisors are responsible to ensure that employees have access to a shaded area. Shaded areas should be large enough to accommodate 25 percent of the employees on a shift and allow employees to sit in the shade without touching each other. The nearest shaded area must be as close as practicable. Usually this will mean that shade must be reachable within a 21/2 minute walk,but in no case more than 1/4-mile or a five minute walk away,whichever is shorter. Canopies, umbrellas or other temporary structures may be used to provide shade, provided they block direct sunlight. Trees and dense vines can provide shade if the canopy of the trees is sufficiently dense to provide substantially complete blockage of direct sunlight. Areas shaded by artificial or mechanical means,such as by a pop- up canopy as opposed to a tree,must provide means for employees to avoid contact with bare soil. The interior of a vehicle may be used to provide shade if the vehicle is air-conditioned and the air conditioner is operating. If the National Weather Service,as of 5 p.m.the previous day,forecasts the temperature to be over 80° F(heat index),shade structures must be available at the beginning of the shift and present throughout the day. Regardless 19 = TLC of predicted temperatures,supervisors must always have the capability to provide shade promptly if it is requested by an employee. If the temperature exceeds 9D°F,shade must actually be present regardless of the previous days predicted temperature high. Acclimatization Supervisors are required to acclimatize employees and allow time to adapt when temperatures rise suddenly and employee risks for heat illness increase. Acclimatization may also be required for new employees,employees working at temperatures to which they haven't been exposed for several weeks or longer,or employees assigned to new jobs in hot environments. Generally,about four to fourteen days of daily heat exposure is needed for acclimatization. Heat acclimatization requires a minimum daily heat exposure of about two hours of work. Gradually increase the length of work each day until an appropriate schedule adapted to the required activity level for the work environment is achieved. This will allow the employee to acclimate to conditions of heat while reducing the risk of heat illness. It should be noted that new employees are among those most at risk of suffering the consequences of inadequate acclimatization. Supervisors with new employees should be extra-vigilant during the acclimatization period,and respond immediately to signs and symptoms of possible heat illness. Preventive Recovery Periods The purpose of the recovery period is prevention of heat illness.The supervisor is required to provide access to shade for employees who believe they need a preventive recovery period from the effects of heat and for any who exhibit indications of heat illness. Access to shade must be allowed at all times,and employees must be allowed to remain in the shade for at least five minutes. The purpose of the preventive recovery period is to reduce heat stress on the employee. The preventive recovery period is not a substitute for medical treatment. Emergency Procedures If an employee has any symptoms of heat illness,first-aid procedures should be initiated without delay. Common early signs and symptoms of heat illness include headache,muscle cramps,and unusual fatigue. However, progression to more serious illness can be rapid,and can include loss of consciousness, seizures,mental confusion, unusual behavior,nausea or vomiting, hot dry skin,or unusually profuse sweating. Any employee exhibiting any of the above mentioned symptoms requires immediate attention.Even the initial symptoms may indicate serious heat exposure. If medical personnel are not immediately available onsite and serious heat illness is suspected, emergency medical personnel should be immediately contacted and on-site first aid undertaken. No employee with symptoms of possible serious heat illness should be left unattended or sent home without medical assessment and authorization. All Supervisors and employees must be trained to recognize and respond to symptoms of possible heat illness. If any employee exhibits signs or symptoms of heat stroke emergency medical services must be contacted. Supervisors must be able to provide clear and precise directions to the worksite and should carry cell phones or other means of communication to ensure that emergency services can be called. 20 TLC Igo.itA:No I..N13 CO,INC Reporting Requirements Constant awareness of and respect for heat illness prevention procedures and compliance with all applicable safety rules is mandatory. Employees may report any safety concerns to their supervisor. Supervisors may issue warnings to employees and implement disciplinary actions up to and including termination for failure to follow the guidelines of this program. Training Requirements and Competency Assessment Training shall be provided for all potentially impacted employees,and their supervisors,working where environmental risk factors for heat illness are present. Training information shall include,but not be limited to: • Environmental and personal risk factors for heat illness • Procedures for identifying,evaluating,and controlling exposure to environmental risk factors for heat illness • The importance of frequent consumption of hydrating fluids,up to 1 quart(4 cups of water)per hour,when environmental risk factors for heat illness are present. Particularly when employee is excessively sweating during the exposure • The importance of acclimatization • Different types of heat illness and the common signs and symptoms of heat illness • The importance of immediately reporting symptoms or signs of heat illness,in themselves or in co-workers, to their supervisor • Understanding the procedures for contacting emergency medical services,and if necessary,for transporting employees to a point where they can be reached by emergency medical service • Procedures for ensuring t hat,in the event of an emergency,clear and precise direction to the work site can and will be provided to emergency responders Supervisors shall receive training on the following topics prior to being assigned to supervise outdoor employees. • The training information required of the employees,detailed above • Procedures supervisors are to follow to implement the provisions of this program • Procedures the supervisor shall follow when an employee exhibits symptoms consistent with possible heat illness,including emergency response procedures Retraining will be required under any of the following conditions: • Changes in the workplace render previous training obsolete • Inadequacies in an employee's knowledge of heat illness prevention indicate that the employee has not retained the required training Training records shall be maintained by employer for a minimum of 3 years. 21 TLC 17WMINS LAND CO, BLOODBORNE PATHOGENS PROGRAM Purpose This Bloodborne Pathogen Exposure Control Plan has been established to ensure a safe and healthful working environment and act as a performance standard for all employees.This program applies to all occupational exposure to blood or other potentially infectious materials. The content of this plan complies with OSHA Standard 29 CFR 1910.1030(Occupational Exposure to Bloodborne Pathogens). Scope This program addresses all occupational exposure to blood or other potentially infectious materials. OSHA requires that all employers that can'reasonably anticipate exposure" of employees to infectious material to prepare and implement a written exposure control plan. Key Responsibilities Exposure Control Officer Has overall responsibility for developing and implementing the Exposure Control Procedure for all facilities. Site Project Manager and Supervisors Site project manager and supervisors are responsible for exposure control in their respective areas. Employees Know what tasks they perform that have occupational exposure. Plan and conduct all operations in accordance with our work practice controls. Develop good personal hygiene habits. Procedure Training Your company shall ensure that all employees with occupational exposure participate in a training program.Training is conducted for all employees with occupational exposure before initial assignment and within 1 year of previous training. Training shall be provided at the time of initial assignment&within 1 year of an employee's previous training. Training shall include: • What bloodbarne pathogens are;how to protect themselves from exposure • Methods of warnings(signs, labels,etc.) • The OSHA requirements of bloodborne pathogens • The Hepatitis B vaccine shall be made available to all employees that have occupational exposure at no cost to the employee(s). Availability of Procedure to Employees All employees will have access to a copy of the exposure control plan. Access to a copy of the exposure control plan shall be provided in a reasonable time,place,and manner. Reviews and Update of the Procedure The procedure is reviewed annually and updated whenever we establish new functional positions within our facility that may involve exposure to biohazards. Exposure Determination • There are no job classifications in which some or all employees have occupational exposure to hloodborne 22 o TLC TRIMMINO LAND CO.,IHC. pathogens that may result from the performance of their routine duties. • Designated employees are trained to render first aid and basic life support. Rendering first aid or basic life support will expose employees to bloodborne pathogens and will require them to adhere to this program. • In addition,no medical sharps or similar equipment is provided to,or used by,employees rendering first aid or basic life support. • This exposure determination has been made without regards to the Personal Protective Equipment that may be used by employees. • A listing of all first aid and basic life support trained employees in this work group shall be maintained at each work site and at each first aid kit. • Methods of Compliance Universal Precautions Under circumstances in which differential between body fluids is difficult or impossible,all body fluids will be considered potentially infectious. Engineering Controls Engineering and work practice controls shall be used to eliminate or minimize employee exposure. Eneineerine controls should be examined and maintained or replaced on a regular schedule to ensure their effectiveness. Hand washing facilities shall be readily available at all work locations. If provision of hand washing facilities is not feasible,then an appropriate antiseptic hand cleanser in conjunction with cloth/paper towels or antiseptic towelettes shall be provided by your company. Containers for contaminated reusable sharps that our clients provide have the following characteris tics: Puncture-resistant; Color-coded or labelled with a biohazard warning label;Leak-proof on the sides and bottom. Secondary containers which are: Leak-proof;Color-coded or labelled with a biohazard warning label; Puncture-resistant,if necessary. Work Practice Controls Employees shall wash their hands immediately,or as soon as feasible,after removal of potentially contaminated gloves or other personal protective equipment. Following any contact of body areas with blood or any other infectious materials,employees wash their hands and any other exposed skin with soap and water as soon as possible. Hand washing fad lities shall be available. If hand washing facilities are not feasible your company will provide either an appropriate antiseptic hand cleanser in conjunction with cloth/paper towels or antiseptic towelettes. Contaminated needles and other contaminated sharps should not be handled if you are not AUTHORIZED or TRAINED to do so. Contaminated needles and other contaminated sharps are not bent or recapped. Eating,drinking,smoking,applying cosmetics or lip balm and handling contact lenses is prohibited in work areas where there is potential for exposure to biohazardous materials. Food and drink is not kept in refrigerators,freezers,on countertops or in other storage areas where potentially infectious materials are present. All equipment or environmental surfaces shall be cleaned and decontaminated after contact with blood or other infectious materials. Specimens of blood or other potentially infectious materials must be put in leak proof bags for handling,storage and transport. If outside contamination of a primary specimen container occurs,that container is placed within a second leak proof container,appropriately labelled,-for handling and storage. Bloodborne pathogens kits are located on top of first aid kits and are to be used in emergency situations by the caregiver. Once the seal is broken on kit and any portion has been used it is not to be reused. Pathogen Kits shall be ordered and replaced promptly.Biohazard hags are identified by stickers and located in the first aid area. Contaminated supplies are to be disposed at once. 23 TLC Personal Protective Equipment When the possibility of occupational exposure is present,PPE is to be provided at no cost to the employee such as gloves, gowns,etc.PPE shall be used unless employees temporarily declined to use under rare circumstances.PPE shall be repaired and replaced as needed to maintain its effectiveness. All PPE shall be of the proper size and readily accessible. Our employees adhere to the following practices when using their personal protective equipment: Any garments penetrated by blood or other infectious materials are removed immediately. All potentially contaminated personal protective equipment is removed prior to leaving a work area. Gloves are worn whenever employees anticipate hand contact with potentially infectious materials or when handling or touching contaminated items or surfaces. Disposable gloves are replaced as soon as practical after contamination or if they are torn,punctured or otherwise lose their ability to function as an"exposure barrier". Masks and eye protection(such as goggles,face shields,etc.)are used whenever splashes or sprays may generate droplets of infectious materials. Any PPE exposed to bloodborne pathogens shall be disposed of properly. PPE shall be used unless employees temporarily declined to use PPE under rare circumstances. PPE should be cleaned,laundered&properly disposed of if contaminated. Your company will repair and replace PPE as needed to maintain its effectiveness. Housekeeping Our staff employs the following practices: All equipment and surfaces are cleaned and decontaminated after contact with blood or other potentially infectious materials. Protective coverings(such as plastic trash bags or wrap,aluminum foil or absorbent paper)are removed and replaced. All trash containers,pails,bins,and other receptacles intended for use routinely are inspected,cleaned and decontaminated as soon as possible if visibly contaminated. Potentially contaminated broken glassware is picked up using mechanical means(such as dustpan and brush,tongs,forceps, etc.). Post-Exposure and Follow Up Post-Exposure Evaluation&Follow-Up If there is an incident where exposure to bloodborne pathogens occurred,we immediately focus our efforts on investigating the circumstances surrounding the exposure incident and making sure that our employees receive medical