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CC - Minutes - 10-23-12 MINUTES OF THE ROSEMEAD CITY COUNCIL MEETING OCTOBER 23,2012 The regular meeting of the Rosemead City Council was called to order by Mayor Armenta at 7:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PLEDGE OF ALLEGIANCE: was led by Mayor Armenta INVOCATION: was led by Mayor Pro Tem Low PRESENT: Mayor Armenta, Mayor Pro Tem Low, Council Members Alarcon, Clark, and Ly STAFF PRESENT: City Manager Allred, City Attorney Richman,Assistant City Manager Hawkesworth, Community Development Director Ramirez, Director of Parks and Recreation Montgomery-Scott, Public Works Director Marcarello, and City Clerk Molleda 1. PUBLIC COMMENTS FROM THE AUDIENCE None. 2. PRESENTATION • Breast Cancer Awareness Month (October)and End Domestic Violence Month (November)JOINT Proclamation Representatives were not in attendance to accept the Breast Cancer Awareness Month or End Domestic Violence Month joint proclamation. • Cal American Water Grant This item will be on the next agenda 3. PUBLIC HEARINGS A. Amending Chapters 2.04, 2.24, 2.8 and 2.32 of the Rosemead Municipal Code Regulating the Start Times for the City Council, Planning Commission,and Traffic Commission Meetings. In Addition to other Minor Administrative Corrections Recommendation: That the City Council instruct the City Attorney to introduce and read by title only, Ordinance No. 924, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA,AMENDING CHAPTERS 2.04, 2.24,2.28 AND 2.32 OF THE ROSEMEAD MUNICIPAL CODE REGULATING THE START TIMES FOR THE CITY COUNCIL, PLANNING COMMISSION AND TRAFFIC COMMISSION MEETINGS. IN ADDITION TO OTHER MINOR ADMINISTRATIVE CORRECTIONS Rosemead City Council Regular Meeting Minutes of October 23,2012 Page 1 of 8 City Manager Allred reviewed the staff report. --- City Attorney Richman commented on the wording in Rosenberg's Rules of Order regarding requiring a second to a motion.She stated that the current wording describes that it is normally good practice to require it, but ultimately it is at the discretion of the Chair. She inquired whether the City Council wants to leave to the discretion of the Chair as suggested in Rosenberg's Rules of Order, or if the Council wants to require a second, which is the current practice of the City Council. Council Member Clark responded that she thinks it will be good to adopt Rosenberg's Rules because It is concise, but she agrees with City Attorney Richman that a second be required to a motion because that is a common practice. The City Council discussed the issue of whether requiring a second would be included in the ordinance. City Attorney Richman commented that it could either be included in the ordinance, which is preferable since there would be no discrepancy, rather than making a motion to require a second. She suggested the official rules be kept at the City Clerk's office and the amendment will be reflected in the official rules that the City Clerk has. She then suggested that Number 4, Subsection C should read"Council shall be governed by Rosenberg's Rules of Order or other recognized rules adopted by the City Council by resolution;"or it could state"shall be governed by Rosenberg's Rules of Order to be kept on file in the Office of the City Clerk," but when making the motion, it should be indicated that the language in Rosenberg's Rules will be struck out. City Attorney Richman highlighted the section on page 2 of Rosenberg's Rules that would be struck out for the City of Rosemead. Mayor Armenta opened the public hearing at 7:10 .pm. Brian Lewin agreed with Rosenberg's Rules and appreciates the clean up in regards to the City Council meetings. He mentioned having an issue with changing the start times for the Planning Commission and Traffic Commission meetings to 6:30 pm. For the same reason the general Council Meetings start at 7:00 p.m., to make it more accessible to the public, the Commission meetings should also start at 7:00 p.m. He stated the earlier a meeting is held, the fewer people will be able to attend. He further commented that since he leaves work at 6:00 p.m. in Burbank, it would be difficult for him to get to the meetings on time. He asked the Council not to change the 7:00 p.m. start time of the Planning and Traffic Commissions. There being no further public comments, Mayor Armenta closed the public hearing at 7:12 p.m. Mayor Pro Tem Low agreed with Mr. Lewin that moving up the time would make it difficult for residents to attend because of the traffic. She expressed her desire to keep the meetings at 7:00 p.m. Council Member Ly, Council Member Clark, and Council Member Alarcon agreed with Mayor Pro Tem Low. ACTION: Moved by Mayor Clark to approve the ordinance on first reading Mayor Armenta agreed and stated that residents have told her they prefer the 7:00 p.m. start time since it gives the residents an opportunity to get home from work in time to attend the meetings. She felt that holding Rosemead City Council Regular Meeting Minutes of October 23, 2012 Page 2 of 8 meetings at different times will confuse residents; keeping meetings at uniform start times will maintain consistency, City Manager Allred confirmed for Mayor Armenta that City Council meetings will start at 