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CC - Minutes - 06-13-17 MINUTES OF THE CITY COUNCIL SPECIAL MEETING AND CITY COUNCIL AND THE SUCCESSOR AGENCY TO THEROSEMEAD COMMUNITY DEVELOPMENT COMMISSION REGULAR JOINT MEETING JUNE 13,2017 Closed session The special meeting of the Rosemead City Council was called to order by Mayor Low at 6:00 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Council Members Alarcon, Armenta (joined the meeting at 6:10 p.m.), and Clark Mayor Pro Tem Ly (Military Leave) STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager McKinney. Director of Community Development Ramirez, Director of Finance lieu, Director of Parks and Recreation Charon, and City Clerk Donohue 1. CLOSED SESSION The City Council will meet in Closed Session to discuss the following items: A. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Pursuant to Government Code Section 54956.9 (d)(1) Case Name: Tan vs. Rosemead Case Number: CJP038818RM B. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2) Number of Cases: 2 Mayor Low recessed the meeting at 6:02 p.m. to closed session and reconvened at 7:01 p.m. back from closed session. There was no reportable action taken during closed session. RECONVENE TO REGULAR MEETING The regular meeting of the Rosemead City Council and the Successor Agency to the Community Development Commission was called to order by Mayor Low at 7:01 p.m. in the Rosemead City Council Chamber located at 8838 East Valley Boulevard, Rosemead, California. PRESENT: Mayor Low, Council Members Alarcon, Armenta, and Clark Mayor Pro Tern Ly (Military Leave) Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofJune 13, 2017 Page 1 of 10 STAFF PRESENT: City Manager Manis, City Attorney Richman, Assistant City Manager McKinney, Director of Community Development Ramirez, Director of Finance Lieu, Director of Parks and Recreation Chacon, and City Clerk Donohue PLEDGE OF ALLEGIANCE was led by Councilmetnber Clark INVOCATION was led by Councilmember Alarcon 2. PUBLIC COMMENT Raymond Quan inquired on the status of the 710 Coalition. The 710 Coalition is down and the banners on Fremont Street in Alhambra are gone. Mr. Quan explained he has been asking the same questions to different City Councils in surrounding cities in order to obtain information. City Manager Manis replied the Metro Board recently decided to not move forward with the tunnel option. There is about $730 million left in the Measure. There was an Environmental Impact Report conducted only and a coalition is still looking at options in funds to help closed the 710 freeway gap. The estimated cost of the tunnel is approximately $3.2 billion. There are various members of the coalition meeting to talk about options but the 710 tunnel has not official closed. Joseph Ramirez spoke on ongoing trash issues on the sidewalk on Willard Avenue starting South of Garvey to Fern Avenue. He explained residents at 2648 N. Willard and the business nearby have added to the problem. He has tried addressing the issue with City staff and the trash issue continues. 3. PRESENTATIONS A. Rosemead Scholarship Program Winners Recognition Elizabeth Martinez of Republic Services presented checks to the 2017 scholarship winners Denise Lam, Stephanie Corrales, Maya Spangler, Philip Tran, and Benjamin Yip. Mayor Low and the City Council congratulated the students and presented them with certificates of recognition. B. Kim Boris Retirement Recognition Mayor Low recognized Kim Boris for her 32 years of public service with the Rosemead Parks and Recreation Department and dedication to the Rosemead community. City Council presented a plaque of appreciation and wished her well on her retirement. --- Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 2 of IO Kim Boris thanked the City Council for their support on her events for the community throughout her years. Council Member Clark thanked Mrs. Boris and wished her a good retirement. Council Member Armenia thanked Mrs. Boris for her contributions to the City. Council Member Alarcon commended Mrs. Boris for her service to the city. Brian Lewin thanked Mrs. Boris for all she has done in the City and its residents. C. City Clerk Master Municipal Clerk Certification(MMC)Recognition Anthony Mejia, Chief City Clerk of South Pasadena recognized City Clerk Marc Donohue in obtaining the Master Municipal Clerk certification. Vicki Kasad, Assistant City Clerk of Ontario commended Mr. Donohue of his Master Municipal Clerk certification and dedication to the City Clerk Association and local government. The City Council commended City Clerk Donohue for his achievement in obtaining his Master Municipal Clerk certification and his