consultation and immediate treatment. Your company's Safety Manager/Supervisor investigates every reported exposure incident and a written summary of the incident and its causes is prepared and recommendations are made for avoiding similar incidents in the future. We provide an exposed employee with the following confidential information: Documentation regarding the routes of exposure and circumstances under which the exposure incident occurred. Identification of the source individual(unless not feasible or prohibited by law). Once these procedures have been completed,an appointment is arranged for the exposed employee with a qualified healthcare professional to discuss the employee's medical status.This includes an evaluation of any reported illnesses,as well as any recommended treatment. Information Provided to the Healthcare Professional. We forward the following: A copy of the Biohazards Standard. A description of the exposure incident. Other pertinent information. Healthcare Professional's Written Opinion 24 TLC After the consultation,the healthcare professional provides our facility with a written opinion evaluating the exposed employee's situation.We,in turn,furnish a copy of this opinion to the exposed employee. The written opinion will contain only the following information: Whether Hepatitis 8 Vaccination is indicated for the employee. Whether the employee has received the Hepatitis B Vaccination. Confirmation that the employee has been informed of the results of the evaluation. Confirmation that the employee has been told about any medical conditions resulting from the exposure incident which require further evaluation or treatment. All other findings or diagnoses will remain confidential and will not be included in the written report. Record Keeping All records shall be made available upon request of employees,OHSA's Assistant Secretary and the Director of OSHA for examination and copying. Medical records must have written consent of employee before released.Your company shall meet the requirements involving transfer of records set forth in 29 CFR 1910,1020(h). The respective Human Resources representative shall maintain Bloodborne Pathogen exposure records. Employee medical records shall be kept confidential and are not to be disclosed without the employee's written consent, except as required by 29 CFR 1910.1030 or other law. Accurate medical records for each employee with occupational exposure must be maintained for at least the duration of employment plus 30 years and shall include at least the following: • Employee's name,Social Security number and employee number. • Employee's Hepatitis B vaccination status,including vaccination dates. • All results from examinations,medical testing and follow-up procedures,including all health care professional's written opinions. • Information provided to the health care professional. • Any Hepatitis B Vaccine Declinations. Training records shall be maintained for 3 years from the date on which the training occurred and shall include at least the following: • Outline of training program con tents. • Name of person conducting the training. • Names and job titles of all persons attending the training. • Date of training. • Labels and Signs Biohazard warning labelling shall be used on containers of regulated waste;Sharps disposal containers; contaminated laundry bags and containers;contaminated equipment. Information Information provided to our employees includes: The Biohazards Standard itself. The epidemiology and symptoms of bloodborne diseases. The modes of transmission of bloodborne pathogens. Our facility's Exposure Control Procedure(and where employees can obtain a copy). Appropriate methods for recognizing tasks and other activities that may involve exposure. A review of the use and limitations of methods that will prevent or reduce exposure. 25 TLC Selection and use of personal protective equipment. Visual warnings of biohazards within our facility including labels,signs and"color-coded"containers. Information on the Hepatitis B Vaccine. Actions to take and persons to contact in an emergency involving potentially infectious material. The procedure to follow if an exposure incident occurs,including incident reporting. Information on the post-exposure evaluation and follow-up,including medical consultation. 26 C TL HAZARD IDENTIFICATION AND ASSESSMENT To assist in the identification and correction of hazards, the company has developed the following procedures. These procedures are representative only and are not exhaustive of all the measures and methods that will be implemented to guard against injury from recognized and potential hazards in the workplace.As new hazards are identified or improved work procedures developed,they will be promptly incorporated into our Safety Manual. The following methods will be utilized to identify hazards in the workplace: • Loss analysis of accident trends • Accident investigation • Employee observation • Employee suggestions • Regulatory requirements for our industry • Outside agencies such as the fire department and insurance carriers • Periodic safety inspections Loss Analysis Periodic loss analyses will he conducted by the safety program administrator. These will help identify areas of concern and potential job hazards. The results of these analyses will be communicated to management, supervision, and employees through safety meetings and other appropriate means. Accident Investigations All accidents and injuries will be investigated in accordance with the guidelines contained in this program. Accident investigations will focus on all causal factors and corrective action including the identification and correction of hazards that may have contributed to the accident. Employee Observation Superintendents and foremen shall be continually observing employees for unsafe actions and taking corrective action as necessary. Employee Suggestions Employees are encouraged to report any hazard they observe to their supervisor. No employee is to ever be disciplined or discharged for reporting any workplace hazard or unsafe condition. However, employees who do NOT report potential hazards or unsafe conditions that they are aware of will be subject to disciplinary action. 27 % TLC Regulatory Requirements All industries are subject to government regulations relating to safety. Many of these regulations are specific to our type of business. Copies of pertinent regulations can be obtained from the Safety Program Administrator. Outside Agencies Several organizations may assist us in identifying hazards in our workplace. These include safety officers from other contractors, insurance carrier safety and health consultants,private industry consultants,the fire department,and State OSH Consultants. Periodic Safety Inspections Periodic safety inspections ensure that physical and mechanical hazards are under control and identify situations that may become potentially hazardous. Inspections shall Include a review of the work habits of employees in all work areas.These inspections will be conducted by the Supervisor, Manager, Program Administrator or other designated individual. Periodic safety inspections will be conducted: • When new substances,process,procedures or equipment are used. • When new or previously unrecognized hazards are identified. • Periodically by the Supervisor at start of each job. • Periodically by the Safety Program Administrator. These inspections will focus on both unsafe employee actions as well as unsafe conditions. The following is a partial list of items to be checked. • The proper use,condition,maintenance and grounding of all electrically operated equipment. • The proper use,condition,and maintenance of safeguards for all power-driven equipment. • Compliance with the Code of Safe Practices. • Housekeeping and personal protective equipment. • Hazardous materials. • Proper material storage. • Provision of first aid equipment and emergency medical services. Any and all hazards identified will be corrected as soon as practical in accordance with the company hazard correction policy. If imminent or life threatening hazards are identified, which cannot be immediately corrected, all employees must be removed from the area, except those with special training required to correct the hazard, who will be provided necessary safeguards. Documentation of Inspections Safety inspections will be documented to include the following: • Date on which the inspection was performed. • The name and title of person who performed the inspection. • Any hazardous conditions noted or discovered and the steps or procedures taken to correct them. • Signature of the person who performed the inspection. One copy of the completed form should be sent to the office. All reports shall be kept on file for a minimum of two(2)years. 28 611 14. TLC HAZARD PREVENTION,CORRECTION,AND CONTROL The following procedures will be used to evaluate, prioritize and correct identified safety hazards. Hazards will be corrected in order of priority:the most serious hazards will be corrected first. Hazard Evaluation Factors that will be considered when evaluating hazards include: • Potential severity-The potential for serious injury,illness or fatality • Likelihood of exposure-The probability of the employee coming into contact with the hazard • Frequency of exposure-How often employees come into contact with the hazard • Number of employees exposed • Possible corrective actions-What can be done to minimize or eliminate the hazard • Time necessary to correct-The time necessary to minimize or eliminate the hazard Techniques for Correcting Hazards 1. Engineering Controls: Could include machine guarding, ventilation, noise reduction at the source, and provision of material handling equipment. These are the first and preferred methods of control. 2. Administrative Controls:The next most desirable method would include rotation of employees or limiting exposure time. 3. Personal Protective Equipment:Includes back support belts, hearing protection,respirators and safety glasses. These are often the least effective controls for hazards and should be relied upon only when other controls are impractical. Documentation of Corrective Action All corrective action taken to mitigate hazards should be documented. Depending on the circumstances,one of the following forms should be used: • Safety Contact Report • Safety Meeting Report • Memo or letter • Safety inspection form All hazards noted on safety inspections will be rechecked on each subsequent inspection and notations made as to their status. 29 TLC HAZARD COMMUNICATION PROGRAM Introduction It is company policy that the first consideration of work shall be the protection of the safety and health of all employees. We have developed this Hazard Communication Program to ensure that all employees receive adequate information about the possible hazards that may result from the various materials used in our operations.This Hazard Communication Program will be monitored by the Safety Program Administrator who will be responsible for ensuring that all facets of the program are carried out,and that the program is effective. Our program consists of the following elements: 1. Hazardous material inventory. 2. Collection and maintenance of Material Safety Data Sheets. 3. Container labeling. 4. Employee training. The following items are not required to be included in the program and are therefore omitted: • Foods,drugs, cosmetics or tobacco. • Untreated wood products. • Hazardous waste. • Consumer products packaged for sale to and use by the general public, provided that our exposure is not significantly greater than typical consumer exposure. Hazardous Material Inventory The Safety Program Administrator maintains a list of all hazardous materials used in our operations. This list contains the name of the product,the type of product(solvent,adhesive etc.)and the name and address of the manufacturer. Material Safety Data Sheets(MSDS( Copies of MSDS for all hazardous substances to which our employees may be exposed will be kept in a binder at the main office. These MSDS are available to all employees, at all times, upon request. Copies of the most commonly used products will also be kept by the Supervisor at the work site. The Safety Program Administrator will be responsible for reviewing incoming MSDS for new and significant health/safety information. They will ensure that any new information is passed on to the affected employees. The Safety Program Administrator will also review all incoming MSDS for completeness. If an MSDS is missing or obviously incomplete, a new MSDS will be requested from the manufacturer. Federal or State(if applicable) OSHA will be notified if a complete MSDS is not received and the manufacturer will not supply one. New materials will not be introduced into the shop or field until a MSDS has been received. The purchasing department will make it an ongoing part of their function to obtain MSDS for all new materials when they are first ordered. 30 at TLC MOWN,LAILM CO,INC. Container Labeling No container of hazardous substances will be used unless the container is correctly labeled and the label is legible. All chemicals in cans,bags,drums,pails, etc.,will be checked by the receiving department to ensure the manufacturer's label is intact,is legible,and has not been damaged in any manner during shipment. Any containers found to have damaged labels will be held until a new label has been installed. New labels will be obtained from the manufacturer. The label must contain: • The chemical name of the contents. • The appropriate hazard warnings. • The name and address of the manufacturer. All secondary containers will be labeled as to their contents with a reference to the original label. Employee Information and Training All employees will be provided information and training on the following items through the company safety training program and prior to starting work with hazardous substances: 1. An overview of the requirements of the Hazard Communication Standard, including their rights under this regulation. 2. Information regarding the use of hazardous substances in their specific work areas. 3. The location and availability of the written hazard communication program.The program will be available from the Supervisor and Safety Program Administrator. 4. The physical and health hazards of the hazardous substances in use. 5. Methods and observation techniques used to determine the presence or release of hazardous substances in the work area. 6. The controls,work practices and personal protective equipment available for protection against possible exposure. 7. Emergency and first aid procedures to follow if employees are exposed to hazardous substances. 