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CC - Agenda - 10-11-16Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non - agenda items) is limited to 3 minutes per speaker. • The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred front further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk's office at least 48 lours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. City Council and the Successor Agency to the Rosemead Community Development Commission JOINT MEETING AGENDA October 11, 2016 Workshop 6:00 PM Regular Meeting 7:00 PM City Hall Council Chamber 8838 E. Valley Boulevard Rosemead, CA 91770 www.citlofrosemead.org Sandra Armenta, Mayor Polly Low, Mayor Pro Tem William Alarcon, Council Member Margaret Clark, Council Member Steven Ly, Council Member ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA OCTOBER 11, 2016 Workshop 6:00 p.m. CALL TO ORDER ROLL CALL: Mayor Armenta, Mayor Pro Tem Low, Council Members Alarcon, Clark, Ly A. Los Angeles Sheriff's Department Crime Task Force 2. ADJOURNMENT The next regular City Council meeting is scheduled to take place on October 11, 2016, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Regular Meeting 7:00 p.m. C \111Y1C ' 1 � PLEDGE OF ALLEGIANCE — Mayor Pro Tem Low INVOCATION — Councilmember Alarcon ROLL CALL: City Council /Successor Agency — Mayor /Chair Armenta, Mayor Pro Tem/Vice- Chair Low, Council Members /Board Members Alarcon, Clark, Ly 2. PUBLIC COMMENTS FROM THE AUDIENCE The City Council will receive public comments on matters not listed on the agenda. 3. PRESENTATIONS A. Employee Introduction — Kathy Garcia, Public Works Director B. Public Safety Presentation 4. PUBLIC HEARING A. Public Hearing on the Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2015 -16 The City of Rosemead's Community Development Department has completed its Consolidated Annual Performance Report (CAPER) for the period July 1, 2015 through June 30, 2016. The CAPER describes the overall use of federal Page 2 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA OCTOBER 11, 2016 Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds received from the Department of Housing and Urban Development (HUD) in relationship to the needs of the community as outlined in its FY 2015 -16 Annual Action Plan. The City's overall objective in the CDBG and HOME programs is the development of viable communities by providing decent housing, a suitable living environment and expansion of economic opportunities primarily for low -to- moderate income persons. Recommendation: That that the City Council conduct a public hearing and take public testimony on the City's FY 2015 -16 Consolidated Annual Performance and Evaluation Report. No further City Council action is necessary. 5. CONSENT CALENDAR A. Claims and Demands Resolution No. 2016 -57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $744,629.76 NUMBERED 94029 THROUGH NUMBERED 94159 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2016 -57 Resolution No. 2016 -17 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF Recommendation: Adopt Resolution No. 2016 -17 SA B. Ordinance No. 965 — Second Reading and Adoption: Commission & Committee Term Dates On September 27, 2016, the City Council introduced Ordinance No. 965, amending sections 2.28.020 and 2.32.040 of the Rosemead Municipal Code to establish July 1 st through June 30 term dates for the Planning and Traffic Commission. Recommendation: That the City Council approve the second reading and adoption of Ordinance No. 965. Page 3 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA OCTOBER 11, 2016 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING ROSEMEAD MUNICIPAL CODE CHAPTER 2.28.020 CONCERNING THE PLANNING COMMISSION AND CHAPTER 2.32.040 CONCERNING THE TRAFFIC COMMISSION C. March 7, 2017 General Municipal Election The City Council will consider approving Resolution No. 2016 -52 calling and giving notice of the holding of a general municipal election to be held on Tuesday, March 7, 2017, for the election of certain officers as required by the provisions of the laws of the State of California relating to general law cities; Resolution No. 2016 -53 requesting the Board of Supervisors of the County of Los Angeles to render specified services to the City related to the conduct of a general municipal election on Tuesday, March 7, 2017; and Resolution No. 2016 -54 adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters during city elections. Recommendation: That the City Council approve Resolution No. 2016 -52, Resolution No. 2016 -53, and Resolution No. 2016 -54. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDYA, MARCH 7, 2017, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017 D. Professional Services Agreement with Martin & Chapman for Election Services Page 4 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA OCTOBER 11, 2016 The City has historically hired Martin & Chapman for election services. Martin & Chapman have been providing election consultation, supplies and services to cities, counties and various organizations and associations in California and Nevada since 1956. Martin & Chapman provides numerous services to the City which include printing and providing ballots, precinct supplies, ballot counting and election night services. These services are necessary to successfully and properly conduct a municipal election. Recommendation: That the City Council approve a professional services agreement with Martin and Chapman for election related services. E. City Tree Maintenance Services — Award Contract This item was moved to the October 11, 2016 City Council meeting at the request of Councilmember Ly. The City of Rosemead currently uses outside contractual services to perform regular street tree and park tree maintenance. The Services include tree management and regular maintenance of trees located within City parkways, medians, parks and City -owned facilities. As the urban forest is an important City asset, these services are critical to ensure that City trees remain healthy, aesthetically pleasing, and safe for both the motoring and pedestrian public. Currently, the City contracts with West Coast Arborists, Inc. (WCA) on a month -to -month basis for these services. If approved, this proposal would enable the City to enter into a fixed cost maintenance contract for a period of two (2) years with an option to extend the contract for two (2) additional years. Request for Proposals (RFPs) were solicited and on May 5, 2016, four (4) proposals were received. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience, safety record, equipment availability, and proposed cost. At the City Council meeting on August 23, 2016, the City Council tabled this item as requested by the City Manager for more evaluation and analysis of the proposals. This annual program is also in conformance with the City's Strategic Plan Goal 1: "Beautify community infrastructure and improve public facilities" and Strategy 1: "Enhance public right -of -way with attractive and environmentally sensitive landscaping and hardscaping". The project also conforms to Goal 2: "Enhance public safety and quality of life" and Strategy 8: "Take proactive measures to prevent crime, promote safety, and improve perceptions of Rosemead ". Recommendation: That the City Council authorize the City Manager to enter into a two (2) year contract with WCA Inc. for an estimated annual cost of $159,000 for Page 5 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA OCTOBER 11. 2016 the first two (2) years, with an annual option to renew for the following two (2) years. F. Youth Soccer and Recreational Development Program Grant Public Works Staff is prepared to submit an application for the Youth Soccer and Recreational Development Program Grant, provided through the California Department of Parks and Recreation. The intent of the Youth Soccer and Recreation Development Program is to provide financial assistance to Local Agencies and Community -Based Organizations to foster the Development of new Youth soccer, baseball, softball, and basketball recreation opportunities in the State. The approval of the attached Resolution, will allow the City of Rosemead to submit an application in the amount of one million dollars ($1,000,000) for a new field and restroom restoration at Garvey Park. The attached City Council Resolution, certifies and agrees to the general provisions contained in the Grant Contract with the State of California. Recommendation: That the City Council approve Resolution No. 2016 -56, delegate authority to the City Manager or his designee, to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope, and approve Resolution No. 2016 -58, which will appropriate $50,000 in unassigned General Fund Balance for design and non - construction costs. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPROVING THE APPLICATION FOR YOUTH SOCCER AND RECREATION DEVELOPMENT PROGRAM GRANT FUNDS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPROPRIATING FUNDS FROM UNASSIGNED GENERAL FUND BALANCE FOR THE YOUTH AND RECREATIONAL DEVELOPMENT PROGRAM GRANT G. Agreement for the Lease with Southern California Edison (SCE) for Jay Imperial Park The Lease Agreement with SCE allows the City to develop the Jay Imperial Park Project. The planned public park will be constructed on approximately five (5) acres of land, which is under the electrical transmission lines running South of Garvey Avenue, bordered by San Gabriel Boulevard on the East and Pine Street and Falling Leaf Avenue on the West. Construction of the park is included in the City's Capital Improvement Program (CIP) budget, for a total cost of $1,520,000. $550,000 of the budget is provided by a grant from the San Gabriel Valley and Lower Los Angeles Rivers and Mountains Conservancy (RMC). The City Council Page 6 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA OCTOBER 11. 2016 approved the Lease Agreement with SCE for the Jay Imperial Park at its January 12, 2016 City Council Meeting. Since that time there have been two items within the Lease Agreement which required modification in order to proceed forward with the development of the Park. The two items that have been discussed with SCE Staff and their Legal team are as follows: 1) Liability and Insurance Requirements from the City's insurance carrier, JPIA; and 2) New requirement of installation of "anti - climbing discouragers" on the transmission towers. Staff negotiated this item and the City will install new fencing around the Towers, instead of the "discouragers ". There will be a cost savings in construction with the fencing vs. "discouragers ". The Lease Agreement allows for the intended use of the site for park space and recreational purposes, which shall consist of greenbelts, pedestrian walking trails, picnic benches, and fencing and irrigation improvements. Once developed, the park will add to the City's open space for passive recreation activities. Recommendation: That the City Council approve the Lease Agreement between the City and SCE for Jay Imperial Park and authorize the City Manager to execute the attached Lease Agreement. 6. MATTERS FROM CITY MANAGER & STAFF - None V/� tTi I. ti W Y� 1 7.y y t t �] ►� i ►T� _I. � `[ � 13'_� N 4� l K I l 11 �[ N TJ A. Coyote Issue Discussion (Requested by Mayor Armenta) This item is presented to the City Council at the request of Mayor Armenta. Recommendation: Discuss and provide direction to staff. B. Cell Phone Numbers to be Placed on Business Cards For Employees Who Receive A Phone Allowance or a New Smart Phone Discussion (Requested by Mayor Armenta) This item is presented to the City Council at the request of Mayor Armenta. Recommendation: Discuss and provide direction to staff. 8. CITY MANAGER COMMENTS 9. CITY COUNCIL COMMENTS Page 7 of 8 ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT MEETING AGENDA OCTOBER 11, 2016 10. 11. CLOSED SESSION The City Council will meet in Closed Session to discuss the following: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation Pursuant to Government Code Section 54956.9 (d)(2): 2 potential cases ADJOURNMENT The next regular City Council meeting is scheduled to take place on October 25, 2016, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Upcoming City - Sponsored Community Events Rosemead Farmer's Market City Hall Civic Plaza 8838 E. Valley Boulevard Fall Fiesta Rosemead Park 4343 Encinita Avenue Trunk or Treat Rosemead Community Center 3936 N. Muscatel Avenue Every Monday at 5:00 p.m. — 9:00 p.m. Saturday, October 22, 2016 12:00 p.m. — 9:00 p.m. Monday, October 31, 2016 5:30 p.m. — 8:30 p.m. Page 8 of 8