commitment to his continued education. D. Teacher of the Year Award Recognition Anita Chu Garvey School District Superintendent, expressed appreciation to the City Council in recognizing Teacher of Year Mr. Michael Naka. Michael Naka thanked the City Council for recognizing him on being Teacher of the Year. Mayor Low thanked Mr. Naka for his dedication and commitment to the students. Council Member Armenia thanked Mr. Naka and commended his service to public education. The City Council recognized Mr. Naka as the Teacher of the Year and presented a certificate of recognition. E. Goji Iwakiri 100'h Birthday Recognition Mayor Low recognized Mr. Goji lwakiri on his 100th Birthday celebration and presented a commendation certificate. Council Member Clark commended Mr. Iwakiri for his involvement in the community. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 3 of10 Council Member Armenia wished Mr. Iwakiri a happy birthday and his ongoing commitment to the community. 4. PUBLIC HEARINGS—None 5. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2017-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $752,205.34 NUMBERED 96169 THROUGH NUMBER 96311 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-21 • Resolution No. 2017-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,844,478.96 NUMBERED 96312 THROUGH NUMBER 96473 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-24 • Resolution No. 2017-08 SA A RESOLUTION OF TILE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF TILE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $4,516.06 NUMBERED 10211 THROUGH NUMBER 12012 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-08 SA • Resolution No. 2017-09 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofJune 13, 2017 Page 4 of 10 DEMANDS IN THE SUM OF $1,426.97 NUMBERED 10213 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-09 SA B. City Council Meeting Minutes Recommendation: That the City Council approve the minutes from the regular meeting on April 25, 2017, and the special meeting on May 30,2017. C. Storm Water Catch Basin Upgrade Project—Award of Contract Recommendation: That the City Council: 1. Approve the plans and specifications for the project; 2. Authorize the City Manager to enter into a contract with United Storm Water, Inc. in the amount of $70,518.00 and establish an amount of $10,000.00 (approximately 15%) to cover the cost of unforeseen construction expenses. D. City Investment Policy Recommendation: That the City Council approve the attached City Investment Policy. E. Traffic Safety Improvement — Ramona North & South Award of Contract — Design Engineering Recommendation: That that the City Council authorize the City Manager to enter into a contract with Onward Engineering, Inc. for $88,005.00 for engineering analysis and design services. F. Ordinance No. 974 — Second Reading and Adoption: Establishment of a Parks Commission Recommendation: That the City Council approve the second reading and adoption of Ordinance No. 974. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADDING CHAPTER 2.33 TO TITLE 2 OF THE ROSEMEAD MUNICIPAL CODE AND PROVIDING FOR THE ESTABLISHMENT OF A PARKS COMMISSION FOR THE CITY OF ROSEMEAD G. National League of Cities Summer Board & Leadership Meeting in Cleveland, OH from June 19-21,2017 Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofJune 13, 2017 Page5 of 10 Recommendation: That the City Council authorize the attendance, at City expense, of any Council Member that wishes to attend the NLC— Summer Board & Leadership Meeting in Cleveland, OH, from June 19-21, 2017. T' II. Temporary Appointment to Los Angeles County Sanitation District No. 15 Board of Directors Recommendation: That the City Council appoint Councilmember Margaret Clark as the temporary alternate representative on the Los Angeles County Sanitation District No. 15 Board of Directors for the meeting on May 24, 2017. I. Used Oil Payment Program Application Recommendation: That the City Council approve Resolution No. 2017-23 authorizing the submittal of a Used Oil Payment Program Application to the California Department of Resources Recycling and Recovery for funding under the 8th Cycle of the Used Oil Payment Program. A RESOLUTION OF THE CITY COUNCIL OF 'fHE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS ACTION: Moved by Council Member Clark and seconded by Council Member Armenta to approved the Consent Calendar items A, B, C, D, E, F, and G. Motion �+ was carried by unanimous vote: AYES: Alarcon, Armenta, Clark, and Low ABSENT: Ly .. 