8. How to read labels and material safety data sheets to obtain the appropriate hazard information. Hazardous Non-Routine Tasks Infrequently, employees may be required to perform hazardous non-routine tasks. Prior to starting this work, each involved employee will be given information by his/her supervisor about hazards to which they may be exposed during such activity. This information will include: • The specific hazards. • Protective/safety measures which must be utilized. • The measures the company has taken to lessen the hazards, including special ventilation, respirators, the presence of another employee,emergency procedures,etc. 31 % TLC Informing Outside Contractors and Vendors To ensure that outside contractors are not exposed to our hazardous materials, and to ensure the safety of the contractor's employees,it will be the responsibility of the Supervisor to provide outside contractors the following information: • The hazardous substances under our control that they may be exposed to while at the work site. • The precautions the contractor's employees must take to lessen the possibility of exposure. We will obtain from outside contractors and vendors the name of any hazardous substances the contractor's employees may be using at a work site or bringing into our facility. The contractor must also supply a copy of the material safety data sheet relevant to these materials. Employee Rights Under the Hazard Communication Standard At any time,an employee has the right to: • Access the MSDS folder,and the Hazard Communication Program. • Receive a copy of any environmental sampling data collected in the workplace. • See their employment medical records upon request. 32 TLC TRIMMING LNIO Ca,INC. FIRST AID AND MEDICAL EMERGENCY PROCEDURES The company will ensure the availability of emergency medical services for its employees at all times.We will also ensure the availability of a suitable number of appropriately trained persons to render first aid. The Safety Program Administrator will maintain a list of trained individuals and take steps to provide training for those that desire it. First-Aid Kits Every work site shall have access to at least one first-aid kit in a weatherproof container. The first-aid kit will be inspected regularly to ensure that it is well stocked, in sanitary condition, and any used items are promptly replaced.The contents of the first-aid kit shall be arranged to be quickly found and remain sanitary. First-aid dressings shall be sterile and in individually sealed packages. Drugs, antiseptics, eye irrigation solutions, inhalants, medicines, or proprietary preparations shall not be included in first-aid kits unless specifically approved, in writing, by an employer-authorized, licensed physician. Other supplies and equipment, if provided, shall be in accordance with the documented recommendations of an employer-authorized licensed physician upon consideration of the extent and type of emergency care to be given based upon the anticipated incidence and nature of injuries and illnesses and availability of transportation to medical care. First Aid The designated first aid person on each site will be available at all times to render appropriate first aid for injuries and illnesses. Proper equipment for the prompt transportation of the injured or ill person to a physician or hospital where emergency care is provided, or an effective communication system for contacting hospitals or other emergency medical facilities,physicians,ambulance and fire services, shall also be provided.The telephone numbers of the following emergency services in the area shall be posted near the job telephone, or otherwise made available to the employees where no job site telephone exists: 1. A company authorized physician or medical clinic,and at least one alternate if available. 2. Hospitals. 3. Ambulance services. 4. Fire-protection services. Prior to the commencement of work at any site,the Supervisor or Manager shall locate the nearest preferred medical facility and establish that transportation or communication methods are available in the event of an employee injury. Each employee shall be informed of the procedures to follow in case of injury or illness through our new employee orientation program,Code of Safe Practices,and safety meetings. Where the eyes or body of any person may be exposed to injurious or corrosive materials,suitable facilities for drenching the body or flushing the eyes with clean water shall be conspicuously and readily accessible. 33 •1. TLC Accident Procedures • These procedures are to be followed in the event of an employee injury in the course of employment. 1. For severe accidents call 911 and request the Paramedics. 2. Employees must report all work related injuries to their Supervisor immediately. Even if they do not feel that it requires medical attention. Failure to do so may result in a delay of Workers'Compensation benefits and disciplinary action. 3. The Supervisor,employee,and first aid person,should determine whether or not outside medical attention is needed. When uncertainty exists on the part of any individual,the employee should be sent for professional medical care. 4. If medical attention is not desired or the employee refuses treatment,you must still fill out a company"Accident Report"in case complications arise later. 5. In all cases,if the employee cannot transport himself or herself for any reason,transportation should be provided. 6. In the event of a serious accident involving hospitalization for more than 24 hours, amputation, permanent disfigurement, • loss of consciousness or death, phone contact should be made with the main office. Contact must also be made with the nearest Federal or State if applicable)OSHA office. • 34 TLC ACCIDENT/EXPOSURE INVESTIGATION The Supervisor, Manager, or other designated individual will investigate all work-related accidents in a timely manner. This includes minor incidents and "near accidents", as well as serious injuries. An accident is defined as any unexpected occurrence that results in injury to personnel, damage to equipment, facilities, or material, or interruption of normal operations. Responsibility for Accident Investigation Immediately upon being notified of an accident, the Supervisor, Manager, or other designated individual shall conduct an investigation. The purpose of the investigation is to determine the cause of the accident and corrective action to prevent future reoccurrence;not to fix blame or find fault. An unbiased approach is necessary in order to obtain objective findings. The Purpose of Accident Investigations: • To prevent or decrease the likelihood of similar accidents. • To identify and correct unsafe work practices and physical hazards. Accidents are often caused by a combination of these two factors. • To identify training needs. This makes training more effective by focusing on factors that are most likely to cause accidents. What Types of Incidents Do We Investigate? • Fatalities • Serious injuries • Minor injuries • Property damage • Near misses Procedures for Investigation of Accidents Immediately upon being notified of an accident the Supervisor, Manager,or other designated individual will: 1. Visit the accident scene, no later than 5 working days,while facts and evidence are still fresh and before witnesses forget important details and to make sure hazardous conditions to which other employees or customers could be exposed are corrected or have been removed; 2. Provide for needed first aid or call 911 emergency number for the injured employee(s). 3. If possible, interview the injured worker at the scene of the accident and verbally 'VW him or her through a re- enactment.All interviews should be conducted as privately as possible. Interview all witnesses individually and talk with anyone who has knowledge of the accident,even if they did not actually witness it. 4. Report the accident to the main office. Accidents will be reported by the office to the insurance carrier within 24 hours. All serious accidents will be reported to the carrier as soon as possible. 35 TLC 5. Consider taking signed statements in cases where facts are unclear or there is an element of controversy. 6. Thoroughly investigate the accident to identify all accident causes and contributing factors.Document details graphically. Use sketches,diagrams and photos as needed.Take measurements when appropriate. 7. All accidents involving death, disfigurement, amputation,loss of consciousness or hospitalization for more than 24 hours must be reported to Federal or State hf applicable)CAL-OSHA immediately. 8. Focus on causes and hazards. Develop an analysis of what happened, how it happened, and how it could have been prevented.Determine what caused the accident itself,not just the injury. 9. Every investigation must also include an action plan.How can such accidents be prevented in the future? 10. In the event a third party or defective product contributed to the accident,save any evidence as it could be critical to the recovery of claim costs. Accurate&Prompt Investigations • Ensures information is available • Causes can be quickly corrected • Helps identify all contributing factors • Reflects management concern • Reduces chance of recurrence Investigation Tips • Avoid placing blame • Document with photos and diagrams,if needed • Be objective,get the facts • Reconstruct the event • Use open-ended questions Questions to Ask When investigating accidents, open-ended questions such as who?, what?, when?, where?, why?, and how? will provide more information than closed-ended questions such as"Were you wearing gloves?" Examples include: • How did it happen? • Why did it happen? • How could it have been prevented? • Who was involved? • Who witnessed the incident? • Where were the witnesses at the time of the incident? • What was the injured worker doing? • What was the employee working on? • When did it happen? • When was the accident reported? 36 T L C TRIMMINGLAND CO INC • Where did it happen? • Why was the employee assigned to do the job? The single,most important question that must be answered as the result of any investigation is: "What do you recommend be done(or have you done)to prevent this type of incident from recurring?" Once the Accident Investigation is Completed • Take or recommend corrective action • Document corrective action • Management and the Safety Program Administrator will review the results of all investigations • Consider safety program modifications Information obtained through accident investigations can be used to update and improve our current program. 37 TLC TRAINING AND INSTRUCTION Every new employee will be given instruction by their Supervisor in the general safety requirements of their job. A copy of our Code of Safe Practices shall also be provided to each employee. Managers,Supervisors,and employees will be trained at least twice per year on various accident prevention topics. Training provides the following benefits: • Makes employees aware of job hazards • Teaches employees to perform jobs safely • Promotes two-way communication • Encourages safety suggestions • Creates interest in the safety program • Fulfills Federal or State(if applicable)OSHA requirements Employee training will be provided at the following times: 1. All new employees will receive a safety orientation their first day on the job. 2. All new employees will be given a copy of the Code of Safe Practices and required to read and sign far it. 3. All employees given a new job assignment for which training has not been previously provided will be trained before beginning the new assignment. 4. Whenever new substances, processes, procedures or equipment that represent a new hazard are introduced into the workplace. 5. Whenever the company is made aware of a new or previously unrecognized hazard. 6. Whenever management believes that additional training is necessary. 7. After all serious accidents. 8. When employees are not following safe work rules or procedures. Training topics will include, but not be limited to: • Employee's safety responsibility • General safety rules • Code of Safe Practices • Safe job procedures • Ergonomics • Use of hazardous materials • Use of equipment • Emergency procedures • Safe lifting and material handling practices • Contents of safety program 38 Pk TLC Documentation of Training All training will be documented on one of the following three forms. New Employee Safety Orientation Employee Safety Contact Form Safety Meeting Report The following training method should be used. Actual demonstrations of the proper way to perform a task are very helpful in most cases. • Tell them how to do the job safely • Show them how to do the job safely • Have them tell you how to do the job safely? • Have them show you how to do the job safely? Follow up to ensure they are still performing the job safely 39 TLC FIRE PREVENTION AND EMERGENCY ACTION PLAN The company has developed the following emergency plan to cover those designated actions that must be taken to ensure employee safety from fire and during other emergencies. Any questions about this plan should be directed to The Safety Program Administrator. Facility Emergency Evacuation and Fire Prevention The Safety Program Administrator is responsible for ensuring the following: 1. That all required emergency exits are clearly identified in the office, shop, and warehouse and that all required fire fighting and emergency equipment is available and in good condition. The following items will be maintained: • First aid kit • Drinking water • Flashlight • Portable battery powered radio and batteries • Fire extinguishers • Wrench to shut off the main gas valve • Pry bars,axes,saws,tools or similar devices for employee rescue 2. Creating a facility map designating all emergency evacuation routes and the locations of all fire fighting equipment and emergency supplies and equipment. These maps will be posted in at least two locations in the facility. 3. Training all exposed employees on the procedures to be followed in the event of fire, earthquake or other emergency including how to properly notify other affected employees. 4. Identifying potential fire hazards in the office, shop and warehouse and ensuring that adequate steps are taken to prevent fires. 5. Ensuring that combustible trash and materials are removed promptly from the facility, and that all flammable and combustible liquids are properly stored and handled. During an Emergency In the event of an emergency such as earthquake or fire, all employees are expected to evacuate the premises immediately. The Safety Program Manager or Safety Committee members may assign some employees the task of shutting off the gas or electricity,if needed. At no time will any employee be expected to jeopardize their own safety to do this. Employees will be notified of emergencies through one of the following: • Fire alarm • Intercom • Emergency horn • Direct voice communication 40 s TLC After the emergency evacuation has been completed,a head count will be taken to ensure everyone is out of the building. If necessary,the Safety Program Administrator or Safety Committee members may assign some employees to rescue trapped employees. Fire Prevention in Shops and Warehouses The following procedures will be used to prevent fires in shops and warehouses. 1. All accumulated combustible trash and debris will be removed as soon as practical. 2. Flammable liquids will only be stored and dispensed from UL approved safety containers designed for that purpose. 3. All rags soaked with flammable or combustible liquids will be properly stored in closed metal containers. 4. Appropriate precautions will be taken to prevent fires when torch cutting,welding or soldering. 5. Compressed gas cylinders containing flammable or explosive gasses will be properly stored in the upright position with their caps on and protected from heat or puncture. Fuel gas and oxygen shall be separated at least 20 feet when stored. 