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CC - Agenda - 08-08-17CITY OF ROSEMEAD CITY COUNCIL SPECIAL MEETING AND CITY OF ROSEMEAD CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION JOINT REGULAR MEETING AGENDA City Hall Council Chamber 8838 East Valley Boulevard Rosemead, CA 91770 www.cityofrosem ead.or2 Tuesday, August 8, 2017, at 6:00 P.M. - Special Meeting & 7:00 P.M. - Regular Meeting City Council Polly Low, Mayor Steven Ly, Mayor Pro Tem William Alarcon, Councilmember Sandra Armenta, Councilmember Margaret Clark, Councilmember M COAdE AD Public Comment from the Audience • If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. • The City Council will hear public comments on matters not listed on the agenda during the Public Comments from the Audience period. • Opportunity to address the City Council (on non -agenda items) is limited to 3 minutes per speaker. • The City Council will hearpublic comments on items listed on the agenda during discussion of the matter andprior to a vote. Brown Act Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff m investigate and/or schedule certain matters for consideration at a future City Council meeting. Rules of Decorum Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers. Americans with Disabilities Act In compliance with the ADA, ifyou need special assistance to participate in this meeting please contact the City Clerk's office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office during normal business hours. City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Agenda August 8, 2017 6:00 P.M. CALL TO ORDER ROLL CALL CLOSED SESSION The City Council will meet in Closed Session to discuss the following item: A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section: 54957 Title: City Clerk B. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Pursuant to Government Code Section 54956.9 (d)(1) Case Name: City of Rosemead vs. Los Angeles County Metropolitan Transportation Authority Case Number: BS 169937 RECONVENE TO REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE — Council Member Clark INVOCATION — Council Member Armenta 2. PUBLIC COMMENT 3. PRESENTATIONS A. Former Traffic Commissioner Recognition — Jean Hall 4. PUBLIC HEARINGS A. Appeal of Design Review 17-02: 3940 Rosemead Boulevard On July 17, 2017, the Planning Commission conducted a duly noticed public hearing for Design Review 17-02, a request by the Chinese Consumer Yellow Pages to re-image an existing 15 -foot tall freestanding sign from two individual double -face cabinet signs to a double -sided single panel electronic Light Emitting Diode (LED) message board. The project site is located at 3940 Rosemead Boulevard, in the Central Business District with Design Overlay (CBD/D-O) zone. City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Agenda August 8, 2017 After considering all public testimony, the Planning Commission voted to deny Design Review 17-02, and adopted Resolution No. 17-15 with a vote of three ayes and two noes, as they were unable to meet five of the six required findings to approve a Design Review application under Rosemead Municipal Code (RMC) Section 17.28.020(C). The Planning Commission Staff Report, PC Resolution No. 17-15, Draft Planning Commission Meeting Minutes, and handouts distributed to the Planning Commission by the applicant's representative, B.K. Signs Incorporated, on the day of the public hearing are attached as Attachments B, C, D, and E, respectively. On July 24, 2017, the City Clerk's office received an appeal letter from B.K. Signs Incorporated, requesting to appeal the Planning Commission's decision (attached as Attachment F). The letter also requested that the City avoid interpreting the proposed sign as a flashing sign. In addition, B.K. Signs has indicated that the applicant would like to install an adequate source of shielding to prevent glare onto adjacent properties as required by RMC 17.116.030(B). Recommendation: That the City Council uphold the Planning Commission's decision to deny Design Review 17-02 and adopt Resolution No. 2017-37 (Attachment A). A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DENYING DESIGN REVIEW 17-02, A REQUEST TO RE-IMAGE AN EXISTING 15 -FOOT TALL FREESTANDING SIGN FROM TWO INDIVIDUAL DOUBLE - FACE CABINENT SIGNS TO A DOUBLE -SIDED SINGLE PANEL ELECTRONIC LED MESSAGE BOARD. THE SUBJECT SITE IS LOCATED AT 3940 ROSEMEAD BOULEVARD IN THE CENTAL BUSINESS DISTRICT WITH DESIGN OVERLAY (CBD/D-0) ZONE (APN: 8594-008-039). 