6. MATTERS FROM CITY MANAGER & STAFF A. Annual Comprehensive Fee Resolution Update Recommendation: That the City Council approve Resolution No. 2017-22 "Annual Comprehensive Fee Schedule." A RESOLUTION OF TILE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ADOPTING A COMPREHENSIVE SCHEDULE OF FEES AND CHARGES Finance Director Lieu reviewed the staff report and explained staff was proposing changes to some fees to reflect the increased in cost. Fee increases were proposed for the Parks and Recreation Department for auditorium rentals and security deposits were increase to cover the cost of replacing tables, chairs, and flooring due to damages. Staff also proposed to combine and rename smaller rooms at Garvey Community Center. Other fee increases included some parking citations and other administrative fees. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes ofJune 13, 2017 Page 6 of 10 Council Member Armenta asked if all fees proposed were on attachment A. She referenced page 13 of the fee schedule. She indicated that none of the proposed changes of the meeting rooms were indicated in attachment A. Proposed changes to rooms at Garvey Center did not show the cost amount on the fee schedule. Mayor Low asked if the proposed merger of rooms at the Garvey Community Center was due to the wear and tear of the wall divider. Director of Parks and Recreation Chacon clarified the only changes being proposed for the Garvey Community Center was combining room 103 and 104 to as one room and renaming the room. The room would no longer be charged at the $25 half room rate. Council Member Armenta asked where was that indicated in attachment A. Director of Park and Recreation Chacon explained the fees were not going to change for the whole room rental of$100 for 100 people capacity, only the half room rate. Council Member Armenta stated there was going to be less meeting rooms by combining two rooms. Mayor Low explained that staff was only removing the half rental room rate and the room fee would remain the same for the whole room which included room 103 and 104. Director of Parks and Recreation Chacon explained in the past the rooms have been mainly used for meetings, private rentals, and classes in the last two years. The room has only been rented for private parties four times. When classes are in the rooms the dividing wall is old and you can hear what activities are going on in both rooms. The dividing wall is very cumbersome and scratches up the floor. Mayor Low asked how many rooms were available for rent at Garvey Center. Director of Parks and Recreation Chacon replied the Garvey Center has two banquet rooms and five meetings rooms. Council Member Armenta inquired on the rental fee proposal for Rosemead Community Recreation Center room 1 and 2. She expressed room 2 was double the size of room 1. Director of Parks and Recreation Chacon explained the capacity of room 1 and room 2 are about the same and there have been parties in room 1 that meet the capacity of room 2. Mayor Low asked what the fee structure was for the other rooms at the Rosemead Community Recreation Center. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Join!Meeting Minutes of June 13, 2017 Page 7 of 10 Council Member Armenta replied the rental rate for room 1 was at $50 and room 2 at $65. .,. Mayor Low reiterated the rental rates for rooms 3 and 4 were $25, room 2 $65, and staff was recommending to change the rental rate for room 1 to $65. She a disagreed with charging the same rental rate proposed for room 1 because of the size difference and capacity from room 2. Council Member Armenta indicated the rental facility application stated room 3 and 4 cost$25 and the fee schedule stated $50. Director of Parks and Recreation Chacon stated there was an oversight on the facility rental application. He explained the fee schedule was updated last year and the application was not updated by staff. Mayor Low recommended room 1 stay at the$50 rental rate and room 2 at $65. Council Member Armenta requested Finance Director Lieu to confirm the rate for fees charged in the past for room 3 and 4. Mayor Low asked if room 3 and 4 should reflect the fee schedule. Council Member Clark expressed concern with charging $50 the smaller rooms compared to room 1. — Council Member Armenta indicated increasing the rental rate for the smaller rooms was concerning because there are school clubs who would not be able to afford the $50 rental fee. She requested to defer the Annual Comprehensive Fee Resolution to the next meeting. Mayor Low announced Council would defer the item to the next City Council meeting and directed staff to provide Mayor Pro Tem Ly a transcript of the Annual Comprehensive Fee Resolution update. City Manager Manis reiterated staff would bring back the item to the June 27th City Council meeting