6. Smoking or open lights are prohibited within 50 feet of flammable liquid or gas storage and dispensing areas. 7. Flammable solvents will not be used for cleaning purposes. 8. A fire extinguisher, rated not less than 2A, shall be provided for each 3,000 square feet of the floor area, or fraction thereof.Where the floor area is less than 3,000 square feet,at least one extinguisher shall be provided. 9. Travel distance from any point of the protected area to the nearest fire extinguisher shall not exceed 75 feet. 10. At least one fire extinguisher, rated not less than 2A,shall be provided on each floor.In multi-story buildings,at least one fire extinguisher shall be located adjacent to the stairway at each floor level. 11. A fire extinguisher, rated not less than 10B, shall be provided within 50 feet of wherever more than 5 gallons of flammable or combustible liquids or 5 pounds of flammable gas are being used on the job site. This requirement does not apply to the integral fuel tanks of motor vehicles. 12. Portable fire extinguishers shall be inspected monthly, or at more frequent intervals by the employer, and serviced at least annually by a person licensed or registered by the State Fire Marshal. NOTE: Inspection is a "quick check" that an extinguisher is available and will operate.It is intended to give reasonable assurance that the extinguisher is fully charged and operable.This is done by seeing that it is in its designated place,that it has not been actuated or tampered with,and that there is no obvious or physical damage or condition to prevent operation. 13. Suitable fire control devices, such as portable fire extinguishers, shall be available at locations where flammable or combustible liquids are stored. 14. At least one portable fire extinguisher, having a rating of not less than 20-8 units, shall be located outside of, but not more than 10 feet from,the door opening into any room used for flammable liquid storage. 15. At least one portable fire extinguisher, having a rating of not less than 20-8 units, shall be located not less than 25 feet, nor more than 75 feet,from any flammable liquid storage area located outside. 41 TLC FLEET AND DRIVER SAFETY The company has established the following guidelines and procedures for our drivers and vehicles to protect the safety of individuals operating any motor vehicle on company business. Protecting our employee drivers, their passengers, and the public is of the highest priority.The commitment of management and employees is critical to the success of this program. Clear communication of and strict adherence to,the program's guidelines and procedures are essential. Our primary goal is to maintain a high level of safety awareness and foster responsible driving behavior. Driver safety awareness and responsible driving behavior will significantly decrease the frequency of motor vehicle accidents and reduce the severity of personal injuries and property damage. Drivers must follow the requirements outlined in this program.Violations of this program may result in disciplinary action up to,and including,suspension of driving privileges or dismissal. Our program consists of the following elements: • Driver selection • Driver training • Vehicle use policy • Vehicle inspection&preventive maintenance • Accident investigation Driver Selection Only company authorized and assigned employees are allowed to drive company vehicles at any time. Prior to being authorized and assigned,the company will check the following items. Drivers must have: • A valid un-restricted California drivers license. • A current MVR driving record with no more than 2 points and no serious or major violations. The company will also check driving records of all employees authorized to drive on company business on an annual basis. Employees that do not meet these requirements are not authorized or allowed to drive company vehicles or drive their own vehicle on company business. Driver Training All employees driving company vehicles, and personal vehicles on company business, will be given a copy of the Driving Safety Rules and Company Vehicle Use Policy and required to read and sign for them. Safe driving will also be periodically covered at company safety meetings. TLC Company Vehicle Use Policy TLC has established the following policies pertaining to company vehicles: 1. Personal and off duty use of company vehicles is prohibited. 42 TLC 2. Only authorized TLC employees may drive company vehicles.No other family members may drive company vehicles. 3. Non-employee passengers are not permitted in company vehicles at any time,unless they are business related. 4. Seat belts must be worn in company vehicles at all times. 5. No employee is permitted to drive company vehicles while impaired by alcohol, illegal or prescription drugs, or over the counter medications. 6. All accidents involving company vehicles must be reported to the office immediately. 7. Employees with two or more preventable accidents in a three-year period, or that obtain three points on their driving record,will be subject to a loss of their driving privileges or have their driving privileges restricted. Vehicle Inspection&Preventive Maintenance All TLC vehicles must be inspected by the driver prior to each use. Mechanical defects will be repaired immediately. The Safety Program Administrator will periodically spot check company vehicles to determine their condition. Vehicle inspections will include: • Lights • Turn signals • Emergency flashers • Tires • Horn • Brakes • Fluids • Windshield condition and wiper condition • Mirrors All vehicles will also be maintained in accordance with the manufacturers' recommendations. It is the responsibility of the individual assigned the vehicle to ensure proper maintenance and repairs are performed. If your vehicle is not safe, do not drive. Accident Investigation All accidents in company vehicles will be investigated by the Supervisor, Manager and/or the Safety Program Administrator. Where possible, witness's statements will be obtained and photos used to document the scene of the accident and the damage. Police reports will also be obtained whenever possible. The following guidelines will be used to help determine preventability. Auto Accident Preventability Guide This guide will assist in determining whether our driver could have prevented the accident. An accident is preventable if the driver could have done something to avoid it. Drivers are expected to drive defensively. Which driver was primarily at fault, which received a traffic citation, or whether a claim was paid has no bearing on preventability. If there was anything our 43 TLC driver could have done to avoid the collision,then the accident was preventable. An accident was non preventable when the vehicle was legally and properly parked, or when properly stopped because of a highway patrol officer, a signal,stop sign, or traffic condition.When judging accident preventability, here are some general questions to consider: 1. Does the investigation indicate that the driver considers the rights of others, or is there evidence of poor driving habits that need to be changed? 2. Does the investigation indicate driver awareness? Such phrases as"I did not see," "I didn't think,""I didn't expect" or thought" are signals indicating there probably was a lack of awareness, and the accident was preventable. An aware driver should think,expect,and see hazardous situations in time to avoid collisions. 3. Was the driver under any physical stresses that could have been contributory? Did the accident happen near the end of a long day or long drive? Did overeating contribute to fatigue? Did the driver get prior sufficient sleep? Is the driver's vision faulty? Was the driver feeling ill? 4. Was the vehicle defective without the driver's knowledge? Was a pre-trip inspection done, and would it have discovered the defect? A car that pulls to the left or right when the driver applies the brakes,faulty windshield wipers, and similar items are excuses, and a driver using them is trying to evade responsibility. Sudden brake failure, loss of steering, or a blowout might be defects beyond the driver's ability to predict. However, pre-trip inspections and regularly scheduled maintenance should prevent most of these problems. If either of these are the cause of the accident,then the accident was probably preventable by the driver. 5. Could the driver have exercised better judgment by taking an alternate route through less congested areas to reduce the hazardous situations encountered? 6. Could the driver have done anything to avoid the accident? 7. Was the driver's speed safe for conditions? 8. Did the driver obey all traffic signals? 9. Was the driver's vehicle under control? Intersection Collisions Failure of our driver to yield the right-of-way, regardless of who has the right of way, as indicated by stop signs or lights, is preventable. The only exception to this is when the driver is properly proceeding through an intersection protected by lights or stop signs and the driver's vehicle is struck in the extreme rear side of the vehicle. Regardless of stop signs, stoplights, or right-of-way, a defensive driver recognizes that the right-of-way belongs to anyone who assumes it and should yield accordingly. Questions to consider: 1. Did the driver approach the intersection at a speed safe for conditions? 2. Was the driver prepared to stop before entering the intersection? 3. At a blind corner,did the driver pull out slowly,ready to apply the brakes? 4. Did the driver look both ways before proceeding through the intersection? Sideswipes 44 •7 TLC Sideswipes are often preventable. Defensive drivers do not get into a position where they can be forced into another vehicle or another vehicle can be forced into them. Defensive drivers continuously check for escape routes to avoid sideswipes. For two lane roads, this means a driver should pass another vehicle only when absolutely certain that he or she can safely complete the pass. A driver should also be ready to slow down and let a passing vehicle that has failed to judge safe passing distance back into the lane. A driver should make no sudden moves that may force another vehicle to swerve. If a driver sideswipes a stationary object while taking evasive action to avoid striking another car or a pedestrian,such an accident may not be preventable. However,you should consider what the driver could have done or failed to do immediately preceding the evasive action to be in the position of no other options. A driver is also expected to anticipate the actions of an oncoming vehicle. Sideswiping an oncoming vehicle is often preventable. Again, evasive action, including leaving the roadway, may be necessary if an oncoming vehicle crosses into the driver's lane. Drivers are expected to allow merging vehicles to merge smoothly with them, and to merge smoothly on controlled access highways. Drivers are expected to be able to gauge distances properly when leaving a parking place and enter traffic smoothly. Questions to consider 1. Did the driver look to front and rear for approaching and overtaking traffic immediately before starting to pull away from the curb? 2. Did the driver signal before pulling away from the curb? 3. Did the driver look back rather than depend only upon rear-view mirrors? 4. Did the driver start into traffic only when this action would not require traffic to change its speed or direction in order to avoid his or her vehicle? Head-on Collisions A head-on collision with a vehicle traveling in the wrong lane may be preventable if the driver could have pulled off the road or taken other evasive action to prevent a collision. However, the driver should never drive into the other lane to avoid the oncoming vehicle. If the driver swerved off the road to avoid a head-on collision,the accident is non-preventable. The driver in this case made a good defensive driving decision,taking the lesser of two evils. Many skidding conditions are caused by rain, freezing rain, fog, and snow,which all increase the hazard of travel. Oily road film, which builds up during a period of good weather, causes an especially treacherous condition during the first minutes of a rainfall. Loss of traction can be anticipated, and these accidents usually are preventable. Driving too fast for conditions is the most common reason why these types of accidents are preventable. Questions to consider: 1. Was the driver operating at a safe speed considering weather and road conditions? 2. During inclement weather,was the driver keeping at least twice the safe following distance used for dry pavement? 3. Were all actions gradual? 4. Was the driver anticipating ice on bridges,in gutter,ruts,and near the curb? 5. Was the driver alert for water,ice or snow in shaded areas,loose gravel,sand,ruts,etc? If a driver goes off the road or strikes another vehicle because of skidding,the accident is preventable. 45 TLC Pedestrian Accidents All types of pedestrian accidents, including collisions with pedestrians coming from between parked cars, are usually considered preventable. There are few instances where the action of pedestrians is so unreasonable that the operator could not be expected to anticipate such an occurrence. Questions to consider: 1. Did the driver go through congested areas expecting that pedestrians would step in front of the vehicle? 2. Was the driver prepared to stop? 3. Did the driver keep as much clearance between his or her vehicle and parked vehicles,as safety permitted? 4. Did the driver stop when other vehicles had stopped to allow pedestrians to cross? 5. Did the driver wait for the green light or stop for the caution light? 6. Was the driver aware of children and prepared to stop if one ran into the street? 7. Did the driver give all pedestrians the right-of-way? 8. Did the driver stop for a school bus that was stopped and properly signaling that passengers were loading or unloading? Backing Accidents Backing a vehicle into another vehicle,an overhead obstruction,or a stationary object is normally preventable. The fact that someone was directing the driver in backing does not relieve the driver of the responsibility to back safely. Questions to consider: 1. Was it necessary to back? 2. Did the driver plan ahead so that he or she could have pulled forward out of the parking space instead of backing? 3. Was it necessary to drive into the narrow street,dead-end alley,or driveway from which he or she backed? 4. If the driver could not see where he or she was backing: Did the driver try to get someone to guide him or her? 5. Did the driver look all around the vehicle before backing? Did the driver back immediately after looking? 6. Did the driver use the horn while backing? Were the back-up lights working? 7. Did the driver look to the rear without relying totally on the rear-view mirror? 8. If the distance was long,did the driver stop,get out,and look around occasionally? 9. Did the driver back slowly? 