CC - Item 5F - Amendment to the Crossing Guard Services Agreement with All City Management Services Inc. and Annual Cost Sharing Agreement with Garvey School DistrictROSEMEAD CITY COUNCIL
STAFF REPORT
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: BILL R. MANIS, CITY MANAGER 1-^
DATE: AUGUST 8, 2017
SUBJECT: AMENDMENT TO THE CROSSING GUARD SERVICES AGREEMENT
WITH ALL CITY MANAGEMENT SERVICES, INC., AND ANNUAL
COST SHARING AGREEMENT WITH GARVEY SCHOOL DISTRICT
SUMMARY
The City Council will consider an amendment to an agreement with All City Management
Services, Inc., (ALMS) for crossing guard services near Arlene Bitely Elementary (Bitely
Elementary), and annual cost sharing agreements with the Garvey School District for crossing
guard services for the 2017/18 Fiscal Year (FY). The amendments to the agreements will add an
additional crossing guard in the Garvey School District at Bitely Elementary.
STAFF RECOMMENDATION
That the City Council authorize the City Manager to:
Execute an Amendment to an Agreement with All City Management Services, Inc. for
crossing guard services through June 30, 2019; and
2. Execute the cost sharing agreement with the Garvey School District in funding the
crossing guard services for the 2017/18 FY, and
Appropriate additional funding in the FY 2017/18 budget for crossing guard services in
the amount of $5,506.20.
The City has a longstanding partnership with the Rosemead and Garvey School Districts for the
provision of crossing guard services near local public school campuses. On May 9, 2017, the
City Council approved an agreement with ACMS through June 30, 2019. Due to traffic concerns
at Bitely Elementary, the City conducted a traffic study, which indicated a need for a crossing
guard at Fern Avenue and Jackson Avenue. The cost to add a crossing guard at this location is
$11,012.40, to be shared with the Garvey School District. The total annual costs associated with
ITEM NUMBER:
City Council Meeting
August 8, 2017
Page 2 of 2
the proposed agreement $154,173.60, to be shared equally by the City and the respective school
districts.
FISCAL IMPACT
The City's 2017/18 FY budget includes $71,580.60 for crossing guard services, with
proportionate costs shared by the two participating school districts. The proposed amendment
will increase the 2017/18 FY budget by $5,506.20 for a total of $77,086.80.
STRATEGIC PLAN IMPACT - None
PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process.
Prepared by:
t
Brad McKinney, Assistanf City Manager
Attachment A: Amendment to the Agreement
Attachment B: Garvey School District Agreement
Attachment A
Amendment to the Agreement
Amendment to the Agreement between
All City Management Services, Inc. and the City of Rosemead
for providing School Crossing Guard Services
The City of Rosemead hereinafter referred to as the "City", and All City Management Services,
Inc., located at 10440 Pioneer Blvd., Suite 5, Santa Fe Springs, CA 90670, hereinafter referred to
as the "Contractor", mutually agree to amend the existing Agreement entered into on August 14,
2012 as follows:
1. Item # 1 The City and the Contractor agree to extend the term of this Agreement for
the 2017 - 2018 school year beginning July 1, 2017 through June 30, 2019.
2. Item # 15 The City agrees to pay Contractor for services rendered pursuant to the
Agreement the sum of Seventeen Dollars and Forty -Eight Cents ($17.48)
per hour of guard service provided. It is understood that the cost of
providing Eight Thousand Eight Hundred and Twenty (8,820) hours of
service shall not exceed One Hundred Fifty -Four Thousand, One Hundred
and Seventy -Three Dollars and Sixty cents ($154,173.60).
Except as provided for in Item # 1 and Item # 15, all other terms and conditions of the
original Agreement and Amendments thereto between the City and the Contractor remain
in effect.
City of Rosemead
:
Signature
Print Name and Title
All City Management Services, Inc.
RE
Date: Date:
Signature
Print Name and Title
Attachment B
Garvey School District Agreement
CROSSING GUARD PROGRAM AGREEMENT
2017/18 FISCAL YEAR
SCHOOL DISTRICT: Garvey School District
ADDRESS: 2730 North Del Mar Ave., Rosemead, CA 91770
PHONE: (626) 307- 3404
This AGREEMENT made and entered into by and between the City of Rosemead, hereinafter
called "CITY," and the Garvey School District hereinafter called the "DISTRICT".