7:00 p.m. if there isn't a closed session, study session or workshop meeting at 6:00 p.m. Thereafter followed discussion regarding changing Council Member Clark's motion to reflect the changes made to the ordinance by the City Council. ACTION: Council Member Clark amended her motion, and seconded by Council Member Alarcon, to maintain the Planning Commission and traffic Commission meetings at 7:00 p.m., and to require a second motion for every action. The motion unanimously carried by the following roll call vote: AYES: Alarcon,Armenta, Clark, Low, Ly B. The Consolidated Annual Performance and Evaluation Report(CAPER)for FY 2011-12 Recommendation: That the City Council conduct a public hearing and take public testimony on the City's FY 2011-12 Consolidated Annual Performance and Evaluation Report. No further action is necessary. Community Development Director Michelle Ramirez presented the staff report. Mayor Armenta opened the public hearing at 7:15 p.m. There being no public testimony, the Mayor closed the public hearing and the City Council received and filed the CAPER for F 2011-12. Marissa Castro-Salvanti from Southern California Edison provided the City Council with some material on TRTP (the Tachapi Renewal Transmission Project). She advised the City Council that she is now the Interim Region Director for the Central Region. Because of this development, she has asked two other Region Managers to cover four of her region cities, including Rosemead. She will return to her job when a permanent Region Director is hired. She then introduced her temporary replacement, Dona Ly. Dona Lv introduced herself and offered her services to the City of Rosemead. 4. CONSENT CALENDAR A. Minutes July 24, 2012—Regular Meeting B. Claims and Demands • Resolution No. 2012—61 Recommendation: to approve Resolution No. 2012—61 entitled:A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND Rosemead City Council Regular Meeting Minutes of October 23, 2012 Page 3 of A DEMANDS IN THE SUM OF$1,442,500.17 NUMBERED 78945 THROUGH 79082 INCLUSIVELY C. Resolution Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements for the Election to be held on Tuesday, March 5,2013 Recommendation: That the City Council approve Resolution No. 2012-68, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, MARCH 5,2013 D. Highway Safety Improvement Project on Garvey Avenue/Walnut Grove Avenue— Resolution No.2012-65 Authorizing City Staff to Execute an Agreement with the State of California for the Reimbursement of Funds Recommendation: That the City Council approve Resolution Nos. 2012-65, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING CITY STAFF TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 008-N, FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM, CYCLE 4, PROJECT NO. HSIPL-5358 (014) BETWEEN THE CITY OF ROSEMEAD AND THE STATE OF CALIFORNIA E. Highway Safety Improvement Project on Rosemead Boulevard—Resolution No.2012- 66 Authorizing City Staff to Execute an Agreement with the State of California for the Reimbursement of Funds Recommendation: That the City Council approve Resolution No. 2012-66, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING CITY STAFF TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 009-N, FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM, CYCLE 4, PROJECT NO. HSIPL-5358 (015) BETWEEN THE CITY OF ROSEMEAD AND THE STATE OF CALIFORNIA F. Surface Transportation Program Local Project at the Intersection of Hellman Avenue/San Gabriel Boulevard—Resolution No. 2012-67 Authorizing City Staff to Execute an Agreement with the State of California for the Reimbursement of Funds Recommendation: That the City Council approve Resolution No. 2012-67, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING CITY STAFF TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 008-N, FOR THE PROJECT NO. STPL-5358 (012) BETWEEN THE CITY OF ROSEMEAD AND THE STATE OF CALIFORNIA G. Mission Drive—Installation of Marked Parallel Parking "T's" Rosemead City Council Regular Meeting Minutes of October 23,2012 Page 4 of 8 Recommendation: That the City Council approve the Traffic Commission's recommendation and authorize staff to install marked parallel parking and Parking "T's" along the south side of Mission Drive. ACTION: Moved by Council Member Ly, and seconded by Mayor Pro Tem Low, to approve the Consent Calendar, consisting of Items A through G. The motion unanimously carried by the following vote: AYES: Alarcon, Armenta, Clark, Low, Ly 5. MATTERS FROM CITY MANAGER& STAFF A. Citywide Energy Action Plan Recommendation: That the City Council review and approve the City's Energy Action Plan, Director of Public Works Chris Marcarello updated the Council and community on efforts related to energy efficiency efforts and the completed Energy Action Plan. Management Analyst Sean Sullivan provided a brief overview of the Citywide Energy Action Plan project. Tammy Sealy,with PMC, the City's consultant, reviewed in detail the Energy Action Plan and made a Powerpoint presentation explaining to Council how to implement the plan. Ms. Sealy acknowledged the project is a regional partnership which involved 27 cities who participated with the San Gabriel Valley Council of Governments(COG). The project