10. Did the driver judge clearances accurately? Parking Accidents Doors on our driver's parked vehicle that are damaged when opened on the traffic side are considered preventable accidents. The driver is responsible to see that the traffic side is clear of traffic,before any doors on that side are opened. In most cases, if our driver, while driving, strikes a parked vehicle's opening door it is considered preventable. Usually our driver can see from a sufficient distance that the parked vehicle is occupied, and should therefore, be prepared to stop, should move closer to the center line or change lanes. It is a driver's responsibility to park the vehicle so that it will remain stationary. A runaway type accident is preventable and blaming such a collision on defective parking brakes or other holding devices are inadequate excuses. A good pre-trip inspection and maintenance program will eliminate most opportunities for this type of accident being the result of mechanical failure. Accidents occurring when vehicles are properly and legally parked are considered non preventable. Accidents occurring while 46 • ;AA TLC the vehicle was double-parked or in a No Parking"zone are preventable. Questions to consider: 1. Was the vehicle parked on the proper side of the road? 2. Was it necessary to park there or was there a safer,only slightly less convenient place nearby? 3. Did the driver have to park on the traveled part of the highway,on the curve,or on the hill? 4. When required,did the driver warn traffic by emergency warning devices? 5. Did the driver park parallel to the curb? 6. Was it necessary to park so close to an alley or directly across from a driveway? Collision with Obstructions Obstructions can be avoided if the driver knows the height and width of the vehicle, pays attention to posted clearances,and takes the time to properly judge clearances. Cargo Accidents The accident should be considered preventable if the investigation shows a mechanical defect of which the driver was aware, a defect the driver should have found by inspecting the vehicle, or the driver caused the accident by rough and abusive handling. It is a driver's responsibility to secure cargo properly to prevent shifting, loss,or damage. Cargo should be safely stowed to prevent flying objects that can strike or distract the driver. FALL PROTECTION The company has the following requirements for fall protection at all of our worksites. Fall Protection is Required When working where there is a hazard of falling more than 6 feet from the perimeter of a structure, unprotected sides and edges, leading edges, through shaft ways and openings, sloped roof surfaces steeper than 7:12, or other sloped surfaces steeper than 40 degrees not otherwise adequately protected. Fall protection is also required when working in boom lifts. Fall Protection Types One of the following four types of fall protection systems will be used when our employees are exposed to fall hazards in excess of 6 feet: 1. Standard guardrails,cables or floor hole covers 2, Personal fall arrest system 3. Positioning devices 4. Fall restraint systems Standard Guardrails,Safety Cables,or Covers 47 TLC "IMM'NG LAND CD,INC These are the easiest and most cost effective methods of providing fall protection and have a very high success rate. Standard guardrails,safety cables,floor hole and sky light covers are our preferred means of fall protection on job sites. The following rules will be followed when using them: 1. Railings shall be constructed of wood,or in an equally substantial manner from other materials, and shall consist of a top rail not less than 42 inches or more than 45 inches in height measured from the upper surface of the top rail to the floor, platform, runway or ramp level and a mid rail.The mid rail shall be halfway between the top rail and the floor, platform, runway or ramp."Selected lumber"free from damage that affects its strength,shall be used. 2. Wooden posts shall be not less than 2 inches by 4 inches in cross section,spaced at 8-foot or closer intervals. 3. Wooden top railings shall be smooth and of 2-inch by 4-inch or larger material. Double, 1-inch by 4-inch members may be used for this purpose, provided that one member is fastened in a flat position on top of the posts and the other fastened in an edge-up position to the inside of the posts and the side of the top member.Mid rails shall be of at least 1-inch by 6- inch material. 4. The rails shall be placed on the side of the post that will afford the greatest support and protection. 5. All guardrails, including their connections and anchorage,shall be capable of withstanding a load of 13 pounds per linear foot applied either horizontally or vertically downward at the top rail. 6. Railings receiving heavy stresses from employees trucking or handling materials shall be provided additional strength by the use of heavier stock,closer spacing of posts,bracing,or by other means. 7. Floor, roof and skylight openings shall be guarded by a standard railing and toe boards or cover.-Covering shall be capable of safely supporting the greater of the weight of a 200-pound person or the weight of worker(s) and material(s) placed thereon. 8. Coverings shall be secured in place to prevent accidental removal or displacement, and shall bear a pressure sensitized, painted,or stenciled sign with legible letters not less than one inch high,stating:"Opening—Do Not Remove." Markings of chalk or keel shall not be used. 9. Ladder way floor openings or platforms shall be guarded by standard railings with standard toe boards on all exposed sides,except at the entrance to the opening,with the passage through the railing either provided with a swinging gate or so offset that a person cannot walk directly into the opening. 10. Floor hales, into which persons can accidentally walk, shall be guarded by either a standard railing with standard toe boards on all exposed sides,or a floor hole cover of standard strength and construction that is secured against accidental displacement.While the cover is not in place,the floor hole shall be protected by standard railings. 11. Wall openings, from which there is a drop of more than 4 feet, and the bottom of the opening is less than 3 feet above the working surface,shall be guarded with either a standard rail or intermediate rail or both. 12. An extension platform outside a wall opening onto which materials can be hoisted for handling shall have side rails or equivalent guards of standard specifications. One side of an extension platform may have removable railings in order to facilitate handling materials. 13. Wall opening protection barriers shall be of such construction and mounting that, when in place at the opening, the barrier is capable of withstanding a load of at least 200 pounds applied in any direction(except upward). 14. All elevator shafts in which cages are not installed and which are not enclosed with solid partitions and doors shall be TRiMMING tP01171 CO..INC. 4R TLC guarded on all open sides by standard railings and toe boards. 15. A full body harness and lanyard are required when using boom lifts. Personal Fall Arrest Systems Personal fall arrest systems consist of a full body harness and a shock-absorbing lanyard attached to suitable anchorage. They are also an effective means of preventing fall accidents. The system does not actually stop you from falling, but catches you and safely stops you from hitting the level below. Fall arrest systems will be our preferred means of protection when standard guardrails,safety cables,or covers are not practical. The following rules, in addition to the manufacturer's requirements and OSHA regulations, will be observed: 1. Ropes and straps /webbing) used in lanyards, lifelines, and strength components of body harnesses shall be made from synthetic fibers except when they are used in conjunction with hot work where the lanyard may be exposed to damage from heat or flame. 2. Anchorages used for attachment of personal fall arrest equipment shall be independent of any anchorage being used to support or suspend platforms and capable of supporting at least 5,000 pounds per employee attached, or shall be designed, installed, and used as part of a complete personal fall arrest system which maintains a safety factor of at least two;and under the supervision of a qualified person. 3. The attachment point of the body belt shall be located in the center of the wearer's back. The attachment point of the body harness shall be located in the center of the wearer's back near shoulder level,or above the wearer's head. 4. Where practical,the anchor end of the lanyard shall be secured at a level not lower than the employee's waist, limiting the fall distance to a maximum of 4 feet. 5. Harnesses, lanyards, and other components shall be used only for employee protection as part of a personal fall arrest system and not to hoist materials. 6. Personal fall arrest systems and components subjected to impact loading shall be immediately removed from service and shall not be used again for employee protection until inspected and determined by a competent person to be undamaged and suitable for reuse. 7. The company shall provide for prompt rescue of employees in the event of a fall or shall assure that employees are able to rescue themselves. 8. Personal fall arrest systems shall be inspected prior to each use for wear, damage and other deterioration, and defective components shall be removed from service. 9. Any lanyard,safety harness,or drop line subjected to in-service loading,as distinguished from static load testing, shall be immediately removed from service and shall not be used again for employee safeguarding. 10. Personal fall arrest systems shall not be attached to guardrails, unless the guardrail is capable of safely supporting the load. 11. Each personal fall arrest system shall be inspected not less than twice annually by a competent person in accordance with the manufacturer's recommendations.The date of each inspection shall be documented. 12. Personal fall arrest systems will be rigged such that an employee can neither free fall more than 4 feet, nor contact any lower level. 49 TLC 13. Personal fall arrest systems will bring an employee to a complete stop. They will also limit maximum deceleration distance an employee travels to 3.5 feet and have sufficient strength to withstand twice the potential impact energy of an employee free falling a distance of 6 feet,or the free fall distance permitted by the system,whichever is less. Positioning Device Systems Positioning device systems are designed to allow employees to work with both hands free at elevated locations. By their very nature,they provide some level of fall protection. They are not as effective as railings or fall arrest systems.Positioning device systems may be used together with a fall arrest system for greater safety. Their use shall conform to the following provisions: 1. Positioning devices shall be rigged such that an employee cannot free fall more than 2 feet. 2. Positioning device systems shall be inspected prior to each use for wear, damage, and other deterioration, and defective components shall be removed from service. 3. Body belts, harnesses, and components shall be used only for employee protection (as part of a personal fall arrest system or positioning device system)and not to hoist materials. 4. The use of non-locking snap hooks is prohibited. 5. Anchorage points for positioning device systems shall be capable of supporting two times the intended load or 3,000 pounds,whichever is greater. Personal Fall Restraint Fall restraint systems are designed to prevent the wearer from reaching the edge or danger area and thus prevent them from falling. Body belts or harnesses may be used for personal fall restraint. 1. Body belts shall be at least one and five-eighths(15/8)inches wide. 2. Anchorage points used for fall restraint shall be capable of supporting 4 times the intended load. 3. Restraint protection shall be rigged to allow the movement of employees only as far as the sides of the working level or working area. 50 TLC TRIMMING LAND CC.,INL RECORDKEEPING TLC's program administrator will ensure the maintenance of all Safety Program records,for the listed periods,including: 1. New Employee Safety Orientation forms length of employment 2. Code of Safe Practices Receipt length of employment 3. Disciplinary actions for safety 1 year 4. Safety inspections 2 years 5. Safety meeting reports 2 years 6. Safety Contact Reports 2 years 7. Accident investigations 5 years 8. Federal or State OSHA log of injuries 5 years 9. Inventory of Hazardous Materials forever 10. Employee exposure or medical records forever Records are available for review at the main office. 51 TLC APPENDIXES 1. HAZARD ASSESSMENT AND CORRECTION RECORD 2.ACCIDENT/EXPOSURE INVESTIGATION FORM 3.EMPLOYEE TRAINING AND INSTRUCTION RECORD 4. EMPLOYEE SAFETY CONTACT REPORT 5. NEW EMPLOYEE SAFETY ORIENTATION 6.CODE OF SAFE WORK PRACTICES RECEIPT 7.COMPANY VEHICLE POLICY RECEIPT 8.SAFETY COMMITTEE MEETING MINUTES 9.SAFETY MEETING MINUTES 10.VEHICLE INSPECTION CHECKLIST 11.FACILITY INSPECTION CHECKLISTS 52 TLC TLC TRIMMING LAND CO,INC. HAZARD ASSESSMENT AND CORRECTION RECORD Date of Inspection: Person Conducting Inspection: Unsafe Condition or Work Practice: Corrective Action Taken: Date of Inspection: Person Conducting Inspection: Unsafe Condition or Work Practice: Corrective Action Taken: Date of Inspection: Person Conducting Inspection'. 53 jTLC Unsafe Condition or Work Practice: Corrective Action Taken: 54 ea- TLC ACCIDENT/ EXPOSURE INVESTIGATION REPORT Date&Time of Accident: Location: Accident Description: Workers Involved: Preventive Action Recommendations: Corrective Actions Taken. 55 TLC Manager Responsible: Date Completed EMPLOYEE TRAINING AND INSTRUCTION RECORD Employees Name: Training Dates Type of Training Trainers 56 o TLC TATIMAND LAND co EMPLOYEE SAFETY CONTACT REPORT Work site: Manager/Supervisor: Employee name Date Job title Safety concern: Corrective action: Signed: Employee Signed: .._. Manager/Supervisor 57 TLC ✓ NEW EMPLOYEE SAFETY ORIENTATION The Supervisor will verbally cover the following items with each new employee on the first day of their employment. Employee Name: Start Date: Lob Title/Position: Instruction has been received in the following areas. ❑ 1. Code of Safe Practices.* - ❑ 2. Hazard Communication(chemicals)Employee Training Handbook.* ❑ 3. Driving Safety Rules.' ❑ 4. Safety rule enforcement procedures. ❑ 5. Necessity of reporting ALL injuries,no matter how minor,IMMEDIATELY. ❑ 6. Proper method of reporting safety hazards. ❑ 7. Emergency procedures and First Aid. �. ❑ 8. Proper work clothing&required personal protective equipment. ❑ 9. List all special equipment,such as lifts,employee is trained and authorized to use. ❑ 10. Emergency Exits and Fire Extinguishers. Give a copy of these items to the employee. I agree to abide by all company safety polices and the Code of Safe Practices. I also understand that failure to do so may result in disciplinary action and possible termination. . Signed Date Employee Signed ,_ ._Date Supervisor Supervisor 5R TLC TLC aAite adtit When Trimming Shoulder a Closure ParkwayTree 4 t r � � ta ti P 3nW[[[9• 1 A •pV0 59 . -_. .. TLC TLC i sal Instructions to Flaggers To Stop Traffic STOP Theflagger shall face and hold the "STOP" S .; ie7 Paddle in a vertical position at arm's length. For greater emphasis, the free arm may be I yti, raised with the palm toward approaching traffic. a To Slow Traffic The flagger shall face and hold the "SLOW" Paddle in a vertical position at arm's length. For greater emphasis,the flagger may slowly - I , IJ) Raise and lower the free hand with the palm down. Traffic Proceed The flagger shall face parallel to the traffic movement, and either with paddle and arm lowered from view of the driver, or with "SLOW" paddle held in vertical position, motion traffic ahead with free arm. Never use a paddle as a signal to move traffic. 