WHEREAS, the City and the District are committed to facilitating student pedestrian safety; and
WHEREAS, the City and the District desire to have the City provide a crossing guard program
through shared financial contributions towards the operations of the program.
WITNESSETH: The City and District hereby contract and agree as follows
1. Crossing Guard Program. The City shall provide the District a crossing guard service for
the amount described in this Agreement, eight (8) fully trained crossing guards to serve at
school sites in assisting with student pedestrian safety. The crossing guards will be
deployed at locations and times determined by the District.
Compensation and Hours Provided. The hourly billing rate for this Agreement shall be
$17.48 per hour at a weekly average not to exceed 3.5 hours per day for 180 school days
annually.
3. Term. The term of this Agreement shall be for the 2017/18 Fiscal Year, which begins on
July 1, 2017 and ends on June 30, 2018.
4. Payment schedule. Payments from the District to the City shall be made in two installments
at the end of each semester, with the first payment to be made in January of 2018 and the
second payment to be made in May of 2018. Based on an estimate of 180 school days and
a maximum weekly average of 3.5 hours per day, the amounts of the two biannual checks
shall not exceed twenty-two thousand and twenty-four dollars and eighty cents
($22,024.80). The maximum anticipated annual payment to the City by the District is
$44,049.60 (one-half of the estimated costs).
Insurance and Indemnification. The City shall insure the crossing guard services at no cost
to the District. Should the City at its discretion contract out its crossing guard duties under
this agreement, the City agrees to indemnify, defend, and hold the District harmless from
and against any liability, damage, loss, cost or expense in connection therewith. The
District, their elected and appointed officers, employees, and agents shall be named as
"additionally insured" on the contractor's insurance for the performance of this Agreement
and the contractor shall furnish the City, concurrently with the execution hereof, with
satisfactory proof of carriage of the insurance required, and adequate legal assurance that
each carrier will give the City at least thirty (30) days prior notice of the cancellation of
any policy during the effective period of the contract. In exchange for the City providing
the crossing guard services under this Agreement, the District hereby fully waives, releases
and discharges the City of Rosemead and its officers, officials, employees, volunteers and
agents from any and all claims, demands, causes of action, damages and liabilities related
to or arising out of this Agreement.
6. Entire Agreement. This Agreement supersedes any and all Agreements either oral or
written, between the parties, and contains all of the subject matter hereof. Each party
acknowledges that no other agreement, understanding or promise, oral otherwise relative
to this subject matter exists between the parties at the time of execution of the Agreement.
Any modifications of this Agreement will be effective if it is in writing and signed by both
parties.
7. Notices. Any notice required to be given under the terms of this Agreement may be mailed
first class, postage prepaid as follows:
If to City: Bill R. Manis, City Manager
8838 E. Valley Blvd.
Rosemead, CA 91770
If to District: Anita Chu, Superintendent
2730 N. Del Mar Ave.
Rosemead. CA 91770
8. Waiver. Any waiver by either party of any breach of the other of one or more of the terms
of this Agreement shall not be construed to be a waiver of any subsequent or other breach
of the same or any other term thereof. Failure of either party to require exact, full and
complete compliance with any term of this Agreement shall not be construed in any manner
as changing the terms hereof or stopping such party from enforcement hereof.
9. Administration. This Agreement shall be administered by the City through its City
Manager and/or his/her designee. This Agreement shall be administered by District through
its Superintendent and/or his/her designee. The parties shall provide each other written
notification of persons designated other than the City Manager or Superintendent to
administer this Agreement.
In witness whereof the parties hereto have subscribed to this agreement by the signature of its
authorized representative below.
CITY OF ROSEMEAD
Approved by:
Bill R. Manis, City Manager Date
Attest:
Marc Donohue, City Clerk
Approved as to Form:
Rachel Richman, City Attorney
GARVEY SCHOOL DISTRICT
Approved by:
Anita Chu, Superintendent Date
Date