5. CONSENT CALENDAR A. Claims and Demands • Resolution No. 2017-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $950,548.64 NUMBERED 96979 THROUGH NUMBER 96980, AND NUMBERED 96982 THROUGH NUMBER 97049 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-35 • Resolution No. 2017-36 3 City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Agenda August 8, 2017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $486,520.62 NUMBERED 96950 THROUGH NUMBER 96978, AND NUMBER 96981, AND NUMBERED 97050 THROUGH NUMBER 97105 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-36 Resolution No. 2017-12 SA A RESOLUTION OF THE CITY OF ROSEMEAD AS THE SUCCESSOR AGENCY TO THE ROSEMEAD COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROSEMEAD ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $210,997.43 NUMBERED 10216 THROUGH NUMBER 12018 INCLUSIVELY, WHICH IS ATTACHED HERETO AND MADE A PART HEREOF Recommendation: Adopt Resolution No. 2017-12 SA B. City Council Meeting Minutes Recommendation: That the City Council approve the minutes from the regular meeting on July 11, 2017 and the regular meeting on July 25, 2017. C. Sidewalk Installation Project at Earle Avenue and Wells Street—Award of Contract As part of the City's Fiscal Year (FY) 2017-18 Capital Improvement Program, the City Council approved a program entitled "Sidewalk Installation Project — Earle Avenue from Mission Drive to Wells Street," which consists of public improvements to the City's local streets and public right-of-way areas. Staff has completed the bidding process and is requesting that the City Council award this project to the lowest responsive bidder. Recommendation: It is recommended that the City Council take the following actions: 1. Approve the plans and specifications for the Sidewalk Installation Project at Earle Avenue from Mission Drive to Wells Street; and 2. Authorize the City Manager to enter into a contract with Harry H. Joh Construction, hie, in the amount of $411,665.80, and authorize a contingency in the amount of $41,200.00 (approximately 10%) to cover the cost of any unforeseen construction expenses. a City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Agenda August 8, 2017 D. Annual Salary Survey Results and Adoption of Salary and Benefits Resolutions The City Council will consider approval of five salary and benefits Resolutions: General Service Unit; Middle Management, Professional, and Confidential Service Unit; Management Service Unit; Part -Time Salary Schedule; and a Comprehensive City-wide Salary Schedule for all City Classifications. The purpose of the annual salary and benefits resolutions is to ensure transparency and to implement modifications to the City's compensation system. Amendments to the Memorandum of Understanding (MOU) and Resolutions also include salary range adjustments for various classifications as a result of the annual compensation survey in accordance with City policy and above referenced Resolutions. Recommendation: It is recommended that the City Council adopt Resolution No. 2017-38 for General Service Unit; Resolution No. 2017-39 for Middle Management, Professional, and Confidential Service Unit; Resolution No. 2017-40 for Management Service Unit; Resolution No. 2017-41 for Part -Time Salary Schedule; and Resolution No. 2017-42 for Comprehensive City-wide Salary Schedule for all Regular Full-time City Classifications. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE GENERAL SERVICES UNIT OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MIDDLE MANAGEMENT, PROFESSIONAL, AND CONFIDENTIAL SERVICE OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES AND BENEFITS FOR CLASSIFICATIONS IN THE MANAGEMENT SERVICE OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING ANNUAL SALARY RANGES FOR PART-TIME CLASSIFICATIONS IN THE SERVICE OF THE CITY OF ROSEMEAD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ESTABLISHING A COMPREHENSIVE CITY-WIDE SALARY SCHEDULE FOR ALL SERVICE UNITS OF THE CITY OF ROSEMEAD s City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Agenda August 8, 2017 E. Award of Contract for Website Redesign, Hosting, and Maintenance The City's website was created approximately ten years ago. During the development of the 2017-18 Fiscal Year (FY) budget, funds were included for a website redesign. On May 25, 2017, the City issued a Request for Proposals (RFP) for website redesign, hosting, and maintenance. A total of eleven responses were received by the June 22, 2017, deadline. Staff reviewed all of the proposals received and interviewed the top three companies. CivicLive was determined to best meet the requirements of the City. Recommendation: It is recommended that the City Council authorize the City Manager to enter into an agreement with CivicLive for website design, hosting, and maintenance Services and appropriate $3,800 from unassigned general fund balance. F. Amendment to the Crossing Guard Services Agreement with All City Management Services, Inc., and Annual Cost Sharing Agreement with Garvey School District The City Council will consider an amendment to an agreement with All City Management Services, Inc., (ACMS) for crossing guard services near Arlene Bitely Elementary (Bitely Elementary), and annual cost sharing agreements with the Garvey School District for crossing guard services for the 2017/18 Fiscal Year (FY). The amendments to the agreements will add an additional crossing guard in the Garvey School District at Bitely Elementary. Recommendation: That the City Council authorize the City Manager to: 1. Execute an Amendment to an Agreement with All City Management Services, Inc. for crossing guard services through June 30, 2019; and 2. Execute the cost sharing agreement with the Garvey School District in funding the crossing guard services for the 2017/18 FY, and 3. Appropriate additional funding in the FY 2017/18 budget for crossing guard services in the amount of $5,506.20. 6. MATTERS FROM CITY MANAGER & STAFF A. Garvey Avenue Specific Plan Ad Hoc Committee Vacancy The Garvey Avenue Specific Plan Ad Hoc Committee currently has a vacancy as Joanne Russell -Chavez did not reapply for appointment to the Traffic Commission. At the GASP Ad Hoc Committee meeting on July 24, 2017, the Committee directed staff to survey the Traffic Commission for their interest and availability to serve on the GASP Ad Hoc Committee. 6 City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Agenda August 8, 2017 Recommendation: It is recommended that the City Council select a Traffic Commissioner to fill the vacancy for the GASP Ad Hoc Committee Member. B. Amendment to the Professional Services Agreement for Moore Iacofano Goltsman, Inc. (MIG) On May 13, 2014, the City Council authorized the City Manager to execute a Professional Services Agreement with Moore Iacofano Goltsman, Inc. (MIG) for the Garvey Avenue Specific Plan (GASP) and Environmental Impact Report (EIR) project. The Professional Services Agreement was fully executed on June 11, 2014. To date, MIG has prepared the draft GASP and draft EIR. The draft EIR was circulated for public review from May 8th to June 21st In July, several concerns were raised by Architect Simon Lee on specific standards in the draft GASP document. For this reason, a GASP Ad Hoc Committee meeting was held on July 24th to discuss these concerns. The Ad Hoc Committee carefully reviewed, discussed, and agreed that these concerns needed clarification and/or revision. For this reason, the Ad Hoc Committee directed MIG to provide a revised budget and schedule for the items discussed. MIG has revised the budget and schedule, which is attached as Attachment "A". The total cost is approximately $48,200. The revisions will also delay the GASP by approximately four months. Recommendation: It is recommended that the City Council approve Amendment No. 5 to the Professional Services Agreement for the GASP and EIR project between the City of Rosemead and MIG. The amendments will be applied to the Scope of Work, Schedule of Services, and Compensation (Attachment "B"). 7. MATTERS FROM MAYOR & CITY COUNCIL A. Federal Public Affairs Advocacy and Grant Services Contract (Agendized by Mayor Pro Tem Ly) To help navigate the City of Rosemead through Federal agencies, provide grant opportunities, and elevate Rosemead's competitiveness in competing for Federal funding, staff recommends utilizing the services of David Turch & Associates. David Turch & Associates are leaders in providing representation at the federal level in government procurement programs, municipal projects, and transportation. They have been identified to be the best approach to potential Federal funding opportunities for Rosemead given their sound track record, proposed strategy, and team of professionals. Recommendation: It is recommended that the City Council authorize the City Manager to enter into a one-year agreement with David Turch & Associates for public affairs advocacy services, in an amount not to exceed $ 54,000 and appropriate $54,000 from the General Fund unassigned fund balance. B. City Council Comments 7 City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Agenda August 8, 2017 S. ADJOURNMENT The next regular City Council meeting is scheduled to take place on September 12, 2017, at 7:00 p.m. in the Rosemead City Hall Council Chamber. I, Marc Donohue, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library 8800 Valley Boulevard; and on the City's website (www.cityofrosemead.org) Marc Donohue, City Clerk Dat s City Council and the Successor Agency to the Rosemead Community Development Commission Special & Joint Meeting Agenda August 8, 2017 (D Cl) oy �� 0ID y y w y y; y° y 3 y y m y V V O. v ��c� o CD X 0- Cr N N f 0 00 ' C8 Z1 C") ci N CD O -n B M -I n n 7 --I (j 1 0 0 C -w O V= 911 N �' O 0 7 0 0 0 fCD U) O N C n 0 Vl 0 3 i (DD g- N (D = 0 N n Q W OL n y ii yOj PD ® a t0 N NPA M N .N_., O `rNG C01. - >y � " - I CD �. N, N "C 3 3 � 3 Q Q O .v oG O. 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