60 TLC TA,µ„,.,G LAND CO ,N: TLC melt J411 Proper way for Sidewalk Closure TTC Zone Flagmen (Temporary Traffic Control) - • nn a r7 _ SCOK i 147 Work Zone I I_ Flagmen 44 61 TLC TLC *Si m Full Road Closure wfth Detour Flagmen Work Zone fat -� NON I y c r 1 NON t \ I LOSo] Ybuiu ® aasm I a Tit Zone (Temporary Traffic Control) �° _—S Flagmen 62 T L C 1 RIMNING LAND CO,INC iTLC rate Traffic Signs Used by Trimming Land Co., Inc Ie A - Traffic Cones is- Traffic Cones are typically used during tree trimming work requiring redirection of advance warning of hazards or dangers up ahead. _C Left Lane Closed Ahead Left Lane Closed Ahead is used to let drivers know that tS NE�,1 ' the left or right lane will be closed ahead and will need to . 60 merge to the next lane. ''t=s Shoulder Closed (-SHOULDER)'. Shoulder Closed use typically used when trimming a CW5E6 > parkway tree and the shoulder of the road is closed,this sign is used concurrently with Sidewalk Closed. Detour Sian, -- Detour Signs are used to route around a planned area of li (J prohibited or reduced access such as a Tree Trimming Site. f CREW Crew Workino in Trees WORKING N This Sign is very commonly used in the Tree Industry. fn, - '/ It signifies Crews Working Trees Ahead. TREES . gni g on Up , Sidewalk Closed This Sign is very important since it purpose is to signal (f SIDEWALK 1 that the sidewalk is closed and an alternative route will �' CLOSED J be available. l SPTOStop and Slow Sion This Sign is used by Groundman/Flagmen to stop Traffic and redirect Traffic. i 63 ts TLC CODE OF SAFE PRACTICES RECEIPT This is to certify that I have received a copy of the Code of Safe Practices. I have read these instructions,understand them,and will comply with them while working for the company. I understand that failure to abide by these rules may result in disciplinary action and possible termination of my employment with the company. I also understand that I am to report any injury to my Supervisor or Manager immediately and report all safety hazards. I further understand that I have the following rights. • I am not required to work in any area I feel is not safe. • l am entitled to information on any hazardous material or chemical l am exposed to while working. • I am entitled to see a copy of the Safety Manual and Injury and Illness Prevention Program. • I will not be discriminated against for reporting safety concerns. Print Name Sign Name Date Copy:Employee File 64 TLC nummnia LAND Car?NG COMPANY VEHICLE POLICY RECEIPT This is to certify that I have received a copy of the Driving Safety Rules and Company Vehicle Policy. I have read these instructions, understand them,and will comply with them while driving company vehicles. I understand that failure to abide by these rules will result in disciplinary action and possible suspension of my driving privileges. I also understand that 1 am to report any accident to the office immediately. Print Name Sign Name Date Copy:Employee File 65 TLC • SAFETY COMMITTEE MEETING MINUTES Dote of Committee Meeting: Location: Minutes prepared by: Date: Review of Safety Inspection and Plan of Correction: Previous Business: New Business: Review of Accidents: Plan of Correction: Employee Suggestions: • Recommended Safety Training: Additional Comments: Safety Committee Meeting Attendance: 1. 2. - 3. 4. 5. 6. 7. B. 66 • f TLC SAFETY MEETING MINUTES Company: Department: Presenter: Dote: Safety Topic Discussed: Additional items addressed other than topic: Suggestions and Comments: Safety Meeting Attendance: 1. 2. 3. 4..._ 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 67 Sea 1971 TLC VEHICLE INSPECTION CHECKLIST Driver Date Vehicle Mileage The items on this inspection sheet should be checked daily. A separate sheet should be filled out for each. vehicle driven. Example:If you drive vehicle 43614 and swap to#7659 during the day,2 Inspection sheets should be filled out for that day. These forms are due daily. Place an X by any item that needs attention. Place a check mark by the rest. Any discrepancies should detailed on the bottom of this sheet. _Ignition Key Fuel Key Check Radio(Two way check) Visual Inspection for Exterior Damage/Leaks under vehicle Check inside Engine compartment for Leaks/loose items Oil Level Washer Fluid Level Coolant Level Power Steering Fluid Level Start Engine and check Transmission Fluid Level(Fluid should be hot) Check for Air Gauge Check Tires for wear and pressure(70 PSI COLD)LF LR RF RR Check Horn Check Heater/Defroster Check Windshield Wipers/Washers Check Highlight/Signal lights/4way flashes/Tail lights/Backup lights/Horn Check Lift,run one Complete Cycle Check Interior lights Check Mirrors for damage and adjustments Check fuel level(Should Not be Less Than 4 Tank) Check First Aide Kit on Board and full Check Fire Extinguisher on board/Gauge showing charged, proper seal&pin _ Check Adequate tie-downs/Tie-down Tracks(must be clean) Check BIOHAZ KIT(Seal) As you drive,continually check-for any strange smells,sounds,vibrations,or anything that does not feel right. *Form to be completed and turned in to Operations Manager DAILY. The following discrepancies were noted: Drivers Signature:. Corrective action taken: • TLC 6R FACILITY INSPECTION CHECKLIST Department/Division: Date Of Inspection: Location: Inspector: Check One Criteria Yes No Comments • Are work areas properly illuminated? H • Is the ventilation system appropriated for the work performed? U LJ • Are restrooms and washrooms kept clean and sanitary? H H • Is potable water provided for drinking and washing? [I • Are outlets for water not suitable for drinking clearly identified? (—: 0 • Where heat stress is a problem, do all fixed work areas have air 0 conditioning? • Is the work area clean and orderly? n r! • Are floors kept clean and dry or have you taken appropriate D measures to make floors slip resistant? • Are floors free from protruding nails,splinters, holes,etc.? E ❑ • Are permanent aisles and passageways clearly marked? H fl • Are aisles and passageways kept clear? fl n • Are pits and floor openings covered or guarded? H H • Is combustible trash removed from the worksite daily? !� u • Are spilled materials or liquids cleaned up immediately? 0 ❑ • Is there safe clearance in aisles where motorized or mechanical Li LI handling equipment travel? FLOOR AND WALL OPENINGS, STAIRS AND STAIRWAYS • Are floor openings guarded by covers or guardrails on all sides? ❑ ❑ • Do skylights have screens or fixed railings that would prevent 0 ❑ someone on the roof from falling through? • Are open pits and trap doors guarded? ❑ ❑ • Are grates or similar type covers over floor openings such as floor ❑ fl drains, designed so that foot traffic or rolling equipment are not affected by grate spacing? • Are open-sided floors, platforms and runways having a drop of D C7 more than 4 feet guarded by a standard railing or toe board? TLC 69 • Are standard stair rails or handrails on all stairways having four or n ❑ more risers? • Are all stairways at least 22 inches wide? Li ❑ • Do stairs have at least a 6-%foot overhead clearance? Li ❑ • Are step risers on stairs uniform from top to bottom? ❑ ❑ • Are steps on stairs and stairways designed or provided with a slip- L U resistant surface? • Are stairway handrails located between 30 and 34 inches above ❑ ❑ the leading edge of stair treads? it TLC 70 GENERAL WORK ENVIRONMENT Check One Criteria Yes No Comments • Are stairway handrails capable of withstanding a load of 200 n pounds,applied in any direction? ELEVATED SURFACES • Is the vertical distance between stairway landings limited to 12 n �l feet or less? • Are stairways adequately illuminated? ❑ n • Are signs posted showing the elevated surface load capacity? ❑ n • Do elevated work areas have a permanent means of access and n n egress? • Are materials on elevated surfaces piled, stacked or racked in a L n manner to prevent tipping,falling,collapsing,rolling or spreading? EXITS AND EXIT DOORS • Are all exits marked with an exit sign and illuminated by a reliable n Li light source? • Are exit routes clearly marked? n ] • Are doors, passageways or stairways that are neither exits nor fl n access to exits, appropriately marked "NOT AN EXIT" or "STOREROOM"etc.? • Are all exits kept free of obstructions? ❑ n • Are there sufficient exits to permit prompt escape in case of ( I emergency? • Do exit doors open in the direction of exit travel? n CI • Are doors that swing in both directions provided with viewing Li n panels in each door? • Are exits and exit routes equipped with emergency lighting? ADDITIONAL REMARKS: jTLC 71 Additional information regarding this safety program manual can be obtained through the safety program administrator or safety committee. • • g TLC 72 DAILY ONSITE SUPERVISOR CHECKLIST • TLC Daily Onsite Supervisor Checklist Supervisor Name: Date: Pre—job briefing Notification to City on crew location Notification to Office on crew members First Aid kit 11 Emergency climbing gear Crew PPE Notes: • .� TLC 73 DAILY-PRE JOB BRIEFING ‘ TLC PRE-JOB BRIEFING ■ �1 DATE: NAME OF SUPERVISOR: PROJECT NAME: • ❑ Work Day Objective: LJ Traffic Control Set-up and Take Down(flagmen assigned): ❑ Equipment Needed: • • ❑ Equipment Operators: ❑ Any Hazards? Crew Acknowledgements: • By signing above I acknowledge that I have understood everything my supervisor stud briefedus on. Al'lunar mi nom re yo comrrendo todo le nue mi supervisor nos a caha de inrtmlr. TL `oN 74 SUPERVISOR KITS every TICuppeervisor is supplied with the following... tfarf-c--Ain NMI nn.y. s✓ i f aitl ff �I • 0® mmr r _ f -^ ,i "Safety Manual&Supplies" 'Traffic WATCH Manual' g . , "Blackberry Cellular Phones" vivo Rig Kit y a ti t a =� 7Carnere 1r t1 "Fully Stocked First Aid Kits" TLC 75 CHAINSAW TRAINING (. ' l4 F. fb tt j'I 1 �2m 8 ' 4 I : +ru} '4 Z 1 ""qi i' ( Cis •• � N I < � it • ` 6A C; `3' 5 r I F F G T L C 76 AERIAL BUCKET TRAINING _ - i . . .,.. .. . . ,... :.. ... ., . 4. -n •.;1" ' ' i ..■; . -... '.- :114 i),'.■1:1,“‘„ , - le. -, :1:P-:■,.T..,.:: .-:en . . . 4 •It ti,:i t 1 • ..-r.. I i\ — . ,. ,INIPII!IIIH, , . . ,.. . ,. 3-_ ...m.."1 5.r..n. % ..,;- TLC 77 Tram„1„;,LAN,cO,IKc AERIAL RESCUE TRAINING --- ef;, _ ' 7 - ' :a ,v. I. . Ft _ r oliftfr , # ^ 4 1 wt ryE _! 1 , A1 t t. 6 l;a �d „ ;it is i. is_ .--.1.7...L8----1 ® , TLC 78 ry,.U"GI"Ca..N: CLASSROOM TRAINING _FIESpf)NSIBILITIFS `` -- at 6 ; I • 61 1 :::„........5'2)4 fi L e i l3n . _ nu yr '. R, ®e6 I — std_-4. 1 (�r1 •' TLC 9 DRUG AND ALCOHOL FREE WORKPLACE It is the Policy of Trimming Land Encouraging Company Inc., that our Employees a Drug contremain free from alcohol and 1 controlled substance while at work to A71 cohol Free a safe and healthy work 1 ' j environment. Being fit for duty is a Workplace condition of employment here. Being V in a profession where many operations carry the potential to injure employees or members of the public or damage property, impaired fa judgment cannot be tolerated, and it � �' is a known fact that drug or alcohol ras -v use can impair judgment. Because `'° this is such a critical safety issue, our drug/alcohol free workplace program includes drug and alcohol testing, education and training, prevention An informative template for your and intervention, and an Employee company policy decision-making Assistance Program for the treatment of alcohol and/or drug abuse. TLC R0 STANDARD OPERATING PROCEDURES WHILE WORKING WITH A AERIAL BUCKET TRUCK Safety While Working With a Bucket Truck Set outriggers,brakes,and use something to hold your wheels in place.even if you are working on a level surface. Failure to Operate Boom Trucks Safely Using Proper Procedures could result in serious injury to self or others,and equipment damage. Best Practices Learn and follow safe operating procedures.using equipment for Its intended purpose and within the design specifications of the manufacturer. Ensure that equipment operators are properly trained and know the rated capacity,limitations,and appropriate use of the equipment. Conduct pre-operational checks on equipment prior to operation,and ensure that outriggers and equipment are ready for intended use. Wear body harness or safety belts and lines where there is a danger of falling. Size ropes/slings for maximum load applications and protect t hem from being cut when a load is applied. Policy: In order to eliminate potential hazards to operator,ground crew,pedestrians or property. employees operating an aerial lilt must comply with all of the established safety precautions contained in\this Operating Procedure. Procedures: SET UP OF AERIAL LIFT 1.All personnel shall wear hard hats and orange safety vests during set up operations performed outdoors.Control traffic when working In,or adjacent to,a road or parking lot. 2.Position aerial lift and apply emergency brakes Of applicable). Once the aerial lifCls placed,the driver will activate the lift's emergency lights and engage the power take off(if applicable)before exiting the HR. 3.Chock the Ores wheels. Visually inspect the lilt for damage or hydraulic leaks,to include Controls. Ensure that he aerial lift has a current electrical nsulat ion resistance test(for work near power lines). 4.Extend the lift's outriggers onto a stable surface or pads. OPERATIONS Of LIFT 1.Only trained personnel will operate an aerial lift. Personnel will be trained by a qualified person. 2.Employees not engaged in high-voltage work will stay a minimum of 10 feet from overhead power lines. High voltage workers will de-energize or insulate power lines while using specialized personal protective equipment and tools. 3.Stand on lie floor of the bucket or lift platform. Do not stand on or lean over guardrails. Occupants of articulating lilts will wear a harness and lanyard attached to the inside of the bucket. TLC 81 lAnD so.INC STANDARD OPERATING PROCEDURES WHILE WORKING WITH A AERIAL BUCKET TRUCK a.Do not exit the bucket or lift platform once in the elevated position,and remain tied into the boom until you have tied into the tree or palm tree that you will be working on.At this time you will be tied in twice and once you are securely tied into the tree or palm you can then disengage from the boom tie in. GENERAL REQUIREMENTS 1.Do not move the aerial lift whilethe bucket or platform is extended. 2.Do not exceed the safe work load capacity. Check the operator's manual for the specified safe load. 3.Do not use planks,ladders or other devices to extend the height potential. 