CC - Minutes - 10-25-16 MINUTES OF THE CITY COUNCIL
AND THE SUCCESSOR AGENCY TO THE ROSEMEAD
COMMUNITY DEVELOPMENT COMMISSION
REGULAR JOINT MEETING
OCTOBER 25, 2016
The joint meeting of the Rosemead City Council and Successor Agency to the Rosemead
Community Development Commission was called to order by Mayor Armenta at 7:02 p.m. in the
Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California.
PLEDGE OF ALLEGIANCE was led by Mayor Armenia
INVOCATION was led by Councilmember Clark
PRESENT: Mayor/Chair Armenia, Mayor Pro Tem/Vice-Chair Low and Council
Members/Board Members Alarcon, Clark, and Ly (entered the meeting at 7:06 p.m.)
STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager
McKinney, Director of Finance Chu, Director of Parks and Recreation Chacon, Director of
Public Works Garcia, Director of Community Development Ramirez, and City Clerk Donohue
1. CLOSED SESSION - None
2. PUBLIC COMMENT
Brian Lewin expressed his concerns pertaining to Proposition 64 and asked if staff would
be updating the City's smoking ordinance and the medical dispensary marijuana
ordinance. Mr. Lewin stated the use of marijuana under proposition 64 would allow
residents to host pot parties which will have an impact on surrounding neighbors.
City Attorney Richman announced staff was working on a moratorium if Proposition 64
passed on November 8's. In addition, it was clarified the proposition did not permit the
public use of marijuana and recreational businesses could not operate until 2018, pending
the State's permit requirements. In the meantime, City staff will bring something before
the City Council to allow the regulation over the use of marijuana under Proposition 64.
Mayor Armenia asked staff to look into the social host ordinance pending the passage of
Proposition 64.
3. PRESENTATIONS
A. Los Angeles County Economic Development Corporation - Most Business
Friendly City Finalist Award
Bob Machuca Senior Regional Manager of Business Assistance Los Angeles
Economic Development Corporation congratulated the City of Rosemead as a
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finalist of the Eddy Award in the category of the most business friendly cities.Mr.
Machuca presented the City Council with a recognition award for providing a
centralized and streamlined business application process, next day inspections,
and flexible hours to meet business needs.
Mayor Armenta thanked Mr. Machuca for the award and commended City staff
for their hard work.
Council Member Ly stated the recognition award had been years in the making
and thanked former City Manager Jeff Allred for starting the process to apply for
the award.
Mayor Pro Tern Low stated the award shows how much staff has worked and
commended them for their efforts.
B. Proclamation—Red Ribbon Week
Public Safety Coordinator Wong stated Red Ribbon week was an alcohol, tobacco
and other drug and violence prevention awareness campaign observed annually in
October. In addition October is also crime prevention month in which the purpose
of the campaign is to unite the community to create a safe, healthy, crime free and
drug free environment through a series of community based programs.
Mayor Armenta read the proclamation declaring the month of October as National ._.,
Red Ribbon week to promote drug free lifestyles.
C. Quality of Life Presentation
Mayor Armenta presented a power point presentation on the Quality of Life
project. She stated in connection with the CRM request system; City Manager
Maths initiated a program called the Quality of Life Team. The purpose of the
program is to proactively target specific locations in the community that
experiences blight on an ongoing basis. The team provides individuals squatting
illegally on private properties housing assistance information, resources, and
temporary storage of personal beloneings. As of the commencement of the
program in July of 2016 the City has cleaned up over 35.21 tons of debris on
private and public property through the Quality of Life project.
Mayor Armenta on behalf of the City Council, presented certificates of
recognition to The Quality of Life Team Members comprised of the Los Angeles
County Sheriffs Department, Republic Services, Volunteers of America, Code
Enforcement Officers, Rosemead's Public Works staff, and the City Manager's
Office.
Mayor Pro Tem Low asked if there have been any concerns by people trespassing
on properties while the City is cleaning up the blighted area.
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City Manager Manis reported the local businesses and neighbors have thanked the
City for assisting in cleaning up the area. Staff has gone door to door to talk with
and educate businesses on the importance of keeping their area clean to keep
crime down.
4. PUBLIC HEARINGS -None
5. CONSENT CALENDAR
A. Claims and Demands
• Resolution No. 2016-59
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN
CLAIMS AND DEMANDS IN THE SUM OF $1,560,262.24
NUMBERED 94160 THROUGH NUMBER 94380
INCLUSIVELY, WHICH IS ATTACHED HERETO AND
MADE A PART HEREOF
Recommendation: Adopt Resolution No. 2016-59
B. City Council Meeting Minutes
Recommendation: That the City Council approve the minutes from the regular
meeting on September 13, 2016 and the regular meeting on September 27, 2016.
C. Rosemead Skate Plaza—Appropriation of Additional Funds
Recommendation: That the Successor Agency approve Resolution 2016-60,
allocating an additional $80,700 in Redevelopment Bond Funds for the
completion of this project.
City Attorney Richman asked to table item 5C to the next City Council meeting.
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tem Low
to approve the Consent Calendar item 5A and 5B with the exception of item 5C.
The motion carried by the following vote: AYES: Alarcon, Armenta, Clark,
Low,Ly
6. MATTERS FROM CITY MANAGER & STAFF
A. Updated Strategic Plan for 2016-2018
Recommendation: That the City Council approve the updated Strategic Plan for
2016-2018.
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Brian Lewin commended staff for the Strategic Plan update, as well as the updates
to the sign code and Code Enforcement issues. He referenced strategy item 3D:
Communications on HAM radio and suggested it was better fit for strategy 2,
which focuses on Public Safety. Mr. Lewin suggested the City reinstate the
municipal code sidewalk improvements requirements.
Mayor Armenta asked staff to look into restrictions on neon lights on businesses
within the City.
Council Member Ly stated Strategy I item E "Explore the potential of creating a
hotel district for the south end of the City Montebello Boulevard and Town
Center Drive. Also explore the potential of reducing the appeal period under the
Rosemead Municipal Code Section 1760 Appeals and Request for Review" could
he treated as two separate items.
City Manager Maths confirmed staff would update and separate those two items
on the Strategic Plan.
Council Member Clark agreed with Brian Lewin on reinstating the sidewalk
requirement and asked staff to provide more information.
Mayor Armenta indicated there are properties which cannot have sidewalks
because they are on hills. The requirement would have to be based on what the
City Engineer states is appropriate.
Council Member Ly reiterated the sidewalk issue was not part of the Strategic r �,
Plan final draft. He explained during the comprehensive process the City Council,
City staff and the public had input during the Strategic Plan Workshops. The
Council could always explore the topic as an agenda item to discuss, however the
sidewalk issue was removed as well as the Transient Occupancy Tax item in order
to have a unanimous support on the Strategic Plan.
Mayor Armenta agreed with Council Member Ly, stating the final draft of the
Strategic Plan had all the information discussed during the public meetings.
Council Member Ly encouraged Council Member Clark to request the sidewalk
discussion as an agenda item for the next meeting.
ACTION: Moved by Council Member Ly and seconded by Mayor Pro Tern Low
to approve the recommended action. The motion carried by the following vote:
AYES: Alarcon,Armenta, Clark,Low,Ly
7. MATTERS FROM MAYOR & CITY COUNCIL—None
Mayor Pro Tem Low asked for clarification on the difference between Matters from
Mayor and City Council and City Council Comments.
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Minutes of October 25, 2016
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Mayor Amienta explained when Council request an item to be placed on the agenda, the
item is placed under Matters from Mayor and City Council.
City Manager Maths explained any updates and or staff reports the City Council would
` - like to discuss are placed under Matters from Mayor and City Council. The City Council
comments are usually when a council member wishes to share information such as a
conference attended or an event.
