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CC - Item 5B - Minutes of September 27, 2016MINUTES OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING SEPTEMBER 27, 2016 The Regular meeting of the Rosemead City Council and Successor Development Commission was called to order by Mayor Armenta at 7: ] Council Chamber located at 8838 East Valley Boulevard, Rosemead,;( PLEDGE OF ALLEGIANCE was led by Mayor Pro Tern INVOCATION was led by Mayor Armenta ROLL CALL: City Council /Successor A Tem/Vice -Chair Low, Council Members/Board 1. 2. Ly PUBLIC COMMENTS Daniel Luevanos, representing One Le donation and procurement. He expla'ip! enhance the lives of fifty or more peop Department of Motor V,chicles celebn through the DMV or'throtgh the One Council for theirwsui)Dort to,Ihe oraaniz; Council Member to the Community the Rosemead City Pro iyL )onate Life spoko ,on the importance of organ orii::p"n can savq�fhe life of eight people and by tlssue;atid eye donations. One Legacy and the d, ten years- in. partnership by registering donors gacy Donate Life website. He thanked the City for his work and bringing awareness on the Council MemherL��,requested to adjourn the meeting in memory of Private Matthew lsujillo. He stated each year there - are military service men and women veterans who lose theix. battles to inner demons. Mr. Ly shared his encounter with Private Trujillo during his time'a`t,their annual tr : ing. Private Trujillo was an organ donor which helped saved the lives of five ; strangers `Mr. Ly continued by commending Private Trujillo and stating he .. emboched a ed'y tenets of the army values of self and sacrifice. Mayor Arrnenta,commended Mr. Luevanos for his Dia De Los Muertos display at Rose Hills and expressed her gratitude for his service. PRESENTATIONS A. Recognition of Garvey School District — Computer Science Immersion Program Maureen Chin, School Board President, thanked the City Council for their Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 1 of 12 ITEM NO. 5.13 recognition of the Computer Science Immersion Program. Ms. Chin stated the school board believed the program will help them achieve the School District's goal of the future 21s century leaders. Anita Chu, Superintendent of the Garvey School District, discussed about the Computer Science Immersion Program and introduced the Principal of Eldridge Rice Elementary School, Christina Hirales; Hillcrest Elementary, Robin Libby; Dewey Elementary, Eva Matthews; and Arlene Bitely Elementafy, Rudolph Torres. The Principals spoke about the student's learning experience from the program, staff coaching, training, and preparing the students for the 11 14ture. The City Council commended and presented awards of principals of the Garvey School District for,their cc Computer Science Immersion Program. , B. Southern California Edison <streetl Presentation) John King, Manager of BCD Streetlights Pr of streetlights, types of lighftn systems and Council Member Clark owning a streetlight pole. Mr. King explained some cities may - , find it, as an.advantage, in terms of looking five years down the iaadat applications around smart cities and cost savings. In addition, some .cfti6s may feel; it's easier for them to undertake and maintain their own equipm6nt,as opposed to working with Southern California Edison. was considering bringing the streetlight City ManagorrManis repfLed staff would bring the streetlight item for Council's consideration 4e second meeting of October. Staff will include information from the private sectot consultant, Tank Consulting. Staff will also share the benefits of keep current ownership as part of Southern California Edison, and have a full 0 Q PUBLIC HEARING - None CONSENT CALENDAR A. Claims and Demands • Resolution No. 2016 -51 to the four school and work on the (SCE spoke on the acquisition process onal cost. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 2 of 12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,762,945.58 NUMBERED 93874 THROUGH NUMBERED 94028 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2016 -51 Resolution No. 2016 -16 SA A RESOLUTION OF THE CITY OF SUCCESSOR AGENCY TO THE ROB DEVELOPMENT COMMISSION;; ROSEMEAD ALLOWING CERT DEMANDS IN THE SUM OF $1,847, 10185 THROUGH 10186 G C. Recommendation: Adopt Resolution Approval of Minutes Recommendation: Approve regular meeting and the Septa M. 1NJ011 OF AND 16 of the August 23, 2016 Mayor Armenia deferred the minutes of September 13, 2016 to the next meeting. She stated there were comments made regarding a No Kill Policy the city does not have, and Wanted to, include'it in the minutes. Gi Tree Maintenance Serv►ces = Award Contract Recommendation: Th4f 4he, City Council authorize the City Manager to enter into a two (2) year ebritract wi6WCA, Inc. for an estimated annual cost of $159,000 for the first two (2) years, with -an annual option to renew for the following two (2) years. Ly asked to defer item 4C to the following Council meeting. Sean hQaarepresentative for Center for Contract Compliance informed the Council of the purpose of the non - profit organization. He stated the organization monitors labor compliance and informs local agencies on violations. They also contact the contractors on new laws, regulations, and prevailing wages for Public Works projects. Mayor Armenta asked Mr. Lopez if the Center for Contract Compliance fines a tree trimmer contractor when they do not comply. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 3 of 12 Mr. Lopez replied they do not do any enforcement, only investigations. The investigations are done through the Center for Contract Compliance to make sure the contractor is complying by requesting their certified payroll and speaking to contracted employees. Any potential issues are forwarded to the State for enforcement. Mayor Armenta asked Mr. Lopez if he was aware staff had already conducted the pre -bid meeting and Council was in the process of awarding the contract. Mr. Lopez replied he has just started his a his presence during construction projects. Mayor Armenta asked staff if the pre - anything had changed from what was Acting Public Works Director contractor is supposed to pay p public works contracts. City Attorney Richman asked Mr. Lopez to documents and if there were.any concerns. Mayor Armenta reiterated project was 3n.the- contract. to inform the City of taken place, and if nothing would - ;;.,change, the part of the regulation on all f he had reviewed the city's everything required for the Acting Public Works Jirector Fajardo informed the City Council all contracts do have alPthe; requirenxents noted and staff does receive public records requests from different entities. hi addifori, staff always checks the State's database for the most cur ent,prevailin wages 'requirI7, 4ents. ACTION „l7quncil 3Yle her Ly made a motion, seconded by Council Member Alarcon to approve Consent Calendar item 4A and 413 with the exception of the minutes of Sep "tetnber 13, 2016 and item 4C. The motion unanimously carried by the £allowing vote;AYES: Alarcon, Armenta, Clark, Low, Ly Mayor Pro Tern Low asked staff, if there would be any issues from postponing the tree maintenance item. City Manager Manis replied the City is on a month to month contract with the current contractor. In reviewing the first packet, when staff brought it to the City Council, there were some concerns with the first recommendation. Staff went back and reviewed the proposals and it was determined the bidder was not qualified based on the format in which they submitted information. The first contractor recommended, exceeded the budget by $30,000 and after reviewing the proposals, staff is recommending a subsequent vendor with a cost of $20,000 under the budget. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 4 of 12 Council Member Ly stated he had previously spoken to the Acting Public Works Director to confirm that by deferring the item, it would not impede the ability to take care of tree issues. Mayor Pro Tem Low asked Mr. Ly if he had concerns about the project. Council Member Ly explained to Ms. Low he wanted to coo. duct a thorough research and do his due diligence before awarding the contract to.lhe contractor. City Attorney Richman clarified to the City Council; the,City has formed contracts which all have prevailing wage requirements it "tlie Publie contracts and all bid documents. 5. MATTERS FROM CITY MANAGER & A. March 2017 General Municipal Election Qptiops , Recommendation: That the City Council select one of the following options to proceed with consolidating the March 7, 2017 general municipal election with the County of Los Angeles; or proceed a stand- o e 6ral municipal election on March 7, 2017. City Clerk Donohue informed the City Couiictl the Los Angeles County Board of Supervisgrs voted xo preserve an option for a County wide special election on March 7, 2017; ii conjunction:, the County approached the City on potentially consolidating the City's General Municipal Electi i proceed with a stand -alone election. Council Member T y recommended the City proceed with astand -alone election, understand?ng there is ,a higher cost. Mr. Ly stated election results take longer when the City`coilsglidales an election with the County. with Mr. Ly's comments and made a motion to stay election. Mayor;Armenfa also agreed with Council Member Ly and Council Member Clark. She eiiplamed an example when her sister was running for a school board seat and encountered mistakes made by the County. After the County resolved the problem, results were not received until after midnight. Brian Lewin, resident, suggested the City Council consolidate the election with the County because residents do not like having to vote at two different locations because it's confusing. Mr. Lewin indicted this would be a good test run since the City will likely have to consolidate with the County by 2018 due to SB 415. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 5 of 12 Mayor Armenta stated to Mr. Lewin, members of the Council are also residents of the city and have not had any problems where to go vote and residents could vote provisionally. Mayor Pro Tem Low asked staff if voters would have to go to two different polling locations if the City did not consolidate with the County. City Clerk Donohue replied potentially, however the City_ could share some of the polling locations with the County depending how they dfaw their precincts. Mayor Pro Tem Low expressed concerns and indicated she remembered during a previous election, complaints from voters on:kaving'to,`vote at separate polling locations. For this reason, Mrs. Low suggested to.consolicfate the election with the County. Mayor Armenta stated there was a motion by Council Member Clark.aud seconded by Council Member Ly to proceed with a. stand -alone election. Council Member Ly requested to amend the notion to instruct the City Clerk to work with the County and have sharectpolling locations where possible. He stated sharing polling locations with the Countys,been done during. community college district elections. Mayor Pro Tem,Lpw reiterated 6y cpnsolidatingif e election, it would make it more convenient for the - voters and save the City money. ACTION: Mayor Piro Tem Low made a substitute motion, seconded by Council Member Alarcon to consolidate the, City's General Municipal Election with the 11 County's Spec iaFElecfion'or[, ch 7, 2017. The motion failed by the following vote: `AXEN- Alarcon Low NOES: Armenta, Clark, Ly Substitute he'll Member Ly made a motion, seconded by Council Member Clark j((a stand -alone General Municipal Election on March 7, 2017 and ,Clerk to work with the County to consolidate polling locations. The by the following vote: AYES: Armenta, Clark, Ly NOES: Alarcon, Low B. Amendment to Planning Commission Term Dates Recommendations: That the City Council introduce for first reading, Ordinance 965, which amends Rosemead Municipal Code Sections 2.28.020 and 2.32.040 to establish July 1s through June 30 term dates for the Planning and Traffic Commissions; and amend administrative policy 50 -08 to establish July 1s through Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 6 of 12 June 30 term dates for the Beautification Committee. City Clerk Donohue reviewed the staff report and stated the Planning Commission term currently differs from the Traffic Commission and Beautification Committee terms. Introduction of Ordinance No. 965 would amend the Planning Commission terms and administrative policy 50 -08 would amend the Beautification Committee terms. ACTION: Council Member Ly made a motion, seconded Mayor Pro Tern Low to approve the recommended action. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly 6. MATTERS FROM MAYOR & CITY Council Member Clark explained to the City Council, the League of'California Cities at a conference call reviewing eigh� they wanted cities to send a - - , fetter to the Governor to veto or support a bill. Mrs. Clary stated'there were four bills she thought applied to the City. However, staff learned. ,45sembYy Bill 779 was vetoed and Assembly Bill 1217 was s)gned. w A. Possible Opposition to Assimbly,B 11779 (Requeste&By Councilmember Clark) Recommendation: Discuss B. Possible Op' " *'kiar to Assembly Bill 1217 (Requested By Councilmember direction to staff. Mayor „Armenta nnbunced item' 6A and 6B recommendations were in opposition and the Goyernor hasaiready signed the bills. [embed Ly stated there was a memo from the City Clerk's office indicating Bill 1217 Orange County Fire Authority was signed but Assembly Bill 779 al Diselosures was vetoed. City Clerk stated action was taken on both bills after the agenda was posted. C. Possible Opposition to Assembly Bill 2586 (Requested By Councilmember Clark) Recommendation: Recommendation: Discuss and provide direction to staff. Mayor Armenta announced the bills for consideration for the Council to discuss were item 6C, 6D, and 6E. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 7 of 12 ACTION: Council Member Ly made a motion, seconded by Council Member Clark to oppose and send a letter to the Governor opposing Assembly Bill 2586. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly E. Possible Opposition to Senate Bill 1069 (Requested By Councilmember Clark) Recommendation: Recommendation: Discuss and ACTION: Council Member Ly made a motion, oppose and send a letter to the Governor oppc unanimously carried by the following vote-. Low, Ly Possible Support for H.R. 5936 (gegixested By Recommendation: That the City Council suppor letter. Council Member Clark stated there was a Governments, which discussed an item: on home Administration is looking to 'find vaca r p homeless Veterans, who have fought for our fte to sunnort H. R" 5936. which is already on the Pr ACTION: Council Member Clark md motion, seconded Council Member Ly to approve the recommetrded,action. The' notion unanimously carried by the following vote, AYES: Ala rcon, At menta; Clark, Low, Ly to staff. I Member Clark to 1069. The motion Armenta, Clark, and direct staff to send a suttee with the Council of is She explained the Veterans to develop housing to assist Mrs. Clark asked the Council is desk for signature. Basin Water Quality Authority Board Member r Clark) imendatioijs: That the City Council consider a nomination for Board Member San Gabn 01 Basin Water Quality Authority Board; and direct staff to send a Sion naming a nomination for Board Member to the San Gabriel Basin Water Mayor Armenia stated she supported Council Member Clark's nomination to the San Gabriel Basin Water Quality Authority Board. She expressed she would like to run in the future at their next election. At the same time, she clarified Council Member Clark was well qualified; however, she is also involved with a lot of water issues. Council Member Ly asked Council Member Clark if the Council will have to vote again if she is nominated. Since each city within the cities without prescriptive Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 8 of 12 pumping rights have an allocation of votes based on their population. Council Member Clark replied yes, first it's the nomination period; later it's the final votes. ACTION: Council Member Ly made a motion, seconded by Mayor Pro Tem Low to approve to nominate Council Member Clark. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low,,Ly G. Storm Water Outreach Consulting Services This item is presented to the City Council at Recommendation: Discuss and provide Council Member Ly stated he brought.>this issi expressed concerns on the complexity - of. - the N regional board's directives on storm water The C their ordinance, net zero water. He point out they well as a public affairs sid'e;,to address issues w example, he expressed additionalconpems which Garvey Avenue Specific plan; requiring,developr trap all water, or pay a fee. Mr. Ly statedhe invite the services they- Drovide on water Quality issues:` nested By Councilmember Ly) nest afGouncilmember Ly. staff for the Council -toe discuss. He and trvine to meet the ity has also proposed as part of a need for technical support as he Regional Water Board. For ld aMet the projects within the of their own infill systems and lce Lewis of CICWQ to discuss Tem Lofv: asked if staff needs assistance on storm water issues. Council Member L explained staff needs help regarding storm water issues and are 11 overwhelmed `especially c?h the ,public affairs sides of the issue. The additional suppo4i§,,needed tQ „deal with the Regional Board as they try to enforce their standards' considerine the cost of the unfunded mandates. Pro Te' n ''Low asked Mr. Ly if he was suggesting working with a consultant to o the nublie relations side of storm water issues. Council a Memb'er Ly responded yes, with a combination of technical support and public)4ations. CICWQ has staff which could organize and deliver a clear message to the water board and convey the city's message and mobilize some of our neighboring cities on these issues. He asked the Council to direct staff to engage in discussions with CICWQ, cost of services, and bring it back for further discussion. Mayor Pro Tem Low expressed concerns with Mr. Ly's request to hire a consultant because it was not budgeted. Council Member Clark stated the Council of Governments Water Committee has Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 9 of 12 been very active on storm water issues and is developing a storm water paper on how it could be afforded. The Committee went to the Regional Board to addressed four issues having to do with the Enhanced Watershed Management Program. First, the City participates in the Enhanced Watershed Management Program with Los Angeles County, which means cities have to infiltrate all the water at a $20 billion expense. Secondly, Los Angeles County is the only area in the State who has to do this and everybody else has an iterative process. Thirdly, the environmental groups are suing over this; they want cities to do everything. Fourthly, there are issues of infiltration of storm water which could pollute the groundwater. The State Water Resources Control Board held a w6bih4r,in which Dr. Luthis from Harvard with the National Science Foundation stated there,is,,not enough information to know whether the infiltration of storm water is going to pollute the groundwater. There was a study done which stated most pollutants are taken &mpf the storm water. She expressed concerns if the City does what the County is proposing, several years down the line the City could get sued & pollul spoke about a meeting between Regional Board Staff Sam Unger and Renee Purdy, and menbe discuss the issues. She reiterated the Regional; asked if Cities would have to stay in the Enhanc or rather, work with other cities to da,somethinl ;,groundwater as w . Mrs. Clark hair Irma Muiloz, Regional Board of the Council of Governments to lard was open to suggestions and Watershed Management Program In addition, Mrs. Clark stated if CICW„Q� woulfl like - to work on some ideas on how the City could its own thing s• fAhe Boar&W6uld allow it, to work with other cities. She ihdieht6 she would like to leave the Enhanced Watershed Management Prograxr% which runs; all the way to, the San Fernando Valley, which can cost $6 billion and $0 billiop for the whole'Gorfhty. Lastly, the Council did vote to join the lawsuit the Crty,of Gardens filed, which states cities shouldn't have to participate in the,-Enhanced Watershed `Managariient Program, and would rather able to do the Mike Lewis, 'represenfing 'CICWQ described how his team could potentially assist The City in re &aids to storm water issues. He stated there is a measure on the November ballot which has a local return portion for cities and the MTA has said you could use a portion of that for green streets, which helps meet the State's standards on storm;YVater. Even though redevelopment is dissolved, you still have the enhanced infrastructur& funding mechanism available. Mr. Lewis reiterated that what the City is doing on the Garvey Avenue Specific Plan will help all those properties, but it would also make sense to look at a storm water management plan if you were trying to manage all the water or some significant portion. He stated there are five federal dams in Los Angeles County on flat lands, such as Whittier Narrows, Santa Fe Dam, and Hansen Dam, although all are in a state of disrepair. In conclusion, Mr. Lewis reiterated to the City Council his team provides training for the construction industry on how to stay in compliance on projects and Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 10 of 12 provide certified trainings. Mayor Annenta asked if he would be able to assist the City in obtaining grants. Mr. Lewis replied his team could work with the grant writers to guide and identify creative solutions to problems and describe what would help them to be considered when applying for the grants. Council Member Ly asked the Council to direct staff qx th6 "City Manager to begin discussions with CIC WQ and to come up with a proposal for the Council to consider. Mayor Pro Tem Low expressed concern with the unfunded cost to hire a consultant. Council Member Ly stated he would rather spend a couple ofthousand dollars than having to pay billions of dollars of potential unfunded liabilities.'. 7. CITY MANAGER COMMENTS - None 8. CITY COUNCIL Council Member Clark stated she attended a Mi Virus work Trop` and suggested staff place I I — information about Zika on the city'swebst� ors„ocial media to help raise awareness on preventing Zika. Council Member Ly conniended staff for.the Garvey "Specific Plan presentation and asked staff to look into,'doing a specific plan for"the San Gabriel Boulevard and 60 freeway area near the town cent6h,, Thereas°a plan for the potential gold line to have a stop in the area and the City should plan "on rev owing the area, because it could be an economic hub. In addition, in the,Garvey Avenue S.0,ecific Plan there, was a plan about the wash and possibly keeping it as green spade fie asked to begin discussions with the Parks and Recreation department and Pitilic Works depY$ment rn „looking at how to best utilize the wash and all Edison right -of- -ways as potential bike <'anYl jogging trails throughout the city. Third, requested an upd�te the Jay Imperial Park'Project at a study session. Lastly, requested another update on discussions with thechool District on the Duff school site. Mayor Armeiita reported out she attended a conference sponsored by the Latino Caucus to discuss Latino ss„u6. She announced to the Council and staff an invitation from Council Member Vivian ttomero, president of ICA, to a Cap and Trade Grant Fund event being held and it's recommended some staff attend. 9. CLOSED SESSION - None 10. ADJOURNMENT The meeting adjourned in memory of Private Matthew Trujillo at 9:00 p.m. The next regular Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 11 of 12 City Council meeting is scheduled to take place on October 11, 2016, at 7:00 p.m. in the Rosemead City Hall Council Chamber. Marc Donohue, City Clerk Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of September 27, 2016 Page 12 of 12