4. Do not use the aerial lift as a crane or other lifting device, Training; Operators must be trained in accordance with the requirements outlined in OSHA.The training must tie administered by a qualified person and must include an overview electrical,fall,or falling object hazards.The user must also demonstrate the proper operation of the lift. • Bucket(nicks are one of the most awesome pieces of equipment with regard loan aerial lift device. • They require a lot of skill to operate.Because of this,OSHA developed standards for operating a bucket truck.Driving a bucket truck fo the Job site and positioning It correctly requires knowledge and proper training.Keep in mind that a small truck weighs four tons and cannot stop as fast as a sedan sized car could.Bucket trucks are always involved in rear-end collisions because their drivers forget they are in such a heavy utility truck.A three ton lift places the center of-gravity of the truck vary high and makes it very vulnerable to tipping over.Heavy trucks can-easily get stuck oft-road In wet or icy conditions.Winches and tire dhains are recommended or recovery operation. Bucher tucks tend to have poor rear visibility and should not be backed up unless you find it absolutely necessary.Foradded'safety,install a backup-alarm to warn anyone in the vicinity that a dangerous operation is being pertormed.Placing the truck In the ideal localon takes knowledge of the azimuth slops and reach of the boom,manufacturers limits regarding boom operation,surface condition and slope of the ground and use of outriggers and wheel chocks. ' • TLC 82 mirror,moo co.,inc. STANDARD OPERATING PROCEDURES WHILE WORKING A AERIAL BUCKET TRUCK SPANISH Seguridad mientras trabajaba con un carrion de cubo(Boom truck) - Ponga estabilizadores(Las Patas),frenos y usar algo para inn ntener as ruedas en su lugar, - -- Induso si esta trabajando en una superfine nivelada. Inobservancia de operar Boom camiones con seguridad utilizando procedimientos adequacies puede causar graves lesion es a si mismo o a afros y danos al equipo. Mejores practicas aprender y seguir los procedimientos de operation,utilizando el equipo para - su propesito y dentin de las especificaciones de diseno del fabricante. Asegorese de que los operadores de equips estan debidamente entrenados y saben la capacidad nominal, pmitaciones y use adecuado del equipo. Realizar cantroles pre-operational equipo antes de In operation y asegurar que estabilizadores y el equipo estan listos para uso. Utilise el arses de cuerpo o cinturones de seguridad y lineas donde exista riesga de caide.Tamano de cuerdas/eslingas para aplicaciones de cargo maxima y protegerlos de carte cuando se aplica una carga.Politica:Con el fin de eliminar los riesgos potenciales al operador,personal de tierra,. peatones o propiedad,empleados operando un elevador aereo debe cumplir con todos los in\this de seguridad establecido precauciones contenidas procedimiento operativo. procedimientos:Configuration de elevation aerea 1.Todo el personal debera usar cascos y chale os de seguridad color naranja du ra me configuration las operaciones real'izadas en el exterior. Control del trance Cu ando tra baje en,o junto a una Ca rretera o un estacionamiento. 2.Coloque el elevador aereo y aplique los frenos de emergencia(si corresponde). Una vez que e coloca el elevador aereo,el controlador activar lutes de emergencia del elevador y participar de le tuna de!uerza(Si procede)antes de salir del elevador(la canasta). 3.Ca Ice las ruedas del elevador. I nspeccione visualmente el elevador para dannos o fugal M1ldraulicas,'mdl uir cunt roles. Asegurese de que el elevador aereo tiene una prueha de resiste ncia de aisla mien to electrico actual(para tra bajo coma de lineas electricas). 4.Extiend a los estabillzadores(las paras)del elevador sobre on superficie estable o ahnohaddlas. OPERACIONES DE ELEVACION 1.Solo el personal entrenado fun cional-a un elevador aereo. Se Capacitara a personal cu alificado. 2.los empleados no re alizan trabajos de alta tension permanecera un minimo de 10 pies de las linens electricas aereas. Las trabajadores de alta tension se Desenergice a aislar lineas electricas du mute el u so de herra tie ntas y equipo de protection personal especializado. TLC 83 iMMAk•N LAND CO, STANDARD OPERATING PROCEDURES WHILE WORKING A AERIAL BUCKET TRUCK SPANISH • • 3.Eclogue en el piso de la canastilla a plataforma elevadora. No pise ni se apoye sobre las barandillas. Ocupantes de articular ascensores usara un ernes y una cuerda pegada en el interior del tuba. 4.No salir de la cubeta(la canasta)o levante la plataforma una vez en In position elevada solamente si se mantiene amarrado en el braze del boom haste que se ha amarrado en el arbol el arbol de Palma en la quo trabajara.En este momenta usted estara amarrado en dos partes y una vez que esters firmemente amarrado en el arbol o Palma en que usted entonces puede retirarse del empate(amarre)de auge(del boom). REQUISITQS GENERATES 1.No mu eva el elevador aereo mientras se extiende la cuchara o plataforma. 2.No exceda la capacidad de carga de tabajo seguro. Revise el manual del operador pare la carga de seguridad especificada. 3.No utilice tablones,escaleras u otros dispositivos para ampl jar la a ltura potenctal. 4.No utilice el elevador area coma una grid u otro dispositivo de elevation. Formation:Los operadores deben ester entrenados segun los requisites descritos en OSHA. to formation debe ser administrad a por una persona callficada y debe incluir un resumen de electrico,caida o riesgos de caer objetos. El a suarlo to mhien dehe demostrar el funcionamlento del ascensor. Camiones de cubo(boom)son una de las piezas mes impresionantes del equipo con respecto a un dispositivo de:elevation aarea.Requiere mucha habilidad para operar.Debido a esto,OSHA desarrollado normas pare el funcionamiento de un camion de cube.Conducir un camion de tuba en el sitio de trabajo y colocar correctamente requieren conocimiento y entrenamiento adecuado.Tanga en cuenta que un pequeno ordain peso cuatro toneladas y no puede manejar. tan rapid)Como podla un autorndvil sedan de tamano pequello.Camiones de cubo siempre participan en po4teriori colisiones porque sus conductores olvidan que esten en tal camion de gran utilldad.Un ascensor de tres toneladas cabal el centre de gravedad del camion muy alto y. la hate muy vulnerable a volcarse.Camiones pesadas pueden atascar facilmente,Off-Road,en condiciones mojadas o heladas.Tornos y cadenas pars ruedas se recemiendan pare la operation de recuperation. Camiones de cubo tienden a toner porn visibilidad trasera y no deben ser reversiados a mends que le respite absolutamente necesario,con la ayuda de atm empleado,o que se baje pars asegurar que no hay peligro.Para mayor segu ridad,instale una ajarma de respaldo pare advertir a su alrededor que se esta reajizando una operation peligrosa.Calcium el camion en el TLC 84 TRIMMING LAxpea.,INC. STANDARD OPERATING PROCEDURES WHILE WORKING A AERIAL BUCKET TRUCK SPANISH lunar ideal toma conacimien to de las paradas de azimut y alca nce de la pluma,limttes del fabricante con respects)a la operactdn auge,condicion de la superficie y pendiente del terreno y el use de estabilizadores y cufias. TLC 85 STANDARD OPERATING PROCEDURES FOR TREE REMOVALS it• Trimming Land C l mpany Incorporated Standard operating Procedure for Tree IPPI,� movals Tree Removals should be done under the direct sJpervision of an arborist or an experienced individual • trained in the proper procedures for performing t Is work. Hazards commonly associated with tree removals elude struck-bys,electrocution,rigging malfunctions,and property damage,and boom trick damage,pedestrians in or near work zone.This SOP provides guidance for educing these hazard Assess Site Hazards ll Survey the job sire to assess the hazards and coot fis needed before starting the job and continuously throughout the duration of the job,this includes{paper equipment and all safety equipment.book for the proximity of Power lines that could potentialbi srecome energized become duringthe course of the project. Look for other potential targets that could be struck by branches or logs,such as buildings,fences, vehicles and more importantly people. Do not atdd'eImpt to remove or climb trees during inclement or windy weather.Each tree worker shall be instrucmd as to what he/she is to do.All tree workers not directly involved in an operation shall be kept cleat of the work area. Protect Yourself during the Task All branches have a tension side where the branch;)tends to have more of its weight concentrated. Assess the tree for branches under tension befor !cutting. Understand what the branch will do before you begin to make a cut. Understand the way th branch will swing and make sure you position yourself out of the swing path.Make sure you are.cecurelehastened into the bucket by way of a body harness and make sure you position the boom truck in a place where the limb will go away from you preferably down away from you and the boom truck. 1 Position the boom truck in a place that will not bet!compromised by Utility lines and make sure you follow the proper boom truck operations.Positioalthe boom truck away from the tree to allow for free falling branches not to strike the boom truck esp Fially the bottom controls.Make sure branches don't slide down the arms of the boom truck as this wit?ead directly to the bottom controls that could potentially compromise hydraulic hoses and cant ols located in that vicinity.Branches could also propel further into the wrong direction i.e.street or hig4ay by sliding down the boom arms.Make sure your boom truck is located inside of your work zone;your work zone will he identified as the place that has been coned off or barricaded Make sure all feller,material falls inside of your work zone and never outside of it. II ll iI ll E® ch TLC 86 TZIMMINGLenip co.,lire STANDARD OPERATING PROCEDURES FOR TREE REMOVALS 4.0o not exit the bucket or lift platform once in the elevated position,and remain tied into the boom until you have tied into the tree or palm tree that you will be working on.At this time you will be tied in twice and once you are securely tied into the tree or palm you can then disengage from the boom tie in. GENERA[REQUIREMENTS 1.Du not move the aerial lift while the bucket or platform is extended. 2.De not exceed the safe work load capacity. Check the operators manual for the specified safe load. 3.Do not use planks,ladders or other devices to extend the height potential. 4. Do not use the aerial lift as a crane or other lifting device. Training: Operators must be trained in accordance with the requirements outlined in OSHA. The training must be administered by a qualified person and must include an overview electrical,fall,or falling object hazards. The user must also demonstrate the proper operation of the lift. Bucket trucks are one of the most awesome pieces of equipment with rogmd to an aerial lilt device. They require a lot of skill to operate.Because of this,OSHA developed standards for operating a bucket truck.Ddving a bucket muck to the lob site and positioning it correctly requires knowledge and proper training.Keep in mind That a small truck weighs our tons and cannot slap as fast as a sedan eyd car could.Bucket trucks are always involved in rear-end collisions because their drivers forger they and are in it such a heavy er utility ttud_g three ton lilt places can center get stuck of the rod in etry I high and makes it very vulnerable to tipping over.Heavy ed for can easily get stuck off-mad in wet or Icy conditions.Winches and ilia chains are recommended fo:mwvaryoperation. Stickel trucks land to have poor rear visibility and should not he backed Up unless you find it absolutely necessary.For added safety.install a backup-alarm to wain anyone in the vicinity that a dangerous operation is being performed.Placing the truck in the Peal location takes knowledge of the azimuth stops and reach of the boom.manufacturers limits regarding boom operation,surface condition and slope of the ground end use of outriggers and wheal chocks. •` TLC 87 f Brahma seep co STANDARD OPERATING PROCEDURES FOR TREE REMOVALS SPANISH Trimming Land Company Incorporated • Procedimientos de operaclon estandar Del dermmbe de arbor El Derrumbe(Removals)de arbol debe realizarse bajo la supervision directa de un arborista o un indivlduo experimentado,capacitado en los procedimientos adecuados para realizar este trabajo. Rlesgds cominmente asociados con derrumbes de arbol induyen a peptones tern del la zona de trabajo,gulped al podador,electrocution,mar funcionamiento del apareja(rigging gone wrong)y da"nos a la propiedad y danos del nmion de auge(El Boom truck). Este POE proparciona orientation pare redudr estos desgos. Evaluar desgos cuestionado el sitlo de trabajo pare evaluar los peligros y controles necesarios antes de comenzar el trabajo - y continuamente a to largo de la duration del dabajo,esto incluye el equipo adecuada yjado el equipo de seguridad.Busque la praximidad de linens electricas que patenclaimente pddria. ser energizados durante el curso del proyecto. Basque otros objetivos potenciales que puedan ser gotpeadas por ramas o troncos,tales como edifidos,wallas,vehiculos y rot impartante de personas. No laterite guitar o subir a los arboles durante el tiempo indemente o con onto.Catla trabajador del arbor debe ser instruido en cuanto a Co que tiene que hater. Todos los trabajadores de arbol no partidpantes directamente en una operation Se mantendran alejados de la zona de trabajo. Pmtejase durante la tarea todas ramas benen nn'ado de tension donde la rama Bantle a toner mas de su:peso concentrado.Evaluar el arbol para ramas bajo tension antes de costar. Entender Co que had la came antes de comenzar a hater un cone. Entender la ruta que la rama Ilebara y asegurese que se Coloque fuera de la tnyectorla de rama o tronco.Asegorese de que este bien asegurado en el boom por media de un arnes de cuerpo y asegurese de salaam el caml&n(mom)del uge e un lugar donde la enbemidad(Ramas y troncos)pa lejos de usted preferibtemente lejos de usted y el del auge(boom). - Coloque el camion del auge(boom)en an lugar que ne se vera afectada por linensel¢ctricas y asegurese de seguir Ns operations del auge(boom).Colaque el camlon del auge lejos del arbor para permit's que ramas que pueden caer libres caigan sin peligro al auge .