Council Member Clark confirmed if she requests to bring an item to the agenda it would
be under Matters from Mayor and City Council.
Council Member Ly stated based on the municipal code book section 2.04.060 the
following item sets the agenda in the code. Per the code there is no City Manager
Comments or City Council Comments section.
Mayor Armenta confirmed all items requested by any Council Member will be under
Matter from Mayor and City Council. City Council comments will be included under the
same section.
City Manager Manis clarified City Manager Comments will be removed and any related
items for City Manager would be under Matters from the City Manager and Staff
S. CITY MANAGER COMMENTS - None
9. CITY COUNCIL COMMENTS
Council Member Clark requested an agenda item for the following meeting to discuss the
support of two candidates to the Regional Water Quality Control Boards. She reported
she attended an earthquake seminar hosted by the Southern California Association of
Governments and would follow with important information for staff. Lastly, she stated
she would like to recommend resident and Beautification Board Member Brian Lewin to
a committee regarding airplane issues.
Council Member Ly inquired on the operating hours of the Public Safety Center for the
public.
Assistant City Manager McKinney replied the Public Safety Center operates Monday
through Friday 7:00 a.m. to 6:00 p.m. for the public.
Council Member Ly stated he would like staff to look into having some weekend
operating hours for the public and budgeted for the following year. He inquired about
resident's concern with signage at the Garvey Avenue Bridge.
Assistant City Manager McKinney explained he spoke to resident Adolfo about his
concerns and indicated staff had examined the sign and the sign clears all ADA
accessibility and the JPIA risk manager confirmed the sign meets the qualifications which
exceed the normal width and height required.
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Mayor Armenta stated the City Council approved the signage; however, the sign specific
location was not approved by the Council. In addition, she stated on a previous request on
another sign on Rosemead Boulevard, the arrow was not facing the right direction.
Assistant City Manager McKinney clarified according to past staff reports it stated signs
would be placed at entrances of the City but did not identify where they were going to be
put.
City Manager Manis affirmed if there are any concerns with other signs, staff could look
at the placements and move or correct the signs.
Council Member Ly asked staff to check the quality of the conference call system for the
November 8t City Council meeting.
City Clerk Donohue replied the IT staff had just installed new equipment and would start
testing the sound quality of the phone system in the Chamber.
Council Member Ly inquired about the Request for Proposal of the IT contract.
City Manager Maths explained staff put out a Request for Proposal for IT services and
once reviewed by staff; recommendations would be presented before the City Council
meeting in December.
Council Member Ly asked when the Council approved the Request for Proposal process.
Assistant City Manager McKinney explained the IT services contract has been on a
month to month agreement, and in order to have a formal agreement in place staff request
proposals.
Mayor Pro Tern Low stated the former City Manager had explained not all requests for
proposals require the Council's approval.
Council Member Ly asked if there is an Administrative Policy on request for proposals.
City Attorney Richman stated typically if a request for proposal has certain thresholds, or
if it's a Public Works contract, it would go before the Council because there are more
requirements versus a professional services agreement.
Council Member Ly asked staff to bring back more information at the next council
meeting.
Mayor Armenta thanked Parks and Recreation Director Chacon and his staff, public
works for making the Fall Fiesta/Dia De Los Muertos event a success. She also expressed
concerns brought to her by a Veteran regarding cost associated with the purchase of a
military banner. She asked staff to look into find a way in getting local businesses
involved to assist with funding the purchase of a military banner.
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City Manager Manis stated staff would work to approach businesses to help offset cost
of the program.
Mayor Armenta introduced the Rosemead Scoop newsletter which announces City
events, Council meetings, Commission meetings, and Committee meetings for the month.
10. ADJOURNMENT
The meeting adjourned at 8:29 p.m. The next regular City Council meeting is scheduled
to take place on November 8, 2016, at 7:00 p.m. in the Rosemead City Hall Council
Chamber.
't
Marc Donohue, City Clerk
APPROVED:
Sandra Armenta, Mayo'
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