and research what fees were approved last year. Council Member Armenta inquired on the deposit fee proposal for all the rooms to $300. She indicated the proposal was not accurate stating the deposit for all meetings rooms were at $100. Staff is proposing all the rooms to be charged at $300 but it's indicated on the proposal. She explained the deposit for the banquet rooms at both centers are $300 and the meeting rooms have a $100 deposit. The proposed fees increase or decrease states security deposit and were not correct. Furthermore, the proposal shows that by changing the deposit to only $300, nonresidents will have a decrease from the current deposit fee if $500. She disagreed with the proposed deposit fee increase to $500 to the Dinsmoor r.. Heritage House. There was difficulty renting the Dinsmoor Heritage House at the current deposit rate of$300. She asked staff to clean up the fees to reflect what the public is paying when renting the rooms. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page8 of 10 Mayor Low agreed with Council Member Armenta about the Dinsmoor Heritage I louse being too high. Council Member Armenta stated a resident spoke to her and expressed he was told he could no longer drop off cats at the Public Safety Center. She inquired on the fees stated that the fee schedule on page 22 Stray Cat Drop off was $0. On page 23, she pointed out that a dead animal disposal fee for small animal $0 and without a dog license it was $25. However, there is a $10 fee for animal pick up by animal control staff and large is $0. She suggested the animal fees need to be reviewed. City Manager Manis stated staff would address the council's concerns before the next meeting. Once the fees schedule is adopted and approved, staff would update all the online and in-house applications to make sure they reflect the fee schedule. Council Member Armenta asked if staff was telling residents they could not drop off cats at the Public Safety Center. Assistant City Manager McKinney replied the San Gabriel Humane Society encounters people dropping off cats that are not strays. Staff cannot identify if the cats being dropped off by residents are strays or pets until taken to the San Gabriel Humane Society. When the cats are checked and determined they are not strays, the City gets billed $150 for the services. It was discussed that the City was not going to be taking in stray cats because there was no fee for the service. • Residents arc directed to the San Gabriel Humane Society to take their cats. It was also discussed that due to staff time with picking up animals and transporting them, the City would stop providing that service. However, if the Council would want to change that and provide the service, the fees would have to be revised. Council Member Clark asked when the San Gabriel Humane Society started charging $150 to the city. She suggested looking into the Baldwin Park Animal Shelter for more information. Assistant City Manager McKinney stated staff could look into Baldwin Park Animal Shelter: however the relationship with the San Gabriel Humane society has been positive and accessible to the residents. Council Member Armcnta indicated the Humane Society is a no kill facility and Baldwin Park Animal Shelter is not a no kill shelter. Assistant City Manager McKinney asked for direction of the cat drop off service and proposed fees. Council Member Clark asked staff to obtain more information for further discussion. Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 9 of 10 Mayor Low asked staff to preview the citation fees which have increases because some are too high. She asked staff to review some of the citation fees on the fee schedule. 7. MATTERS FROM MAYOR & CITY COUNCIL A. City Council Comments Council Member Clark requested to adjourn the meeting in memory of Rosemead resident Helen Gunther. Mayor Low stated she received a letter from Traffic Commissioner Jean Hall not seeking reappointment. She commended and thanked Mrs. Hall for her commitment to the Traffic Commission and the community. Council Member Armenta commended Jean Hall for her contributions to the City and as a Traffic Commissioner throughout the years. 8. ADJOURNMENT The meeting adjourned in memory of Assembly Member Ed Chau's mother - Kam Pui Tse Chau and Rosemead resident Helen Gunther at 8:25 p.m. The next regular City Council meeting is scheduled to take place on June 27, 2017, at 7:00 p.m. in the Rosemead City Hall Council Chamber. a A. Marc Donohue, City Clerk APPROVED Polly Low,1�+1'ayor Rosemead City Council and the Successor Agency to the Rosemead Community Development Commission Joint Meeting Minutes of June 13, 2017 Page 10 of 10