began in 2011 in which participating cities entered into an MOU with the COG in partnership with Southern California Edison. She informed Council there were two primary components for the project—Energy Action Plans for all 27 cities as well as an online utility manager for participating cities. In addition, as part of the MOU all City staff time up to approximately $40,000 was eligible for reimbursement. The Energy Action Plan provides the City with key tools to assist the City in demonstrating its consistency with AB 32 the State's Global Warming Solutions Act. One of the projects is the Energy Leader Partnership Model which works to identify how the City might be able to move from its valued partner position. She explained the process to the City Council. She informed Council that the Energy Action Plan contained some quantitative numeric components that lead into the policies. The project enabled staff to perform a a greenhouse gas emissions inventory for the year 2005 forecasting to 2020 to take a very close look at energy use in the community and City operations. Based on the baseline year usage and projected usage, look to identify how to reduce the City's energy use over time through a series of goals policies and actions. She explained that due to the funding coming from the Public Goods Charge , the goals, policies, and actions focus on electricity energy efficiency. She brought the City's greenhouse gas emissions inventory results to City Council's attention and advised the City Council that the results were compared with the 26 cities who participated. The City of Rosemead is in the lower quadrant, below the regional average, and the average household is below the State average and the regional average, coming in at 5,300 Kwh per household. Council Member Clark asked if the goal to reduce greenhouse gas emission by 55% by 2035 is a goal or a mandate. Ms. Sealy advised that the State has a series of goals for energy use and many are showing up through modifications to the State's Green Building Code. What the State is looking for is a net zero energy use by 2020. Rosemead City Council Regular Meeting Minutes of October 23, 2012 Page 5 of 8 Ms. Sealy provided an explanation as to what the State expects noting the City has the flexibility to decide rt_ how to reduce energy usage and because of the funding source, the project was able to focus on ways to do that. Thereafter followed a brief discussion regarding it being easier for the cities who are on the high end of the spectrum to reduce greenhouse gas emissions, as opposed to cities that are already on the lower end of the spectrum; and where the City is in terms of energy use and greenhouse gas emissions. Ms. Sealy discussed the recommendations to improve energy efficiency and how the recommendations translate to a numeric target, noting that everything in the plan has been quantified and includes a technical appendix that shows how that was done. The recommendation is for a 30% overall reduction in residential electricity by 2020 and a 20% reduction in non-residential. The Plan provides a set of goals, policies and actions that will allow the City to achieve those targets. The electricity reductions will get the City to 7% below the greenhouse gas emissions recognizing the City still needs to get to 15%. The Plan relies on education and outreach. The plan also includes the projects that have been completed since 2005 as wed as recommendations based on audits that were provided as part of the plan. The recommendations will result in an annual savings of approximately$38,000 as well as a rebate of approximately$20,000 from Southern California Edison. In response to Council Member Clark's question, Ms. Sealy advised the blank survey on page 95 is the survey used for all the Cities and page 14 provides the responses from Rosemead residents. Council Member Clark mentioned the City Ordinance she pushed for years ago requiring the planting of two trees for every one tree removed. She also expressed her frustration that Cal Recycle will not give the City credit for sending green waste to them as an alternative daily cover to the landfills any longer. She felt the City is being punished for being proactive. Council Member Ly asked Staff if there are any grants available which would encourage the community to improve their energy usage. In response to Council Member Ly's question regarding grants available to encourage the community to improve energy usage, Director of Public Works Marcarello responded there are grants available. He mentioned some of the rebate programs sponsored by Southern California Edison and other programs, noting some of these rebate programs were included in the recommendations section of the Energy Action Plan Report. Council MemberArmenta felt a 30% reduction in 8 years seems very high, considering how well the City and its residents have already done to reduce energy consumption. Ms. Sealy responded that it is an aggressive target and the City will want to monitor over time. She believed it is feasible but it will need to be monitored on a regular basis. The target can be adjusted and part of the recommendations are to break the 30%down to reduce it by a certain percentage each year. ACTION: Moved by Council Member Ly, and seconded by Mayor Pro Tem Low, to approve the Citywide Energy Action Plan, pending minor grammatical changes to the Plan. The motion unanimously carried by the following vote: AYES: Alarcon,Armenta, Clark, Low, Ly Rosemead City Council Regular Meeting Minutes of October 23,2012 Page 6 of 8 6. MATTERS FROM MAYOR&CITY COUNCIL A. Appointment to the Public Art Ad Hoc Committee for a Mural at Savannah Pioneer Cemetery Recommendation: That the City Council provide direction regarding the appointment of an individual to the Public Art Ad Hoc Committee representing the public at-large. Mayor Armenta stated that Tracy Loa had applied as the public at-large seat on the Committee.considering her civic involvement and her membership on the Savannah Memorial Cemetary Board, she asked the Council to appoint her to the Public Art Ad Hoc Committee. ACTION: Moved by Council Member Ly, and seconded by Mayor Pro Tem Low, to appoint Tracy Loa to the Public Art Ad Hoc Committee. The motion unanimously carried as follows: AYES: Alarcon, Armenta, Clark, Low, Ly B. Resolution in Support of Measure J on November Ballot Recommendation: City Council direction is requested. Mayor Armenta stated the Resolution was brought to her attention by Joe Gonzales, a South El Monte Council Member, who stated that it will create jobs and be beneficial for light rail. Council Member Ly commented that Measure J extends the Measure R sales tax, which is a half cent sales tax that was approved by 68% of Los Angeles County voters in 2008. The half cent sales tax will fund a series of transportation projects from rail lines to highways and interchanges mentioning some of the projects it will be used for. He explained the Metropolitan Transportation Board decided to extend the expiration time of the tax by thirty years from 2039 to 2069, which will provide the funds for most of the transportation projects that are under construction now and would directly benefit the City if the Gold Line is extended to stop at the Montebello Towne Center. It would also benefit the region by obtaining matching funds from the State and Federal government. He explained the City would benefit by receiving an additional $10 to$15 million of local return from Measure R Funds which will allow the City to spend the funds on any transportation related projects. He stated that it's supported by John Fasana, who is the Metro Board representative to the San Gabriel Valley. Council Member Clark stated that Measure J is opposed by Sam Pedroza from Claremont for the reason Claremont was promised the Gold Line would go to cities on the east side, and now there is no guarantee that it will. Council Member Clark expressed having a problem supporting an issue that benefits our City but not other Cities. She also stated it was her understanding this Measure was driven by the Mayor of Los Angeles in order to get the subway to the sea going faster to the detriment of other projects. Council Member Ly explained the goal of the original Measure R, which never fully funded any project; it only funded certain projects for certain areas. He stated that the original goal was to fund the Gold Line to Azusa, and there was never funding to extend the gold Line to Claremont. Council Member Ly felt the Metro Board should have allowed the Gold Line Extension to apply for federal funding in order to get it all the way to Claremont. Rosemead City Council Regular Meeting Minutes of October 23, 2012 Page 7 of 8 Thereafter followed a brief discusstion on the importance of good public transportation for Los Angeles, the .-., number of Jobs it will bring to the area, the lack of a guarantee that there will be funding for the Gold Line, . and the completion of the Green Line to Los Angeles Airport. ACTION: Moved by Council Member Ly, and seconded by Mayor Pro Tern Low to support Measure J on the November ballot. The motion carried by the following vote: AYES: Alarcon,Armenia, Low, Ly. Noes: Clark. C. Resolution of Support for Completion of 710 Freeway Recommendation: City Council direction is requested. Brian Lewin thanked the Council for their public gesture of support on this item. He requested the Council consider changing the word"extension" in Section 1 of the Resolution to "completion"to be consistent with the language in the Staff Report and Resolution. He then claimed that one of the ways that South Pasadena is trying to defeat this is by reframing it to be something it's not by calling it an "extension." ACTION: Moved by Council Member Clark, and seconded by Council Member Ly, to adopt the Resolution in support of the completion of the 710 Freeway, pending the minor language change. The motion unanimously carried by the Following vote: AYES: Alarcon,Armenta, Clark, Low, Ly 7. COMMENTS FROM THE CITY COUNCIL -"` Mayor Armenta announced the dates and times of upcoming City sponosored community events. 8. ADJOURNMENT There being no further business to come before the City Council, Mayor Armenia adjourned the meeting at 8:18 p.m. The next regular City Council meeting is scheduled on November 13, 2012 at 7:00 p.m. L_i Sa Carol Cowley, Interim City CI • APPROVED: 1 Sandra Armenta, Mayor Rosemead City Council Regular Meeting Minutes of October 23,2012 Page 8 of 8