- especiaimente en la parte inferior del camion In plata forma"la rueda"donde se encuentran los controles y mangueras.Asegorese que las ramas no deslicen hada abajo de los brazes de la carretiila de auge come esto conducira directamente a los controles de la parte inferior que potencialmente podrian camprometer las mangueras hidraulicas y ubicado en esa vecindad. Ramas tambien podrian impulsar aun mac en la direction equivocada,es decir,calle o carretera deslizando hacia abajo de los brazod de Wilma.Asegorese de que su carro del auge •e TLC STANDARD OPERATING PROCEDURES FOR TREE REMOVALS SPANISH (boom)se encuentra dentro de su zona de trabajo;su zona de trabajo se Identificara coma el lugar que ha side coneado apagada o barricade.Asegurese de que todo el material nick cat dentro de su zona de trabajo y nunca fuera de el.Siempre dents de los cones anaranjados. Evaluar arbol peligros buster ramas muertas o desperdicios por encima o en arboles ceranos que podrian soltarse mientras trabaja en el arbol.Busque ramas a enredadens entrelazados con otros arboles. Inspeccione los arboles y ramas de debliidad estructural antes de user come un punto de montaje y escalade.Aprender a reconocer los arboles debilitados por la enfermedad;y tipos de arboles propensos a agrietarse. Despejar obstrucciones pare que sea visible In parte superior del arbol. Determiner el lado predominante del arbol magra.Evaluar el peso de la corona y la ubicacion de las ramas mas pesadas,pars determinar la direction de aide potential. Planificar los tortes de pada,los movimientos del trabajador alrededor del arbol y rutas de escape. Marque el area alrededor del arbol a impedir el atceso del publico.Proteger usted mismo mientras que trabajar cerca de lineas electricas,asume el poder Codas las lineas estdn energizadas y toman las precautions adecuadas pan evitar Coda contacto con las lineas de la utilidad o esperar a que han side desenergizadas.Pongase en contact°con In °mpania de energia antes de trabajar en los arboles cerca de linen electricas pan implementer medidas de seguridad adicianales)por ejemplo,la carte a las linens y las de puesta a tierra a usando mantas aisiantes en as lineas de alimentation de corriente). Mantener una distancia segura de la lines de alimentation,dependiendo el voltaje. Protelase durante la tarea de tener un botiquin de primeros auxilios disponible.Use el equipo de pmteccidn personal apropiado. Como minima esto constara de gafas de seguridad con protectores laterales,guantes de cuero,betas con punters de acero y una sombrero/are dura forestal. Una careta protectora,protectores auditivos y chaps deben ser usados mientras trabajaha can una sierra de cadena,pero no es necesario durante las operaciones de camiones plume)boom).Nudos de aparefa apropiado se utilizara pare el descenso seguro de grandes ramas o registros que han sido identificados como extremidades amanados y pan descenso seguro.Puntos fuertes y orquillas o ramas se utilizara coma palanca pare bajar con seguridad clerks registros y extremidades.Tambien existen clerks mecanismos que podrian ayudar con ramas y trances de descenso creando falsas entrepiernas. Verbal y no Verbal senales cads vet que escuche una panda verbal a silbato debe detenerse en to que hate de inmediatamente y observer su entorno Interior(as;abajo).Si yes a personal en tierra con las manor en el aire debe completamente detener lo que este haciendo y esperar pan obtener mas Instrucciones.Antes de proceder a tartar cualquler extremidad debe mirar hacia abajo TLC 89 STANDARD OPERATING PROCEDURES FOR TREE REMOVALS SPANISH • ver que nadle ha entado en la zona de descensa,One vez que yea que este libre de personas, animales u afros objetos extranos puede continuar el Corte. Se"nales de advertencia verbal son tambien"dolor de obeza",'heads up",'Cuidada°y "Stop"entre otros. Aparejo de ramas(Amarrar las tames)no einecesarlo cuando hay una zona de colocadon segura que ha silo Identificada coma tel.Aparejo de ramas solo tendra lugar sobre edificios,pros y otros objetos estacionados que no se pueden mover facilniente, un vehiculo no es un objeto estacionado.Trabajo de arbol nuno se hard sobre la gente y vehfculos estacionados. 05) TLic 90 COMPANY WIDE RECONGNIZED DROP ZONE AREA al11f•�y C '/J --- I CI - II \\ JI'\` '� Y @.1 / "s Common sense and The communication are key when avoiding 1\ "struck-by"injuries. The most common"struck-by"Injuries occur when a ground worker is hit by falling limbs,branches or tools. Other"struck-by"injuries occur when: • Tree Workers are hit by falling objects • hangers are inadvertently dislodged DROP ZONE • falling trees hit crew members • ground workers cut branches that are under tension. Drop Zone this is the most"DANGEROUS"place of the Work Zone. Entry into the work zone is only authorized by communication with the Boom Operator who is removing the Tree. TLC 91 / M k, InIC FPIDE NC�RPOFR4ry9 Attachment D Evaluation Sheets Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: 67,-)P b Reviewed by: J R) H Company Reviewed: Cgr'il-JCcit Point Assigned Score 1. The Contractor's recent experience in is conducting contracts of similar scope, complexity, and magnitude. 2. A demonstrated understanding of the 15 l scope of work and other proposal.tree maintenance services. a The equipment to be assigned to the - �y- Contract, wherever applicable. 8 4. An organizational chart showing the 8 C� overall hierarchy of the organization. 5. A logical, proven methodology for 17 l� carrying out the work tasks described in the proposal. 6. The Contractor's safety record. 12 7. Recent references from clients, with particular emphasis on local 10 governments. 8. The costs proposed in Exhibit B. 15 /y 9. Bonus Point, please be specific on why R /" the bonus points are awarded in the 5 (¢� l/" comments. COMMENTS: Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: 7/014 1 Reviewed by: ds� w Company Reviewed: a1CA Point Assigned Score 1. The Contractor's recent experience in �1 conducting contracts of similar scope, is l I complexity, and magnitude. 2. A demonstrated understanding of the scope of work and other proposal tree 15 /y maintenance services. 3. The equipment to be assigned to the by Contract, wherever applicable. 8 4. An organizational chart showing the $ overall hierarchy of the organization. 5. A logical, proven methodology for 17 / 6 carrying out the work tasks described in the proposal. 6. The Contractor's safety record. 12 8' 7. Recent references from clients, with particular emphasis on local 10 6 governments. 8. The costs proposed in Exhibit B. 15 f 9. Bonus Point, please be specific on why y the bonus points are awarded in the 5 comments. � COMMENTS: Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: 67 17(7( -6 Reviewed by: / i (� ti Company Reviewed: /met pn54 Point Assigned Score 1. The Contractor's recent experience in conducting contracts of similar scope, is complexity, and magnitude. 2. A demonstrated understanding of the is Z scope of work and other proposal tree maintenance services. 3. The equipment to be assigned to the ,r Contract, wherever applicable. 8 C." 4. An organizational chart showing the 8 overall hierarchy of the organization. 5. A logical, proven methodology for 17 1 2 carrying out the work tasks described in the proposal. 6. The Contractor's safety record. 12 / 1 7. Recent references from clients, with C o particular emphasis on local 10 governments. 8. The costs proposed in Exhibit B. 15 I )'- 9. Bonus Point, please be specific on why the bonus points are awarded in the 5 ,&V comments. COMMENTS: Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: 6/17/ � (� Reviewed by: y Gt%i., Company Reviewed: T M- nAEs L J� Point Assigned Score 1. The Contractor's recent experience in l conducting contracts of similar scope, 15 / complexity, and magnitude. 2. A demonstrated understanding of the scope of work and other proposal tree 15 maintenance services. 3. The equipment to be assigned to the Contract, wherever applicable. 8 ..(-- 4. An organizational chart showing the $ > overall hierarchy of the organization. 7 5. A logical, proven methodology for 17 / f carrying out the work tasks described in the proposal. 6. The Contractor's safety record. 12 / C 7. Recent references from clients, with - particular emphasis on local 10 /60 governments. 8. The costs proposed in Exhibit B. 15 / a 9. Bonus Point, please be specific on why the bonus points are awarded in the 5 O /v comments. COMMENTS: Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: Reviewed by: Company Reviewed: Point Assigned Score ("7 'v 1 . The Contractor's recent experience in is 15 �p_S" conducting contracts of similar scope, complexity, and magnitude. : . _ v 2. A demonstrated understanding of the �S scope of work and other proposal tree 15 maintenance services. 3. The equipment to be assigned to the Contract, wherever applicable. 8 '2/ 2, 4. An organizational chart showing the 8 overall hierarchy of the organization. v 5. A logical, proven methodology for 17 1r7 carrying out the work tasks described in the proposal. 0 6. The Contractor's safety record. 12 v 7. Recent references from clients, with II 19' particular emphasis on local I to r 0 lD governments. 8. The costs proposed in Exhibit B. 15 I LI Set .bWGJw 9. Bonus Point, please be specific on why * /r the bonus points are awarded in the 5 comments. COMMENTS: /Lc . co ogir^.. s .•!°teas,ona/s:n JNNevti Jh Rns/eme ✓/:a wept prepa:Jotj�Y1t44„.cfaa a n/P4J&PXP.'Wt1ct '4 t( ye , /r7 'fri f+. (Bonus) Q7 S CII Nn OQe.t4 4Ae 4./neCd3i/*AA. ,KHiu/OK(HNni<J�/hitj •'e)v,.TF'v1K Wyg 1 #f CP-Bas /4 fkA/:4e/nyyw/G/iJt*t9 Jt />MO/Jm-enf ewe efitfK0ns or-Me. \\ Con L OVeRLF'u7 t oC'RCW/V RalLt tt l J-GROWN 'ls' . .i L Siece LJcieK r^- v J plFnt/4/5 smma-re-e cmce LiCfrd/W WoR+hPU,JJ ✓tey�M e6,-r •n r-ea Xirh`s` o/ /4 #6 Ciar Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: Reviewed by: ; Company Reviewed: Point Assigned Score t7 ti 1. The Contractor's recent experience in dos- conducting contracts of similar scope, 15 15 complexity, and magnitude. v 2. A demonstrated understanding of the scope of work and other proposal tree 15 I it maintenance services. 3. The equipment to be assigned to the Contract, wherever applicable. 8 g 4. An organizational chart showing the g overall hierarchy of the organization. 5. A logical, proven methodology for 17 /6 carrying out the work tasks described in the proposal. ti 6. The Contractor's safety record. 12 1 $ 7. Recent references from clients, with particular emphasis on local 10 /O governments. 8. The costs proposed in Exhibit B. 15 9. Bonus Point, please be specific on why the bonus points are awarded in the 5 tit comments. COMMENTS: . . Ma..H/1iIvo-pench'oa-Yv rf n74 ,'MAC C.or,1n IOaIk o eLe4M V4' Mite-10K JLT/°rO LJS/S cAee.J q P .,t , I /h e ktdPS ' . •e s S /',N ,4aD ti b.J 74) SAire&pv P,et y1 q we" r/s eked/eh:716 ittppoiti Pt,t/ Spec M/eu-e+✓7 lSkc44S /1-23o,eD y bht&+-optitzg/zeaocm is Ac: /z '42w,Ek . 4. S G72i/i6 Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: Reviewed by: Company Reviewed: Point Assigned Score � ,,,ct, i}ip3 V(, 1. The conducting contracts of similar in 15 10'.. , - t conducting contracts of similar scope, ow giti complexity, and magnitude. LL rn re° -�� eta kP eCI-A • V 2. A demonstrated understanding of the scope of work and other proposal tree 15 (t) �, maintenance services. 3. The equipment to be assigned to the _ Contract, wherever applicable. 8 2, 4. An organizational chart showing the 8 overall hierarchy of the organization. `- 5. A logical, proven methodology for 17 O Tr carrying out the work tasks described n j � in the proposal. 0 6. The Contractor's safety record. 12 (_ ,) 13 8 'ti 7. Recent references from clients, with particular emphasis on local 10 10 governments. TH. 8. The costs proposed in Exhibit B. 15 (I Z. 4 of 4 kfiddrt • 9. Bonus Point, please be specific on why , the bonus points are awarded in the s (I t comments. 7rltyif' n e f AAA/tone ll(2) -Me/ c,j haf/iSf Sc:ej:le OtaklelSik ofMee Ari.h,}Y-1, oFS • lnG1,S 'e/11 - ,R7 ei • Case Pr^xi1,9y-j, 2avetire�j) (Re pafLr. "-fate if.D ViHtfwy-Q, IFtR. �' r/MMfNC� ` Annual City Tree Maintenance Program and On-call Services Proposal Evaluation • Date: Reviewed by: Company Reviewed: Point Assigned Score v 1. The Contractor's recent experience in /�/ conducting contracts of similar scope, 15 IS J/// complexity, and magnitude. (t 2. A demonstrated understanding of the 15 i scope of work and other proposal tree maintenance services. 3. The equipment to be assigned to the Contract, wherever applicable. a • 4. An organizational chart showing the a 7 overall hierarchy of the organization. 5. A logical, proven methodology for v / 7 carrying out the work tasks described - in the proposal. ° 6. The Contractor's safety record. 12 / t 7. Recent references from clients, with 1� particular emphasis on local 10 governments. . 8. The costs proposed in Exhibit B. 15 1 '2, 9. Bonus Point, please be specific on why the bonus points are awarded in the 5 3 comments. COMMENTS:(3J l)aQt / aR444)1,3664A/ (9) Abwut&s At 11i?RA-KtI,ywvick? 1 Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: 610/09//4,� V/ n ,, Reviewed by: �/ ' 3 +4/N''A/ Company Reviewed: Gje14r sco77 SEE $'g,Qfiica xl✓G, Point Assigned Score 1. The Contractor's recent experience in 15 /S conducting contracts of similar scope, complexity, and magnitude. 2. A demonstrated understanding of the 15 /S scope of work and other proposal tree maintenance services. 3. The equipment to be assigned to the Contract, wherever applicable. 8 4. An organizational chart showing the 8 overall hierarchy of the organization. 5. A logical, proven methodology for 17 /S carrying out the work tasks described in the proposal. 6. The Contractor's safety record. 12 / C 7. Recent references from clients, with /P particular emphasis on local 10 governments. 8. The costs proposed in Exhibit B. 15 /02 9. Bonus Point, please be specific on why -- G the bonus points are awarded in the 5 l b.c comments. COMMENTS: Annual City.Tree Maintenance Program and On-call Services Proposal Evaluation Date: O 6, /o B//!o Reviewed by: e.ltr5 61-egOv Company Reviewed: T,e//YI/f/A 1$ 44/1/13 eo.y fNG. Point Assigned Score 1. The Contractor's recent experience in conducting contracts of similar scope, 15 /3 complexity, and magnitude. 2. A demonstrated understanding of the 15 / 3 scope of work and other proposal tree maintenance services. 3. The equipment to be assigned to the Contract, wherever applicable. S 4. An organizational chart showing the 8 overall hierarchy of the organization. 5. A logical, proven methodology for 17 ! 2. carrying out the work tasks described in the proposal. 6. The Contractor's safety record. 12 / (� 7. Recent references from clients, with particular emphasis on local to / Q governments. 8. The costs proposed in Exhibit B. 15 JS' 9. Bonus Point, please be specific on why the bonus points are awarded in the s 6� comments. , COMMENTS: Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: 69 !//DS�/� Reviewed by: eid.../75 64NA/d/1/ Company Reviewed: laC4 :C/UL' . Point Assigned Score 1 . The Contractor's recent experience in 15 /C conducting contracts of similar scope, complexity, and magnitude. 2. A demonstrated understanding of the 15 / scope of work and other proposal tree _ maintenance services. 3. The equipment to be assigned to the by Contract, wherever applicable. 8 4. An organizational chart showing the 8 overall hierarchy of the organization. 5. A logical, proven methodology for 17 /D carrying out the work tasks described in the proposal. 6. The Contractor's safety record. 12 7. Recent references from clients, with particular emphasis on local to J 7 governments. 8. The costs proposed in Exhibit B. is /a 9. Bonus Point, please be specific on why the bonus points are awarded in the 5 comments. COMMENTS: Annual City Tree Maintenance Program and On-call Services Proposal Evaluation Date: 04 /Oem//' Reviewed by: el6&5 44it/Wo,7/ Company Reviewed: /1740/t41 2.44/D5(445/ S•VC Point Assigned Score 1. The Contractor's recent experience in conducting contracts of similar scope, 15 complexity, and magnitude. 2. A demonstrated understanding of the scope of work and other proposal tree 15 maintenance services. 3. The equipment to be assigned to the Contract, wherever applicable. 8 4. An organizational chart showing the $ overall hierarchy of the organization. 5. A logical, proven methodology for 17 S carrying out the work tasks described in the proposal. 6. The Contractor's safety record. 12 W 7. Recent references from clients, with particular emphasis on local 10 governments. 8. The costs proposed in Exhibit B. 15 S 9. Bonus Point, please be specific on why the bonus points are awarded in the s 0 comments. COMMENTS: