2200 - CEJ Engineers Inc - Sidewalk Installation Project at Earle and Wells - Design Services c.
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PROFESSIONAL SERVICES AGREEMENT
SIDEWALK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET—
DESIGN SERVICES
(CEJ ENGINEERS, INC.)
1. PARTIES AND DATE. I
This Agreement is made and entered into this 12- day of t)l r , 2016.
(Effective Date) by and between the City of Rosemead, a municipal organization
organized under the laws of the State of California with its principal place of business at
8838 E. Valley Blvd., Rosemead, California 91770 ("City") and CEJ Engineers, Inc. with
its principal place of business at 15859 East Edna Place, Suite 101, Irwindale, CA
91706 ("Consultant"). City and Consultant are sometimes individually referred to herein
as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of
certain professional services required by the City on the terms and conditions set forth
in this Agreement. Consultant represents that it is experienced in providing design
services to public clients, is licensed in the State of California, and is familiar with the
plans of City.
2.2 Project.
City desires to engage Consultant to render such ongoing general public works
and professional engineering services ("Services") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to
furnish to the City all labor, materials, tools, equipment, services, and incidental and
customary work necessary to fully and adequately supply the professional design
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services necessary for the Project ("Services"). The Services and hourly rates are
more particularly described in Exhibit A attached hereto and incorporated herein by
reference. All Services shall be subject to, and performed in accordance with, this
Agreement, the exhibits attached hereto and incorporated herein by reference, and all
applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from Effective Date
shown above to June 30, 2017, unless earlier terminated as provided herein.
Consultant shall complete the Services within the term of this Agreement, and shall
meet any other established schedules and deadlines.
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor.
The Services shall be performed by Consultant or under its supervision. Consultant will
determine the means, methods and details of performing the Services subject to the
requirements of this Agreement. City retains Consultant on an independent contractor
basis and not as an employee. Consultant retains the right to perform similar or
different services for others during the term of this Agreement. Any additional personnel
performing the Services under this Agreement on behalf of Consultant shall also not be
employees of City and shall at all times be under Consultant's exclusive direction and
control. Consultant shall pay all wages, salaries, and other amounts due such
personnel in connection with their performance of Services under this Agreement and
as required by law. Consultant shall be responsible for all reports and obligations
respecting such additional personnel, including, but not limited to: social security taxes,
income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement. Consultant represents that it has the
professional and technical personnel required to perform the Services in conformance
with such conditions. In order to facilitate Consultant's conformance with the Schedule,
City shall respond to Consultants submittals in a timely manner. Upon request of City,
Consultant shall provide a more detailed schedule of anticipated performance to meet
the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City
that certain key personnel will perform and coordinate the Services under this
Agreement. Should one or more of such personnel become unavailable, Consultant
may substitute other personnel of at least equal competence upon written approval of
City. In the event that City and Consultant cannot agree as to the substitution of key
personnel, City shall be entitled to terminate this Agreement for cause. As discussed
below, any personnel who fail or refuse to perform the Services in a manner acceptable
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to the City, or who are determined by the City to be uncooperative, incompetent, a
threat to the adequate or timely completion of the Project or a threat to the safety of
persons or property, shall be promptly removed from the Project by the Consultant at
the request of the City. .
3.2.5 City's Representative. The City hereby designates City Engineer,
or his or her designee, to act as its representative for the performance of this
Agreement ("City's Representative"). City's Representative shall have the power to act
on behalf of the City for all purposes under this Contract. Consultant shall not accept
direction or orders from any person other than the City's Representative or his or her
designee.
3.2.6 Consultant's Representative. Consultant hereby designates Mr.
Joaquin Cervantes, or his/her designee, to act as its representative for the performance
of this Agreement ("Consultant's Representative"). Consultant's Representative shall
have full authority to represent and act on behalf of the Consultant for all purposes
under this Agreement. The Consultant's Representative shall supervise and direct the
Services, using his/her best skill and attention, and shall be responsible for all means,
methods, techniques, sequences and procedures and for the satisfactory coordination
of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with
City staff in the performance of Services and shall be available to City's staff,
consultants and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall
perform all Services under this Agreement in a skillful and competent manner,
consistent with the standards generally recognized as being employed by professionals
in the same discipline in the State of California. Consultant represents and maintains
that it is skilled in the professional calling necessary to perform the Services.
Consultant warrants that all employees and subcontractors shall have sufficient skill and
experience to perform the Services assigned to them. Finally, Consultant represents
that it, its employees and subcontractors have all licenses, permits, qualifications and
approvals of whatever nature that are legally required to perform the Services, including
a City Business License, and that such licenses and approvals shall be maintained
throughout the term of this Agreement. As provided for in the indemnification provisions
of this Agreement, Consultant shall perform, at its own cost and expense and without
reimbursement from the City, any services necessary to correct errors or omissions
which are caused by the Consultants failure to comply with the standard of care
provided for herein. Any employee of the Consultant or its sub-consultants who is
determined by the City to be uncooperative, incompetent, a threat to the adequate or
timely completion of the Project, a threat to the safety of persons or property, or any
employee who fails or refuses to perform the Services in a manner acceptable to the
City, shall be promptly removed from the Project by the Consultant and shall not be
re-employed to perform any of the Services or to work on the Project.
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3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of
and in compliance with all local, state and federal laws, rules and regulations in any
manner affecting the performance of the Project or the Services, including all Cal/OSHA
requirements, and shall give all notices required by law. Consultant shall be liable for all
violations of such laws and regulations in connection with Services. If the Consultant
performs any work knowing it to be contrary to such laws, rules and regulations and
without giving written notice to the City, Consultant shall be solely responsible for all
costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials,
directors, officers, employees and agents free and harmless, pursuant to the
indemnification provisions of this Agreement, from any claim or liability arising out of any
failure or alleged failure to comply with such laws, rules or regulations.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall maintain prior to
the beginning of and for the entire duration of this Agreement an insurance coverage
and policy as specified in Exhibit B attached to and part of this agreement.
3.2.11 Safety. Contractor shall execute and maintain its work so
as to avoid injury or damage to any person or property. In carrying out its Services, the
Contractor shall at all times be in compliance with all applicable local, state and federal
laws, rules and regulations, and shall exercise all necessary precautions for the safety
of employees appropriate to the nature of the work and the conditions under which the
work is to be performed. Safety precautions as applicable shall include, but shall not be
limited to: (A) adequate life protection and life saving equipment and procedures; (B)
instructions in accident prevention for all employees and subcontractors, such as safe
walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space
procedures, trenching and shoring, equipment and other safety devices, equipment and
wearing apparel as are necessary or lawfully required to prevent accidents or injuries;
and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement, as
specified in the attached Consultant proposal (i.e., hourly rates, expenses, etc.), but not
to exceed Forty Thousand Six Hundred Dollars ($40,600.00) per fiscal year. Such
payments shall be made on an as-needed basis as directed by the City. Extra Work
may be authorized, as described below, and if authorized, will be compensated at the
rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a
monthly itemized statement which indicates work completed and hours of Services
rendered by Consultant. The statement shall describe the amount of Services and
supplies provided since the initial commencement date, or since the start of the
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subsequent billing periods, as appropriate, through the date of the statement. City shall,
within 45 days of receiving such statement, review the statement and pay all approved
charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed
for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City
may request that Consultant perform Extra Work. As used herein, "Extra Work" means
any work which is determined by City to be necessary for the proper completion of the
Project, but which the parties did not reasonably anticipate would be necessary at the
execution of this Agreement. Consultant shall not perform, nor be compensated for,
Extra Work without written authorization from City's Representative.
3.3.5 Prevailing Wages. Consultant is aware of the requirements of
California Labor Code Section 1720, et seq., and 1770, et seq., as well as California
Code of Regulations, Title 8, Section 1600, et seq., ("Prevailing Wage Laws"), which
require the payment of prevailing wage rates and the performance of other
requirements on "public works" and "maintenance" projects. If the Services are being
performed as part of an applicable "public works" or "maintenance" project, as defined
by the Prevailing Wage Laws, and if the total compensation is $1,000 or more,
Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide
Consultant with a copy of the prevailing rates of per diem wages in effect at the
commencement of this Agreement. Consultant shall make copies of the prevailing rates
of per diem wages for each craft, classification or type of worker needed to execute the
Services available to interested parties upon request, and shall post copies at the
Consultant's principal place of business and at the project site. Consultant shall defend,
indemnify and hold the City, its elected officials, officers, employees and agents free
and harmless from any claim or liability arising out of any failure or alleged failure to
comply with the Prevailing Wage Laws.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete
and accurate records with respect to all costs and expenses incurred under this
Agreement. All such records shall be clearly identifiable. Consultant shall allow a
representative of City during normal business hours to examine, audit, and make
transcripts or copies of such records and any other documents created pursuant to this
Agreement. Consultant shall allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of
final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
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3.5.1.1 Grounds for Termination. City may, by written notice
to Consultant, terminate the whole or any part of this Agreement at any time and without
cause by giving written notice to Consultant of such termination, and specifying the
effective date thereof, at least seven (7) days before the effective date of such
termination. Upon termination, Consultant shall be compensated only for those services
which have been adequately rendered to City, and Consultant shall be entitled to no
further compensation. Consultant may not terminate this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated
as provided herein, City may require Consultant to provide all finished or unfinished
Documents and Data and other information of any kind prepared by Consultant in
connection with the performance of Services under this Agreement. Consultant shall be
required to provide such document and other information within fifteen (15) days of the
request.
3.5.1.3 Additional Services. In the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms
and in such manner as it may determine appropriate, services similar to those
terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such
other address as the respective parties may provide in writing for this purpose:
CONSULTANT:
CEJ Engineers, Inc.
15859 East Edna Place, Suite 101
Irwindale, CA 91706
Attn: Joaquin Cervantes
Tel: (626) 893-9266
CITY:
City of Rosemead
P.O. Box 399
Rosemead, CA 91770
Attn: City Engineer
Such notice shall be deemed made when personally delivered or when mailed,
forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and
addressed to the party at its applicable address. Actual notice shall be deemed
adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property.
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
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modify, reuse, or sublicense any and all copyrights, designs, and other intellectual
property embodied in plans, specifications, studies, drawings, estimates, and other
documents or works of authorship fixed in any tangible medium of expression, including
but not limited to, physical drawings or data magnetically or otherwise recorded on
computer diskettes, which are prepared or caused to be prepared by Consultant under
this Agreement ("Documents & Data"). Consultant shall require all subcontractors to
agree in writing that City is granted a non-exclusive and perpetual license for any
Documents & Data the subcontractor prepares under this Agreement. Consultant
represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard
to Documents & Data which were prepared by design professionals other than
Consultant or provided to Consultant by the City. City shall not be limited in any way in
its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications,
plans, procedures, drawings, descriptions, computer program data, input record data,
written information, and other Documents and Data either created by or provided to
Consultant in connection with the performance of this Agreement shall be held
confidential by Consultant. Such materials shall not, without the prior written consent of
City, be used by Consultant for any purposes other than the performance of the
Services. Nor shall such materials be disclosed to any person or entity not connected
with the performance of the Services or the Project. Nothing furnished to Consultant
which is otherwise known to Consultant or is generally known, or has become known, to
the related industry shall be deemed confidential. Consultant shall not use City's name
or insignia, photographs of the Project, or any publicity pertaining to the Services or the
Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with
one another, and shall take any additional acts or sign any additional documents as
may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. If either party commences an action against the
other party, either legal, administrative or other, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover
from the losing party reasonable attorney's fees and all other costs of such action.
3.5.6 Indemnification. Consultant shall defend, indemnify and hold the
City, its officials, officers, employees, volunteers and agents free and harmless from any
and all claims, demands, causes of action, costs, expenses, liability, loss, damage or
injury, in law or equity, to property or persons, including wrongful death, in any manner
arising out of or incident to any alleged acts, omissions or willful misconduct of
Consultant, its officials, officers, employees, agents, consultants and contractors arising
out of or in connection with the performance of the Services, the Project or this
Agreement, including without limitation the payment of all consequential damages and
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attorneys fees and other related costs and expenses. Consultant shall defend, at
Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or
other legal proceedings of every kind that may be brought or instituted against City, its
directors, officials, officers, employees, agents or volunteers. Consultant shall pay and
satisfy any judgment, award or decree that may be rendered against City or its
directors, officials, officers, employees, agents or volunteers, in any such suit, action or
other legal proceeding. Consultant shall reimburse City and its directors, officials,
officers, employees, agents and/or volunteers, for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity herein
provided. Consultant's obligation to indemnify shall not be restricted to insurance
proceeds, if any, received by the City, its directors, officials officers, employees, agents
or volunteers.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement
of the parties with respect to the subject matter hereof, and supersedes all prior
negotiations, understandings or agreements. This Agreement may only be modified by
a writing signed by both parties.
3.5.8 Governing Law. This Agreement shall be governed by the laws of
the State of California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every
provision of this Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to
employ other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the parties.
3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate,
or transfer, either directly or by operation of law, this Agreement or any interest herein
without the prior written consent of the City. Any attempt to do so shall be null and void,
and any assignees, hypothecates or transferees shall acquire no right or interest by
reason of such attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Captions. Since the Parties or their
agents have participated fully in the preparation of this Agreement, the language of this
Agreement shall be construed simply, according to its fair meaning, and not strictly for
or against any Party. Any term referencing time, days or period for performance shall
be deemed calendar days and not work days. All references to Consultant include all
personnel, employees, agents, and subcontractors of Consultant, except as otherwise
specified in this Agreement. All references to City include its elected officials, officers,
employees, agents, and volunteers except as otherwise specified in this Agreement.
The captions of the various articles and paragraphs are for convenience and ease of
reference only, and do not define, limit, augment, or describe the scope, content, or
intent of this Agreement.
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3.5.14 Amendment; Modification. No supplement, modification, or
amendment of this Agreement shall be binding unless executed in writing and signed by
both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any
other default or breach, whether of the same or other covenant or condition. No waiver,
benefit, privilege, or service voluntarily given or performed by a Party shall give the
other Party any contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the
remaining provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has
not employed nor retained any company or person, other than a bona fide employee
working solely for Consultant, to solicit or secure this Agreement. Further, Consultant
warrants that it has not paid nor has it agreed to pay any company or person, other than
a bona fide employee working solely for Consultant, any fee, commission, percentage,
brokerage fee, gift or other consideration contingent upon or resulting from the award or
making of this Agreement. Consultant further agrees to file, or shall cause its
employees or subconsultants to file, a Statement of Economic Interest with the City's
Filing Officer as required under state law in the performance of the Services. For
breach or violation of this warranty, City shall have the right to rescind this Agreement
without liability. For the term of this Agreement, no member, officer or employee of City,
during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an
equal opportunity employer and it shall not discriminate against any subcontractor,
employee or applicant for employment because of race, religion, color, national origin,
handicap, ancestry, sex or age. Such non-discrimination shall include, but not be
limited to, all activities related to initial employment, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff or termination. Consultant shall also
comply with all relevant provisions of City's Minority Business Enterprise program,
Affirmative Action Plan or other related programs or guidelines currently in effect or
hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies
that it is aware of the provisions of Section 3700 of the California Labor Code which
require every employer to be insured against liability for Worker's Compensation or to
undertake self-insurance in accordance with the provisions of that Code, and agrees to
comply with such provisions before commencing the performance of the Services.
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3.5.21 Authority to Enter Agreement. Consultant has all requisite power
and authority to conduct its business and to execute, deliver, and perform the
Agreement. Each Party warrants that the individuals who have signed this Agreement
have the legal power, right, and authority to make this Agreement and bind each
respective Party.
3.5.22 Counterparts. This Agreement may be signed in counterparts,
each of which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any
portion of the work required by this Agreement; except as expressly stated herein,
without prior written approval of City. Subcontracts, if any, shall contain a provision
making them subject to all provisions stipulated in this Agreement.
[Signatures on next page]
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CITY OF ROSEMEAD CEJ ENGINEERS, INC.
By: 130-C Y - t0 . ,z . ,te —�� `J z1(P
Bill R. Manis, City Manager Date Date
Name: .Tt4€ i&i (.(e✓A l-f3
Attest:
/ Title: `Pfl�lmb`/1
1012
Marc Donohue, City Clerk D to
[If Corporation, TWO SIGNATURES, President
OR Vice President AND Secretary, AND
CORPORATE SEAL OF CONTRACTOR
REQUIRED]
Approved as to form:
Name: 1-01`(191M3 l. rIUek
City Attorney
Title:V1C% VfLet
EXHIBIT A
SCOPE OF SERVICES/ HOURLY RATES
A-1
August 30, 2016
CRY OF ROSEMEAD
Rafael Fajardo
City Engineer
8838 E.Valley Boulevard
Rosemead,CA 91770
SUBJECT: PROPOSAL FOR SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE
AND WELLS STREET(RFP NO.1641)
Dear Mr.Fajardo.
CD Engineers is pleased to have the opportunity to submit this proposal for professional engineering services
related to the City's project. CU Engineers specializes in street design and street improvement projects. Our
staff has extensive experience in preparing street construction plans, drainage studies, utility coordination,
master plans, and preparing PS&E for various projects in accordance with local and regional standards and
policies.
Our key personnel has more than 40 years of experience in working and communicating with a wide spectrum
of relevant public agencies throughout Orange County and the Los Angeles County. CEJ's personnel have
provided professional consulting services to cities, special districts, and other governmental agencies within
Southern California and Caltrans. CEJ is dedicated to professional quality and technical excellence through a
proactive QA/QC program.
The CEJ team will provide services for the aspects required for this project as per the scope of work.
The following Exhibits are enclosed:
_ Exhibit A—Scope of work
— Exhibit B—Proposed Fee
We believe the CEJ Team provides the right combination of experienced staff;Project understanding,and local
knowledge to successfully assist the City of Rosemead with Engineering Services. Please feel free to contact
us to discuss any aspects of this proposal or to arrange for an interview at (626) 960-0152 or at
jervantes@eej-eng.com.
Respectfully Submitted,
Joaquin Cervantes,P.E.
Principal
CEJ Engineers,Inc.
15859 E.Edna Pl.,Suite 101
bwindale CA 91706
Engineers•Surveyors•Planners
SE aO 15859 East Edna PI.,Suite 101,Irwindale CA.,91706/626-960-0152
PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO 16-01)
Table of Contents
Firm Introduction 3
Qualifications of Project Team 3
Scope Of Work S
Project Management S
Project Understanding 6
Plans,Specifications&Estimates 7
Project Submittals 9
Bid Period Assistance 9
Engineering During Construction 9
PI,,Suite f ,Irindal• A,910
5 15859 East Edna PL,9ude 101,Irwindale CA.,9110 6/61 6,960.014
Q
PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO.16-01)
— _ a
Firm Introduction
CEJ is a privately-owned engineering corporation that provides a full range of professional civil
engineering dedicated to serving public agencies. CU is a certified Small Business Enterprise (SBE) and
Disadvantaged Business Enterprise (DBE) that has met the special needs of cities, counties, special
districts,as well as state and federal agencies. We offer a full complement of Civil Engineering,Traffic
Engineering and Surveying capabilities.
Qualifications of Project Team
CU Is highly capable and qualified to perform the tasks outlined in the RFP. We are confident that our
qualifications listed throughout this proposal will further illustrate our ability to meet the City's
expectations for responsiveness,quality,level of service,expertise and commitment.
A successful partnership for the type of services being requested by the City of Rosemead involves
choosing the appropriate Project Manager and team with diverse capabilities.Team members need the
experience and knowledge to quickly resolve design challenges and field issues, but they also need
excellent communication skills to interact with the various parties that become involved.
Supervision and Team Management
CEI offers a qualified team of professionals with the technical qualifications and diverse capabilities
necessary to undertake the design for the City's project. The following briefly outlines the
responsibilities and qualifications of each of our team members. These individuals are committed to
this project for Its duration.
Key Personnel
Project Manager
Joaquin Cervantes, CEJ's proposed Project Mpnaner for this project will remain in this position and as the
key point of contact.
Mr. Joaquin Cervantes, P.E., has over 18 years of experience. Mr. Cervantes will be assigned as our
Project Manager for this project and as Principal of CEl Engineers;he will have the authority to negotiate
on behalf of the Company. He has extensive experience with various city capital Improvement projects
including several storm drain and flood control projects. He will be the primary point of contact with the
City and will he supported by the staff resources of the firm. lie has over eighteen years of civil
engineering experience. Mr. Cervantes has assisted in the design and preparation of plans and
specifications for street improvements, hydraulics,drainage, engineering planning, flood control,storm
drain,sanitary sewer, highway interchange projects for numerous public agencies in Southern California.
6 qQ Pg.3
PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO.1641)
Education: 1995 B.S,Civil Engineering California State Polytechnic University, Pomona, Registration:
California No.C70635,Civil
Mr. Miguel Espana,E.1.T,QSD,will serve as the lead civil staff design engineer and is a Senior Engineer
with CEJ Engineers, Inc. lie has over 18 years of experience in civil engineering specifically in highway,
street Improvement, and traffic engineering projects. His experience also Includes highway/street
design, alternative studies, utility coordination, Storm water Pollution Control Plans ISWPPP) cost
estimating,grading,railroad grade separations,stage construction/traffic handling,and detour plans.
Education:1998 B.S,Civil Engineering California State Polytechnic University,Pomona
2001 M.S.Civil Engineering California State University,Long Beach
Registration:California E.1.7
Mr. Carlos Unpile, P.L.S., will serve as the lead surveyor, his qualifications include over 16 years of
professional work as a Land Surveyor. Mr. Urefla has direct exposure to management of office staff and
field staff, sales, client relations, cost estimating and proposal generation, commercial ALTA surveys,
control surveys including GPS, Boundary, Topographic, Extensive Construction Calculations, survey
research for utility mapping and coordination and project management coordination and
implementation. Mr. Urena will be responsible for the design of cross-sectional survey,and topography.
and the preparation of right-of-way documents as necessary.
Education:2000 B.S,Civil Engineering,California State Polytechnic University,Pomona
Registration:Ucensed Land Surveyor CPU),California,License No.8234
Staffing Availability
CU recognizes that the key to successful project execution is dependent upon the key personnel and
how they will manage their time to participate in the project.CU will dedicate the appropriate staff on
the projects and Insure that the staff has the required schedules to be able to properly execute the
project.
Below is a table indicating the staff availability.
Key Personnel Role Availability
Carlos Alvarado,P.E CA/QC 10%to25%
Joaquin Cervantes,P.E Project manager 60%to 80%
Miguel Esparta,E.1.7 Design Engineer 60%to 80%
Carlos Urena,PLS Land surveyor 50%
CSE O Py.a
PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(REP NO.16-01)
As demonstrated in the above descriptions of our key personnel,CO is proposing experienced personnel
that will provide best practices to every task.Our key personnel,backed by experienced support
personnel,are assigned lead roles to ensure continuity across all services.
Scope Of Work
The following tasks will give a detailed description of the professional services Included in this Scope of
Work and our Project Approach.
Project Management
The team management and close coordination with all parties involved In the project is critical to the
successful completion of any project. CU takes pride in the high level of service we provide to our
clients. Three key elements to successful project management include a Project Kick-off Meeting, and
Project meetings.
Project Kick-off Meeting
A Project Kick-off Meeting will be scheduled to include the decision makers and policy enforcement staff
from the governing agencies and utility companies associated with this project(Project Team).
Project Meetings
CU will attend project meetings as required. We anticipate we will need to attend a total of 3 meetings
(kick-off and 2 design meetings).
Quality Control Approach
The primary and most Important fundamental aspects to the execution of any construction contract is
the adherence to an established Quality Assurance/Quality Control(QA/QC)plan. CE1 proposes Carlos
Alvarado as QA/QC manager for all task orders. He has over 40 years of experience hi management and
oversight of public agency projects.These OA/QC procedures are implemented from initial scoping
through agency review and approval. As the QA/QC manager,Carlos Alvarado's responsibilities will
include the following:
• Review project scope,schedule,and budget after the kick-off meetings,
Y Review progress at critical stages of the project,
) Make technical suggestions,
• Provide management recommendations,
> Review deliverables prior to submission
S O Pg. 5
PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLEAVENUE AND WELLS STREET(RFP NO.16-01)
➢ Review the overall project to make certain the projects standards are being achieved
Project understanding
CEd conducted a field review of the two(2)streets within the Project limits.The project is located at Earle
Avenue from Mission drive to Wells street and Wells street from Earle Street to Delta street. The
Improvements include grading, removals and Installation of new sidewalk, retaining curbs, driveway and
curb gutter reconstruction,tree planting and appurtenant Improvements.The following describes the scope
of work for each of the streets:
Fade Avenue—IMbsion Drive to Wells Street.)
Earle Avenue is a two lane road, classified as Residential Street. It Is 40 feet wide with a total distance of
approximately 1,600 LF.
Existing Conditions:
There is currently no sidewalk on both sides of the street and large sections damaged driveways and curb
and gutter.
Proposed Scope
Our Initial assessment is to constructs new sidewalk on both sides on the street and remove and replace
large sections from curb to curb at locations where severe cracking is observed. The City's construction
budget will determine the extent of the repairs,sidewalk and curb and gutter replacement. CEJ will prepare
conceptual design for the proposed hardscape and landscape improvements as well a preliminary
construction cost estimates to adequately assess the extent of the construction improvements as shown on
the RFP.
Wells Street—(Earle Avenue to Delta Avenue.)
Wells Street is a two lane road, classified as residential Street. It is 40 feet wide with a total distance of
approximately 350 LF.
Existing Conditions:
There is currently no sidewalk on the north side of the street along the project limits.
Proposed Scope:
Our initial assessment is to constructs new sidewalk on the north Street and remove and replace large
sections from curb to curb at locations where severe cracking is observed. In order to meet ADA
requirements,the construction of the sidewalk within the project limits will require grading,retaining walls
and new driveway construction for the four homes.
SE
Pg.6
PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(REP Na 16-01)
Structural calculations.
In addition,Structural Calculations will be prepared for the proposed retaining wall along this segment of
homes. Structural calculations will be prepared and submitted to the City for review and approval.
Plans,Specifications &Estimates
Task 1-Field Condition Assessment
1.1 Prepare a field survey to assess the physical conditions and utilities within the project area.
1.2 Meet with City staff to define and clarify the work plan and project elements and obtain all project
data from the City.We will review all City-supplied information and neighborhood concerns.
1.3 We will coordinate with all utility companies to determine underground, surface, and overhead
facilities. CEL Comply with the City-adopted "Utility Coordination Procedures." Determine where
Interfaces with existing facilities will occur as a result of the future of this project. In addition,we
will consult with affected utility companies and resolve any conflicts. We will prepare a utility log
and include findings in our biweekly status reports
Task 2-Topographic Survey
2.1 Perform topographic surveys at the necessary locations as necessary to design the intended
improvements. CFJ will establish horizontal and vertical ground control necessary to produce a
1"=40' scale digital topographic map within the street right-of-way and beyond the street right-of-
way where required.
2.2 CD will establish existing and proposed controls including centerline, street geometries, and right-
of-way throughout the project limits. Elevations will be based on the Los Angeles County
Department of Public Works(LACDPW).
2.3 We will provide a topographic map showing detailed survey at 1"=40'scale using AutoCAD on 24" X
36" sheets. The map will show all existing conditions, will identify all features include BCR, ECR,
flow-lines, centerlines, angle points, top of curb, spandrels, pavement striping, utilities, structures,
walls, trees and landscape, underground and surface utilities, poles, hydrants, catch basins, signs,
valves,manholes.
Task 3-Construction Plans
The Plans,Specifications, and Estimates will conform to the City of Rosemead's standards and practices.
Ca
PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET/REP NO. 16-01)
CEJ will provide clear, concise, and complete drawings with Latest version of AutoCAD and CNII3D
software. The design will be plotted using permanent drafting ink on mylar,and drafted on twenty-four
inch by thirty-six inch(24"x36")mylar sheets. The plans will be prepared under the supervision of a Civil
Engineer registered in the state of California who will sign the final plans. The original drawings and the
electronic data of these drawings will be submitted to the City,along with a CD In AutoCAD format upon
completion.
The construction plans will Incorporate the following:
3.1 CD will conduct all necessary research to establish precise location of all utilities and utility
easements for each project. CEJ will provide the utility with a preliminary notification/request for
current Information letter and up to three relocation notices via certified mall CU will consult with
affected utility companies requiring relocations,and resolve any conflicts,keeping City staff informed in
writing, including the possibility of undergrounding utilities presently on poles along the project area.
Comply with Caltrans' "Manual on High and Low Risk Underground Facilities within Highway Rights-of-
Way. Construction plans will Include telephone numbers of utilities and other affected agencies; power
poles;driveway approaches;edge of pavement;water service relocation and/or installation if necessary;
sewer manhole cover and water valve cover adjustment if necessary; and other utility's that are of
benefit to the design of the project.
3.2 CEJ will prepare and submit a final construction cost estimate. Preliminary construction estimates
will be updated monthly and will be submitted to the city as design work progresses. CEJ will
prepare a final detailed engineer's estimate prepared in Microsoft Excel spreadsheet format that
includes the bid items described within the contract specifications. The estimate will be based upon
recent bid prices for similar projects as maintained by CU and Caltrans. Backup quantity
calculations will be provided showing detailed computations for accuracy of the quantities upon
request.
3.3 CU will address all comments and obtain final design approval from the City of Rosemead.
Task 4-Specifications
CU will use the City provided "Boiler Plate' and prepare the project's contract specifications using the
latest edition of the Greenbook (Standard Specifications for Public Works Construction). The City will
provide a copy of a sample specification for reference.
•
S ? Pg.8
PROPOSAL SIOEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(REP NO.16 431)
Project Submittals
The final plans will be submitted in three (3)submittals and will consist of the following submittals and
materials.
The 60%submittal materials will include the following:
60%Improvement Plans
• Title Sheet with vicinity map, General Notes, Signature Blocks, Legend, Sheet Index, Utility
Contact Information.
• Utility Plans
• Sidewalk Plans, Profiles,Sect ions,Details,and Construction Notes
• Construction Plans with base mapping Including survey and utility locations.
The 85%submittal materials will include the following:
• 85%Improvement Plans
• 85%Specifications
• 85%Engineers Estimate-Including Quantity Calculations and Cost Data.
100%Final Submittal Material will Include the following Item:
• 100% Improvement Plans—On mylar and stamped by the Engineer
• 100%Specifications—Stamped by the Engineer
• 100%Engineers Estimate-Including Quantity Calculations and Cost Data,
Final plans,specifications,and estimates will be provided on"D"size mylar,three sets of copy's and
in electronic format to the City on a CD and PDF version.
Bid Period Assistance
• During the bidding process remain"on-call"to provide analysis and interpretation of the
drawings and specifications. When requested to do so, prepare and issue addenda to
address concerns of potential bidders.
• Attend pre-bid meeting.
Engineering During Construction
• Attend pre-construction meeting.
• Review and approve shop drawings and submittals.
• Provide consultation during construction including construction RFQ's and RFV's.
05 0 Pg. 9
PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND WELLS STREET(RFP NO.16-01)
• Prepare record drawings(as-built)from record information provided by the contractor.
Proposed Fee
Proposed fee is enclosed in a separate document.See exhibit"B"attached
S 0 Pg.10
EXHIBIT "B"
CEJ ENGINEERS, INC.
Effective July 1,2018 to June 30,2017
Hourly Rate Schedule
ENGINEERING DIVISION SURVEYING DIVISION
Principal Engineer 150,00 Senior Surveyor 150.00
Project Manager 140.00 Senior Survey Analyst 135.00
Senior Project Engineer 130.0 Survey Analyst II 120.00
Senior Engineer 115.00 Survey Analyst I 100.00
Associate Engineer 105.00 Survey Party Chief 105.00
Design Engineer 100.00 Field Party(Three) 190.00
Designer/CADD Drafter 95.00 Field Party(The).. 180.00
Clerical/Technical Aide 65.00 Field Party(One)..................................110.00
SISPECTION
LANDSCAPE ARCHITECTURE Operations Manager 110.00
Senior Landscape Architect 110.00 Supervising Public Works Observer.........105.00
Associate Landscape Architect 100.00 Senior Public Works Observer 95.00
Public Works Observer 90.00
Construction Manager 110.00
Construction Engineer 85.00
REIMBURSABLE EXPENSES
Reproduction....................................Cost
SubwnsultaM Services. Cost plus 10%
Automobile Transportation..................Current rate
Delivery,Freight,Courier.....................Cost
Agency Fees ....................................Cost
Commercial Travel/Subsistence Cost
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EXHIBIT "B"
August 30, 2016
CITY OF ROSEMEAD
Rafael Fajardo
City Engineer
8838 E.Valley Boulevard
Rosemead,CA 91770
SUBJECT: FEE PROPOSAL SIDEWAK INSTALLATION PROJECT AT EARLE AVENUE AND
WELLS STREET(RFP NO.16-01)
Dear Mr.Fajardo,
CE.) Engineers is pleased to have the opportunity to submit this FEE proposal for professional engineering
services related to the City's project.
Proposed Fee
Our proposed fee is based on the proposal required format and is not to exceed lump sum fee amount of
440,600 based on established hourly rates.
Respectfully Submitted,
Joaquin Cervantes,P.E.
Prindpal
CEJ Engineers,Inc.
15859 E.Edna Pt,Suite 101
Irwindale CA 91706
(626)960-0152-office
(626)893-9266—Cell
S Q
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will
maintain insurance in conformance with the requirements set forth below. Consultant
will use existing coverage to comply with these requirements. If that existing coverage
does not meet the requirements set forth here, Consultant agrees to amend,supplement
or endorse the existing coverage to do so. Consultant acknowledges that the insurance
coverage and policy limits set forth in this section constitute the minimum amount of
coverage required. Any insurance proceeds available to City in excess of the limits and
coverage required in this agreement and which is applicable to a given loss, will be
available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be
paid in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits are subject to review but in no event less than
$1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less that $1,000,000 per accident. If Consultant owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Consultant or Consultant's employees will use personal autos
in any way on this project, Consultant shall provide evidence of personal auto liability
coverage for each such person.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Any such coverage provided under an umbrella liability policy shall include a
drop down provision providing primary coverage above a maximum $25,000 self-
insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured's liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one
insured against another. Coverage shall be applicable to City for injury to employees of
Consultant, subconsultants or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required
herein. Limits are subject to review but in no event less than $1 Million per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designed to protect against acts, errors or
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omissions of the consultant and "Covered Professional Services" as designated in the
policy must specifically include work performed under this agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay
on behalf of' the insured and must include a provision establishing the insurer's duty to
defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the state of California and with an A.M. Bests rating of A- or better
and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds City, its officials,
employees and agents, using standard ISO endorsement No. CG 2010 with an
edition prior to 1992. Consultant also agrees to require all contractors, and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant's employees, or agents, from waiving the right
of subrogation prior to a loss. Consultant agrees to waive subrogation rights
against City regardless of the applicability of any insurance proceeds, and to
require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement relating to
the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not
been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called "third party action over" claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and
additional requirements by the City, as the need arises. Consultant shall not
make any reductions in scope of coverage (e.g. elimination of contractual liability
or reduction of discovery period) that may affect City's protection without City's
prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
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endorsement to Consultant's general liability policy, shall be delivered to City at
or prior to the execution of this Agreement. In the event such proof of any
insurance is not delivered as required, or in the event such insurance is canceled
at any time and no replacement coverage is provided, City has the right, but not
the duty, to obtain any insurance it deems necessary to protect its interests under
this or any other agreement and to pay the premium. Any premium so paid by
City shall be charged to and promptly paid by Consultant or deducted from sums
due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of
any cancellation of coverage. Consultant agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the
insurer to mail written notice of cancellation imposes no obligation, or that any
party will "endeavor" (as opposed to being required) to comply with the
requirements of the certificate.
9. It is acknowledged by the parties of this agreement that all insurance coverage
required to be provided by Consultant or any subcontractor, is intended to apply
first and on a primary, noncontributing basis in relation to any other insurance or
self insurance available to City.
10.Consultant agrees to ensure that subcontractors, and any other party involved
with the project who is brought onto or involved in the project by Consultant,
provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all
agreements with subcontractors and others engaged in the project will be
submitted to City for review.
11.Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees
that it will not allow any contractor, subcontractor, Architect, Engineer or other
entity or person in any way involved in the performance of work on the project
contemplated by this agreement to self-insure its obligations to City. If
Consultant's existing coverage includes a deductible or self-insured retention, the
deductible or self-insured retention must be declared to the City. At that time the
City shall review options with the Consultant, which may include reduction or
elimination of the deductible or selfinsured retention, substitution of other
coverage, or other solutions.
12.The City reserves the right at any time during the term of the contract to change
the amounts and types of insurance required by giving the Consultant ninety (90)
days advance written notice of such change. If such change results in substantial
additional cost to the Consultant, the City will negotiate additional compensation
proportional to the increased benefit to City.
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13.For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any
steps that can be deemed to be in furtherance of or towards performance of this
Agreement.
14.Consultant acknowledges and agrees that any actual or alleged failure on the
part of City to inform Consultant of non-compliance with any insurance
requirement in no way imposes any additional obligations on City nor does it
waive any rights hereunder in this or any other regard.
15.Consultant will renew the required coverage annually as long as City, or its
employees or agents face an exposure from operations of any type pursuant to
this agreement. This obligation applies whether or not the agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until
City executes a written statement to that effect.
16.Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has
been ordered shall be submitted prior to expiration. A coverage binder or letter
from Consultant's insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these
specifications applicable to the renewing or new coverage must be provided to
City within five days of the expiration of the coverages.
17.The provisions of any workers' compensation or similar act will not limit the
obligations of Consultant under this agreement. Consultant expressly agrees not
to use any statutory immunity defenses under such laws with respect to City, its
employees, officials and agents.
18.Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all-
inclusive.
19.These insurance requirements are intended to be separate and distinct from any
other provision in this agreement and are intended by the parties here to be
interpreted as such.
20.The requirements in this Section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts with or
impairs the provisions of this Section.
21.Consultant agrees to be responsible for ensuring that no contract used by any
party involved in any way with the project reserves the right to charge City or
Consultant for the cost of additional insurance coverage required by this
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agreement. Any such provisions are to be deleted with reference to City. It is not
the intent of City to reimburse any third party for the cost of complying with these
requirements. There shall be no recourse against City for payment of premiums
or other amounts with respect thereto.
Consultant agrees to provide immediate notice to City of any claim or loss against
Consultant arising out of the work performed under this agreement. City assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve City.
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